DQ1 2016_0219 Whirling Disease Mitigation.pdf

State of Colorado Documented Quote

DQ1 2016*0219

BIDS DUE: August 25, 2015 @ 11:00 AM (MDT)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for one (1) Drum Filter Unit, two (2) Ultra Violet Sterilization Units, two

(2) Dissolved Oxygen Monitor and Control Systems and two (2) Round Fish Rearing Tanks.

It is the intent of Colorado Parks and Wildlife to make one award to one vendor from this solicitation.

The commodity proposed by bidders must meet all specifications listed.

The determination of the equivalency of proposed substitute(s) of equipment rests solely with Colorado Parks and Wildlife.

file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

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New Equipment Specifications:

Item #1

Model Description Drum Filter Unit

Quantity Needed: 1

Power Requirements Voltage 120 VAC

Filtering Capacity Filter Screen Size 30 Micron

Flow Rating 100 gpm

Solids Rating 15mg/L Total Suspended Solids

Plumbing PVC Fittings Intake Size 4”

Outlet Size 4”

Solids Removal Size 4”

Backwash Control Automatic and Manual

Origin North America

Item #2

Model Description Ultra Violet Sterilization Unit

Quantity Needed: 2

Power Requirements 120 VAC

Housing Type In-Line PVC Body

UV Transmittance 90%

Dose Input 50 mJ/cm2

Flow Rating 50 gpm

Plumbing PVC Fittings Intake Size 2”

Outlet Size 2”

Item #3

Model Description Dissolved Oxygen Monitor and Control System

Quantity Needed: 2

Probe Readings Oxygen and Temperature

Number of Probes 2 in each unit

Controls Open solenoid to allow O2 flow at low DO setting

Close solenoid to shut off O2 flow at high DO setting

Open solenoid to allow O2 flow at power outage

Page 3 of 12 DQ1 2016*0219

Item #4

Model Description Round Fish Rearing Tanks

Quantity Needed: 2

Capacity 250 Gallons

Dimensions

Diameter Not more than 60” in diameter

Height Not more than 28” high

Wall Thickness .25”

Tank Material Polyethylene

Bottom Shape Flat

Drain Center Floor Drain

Legs/Support Stand Included

Delivery All Four (4) Items must be delivered to:

Colorado Parks and Wildlife Pitkin Hatchery 14214 Co. Rd 76 Pitkin, CO 81241

Delivery must be made by November 1, 2015

Inquiries:

Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions must be submitted in writing on the proposer’s letterhead to:

Lisa Hollerbach Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted on VSS by the deadline stated in the Solicitation Schedule.

Questions about the Documented Quote All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

mailto:dnr_cpw_bids@state.co.us mailto:dnr_cpw_bids@state.co.us

Page 4 of 12 DQ1 2016*0219

Solicitation Schedule

Bid Posted August 17, 2015

Written Inquiry Deadline August 20, 2015 by 3pm MDT

Answers to Written Solicitation Questions to be posted on VSS

August 21, 2015 by 4pm MDT

Bid Closes August 25, 2015 at 11:00 am MDT

Bid Award August 26, 2015 by 3pm MDT

ColoradoVSS Website:

This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Requirements:

Vendors must be registered on Vendor Self-Service (VSS) in order to be considered responsive by the end of the solicitation period, August 25, 2015.

VSS and its registration information can be found at: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

How to Submit a Bid Response

All vendors wishing to submit a bid response for this Documented Quotation must submit their proposal that includes:

1) The Bid Pricing, Warranty Sheet, (Pages 6 & 7)

2) The Specification Verification Sheet(Pages 8 – 11)

3) The Vendor Information Sheet, (Page 12) by one of the following methods:

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn:

DQ1 2016*0219, 1313 Sherman Street, Denver, CO 80203.

http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService mailto:DNR_CPW_Bids@state.co.us

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Failure by the vendor to submit items #1, #2 and #3 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid, but cannot replace or be provided in lieu of items #1, #2 and #3 above.

PLEASE NOTE: All bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted – NO EXCEPTIONS

Attachments:

Colorado Purchase Order Terms and Conditions

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SUBMITTAL

Pricing

DRUM FILTER PRICING

Item #1 Price (Per Item)

Drum Filter Unit (per above specifications)

Able to deliver by 11/01/15? Yes No

Warranty time period

What does the warranty cover?

TOTAL

Total – Amount of Drum Filter Unit

ULTRA VIOLET STERILIZATION UNIT PRICING

Item #2 Price (Per Item)

Ultra Violet Sterilization Unit (per above specifications)

*Price per each unit

Able to deliver both units by

11/01/15?

Yes No

Total – Amount of two (2) Ultra Violet Sterilization Units

Page 7 of 12 DQ1 2016*0219

DISSOLVED OXYGEN MONITOR AND CONTROL SYSTEM PRICING

Item #3 Price (Per Item)

Dissolved Oxygen Monitor and Control System (per above specifications)

*Price per each unit

Able to deliver both units by

11/01/15?

Yes No

Total – Amount of two (2) Dissolved Oxygen Monitor and

Control Systems

ROUND FISH REARING TANK PRICING

Item #4 Price (Per Item)

Round Fish Rearing Tanks (per above specifications)

*Price per each unit

Able to deliver both units by

11/01/15?

Yes No

Total – Amount of two (2) Round Fish Rearing Tanks

Page 8 of 12 DQ1 2016*0219

Specification Verification

Item #1 Drum Filter Unit Vendor Specifications – REQUIRED! Does your bid item meet the published specs?

Quantity Needed: 1 Yes No If No, Identify your bid item specifications

Power Requirements Voltage 120 VAC

Filtering Capacity Filter Screen Size 30 Micron

Flow Rating 100 gpm

Solids Rating 15mg/L Total Suspended Solids

Plumbing PVC Fittings Intake Size 4”

Outlet Size 4”

Solids Removal Size 4”

Backwash Control Automatic and Manual

Item #2 Ultra Violet Sterilization

Unit

Vendor Specifications – REQUIRED! Does your bid item meet the published specs?

Quantity Needed: 2 Yes No

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UV Transmittance 90%

Dose Input 50 mJ/cm2

Flow Rating 50 gpm

Plumbing PVC Fittings Intake Size 2”

UV Transmittance 90%

Dose Input 50 mJ/cm2

Flow Rating 50 gpm

Plumbing PVC Fittings Intake Size 2”

Page 10 of 12 DQ1 2016*0219

Item #3 Dissolved Oxygen Monitor and Control System

Vendor Specifications – REQUIRED! Does your bid item meet the published specs?

Quantity Needed: 2 Yes No

Probe Readings Oxygen and Temperature

Number of Probes 2 in each unit

Controls Open solenoid to allow O2 flow at low DO setting

Close solenoid to shut off O2 flow at high DO setting

Open solenoid to allow O2 flow at power outage

Item #4 Round Fish Rearing Tanks Vendor Specifications – REQUIRED! Does your bid item meet the published specs?

Quantity Needed: 2 Yes No

Capacity 250 Gallons

Dimensions

Diameter Not more than 60” in diameter

Height Not more than 28” high

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Wall Thickness .25”

Tank Material Polyethylene

Bottom Shape Flat

Drain Center Floor Drain

Legs/Support Stand Included

Page 12 of 12 DQ1 2016*0219

Vendor Information

Delivery Date

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes No

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.