DQ1 2016 0324 Bid Solicitation Document - Wood Elk Panels--.pdf
PDF 548 KB Posted
- Attached to
- PMAA, SWRS, Game Damage Wood Elk Panels
- Solicitation number
- DQ1 PMAA 2016000324 2
- Issued by
- Denver County, Denver City, Colorado
About this file
This is a Request for Documented Quotation (DQ1) issued by the State of Colorado, Department of Natural Resources, Division of Parks and Wildlife, seeking competitive bids for 2,100 Wood Elk Panels to be delivered to four specified locations. The solicitation requires panels meeting exact specifications including stringer-class, single-face, 2-way reusable construction with new lumber components, specific fastener requirements, and pallet dimensions of 96" x 96". Delivery locations include Craig Warehouse (600 units), Garfield Creek State Wildlife Area (600 units), Chuck Lewis Shop (300 units), and CPW Delta Office (600 units). The bid was posted on September 18, 2015, with a written inquiry deadline of September 22, 2015, answers to inquiries posted by September 24, 2015, and bids due on September 28, 2015, at 11:00 a.m. MDT. All deliveries must be completed by October 23, 2015, with bid award expected by September 30, 2015. The state intends to make multiple vendor awards from this solicitation.
Bids must include pricing per panel with warranty information for each delivery location, specification verification confirming compliance with published requirements, and vendor information on the designated forms. All costs including delivery and freight are the bidder's responsibility, as the state will not reimburse shipping expenses. Vendors must be registered on the Colorado Vendor Self-Service (VSS) system by the bid closing date to be considered responsive. Bid responses must be submitted via email, USPS, courier, or hand delivery to the Colorado Parks and Wildlife Procurement Office at 1313 Sherman Street, Denver, Colorado 80203. A Colorado Purchase Order will be issued to the awarded vendor(s) incorporating all bid documents and Colorado Purchase Order Terms and Conditions.
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Other files
| File | Type | Posted |
|---|---|---|
| Question and Answer Sheet with Wooden Elk Panel Pictures--.pdf | ||
| POTerms&Conditions1-1-09.pdf |
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Text version
State of Colorado Documented Quote
DQ1 2016*0324
BIDS DUE: September 28, 2015
All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions
Bidders are urged to read the bid thoroughly before submitting a bid.
Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:
Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office
1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:
Email: dnr_cpw_bids@state.co.us
Purpose The purpose of this Request for Documented Quotation is to obtain competitive quotations from qualified individuals and firms for a Quantity of 2100 Wood Elk Panels that will need to be delivered to four (4) different locations in select quantities.
It is the intent of Colorado Parks and Wildlife to make multiple vendor awards from this solicitation.
The commodity proposed by bidders must meet all specifications listed.
The determination of the equivalency of proposed substitute(s) of equipment rests solely with Colorado Parks and Wildlife.
file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us
Page 2 of 10 DQ1 2016*0324
Wood Elk Panel Specifications:
Model Description Wood Elk Panels
Quantity Needed: 2000 / 300 Per Delivery Location
Pallet Size 96” x 96”
Classification Stringer-Class
Single-Face
2-Way
Reusable
New Manufacture
Top Deck Components
Style Deckboard
Type New Lumber
Number of Boards per Pallet 13
Thickness of Lumber 0.875”
Width of Lumber 3.50”
Length of Lumber 96.00”
Volume 26.5 bd ft.
Staggered Top Deck Fastener Placement
Stringer Components
Type New Lumber
Number 4
Width 3.50”
Height 0.875”
Length 96.0”
Volume 8.2 bd ft.
Materials
Fastener ID 2
Fastener Type Helically Threaded Nail
Fastener Length 2.00”
Thread Length 1.75”
Thread Diameter 0.120”
Wire Diameter 0.112”
Head Diameter 0.281”
Flutes 4
Helixes 6
Pitch 0.292”
Thread Angle 72
Page 3 of 10 DQ1 2016*0324
MIBANT Angle 36
FWC 1.60”
Total Number 156”
New Lumber
Lumber ID Softwood
Species Class SPF
Grade Utility & BTR
Moisture Content (at manufacture and assembly)
Air Dry – 19%
Total New Lumber Volume 34.7 bd ft.
Delivery Locations
Location Address Contact
Craig Warehouse 1715 Yampa Ave, Craig CO 81625
Colton Murray 970-942-3082
Garfield Creek State Wildlife Area
3321 CR 312, New Castle CO 81647
Buddy McNeel 970-984-9872
Chuck Lewis Shop 35500 Route CR 14, Steamboat Springs CO 80487
Tyler Jacox 970-756-1202
CPW Delta Office 5323 SawMill Mesa Road, Delta, CO 81416
Bryan Westerberg 970-596-0627
All Deliveries must be made by October 23, 2015.
