DQ EGBA 2027000020 OIT Management Training Final (Published).pdf

Documented Quote EGBA 2027000020

OIT Management Training

All inquiries regarding this solicitation must be sent to:

jamie.robledo@state.co.us

Sole Point of Contact:

Jamie Robledo, OIT Senior Purchasing Agent jamie.robledo@state.co.us

Schedule of Activities Activity Time Date

Solicitation Publication (VSS and BidNet) - - - 07/20/2026

Vendor Q&A - - - NA

Vendor Response Submission Deadline (MT) 5:00pm (MT) 07/23/2026

Please submit quotes to the following address: http://www.bidnetdirect.com//oit

REQ 13522659

mailto:jamie.robledo@state.co.us mailto:jamie.robledo@state.co.us http://www.bidnetdirect.com//oit

Table of Contents

Schedule of Activities 1

Attachments 3

Section 1 Solicitation Information 4

1.1. Introduction 4

1.2. Purpose and Problem Statement 4

Provide training for all OIT Managers that builds a common baseline for all OIT 4 managers across people management and development, leadership, and 4 effective operations. 4

The training should supplement other training opportunities currently available within the state and be focused specifically on OIT's needs during this transition time. It needs to build the common baseline quickly as we restructure, hire, and build the new OIT. All work with the vendor should be constrained to fiscal year 27 from July 1, 2026 - June 30, 2027. 4

1.4. Respondent Inquiries 5

Section 2 Scope of Work/Specification and Requirements 6

2.1. Mandatory Accessibility Requirements 6

2.2. Insurance Requirements 6

2.3. Scope of Work Specifications and Requirements 6

Section 3 Quote Submission Information 9

3.1. Quote Submission Instruction 9

3.2. Timeliness of Quote Submission 9

3.3. Quote Format and Content 9

d. Acknowledge that your company will meet all requirements and desired deliverables listed in this Documented Quote solicitation, or specify any and all requirements and desired features that you cannot meet. 10

e. Detail your timeline, milestones and proposed invoice schedule (payment is

State mandated as net 45-days after receipt of approved invoice). 10

3.4. Pricing 10

Section 4 Award 11

4.1. Award (See Procurement Rule R-24-103-204-01) 11

4.2. Negotiations 11

4.3. Single Quote 11

4.4. Colorado Business Registration 12

Within ten (10) business days of the notification of the award of a contract under this solicitation, the awarded Offeror must be properly registered with the

Colorado Secretary of State’s Office to do business in Colorado. The State may request that the awarded Offeror provide evidence of such registration, as well as other organizing documents such as Articles of Incorporation or By-laws. 12

REQ 13522659

4.5. Notice of Award 12

4.6. Documents After Awards 12

Section 5 General Administrative Information 13

5.1. Terms and Conditions of agreement 13

5.2. Colorado Offeror Self Service and Registration 13

5.3. Video Surveillance and Telecommunications Prohibition 13

5.4. Colorado Vendor Self Service 14

5.5. Modifications and/or Supplemental Information to The Solicitation 14

5.6. News Releases and Announcements 14

5.7. Response Material Ownership 14

5.8. Submission of Confidential or Proprietary Information 15

Section 6 Required Signature Page 16

Attachments

Linked – State of Colorado Purchase Order Terms and Conditions https://osc.colorado.gov/state-of-colorado-purchase-order-terms-and-conditions#T&Cs

Section 1 Solicitation Information

1.1. Introduction

On behalf of the State of Colorado, the Office of Information Technology (OIT) is issuing this Documented Quote for management training.

The award will be a pro-rated Fiscal Year FY27 term initiated upon award ending 6/30/2027.

1.2. Purpose and Problem Statement

Provide training for all OIT Managers that builds a common baseline for all OIT managers across people management and development, leadership, and effective operations.

The training should supplement other training opportunities currently available within the state and be focused specifically on OIT's needs during this transition time. It needs to build the common baseline quickly as we restructure, hire, and build the new OIT. All work with the vendor should be constrained to fiscal year 27 from July 1, 2026 - June 30, 2027.

Parties:

• Governor's Office of Information Technology (OIT)

• Vendor providing the manager training

Problem Statement:

OIT is trying to solve the following problems:

Main Focus Areas

● Large hiring of managers new to OIT

● Giving all OIT managers a base language, set of tools, and training on how to manage in a way OIT expects

Other potential focus areas:

● Encouraging the formation of cohorts of managers

● Coaching for Managers

1.3. Definitions

● OIT - Colorado Governor's Office of Information Technology

● Vendor / Contractor - External company providing the management training.

