DQ QAAA 2026000360 Amendment #01.pdf

DQ QAAA 2026000360

Colorado Shines eLearning and Training Materials Translation

Amendment #01

The purpose of this Amendment #01 is to incorporate the recording of the Pre-Bid Conference, the PowerPoint presentation and a summary list of questions and answers (Q&A) received during the conference, to the Documented Quote (DQ) document:

Pre-Bid Conference Recording:

o https://drive.google.com/file/d/1LFH0JyuWk1wFW3uOi8YOL_2zyxyxBAyi/view?

usp=sharing

PowerPoint Presentation:

o Please refer to the slides attached below.

Summarized Q&A Document:

o Please reference the summarized notes and list of questions and answers from the Pre-Bid Conference below.

https://drive.google.com/file/d/1LFH0JyuWk1wFW3uOi8YOL_2zyxyxBAyi/view?usp=sharing https://drive.google.com/file/d/1LFH0JyuWk1wFW3uOi8YOL_2zyxyxBAyi/view?usp=sharing

Division of Early Childhood Workforce Professional Learning and Design Unit

Colorado Shines Training Team

Colorado Shines eLearning and Training Materials Translations

Background

All Colorado children, families, and early childhood professionals are valued, healthy and thriving.

Our Vision

The Division of Early Childhood Workforce (DECW):

● Provides infrastructure and leadership

● Recruits, retains, and grows a diverse and highly competent workforce

● Utilizes both ongoing and temporary initiatives to support continuous growth and development of the early childhood workforce

Modalities:

● Instructor-led curriculums

● Train-the-Trainer materials

● eLearning courses

Types of training and materials:

● Required and professional development training

● Supplemental materials (job aides, videos, transcripts, graphics, etc)

Supporting early care and learning professionals to enter, remain, and grow in the profession.

Training Materials

● Many roles: teachers, directors, home providers, unlicensed providers, coaches, trainers, consultants

● Many locations

● Varying levels of familiarity with tech

● Varying amounts of experience and formal education

● Prefer different training opportunities

● Diverse in all ways

Our Learners

Collaboration

● Training materials are developed in English.

● They are translated into Spanish and Arabic by a certified vendor.

● They undergo a community review for accuracy, clarity, local relevance, and alignment with CDEC-approved translations.

● Edits are made

● Additional reviews if needed

● Files are finalized and published

Our Goal is Accessibility Language justice is a big part of this.

● The type of materials to be reviewed will vary each year per Department needs, but the majority will be eLearning modules.

● eLearning will be developed using Articulate Storyline 360.

● eLearning modules will be accompanied by a text script of all module narration.

● Translation needs will include production of module narration in the target language;

preference will be given for the option to use human narrators.

● Other materials for translation may include slide decks, facilitator guides, participant guides, resource lists, and job aids.

Key Project Specifications

DQ Submission Requirements

Submission Requirements

● Solicitations published by the CDEC will be posted on both BidNet Direct and the Vendor Self-Service (VSS) site, however all bid submissions will only be officially accepted on BidNet Direct at the deadline listed in the Schedule of Activities.

● Vendors must be registered with BidNet Direct in order to download solicitation documents (including any amendments or modifications) and to be considered responsive at the time of submission of the response.

Bidders who have not registered on the BidNet Direct website, must register promptly to ensure they are able to submit a timely bid response.

○ BidNet Direct: https://www.bidnetdirect.com/register

○ Vendor Self-Service (VSS): www.colorado.gov/vss

○ No submissions will be accepted via VSS so please ensure that the proposal is submitted in accordance with these instructions.

● Proposals should not exceed 12 pages.

○ Required attachments excluded from the page limit include:

■ Cover page

■ Resumes

■ Exhibit A — Statement of Work

● Proposals should contain the requested documents in Section 6.0 Quote Content in the Documented Quote Request document.

● Mandatory Criteria: Proposals that do not comply with the mandatory requirements as outlined in the DQ document will automatically be disqualified

● Please note that any modifications to the terms and conditions listed within the State’s Purchase Order Terms and Conditions will be taken into account accordingly.

Important Deadlines

▪ Inquiries Due: April 21, 2026 at 1:00 p.m. MST

▪ Inquiries Answered: April 27, 2026

▪ Submissions Due: May 7, 2026 at 2:00 p.m. MST

▪ Anticipated Start Date: July 1, 2026 (start of Colorado State Fiscal Year)

Deadline Adherence. Time is of the essence. Failure of a vendor to respond to any requests by established deadlines, may result in the quote being rejected.

Single Point of Contact: Genie Hurt / Genette.Hurt@state.co.us

*All communications regarding this solicitation must be emailed to the designated point of contact listed above; contacting anyone else may result in disqualification, except for the Colorado Supplier Diversity Navigator at the Statewide Equity Office of Supplier Diversity for submission assistance.

Reminder: Please plan plenty of time to submit your response.

Questions?

Pre-Bid Conference

DQ1 QAAA 2026000360

Colorado Shines eLearning and Training Materials Translation

4/17/2026

Summary

Pre-bid conference introduced the e-learning and training translation solicitation for Colorado Shines, detailing project scope, content, and submission requirements.