Page 4 of 10 DQ1 2016*0324
Inquiries:
Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions must be submitted in writing on the proposer’s letterhead to:
Lisa Hollerbach Department of Natural Resources
Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us
Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted on VSS by the deadline stated in the Solicitation Schedule.
Questions about the Documented Quote All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us
If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.
Solicitation Schedule
Bid Posted September 18, 2015
Written Inquiry Deadline September 22, 2015 by 3pm MDT
Answers to Written Solicitation Questions to be posted on VSS
September 24, 2015 by 3pm MDT
Bid Closes September 28, 2015 at 11:00am MDT
Bid Award Expected by September 30, 2015 mailto:dnr_cpw_bids@state.co.us mailto:dnr_cpw_bids@state.co.us
Page 5 of 10 DQ1 2016*0324
ColoradoVSS Website:
This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.
Vendor Requirements:
Vendors must be registered on Vendor Self-Service (VSS) in order to be considered responsive by the end of the solicitation period, September 28, 2015.
VSS and its registration information can be found at: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService
NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.
Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.
How to Submit a Bid Response
All vendors wishing to submit a bid response for this Documented Quotation must submit their proposal that includes:
1) The Bid Pricing and Delivery, (Pages 6-7)
2) The Specification Verification and Delivery Locations (Pages 8-9)
3) The Vendor Information Sheet, (Page 10) by one of the following methods:
Via email to DNR_CPW_Bids@state.co.us;
Delivery via USPS or other courier services
Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn:
DQ1 2016*0324, 1313 Sherman Street, Denver, CO 80203.
Failure by the vendor to submit items #1, #2 and #3 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid, but cannot replace or be provided in lieu of items #1, #2 and #3 above.
PLEASE NOTE: All bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted – NO EXCEPTIONS
Attachments:
Colorado Purchase Order Terms and Conditions http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService mailto:DNR_CPW_Bids@state.co.us
Page 6 of 10 DQ1 2016*0324
SUBMITTAL
Pricing
Item Price (Per Item)
Quantity of 600 Wood Elk Panels (per above specifications) Delivered to Craig Warehouse
Price per Panel
Warranty time period
What does the warranty cover?
Total Cost of 600 Wood Elk Panels
(per above specifications) Delivered to Garfield Creek State Wildlife Area
Price per Panel
Warranty time period
What does the warranty cover?
Total Cost of 600 Wood Elk
Quantity of 300 Wood Elk Panels (per above specifications) Delivered to Chuck Lewis Shop
Price per Panel
Warranty time period
What does the warranty cover?
Total Cost of 300 Wood Elk
Page 7 of 10 DQ1 2016*0324
(per above specifications) Delivered to CPW Delta Office
Price per Panel
Warranty time period
What does the warranty cover?
Total Cost of 600 Wood Elk
Page 8 of 10 DQ1 2016*0324
Specification Verification
Vendor Specifications – REQUIRED! Does your bid item meet the published specs?
Quantity Needed: 2100 Total Yes No If No, Identify your bid item specifications
Pallet Size 96” x 96”
Classification Stringer-Class
Single-Face
2-Way
Reusable
New Manufacture
Top Deck Components
Style Deckboard
Type New Lumber
Number of Boards per Pallet 13
Thickness of Lumber 0.875”
Width of Lumber 3.50”
Length of Lumber 96.00”
Volume 26.5 bd ft.
Staggered Top Deck Fastener Placement
Stringer Components
Type New Lumber
Number 4
Width 3.50”
Height 0.875”
Length 96.0”
Volume 8.2 bd ft.
Materials
Fastener ID 2
Fastener Type Helically Threaded Nail
Fastener Length 2.00”
Thread Length 1.75”
Thread Diameter 0.120”
Wire Diameter 0.112”
Head Diameter 0.281”
Flutes 4
Page 9 of 10 DQ1 2016*0324
Vendor Specifications – REQUIRED! Does your bid item meet the published specs?
Quantity Needed: 2100 Total Yes No If No, Identify your bid item specifications
Helixes 6
Pitch 0.292”
Thread Angle 72
MIBANT Angle 36
FWC 1.60”
Total Number 156”
New Lumber
Lumber ID Softwood
Species Class SPF
Grade Utility & BTR
Moisture Content (at manufacture and assembly)
Air Dry – 19%
Total New Lumber Volume 34.7 bd ft.
VSS Registered? N/A
Delivery Locations
Delivery Location Quantity of Wood Elk
Panels Needed
Delivery Locations – REQUIRED! Are you able to deliver the number of panels needed to each location?
Yes No
Craig Warehouse 600
Garfield Creek State Wildlife Area
Chuck Lewis Shop 300
CPW Delta Office 600
Page 10 of 10 DQ1 2016*0324
Vendor Information
Delivery Date
Company Name
Address
City/State/Zip
Phone/Fax
Email Address
Signature
Typed/Printed Name
Title
Date
Have all requirements for this solicitation, as stated above, been met? Yes No
Do you accept Colorado PO Terms and conditions? Yes No
All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.
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