● SOC Learns - OIT 's name for the CSOD LMS used by OIT and multiple other agencies. Owned and managed by the Colorado Governor's Office of Information Technology

● POC- Point of contact

1.4. Respondent Inquiries

a. Due to the need to start this training as quickly as possible, there will be no vendor inquiry period.

Section 2 Scope of Work/Specification and Requirements

2.1. Mandatory Accessibility Requirements

All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, C.R.S., et seq., and the Accessibility

Standards for Individuals with a Disability, as established by the Office Of

Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of

Colorado technology standards related to technology accessibility and with

Level AA of the most current version of the Web Content Accessibility

Guidelines (WCAG), incorporated in the State of Colorado technology standards.

Vendor materials and presentations must comply with the latest version of

Level AA of the Web Content Accessibility Guidelines (WCAG). Currently version

2.1, as described in State of Colorado Technical Standard TS-OEA-002, Technology Accessibility for Web Content and Applications. The vendor must be willing to agree to meet whatever the current State of Colorado standard for accessibility is. Furthermore the vendor must be willing to contractually indemnify themselves against any and all actions brought due to lack of accessibility of their solution.

2.2. Insurance Requirements

The awarded Respondent will be required to submit a certificate(s) of insurance evidencing insurance coverage for the types and amounts of insurance as required by the Insurance provision in the Contract or Purchase

Order Terms and Conditions, included in this solicitation as Attachment A, prior to execution of the Contract or Purchase Order.

2.3. Scope of Work Specifications and Requirements

The solution needs to provide management training on industry leading tools, processes, and models supporting management activities.

1. Training must be available virtually with the preferred modality being virtual instructor-led training (VILT). The training sessions must be accessible from any internet connected OIT laptop.

2. The VILT sessions must be interactive incorporating some or all of the following: Break out room, polls, discussion, chat interaction, shared white boards, or similar.

3. All training and vendor interaction should end by 6/30/26 for this engagement.

4. The vendor will allow OIT to survey participants after each module.

5. The training should be spaced across the fiscal year ending by 6/30/26.

6. No more than 2 sessions and 5 hours per month. Less is acceptable if it meets the goal.

The OIT and vendor roles and responsibilities for the project are described below.

a. State Responsibilities

i. Provide access to the vendor on OIT vision and management skills sought.

ii. Provide access to the managers needing training.

iii. Assign training to managers via the SOC learns LMS.

iv. Create and execute a communication plan for everyone at OIT who will be involved or affected.

v. Provide guidance to the vendor as needed for project decisions.

vi. Provide a point of contact (POC) for the vendor.

b. Vendor Responsibilities

i. Provide the training content, materials and schedule of training sessions.

ii. Communicate the plan with OIT and meet about the OIT's POC at least once a month to review progress.

iii. Provide attendance information to OIT.

c. Possible Training Topics include:

i. Top Priority

● How to manage through a major organizational change

● Task Ownership and Accountability

● Manager Mindset / How to think like a Manager

● Delegation

● Models and Tools for a Modern Manager

● Personality Assessment administration and coaching (One of the following: Emergenetics, Strengthsfinder, DISC or similar)

ii. Medium Priority

● Emotional Intelligence

● Moving from individual contributor to a Manager role

● Fostering a strong team

iii. Nice to have

● How to strengthen processes

● Team norm identification and building

● Maximizing SOPs

d. Deliverables & Due Dates

i. Ideally the work starts in August or Sept 2026.

ii. All training must be completed by June 30, 2027.

e. Location of Work Performed

i. All work should be completed remote/online.

Section 3 Quote Submission Information

3.1. Quote Submission Instruction

a. Respondents shall submit Quotes to http://www.bidnetdirect.com//oit .

The Quote submission email should include the Subject line:

[Insert Respondent Company Name] for [Insert DQ number], [Insert DQ title]

b. Quotes should be included as one or more attachments of commonly accessible file types.

3.2. Timeliness of Quote Submission

a. Quotes will not be allowed to be received after the submission deadline as they must be submitted via BidNet and BidNet will lock upon deadline.

3.3. Quote Format and Content

In order for your quote to be considered:

a. Provide a clear outline of the training materials and planned order of delivery as part of the submission.

b. Include your company name, address and phone number; contact person’s name, email and phone number; Colorado VSS Company number and company’s FEIN; If you are not yet registered on VSS, you must register. VSS Registration Link

c. Include a Statement of Work

d. List all of the “Top Priority,” “Medium Priority” and “Nice to Have” in

Section 2.3.c.