Solicitation and Background Details Purchasing Agent, Genette Hurt opened the conference for documented quote DQ QAA 2026 360, emphasizing all external inquiries must be directed to them via email to avoid disqualification. Genette Hurt introduced the Colorado Shines training team, which focuses on workforce development and infrastructure within the Colorado Department of Early Childhood.

Translation Content and Requirements Training content includes health, safety, and professional development topics for diverse early childhood professionals, which requires translation into Spanish and Arabic for language justice. The project mandates vendor familiarity with Articulate Storyline 360 software for e-learning module translation, formatting, and reformatting, with an annual estimate of 5 to 7 hours of e-learning content.

Submission and Technical Expectations Proposals must be submitted through Bidnet Direct by the May 7, 2026, deadline, not exceeding 12 pages, and must address all mandatory criteria.

Vendors must perform post-production work within Articulate Storyline, and while human translation is preferred, AI tools are acceptable only when combined with human review.

Next steps

[Genette Hurt] Publish Q&A: Publish official answers to vendor inquiries on Bidnet and VSSs by April 27, 2026.

[Genette Hurt] Publish Amendment: Publish meeting video and transcript as an official solicitation amendment on VSSs and Bidnet.

Details

● Solicitation Introduction and Contact Information: Genette Hurt, the purchasing agent, opened the pre-bid conference for documented quote DQ QAA 2026 360, which concerns e-learning and training materials translations for Colorado Shines. Genette Hurt is the primary contact, and they emphasized that any questions outside of the meeting must be directed exclusively to them via email, as reaching out to other team members may result in proposal disqualification.

The meeting included a high-level summary of the project and the submission process, followed by a Q\&A session, with the request for attendees to hold questions until that time.

● Colorado Shines Training Team Background: The Colorado Shines training team, is part of the Division of Early Childhood Workforce within the Colorado Department of Early Childhood (CDEC). The department's vision is for all Colorado children, families, and early childhood professionals to be valued, healthy, and thriving, with the workforce team focusing on infrastructure, recruitment, retention, and fostering a diverse and competent workforce. Training is a crucial component of workforce development, covering instructor-led curriculums and e-learning materials, including train-the-trainer materials.

● Training Content and Learning Audience: Training content varies, focusing significantly on required health and safety topics like infant safe sleep, illness, and injury prevention, in addition to professional development training on subjects such as child development and family partnerships. The learners are diverse early childhood professionals, including teachers, directors, consultants, and coaches, located in various regions across the state, and they have varying levels of technology experience and formal education. To ensure accessibility and language justice, materials are developed in English first and then translated.

● Translation Focus and Technology Requirements: The two current focus languages for translation are Spanish, as the second most spoken home language, and Arabic, which is the second language for the target demographic of early childhood professionals in Colorado. The project requires a vendor familiar with Articulate Storyline 360 software, as this platform is used for developing the e-learning modules, and the vendor will need to handle translation, reformatting, and text-length adjustments within the software.

Annually, the work typically involves translating 5 to 7 hours of e-learning content, 100 to 200 pages of text-based documents, and 100 to 200 slides into both Spanish and Arabic.

● Submission Requirements and Important Deadlines: All bid submissions must be submitted through Bidnet Direct by the deadline listed in the schedule of activities; proposals submitted via email or Vendor Self-Service (VSS) will not be accepted. Proposals should not exceed 12 pages, excluding the cover page, résumés, and Exhibit A Statement of Work, and responses must address all mandatory criteria to avoid automatic disqualification. Inquiries are due by 1:00 p.m. Mountain time on April 21, 2026, with answers published on Bidnet and VSS by April 27, 2026, and submissions are due by 2:00 p.m. Mountain time on May 7, 2026.

● Specifics of Translation Assets and Spanish Dialect: When translating supplemental materials such as videos, the team does not expect the vendor to edit video files directly but rather translate the exported video transcript. For e-learning content, one hour of content contains approximately 15,000 words that require translation. Regarding the Spanish translation, the preference is for a Spanish USA version, though the team indicated that including pricing for Mexican Spanish would also be acceptable, as both dialects have been used in the past.

● Vendor Roles and Technical Expectations: The vendor is expected to work within Articulate Storyline to return a final storyline file and perform "post-production" work, which includes updating the written text, inserting translated narration, and adjusting the timing of animations and narration within the file. Experience with Articulate Storyline is a requirement for this contract, and while there is a preference for certified translators, it is not an absolute requirement. The team intends to choose a single vendor for both Spanish and Arabic, though a split award may be considered during the evaluation process.

● Existing Resources, Quoting, and Translation Method Preference: CDEC possesses a translation memory, primarily compiled into a department-wide glossary, which has been vetted and approved and will be shared with the selected vendor. The team is flexible regarding the quoting method, allowing for project-based pricing (such as per hour of e-learning) or pricing based on words or pages, and they encouraged vendors to review the Exhibit A comments for assistance. While price is the main decision driver, the preference for translation methodology is human involvement, meaning AI tools are acceptable only if combined with human review, but full human translation is also a viable option.