DQ IHHA BEDS.doc

COLORADO DEPARTMENT OF HUMAN SERVICES

Behavioral Health Beds

DQ # 2017000168

STATE OF COLORADO

DEPARTMENT OF HUMAN SERVICES

QUOTE SUBMISSION VIA EMAIL

Submissions via email are preferable. Quotes submitted via fax are also acceptable.

Darla.geer@state.co.us

FAX: 719-546-4896

PROCUREMENT CONTACT

The procurement contact is the primary contact for this DQ. Direct all inquiries to the procurement contact.

Darla Geer

SECTION I - ADMINISTRATIVE INFORMATION

Quote Submission - Quotes will be received until the date and time indicated. Late Quotes may be accepted at the discretion of the Procurement Contact.

Pricing - All pricing shall be FOB Destination. Vendors shall specify any minimums, special charges, restrictions, or conditions. The failure of the vendor to note any special conditions or exceptions shall be deemed a waiver of any such condition or exception.

Price Increases – Pricing shall remain firm for the term of the award, including option years, unless otherwise specified.

Quote Acceptability - The State will be the sole judge in determining the acceptability of a quote and in determining the most beneficial quote for the State. Evaluation of quotes will also take into account administrative costs, payment terms, delivery conditions (any restrictions, minimum order quantity or dollar amount), and any exceptions taken to any requirement of the DQ, volumes at individual user sites, and proximity of user sites. Administrative costs include, but are not limited to, time and costs associated with ordering, receiving, stocking and paying invoices.

Evaluation - The choice of vendor for goods and services must be based on which acceptable response is most advantageous to the state, price/cost being the primary consideration. Other factors to be considered include experience, delivery, and warranties (if applicable). The basis for the selection must be documented and will be final and conclusive unless determined to be arbitrary, capricious, or contrary to law.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) - SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov) , may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid. SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Award - Awards will be made on the basis of the quote most beneficial to the State.

Term of Award - Bid Results - After the award is made, bid tabulations or a summary can be made available.

Purchase Order or State Contract – As a result of the award, a Purchase Order may be required. The awarded vendor may not perform or deliver goods or services until such time the Purchase Order or Contract is executed.

Terms and Conditions - The State Purchase Order Terms and Conditions and Solicitation Instructions apply to this DQ. If not attached, they can be made available upon request.

Quantity of Goods/Services – At the time of award and/or during the term of the resulting award, the State reserves the right to increase or decrease the quantity of goods/services based on available funding using the rates established in the Purchase Order or State Contract.

Vendor disclosure of services identifies if the vendor or subcontractor will perform the services outside the state of Colorado or United States. If this is the case, provide a brief statement explaining why the vendor believes it is necessary or advantageous to perform the services outside the state of Colorado or United States.

SECTION II – SPECIFICATIONS/STATEMENT OF WORK

All equipment, products and parts must contain manufacturer warranties.

All equipment and parts quoted by vendor must be new, unless otherwise specified.

Behavioral Health Bed Specification:

The Division of Facilities Management is seeking bids on Behavioral Health Beds for the Suicide Risk Mitigation Project located at CMHI‐Pueblo and CMHI‐Ft. Logan.

Separate deliveries will be made, with six (6) beds being delivered to Pueblo and four (4) beds being delivered to Ft. Logan.

Product Specification:

SW Behavioral Health Bed (Or Equal) fully electrical medical bed with the security enhancements necessary for the safety of patients and care providers in the mental health environment Key features:

( Footboard nursing lock out controls accessible with universal key ( Quick disconnect hand controls operate on either side of the bed.

( Quick release 96” power cord at head section of bed ( No restraint holes ( Continuous molded construction of heat/footboards and side rails constructed of High Impact Plastic ( Anchor points to allow bed to be secured to the floor.

( Tamper‐resistant fasteners include encased wiring and security screws.

( Add‐on features bolted to frame.

( Electronic articulation for the head, knee and high/low features ( 9” low bed position and 30” high position.

( Trendelenburg and Reverse Trendelenburg positioning capabilities ( Lock/Unlock status indicator light.

( RSS integrated scale ( Bed exit alarm ( Patient safe working load 850 lbs.

( Sleep deck with 35” with maximum overall width with rails of 38” ( Maximum overall length with bumper of 89” ( Dual brake and steer system with 4” casters ( Emergency battery back‐up ( Behavioral Health Bed Mattress (35”x82”) with RF welded seams.

Additional items: ( Provide one (1) extra key per bed. ( Provide one (1) printed user product manual, color and spiral bound, per location. Provide one (1) printed tech product manual, color and spiral bound, per location.

2-Year extended Warranty.

SECTION III – INFORMATION REQUIRED ON QUOTE

Delivery: 6 each to CMHIP, 1600 West 24th Street, Pueblo, CO 81003

4 each to CMHIFL, 3525 West Oxford Avenue, Denver, CO 80236

SIGNATURE PAGE

VENDOR INFORMATION

COMPANY NAME

FEIN

ADDRESS

Name & title of authorized officer & agent:

NAME:

TITLE:

Name & number of contact person for inquiries on your Quote response:

NAME:

NUMBER/EMAIL:

Name & number of contact person for orders if an award to your company is subsequently made:

NAME:

NUMBER/EMAIL:

IMPORTANT: Vendor should read the entire DQ before submitting a Quote. Quotes shall be properly marked with DQ number. All Quotes shall be F.O.B. destination, unless otherwise specified.

PHONE #

Authorized Signature By Officer or Agent of Vendor

FAX #

Date Signed

REMIT ADDRESS:

E-MAIL:

PAYMENT TERMS:

Terms of less than 45 calendar days will not be considered.

SIGNATURE PAGE REQUIRED – RETURN THIS PAGE