REQ 13522659

http://www.bidnetdirect.com//oit https://vss.state.co.us/vendor-topics/registration/registration-instructions/new-vendor-registration

d. Acknowledge that your company will meet all requirements and desired deliverables listed in this Documented Quote solicitation, or specify any and all requirements and desired features that you cannot meet.

e. Detail your timeline, milestones and proposed invoice schedule

(payment is State mandated as net 45-days after receipt of approved invoice).

3.4. Pricing

a. Proposed pricing must remain firm during the term of the Contract or

Purchase Order.

b. Pricing and hourly rate(s) must include any fees associated with the delivery of goods or services. Any costs not included as part of the

Respondent’s quote, will be disallowed.

c. Include:

● Job Titles of key personnel delivering the training

● In order to meet our Keeping Jobs in Colorado reporting requirements, the vendor must disclose if any work will be completed outside of Colorado and/or the United States (to include the location of any personnel delivering remote training). If no work will occur outside of Colorado and/or the United States, you must indicate this in the proposal.

● (One-time) implementation costs (including hourly rates)

● Total project cost

● Services may only be billed upon completion are subject to State

Statute Net 45 payment terms, do not include payment terms in your proposal that are not in line with State Statute. The State can not pre-pay services.

Section 4 Award

4.1. Award (See Procurement Rule R-24-103-204-01)

a. This solicitation and the resulting Contract or Purchase Order will be awarded to the responsible Respondent whose acceptable Quote is determined to be the most advantageous to the State, with price/cost being the primary consideration. Other considerations may include, but are not limited to, solution demonstration, and lead time for deliverables.

b. “Acceptable” means that the goods or services submitted in the

Respondent’s Quote will meet the state’s needs, and that the price is fair and reasonable. The determination of whether a Respondent’s Quote is acceptable, is solely within the State’s discretion.

c. Neither this solicitation nor a Respondent’s Quote constitutes a legally binding offer.

4.2. Negotiations

The State may negotiate with any Respondent to clarify the Respondent’s

Quote or to effect modifications that will make the Quote Acceptable or more advantageous to the State; however any requirements identified in this solicitation may not be negotiated. Reference Procurement Rule

R-24-103-204-01(d).

4.3. Single Quote

If only one Quote is received in response to this solicitation, an award may be made to the single Respondent if the procurement official finds that the price submitted is fair and reasonable and that other prospective Respondents had reasonable opportunity to respond to the solicitation. If the price submitted is not fair and reasonable and there is not adequate time for re-solicitation, the procurement official may enter into competitive negotiations in accordance with Procurement Rule R-24-103-208-02.

4.4. Colorado Business Registration

Within ten (10) business days of the notification of the award of a contract under this solicitation, the awarded Offeror must be properly registered with the Colorado Secretary of State’s Office to do business in Colorado. The State may request that the awarded Offeror provide evidence of such registration, as well as other organizing documents such as Articles of Incorporation or By-laws.

4.5. Notice of Award

A Notice of Intent to Award will be announced on BidNet and VSS.

4.6. Documents After Awards

Prior to Contract or Purchase Order execution, the awarded Respondent must provide the State with proof of Good Standing with the Colorado Secretary of

State and an insurance certificate documenting coverage as required by the

Contract or Purchase Order.

Section 5 General Administrative Information

5.1. Terms and Conditions of agreement

The terms and conditions of the resulting agreement shall be The State of

Colorado Purchase Order Terms and Conditions

5.2. Colorado Offeror Self Service and Registration

The State uses the Colorado Operations Resource Engine (CORE), Vendor Self

Service (VSS) and BIDNET to publicly post solicitations.

www.colorado.gov/vss https://www.bidnetdirect.com/colorado/oit

Solicitation details for goods and services, as well as construction notices, are publicly available without registration on VSS. Any addendum or modification to this DQ will be published using Colorado VSS and BidNet. Offerors should check

VSS on a regular basis. Vendors that are registered on VSS may choose to receive notifications of any new information regarding this DQ.

An Offeror must have a current registration on BidNet and VSS in order to be awarded under this DQ. There is no cost to register on Colorado VSS. To become a registered supplier on VSS, please visit www.colorado.gov/vss .

To become a registered supplier on BidNet, please visit:

https://www.bidnetdirect.com/colorado/oit.

