DQ CMHIFL Optometry Suite.doc

COLORADO DEPARTMENT OF HUMAN SERVICES

Optometry Suite Equipment Documented Quote: #2016000552

STATE OF COLORADO

DEPARTMENT OF HUMAN SERVICES

QUOTE SUBMISSION VIA EMAIL

Submissions via email are preferable. Quotes submitted via fax are also acceptable.

Email: darla.geer@state.co.us Fax: 719-546-4896

Southern District Procurement 1600 West 24th Street Building 125, Room C007 Pueblo, CO 81003

PROCUREMENT CONTACT

The procurement contact is the primary contact for this DQ. Direct all inquiries to the procurement contact.

Darla Geer

SECTION I - ADMINISTRATIVE INFORMATION

Quote Submission - Quotes will be received until the date and time indicated. Late Quotes may be accepted at the discretion of the Procurement Contact.

Pricing - All pricing shall be FOB Destination. Vendors shall specify any minimums, special charges, restrictions, or conditions. The failure of the vendor to note any special conditions or exceptions shall be deemed a waiver of any such condition or exception.

Price Increases – Pricing shall remain firm for the term of the award, including option years, unless otherwise specified.

Quote Acceptability - The State will be the sole judge in determining the acceptability of a quote and in determining the most beneficial quote for the State. Evaluation of quotes will also take into account administrative costs, payment terms, delivery conditions (any restrictions, minimum order quantity or dollar amount), and any exceptions taken to any requirement of the DQ, volumes at individual user sites, and proximity of user sites. Administrative costs include, but are not limited to, time and costs associated with ordering, receiving, stocking and paying invoices.

Evaluation - The choice of vendor for goods and services must be based on which acceptable response is most advantageous to the state, price/cost being the primary consideration. Other factors to be considered include experience, delivery, and warranties (if applicable). The basis for the selection must be documented and will be final and conclusive unless determined to be arbitrary, capricious, or contrary to law.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) - SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov) , may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid. SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Award - The state intends to issue a single vendor award, unless otherwise specified. Awards will be made on the basis of the quote most beneficial to the State. Vendor shall extend pricing to other Human Services divisions (i.e. Pueblo, Grand Junction).

Term of Award - The period of award made as a result of this DQ. The award will expire 6/30/2016 and is not renewable

Bid Results - After the award is made, bid tabulations or a summary can be made available.

Purchase Order or State Contract – As a result of the award, a Purchase Order or State Contract will be required. The awarded vendor may not perform or deliver goods or services until such time the Purchase Order or Contract is executed.

Terms and Conditions - The State Purchase Order Terms and Conditions and Solicitation Instructions apply to this DQ. If not attached, they can be made available upon request.

Quantity of Goods/Services – At the time of award and/or during the term of the resulting award, the State reserves the right to increase or decrease the quantity of goods/services based on available funding using the rates established in the Purchase Order or State Contract.

Vendor performance outside Colorado and/or USA - Vendor disclosure of services identifies if the vendor or subcontractor will perform the services outside the state of Colorado or United States. If this is the case, provide a brief statement explaining why the vendor believes it is necessary or advantageous to perform the services outside the state of Colorado or United States.

Please read the entire DQ before submitting a Quote.

SECTION II – SPECIFICATIONS/STATEMENT OF WORK

· All equipment, products and parts must contain manufacturer warranties.

· All equipment and parts quoted by vendor must be new, unless otherwise specified.

Specifications:

Optometry Suite Equipment

The purpose of this bid project is to replace the existing optometry equipment at the Colorado Mental Health Institute at Fort Logan.

Vendor will deliver all equipment during normal business hours. The vendor will provide all tools, labor and materials necessary for installation and testing of the optometry equipment. This includes:

· Interfacing with Facilities Management during pre-bid assessments, delivery, and set up

· Unpacking of equipment as required with disposal of all packing or construction related materials

· Proper assembly of equipment per specifications

· Anchoring and installation of equipment as required

· Functionally testing the equipment to ensure proper operation and to validate warranty

· Proper calibration of equipment per customer /manufacturers specifications

· Vendor must provide warranty repairs on-site or provide a replacement in the event equipment needs to leave the facility for repair

Equipment being requested in this bid:

1. Optometry chair

2. Slit lamp with tonometer and tonometer mount

3. Phoropter

a. Lighted

b. Minus cylinder

4. Stand with 3 rechargeable wells

5. Binocular Indirect Ophthalmoscope

6. Hand held instruments

a. Retinoscope

b. Direct Ophthalmoscope

c. Transilluminator

d. Rechargeable handles

7. Computerized Vision System

8. Lensmeter with LED illumination

9. Protective dust covers for all optometry equipment

The brand names and model numbers stated in this solicitation have been specified to establish an expected level of quality, functionality, performance, and safety, and not to unduly restrict competition if bidding a competitive equal, the brand name, model number and any specific options must be clearly identified.