5.3. Video Surveillance and Telecommunications Prohibition

Per FAR 52.204-24 through 26, FAR 4.2105(a), and Policy Alert # 20-124 “Section

2 – Merchant Representation”: Prohibition on Contracting for Certain

Telecommunications and Video Surveillance Services or Equipment: Video surveillance and Telecommunications equipment produced by (or any subsidiary or affiliate of such entities) below, is strictly prohibited:

● Huawei Technologies Company

● ZTE Corporation

REQ 13522659

http://www.colorado.gov/vss https://www.bidnetdirect.com/colorado/oit http://www.colorado.gov/vss https://www.bidnetdirect.com/colorado/oit

● Hytera Communications Corporation

● Hangzhou Hikvision Digital Technology Company

● Dahua Technology Company

Agencies shall not solicit offers from, award contracts to renew, place new orders with, or otherwise extend the duration of current contracts, or consent to subcontracts. Moreover, any proposals including commodities or services from the above mentioned vendors (or subsidiaries) will be eliminated from consideration. You must disclose if your solution violates this prohibition.

5.4. Colorado Vendor Self Service

This DQ is being published on the Colorado Vendor Self Service page (Colorado

VSS) at www.colorado.gov/vss , so that Respondents who have an interest may submit a response in accordance with the terms of this DQ.

5.5. Modifications and/or Supplemental Information to The Solicitation

a. Any modifications, amendments or supplemental information to the solicitation will be published on Colorado VSS and BidNet. A modification notice will be published on Colorado VSS in the event that it becomes necessary to revise any part of this solicitation.

b. It is the Respondent’s sole responsibility to check Colorado VSS and

BidNet on a regular basis, prior to the Quote submission deadline, as this is the primary means for communicating any clarifications or changes to solicitation content, timeline and/or requirements.

5.6. News Releases and Announcements

Respondents shall not issue any news releases, communications or announcements of any kind pertaining to this solicitation, without prior written approval by the State.

5.7. Response Material Ownership

All material submitted in response to this DQ becomes the property of the State.

http://www.colorado.gov/vss

5.8. Submission of Confidential or Proprietary Information

a. A Respondent may submit, as a part of its Response, a written request for classification of certain portions of the response as a trade secret or other confidential or proprietary information. Material for which the

Respondent is requesting confidentiality shall be readily identifiable and separated from other portions of the response to facilitate public inspection of the non-confidential portion of the response. Commingling of confidential and non-confidential information is not acceptable.

Neither price information nor any information that will be included in a resulting Contract or purchase order will be considered confidential.

b. The Respondent must include the rationale for any request to classify portions as a trade secret or confidential or proprietary, including references to the authority that allows for such treatment.

c. A complete redacted response should also be included along with an unredacted Response and confidentiality justification.

d. Except as provided in Section 5.8.a above, in no event shall an entire response be classified as confidential. The Procurement Official or his or her designee shall determine if the information identified in the

Respondent’s request is exempt from disclosure in accordance with

§24-72-204, C.R.S., and shall inform the Respondent in writing of his or her determination. If the Respondent does not agree with the determination, the Respondent may protest the determination in accordance with article 109 of the Colorado Procurement Code and the terms of this solicitation. Reference Procurement Rule R-24-101-401-03.

Section 6 Required Signature Page

PLEASE RETURN THIS PAGE WITH YOUR QUOTE TO:

Attn: Jamie Robledo, Purchasing Agent

HTTP://WWW.BIDNETDIRECT.COM//OIT

DQ 2027000020 - SIGNATURE PAGE and T&C Acknowledgement

All quotes must be submitted on this form and signed by an authorized officer or agent of the company.

VENDOR INFORMATION

Company Name:

Address:

Phone:

E-mail Address:

VSS Customer ID#: (must register on VSS if not already registered)

TERMS & CONDITIONS ACCEPTANCE FORM

NOTE: No redlines will be accepted to OIT’s Purchase Order Terms and Conditions

Acknowledgement:

By signing below, you are affirming that the Vendor takes no exceptions to the terms and conditions of the State of Colorado Purchase Order Terms and Conditions linked.

Signature of authorized officer/agent of company Title of authorized officer/agent of company

Print name of authorized officer/agent of company Date

REQ 13522659

http://www.bidnetdirect.com//oit https://vss.state.co.us/vendor-topics/registration/registration-instructions/new-vendor-registration https://osc.colorado.gov/state-of-colorado-purchase-order-terms-and-conditions#T&Cs

Schedule of Activities

Section 6Required Signature Page