Equipment specifications and details:

Equipment item #1 - Optometry Chair Reliance International FXM – 920 or competitive equal. The State will be the sole determinant as to what is considered equal.

· Hydraulic lift

· Manual tilt

· Dual side operation

· Ability to swivel chair 360°

· Adjustable headrest for head and neck support and locks into position

· Powered Hydraulic base

· Corded footswitch and finger switches

· Smooth transition

· Raises and lowers patient into position

· Lifts up to 500 lbs.

· Choice of upholstery color Equipment item #2 - Slit lamp with tonometer and tonometer mount Marco Ultra series G4 Slit lamp or competitive equal. The State will be the sole determinant as to what is considered equal.

· Galilean converging-binocular microscope

· Locking eyepieces to eliminate problem of slippage

· Ability to adjust power by feel, without having to actually look at the dial

· Halogen illumination

· Able to accommodate a complete range of accessories (tonometer, beam splitter, camera adapter, large patient chinrest)

· Five position rotating drum

· Fields of view 35mm, 23mm, 14mm, 8.7mm, 5.6mm

· Interpupillary adjustment: 47 – 85 mm

· Filters: Heat absorbing, UV, Red-free, Cobalt blue

· Patient headrest

Keeler Applantation Tonometer or competitive equal. The State will be the sole determinant as to what is considered equal.

· Tonometer is compatible with and is easily mounted to awarded slit lamp

· Calibration verification rod include

· Measurement range: 0 – 80 mmHG

· Measurement accuracy ± 0.5 mmHG

Tonometer mount for Marco slit lamp G4 Equipment item # 3 - Phoropter

Marco RT-700 Illuminated Refractor with minus cylinder or competitive equal. The State will be the sole determinant as to what is considered equal.

· Adjustable LED illumination for sphere, cylinder and axis measurements

· Easy maneuverability of refractor head

· Smooth knobs for effortless adjustment

· Sphere Power

· Range +16.75 to -19.00 diopters

· Step: 0.25 diopters

· Cylinder Power

· Range 0.00 to ±6.00 diopters

· Cylinder Axis

· 0 - 180°

· Cross Cylinder

· ±0.25D

· Accessories

· Hinged bracket moves rod into position or raises it out of the way.

· Holder for rotary near point card that mounts to a rod with a distance scale from 5 to 28 inches.

· Accessory lens set

Equipment Item # 4 - Instrument stand with console Marco deluxe 2 with rechargeable wells or competitive equal. The State will be the sole determinant as to what is considered equal.

· Counterbalanced Slit lamp arm

· Counterbalanced Refractor arm

· Overhead halogen light

· Three rechargeable wells for hand held instruments and 3 three 115V electrical receptacles

· Overlay switch panel that controls the slit lamp, chart projector, accessory instruments, chair elevation Equipment item # 5 - Binocular indirect Ophthalmoscope Keeler All Pupil II Convertible or approved equivalent. The State will be the sole determinant as to what is considered equal.

· Wireless

· Lightweight and comfortable

· Padded headband

· Safety filter for protection against UV and IR hazards

· Simple control to change aperture size and position in one movement to view through all pupil sizes

· LED illumination

· BIO with yellow filter Equipment items # 6 - Hand held instruments Ophthalmoscope

Welch Allyn Prestige Coaxial-Plus Ophthalmoscope #11735 or competitive equal. The State will be the sole determinant as to what is considered equal.

· 2 filter selections to provide optimum light levels for entering healthy eyes and those with cataracts

· 68 focusing lenses range from -30 to +38 diopters for better resolution

· Smooth, simple movement

· Easy readout of actual diopter level

· Neutral filter provides the ideal amount of color-accurate light for entering healthy eyes without unwanted reflex

· Opacity setting to provide the brightest light for easy entry into eyes with cataract or other media opacity

Retinoscope

Welch Allyn Elite Retinoscope #18245 or competitive equal. The State will be the sole determinant as to what is considered equal.

· Superior streak quality for easier and quicker refractions even in patients with small pupils

· Crossed-linear polarizing filter eliminates bothersome glare from trial lenses

· External focusing sleeve for comfort and maneuverability

· Completely sealed optics keeps the lenses cleaner for more effective examinations

Transilluminator

Welch Allyn 3.5 V Finnoff Ocular Transilluminator # 41100 or competitive equal. The State will be the sole determinant as to what is considered equal.

Rechargeable handles for hand held instruments Quantity of Three (3) Welch Allyn 3.5 V Nickel Cadium Rechargeable handle or competitive equal. The State will be the sole determinant as to what is considered equal.

· Must be compatible with awarded instrument stand

· Charges in the instrument stands’ recharger wells Equipment item # 7 – Computerized Vision System

Lombart CVSi21 Computerized Vision system or competitive equal. The State will be the sole determinant as to what is considered equal.

· All-inclusive computer unit

· Incorporates a high quality LCD flat panel 21” monitor and CPU in a compact one-piece system

· Mounts easily to the wall

· Remote control provides direct access to all charts

· Rapidly navigates through an infinite number of chart combinations Equipment item #8 – Lens-meter Marco LM - 101 Manual Lens-meter or competitive equal. The State will be the sole determinant as to what is considered equal.

· LED illumination system

· AC Adapter or battery powered operation

· Full 90 degree inclination

· Ocular type; external reading

· American style cross line target

· Will read hard or soft contact lenses and conventional lenses from 24mm through 90mm in diameter

· Vertex power range: + 25 to -25 diopters

· Vertex power step 0.125 diopters up to ±3 diopters and 0.25 diopters beyond ±3 diopters

· Cylindrical axis range: 0 to 180 degrees

· Cylindrical axis step 1 degree

· Prismatic power range :5 prism diopters in field of view and 20 prism diopters by prism compensator

· Prismatic power step: 1 prism diopter

· Eyepiece focusing: +5 to -5 diopters Equipment item # 9 – Protective Dust covers

· Slit lamp

· Phoropter

· Lens-meter

Door

185"

45"

Both doors open into the room

2 3/8"

45 5/8"

35"

Door

SECTION III – INFORMATION REQUIRED ON QUOTE

HOW TO RESPOND TO THIS SOLICITATION:

Email or fax to the purchasing agent listed in this DQ, by the submission due date and time.

Return this page and signature page.

Please include pricing information, broken down to include unit costs for equipment and charges for labor. Please also include summary of experience, authorized reseller information (if applicable), warranty and extended warranty information on equipment and labor, Example:

PRICE QUOTATION

1 Optometry Chair

2 Slit Lamp with tonometer & Mount

3 Phoropter

4 Instrument Stand with Console

5 Binocular Indirect Ophthalmoscope

6 Hand Held Instruments:

Ophthalmoscope

Retinoscope

Transilluminator

Rechargeable Handles (3 EA)

7 Computerized Vision System

8 Lens-meter

9 Protective Dust Covers

GRAND TOTAL (Items, material, and labor)

* If more space for details is necessary, please insert additional page(s).

Cut sheets for equipment including Manufacturer and/or vendor warranty information must be attached to your bid. Failure to submit these warranties may disqualify your bid to be considered for award.

RETURN THIS PAGE

SIGNATURE PAGE

VENDOR INFORMATION

COMPANY NAME

FEIN

ADDRESS

Name & title of authorized officer & agent:

NAME:

TITLE:

Name & number of contact person for inquiries on your Quote response:

NAME:

NUMBER/EMAIL:

Name & number of contact person for orders if an award to your company is subsequently made:

NAME:

NUMBER/EMAIL:

IMPORTANT:

Quotes shall be properly marked with DQ number.

All Quotes shall be F.O.B. destination, unless otherwise specified.

PHONE #

Authorized Signature By Officer or Agent of Vendor

FAX #

Date Signed

REMIT ADDRESS:

E-MAIL:

PAYMENT TERMS:

Terms of less than 45 calendar days will not be considered.

SIGNATURE PAGE REQUIRED – RETURN THIS PAGE