DQ Bid Specs2.pdf

RETURN THIS PAGE

State of Colorado

Department of Military and Veterans Affairs Contracts and Purchasing 6848 S. Revere Parkway

Centennial, CO 80112

DOCUMENTED QUOTE

Date: November 14, 2014 RETURN BID TO:

BID NO.: 2015000563 Department of Military & Veterans Affairs Direct Inquiries to: Gloria Duran Purchasing and Contracts Email: gloria.duran@dmva.state.co.us Attn.: Gloria Duran Telephone #: (720) 250-1542 6848 S. Revere Pkwy.

Fax #: (720) 250-1579 Centennial, CO 80112

BID DUE DATE: November 21, 2014 - 2:00 PM FAXED BIDS ARE ACCEPTED.

Bids properly marked as to BID NUMBER, DATE AND HOUR of opening, subject to the conditions herein stipulated and in accordance with the specification set forth and/or attached hereto, will be accepted at the address listed above, prior to the date and time listed for the bid opening. All bids shall be quoted F.O.B. destination unless otherwise specified, to the delivery location or jobsite listed herein.

DOCUMENTED QUOTE FOR:

Three (3) John Deere XUV 855D or Equivalent

Bids must be signed in ink and are subject to State of Colorado standard terms and conditions. Bidders should read the entire bid document before submitting a bid. Bidder’s signature below certifies that he/she has read and agrees to the complete bid package.

_____________________________ FEIN or SS#: ___________________ Typed or Printed Name of Bidder

_____________________________ Company Name ________________ Authorized Signature Address _______________________ City.State.Zip __________________ _____________________________ Telephone No. _________________ Title Fax No. _______________________

Date mailto:gloria.duran@dmva.state.co.us

VENDOR REQUIREMENTS:

1) Vendor must be registered with the Colorado Vendor Self Service System (www.colorado.gov/vss) to be awarded this bid.

This bid is for Three (3) John Deere XUV 855D or Equivalent

2) Quotes must meet or exceed specifications.

3) Cut sheets must be attached to your bid. The Department of Military and

Veterans Affairs reserves the right to evaluate services and/or goods as to meeting specifications.

Submit copies of your bid response, which includes all documentation, required specifications and sheets marked at the bottom of page with “RETURN THIS PAGE.”

VENDOR INFORMATION

1. Vendor Name __________________________________________________

2. Name and numbers of contact person for inquiries on your bid response.

Name: ______________________ Telephone No.: _________________

Email: ______________________ Fax No.: ______________________

3. Name and numbers of contact person for orders if an award to your company is subsequently made:

Name: ______________________ Telephone No.: _________________

Email: ______________________ Fax No.: ______________________

4. How soon can delivery be made after date of award? # of days ___________

5. Payment Term: _______________________

6. Insurance Requirements: The successful bidder shall procure and maintain for the duration of the project the insurance coverage’s identified below.

A. Standard Worker’s Compensation and Employer Liability.

1) As required by State Statute including occupational disease, covering all employees at the work site.

B. General Liability (PL & PD) (Minimum)

1) Combined single limit of $1,000,000, if written on an occurrence basis

2) Any aggregate limit will not be less than $2,000,000.

3) Personal & Advertising Injury not less than $1,000,000

4) Products & Completed Operations Aggregate not less than

$2,000,000 C. Automobile Liability (Minimum)

1) Combined Single Limit of $1,000,000

2) Bodily Injury per Person $1,000,000

3) Bodily Injury each Accident $1,000,000

4) Property Damage Liability $1,000,000

D. Fire Damage

1) Fire Damage pays for property damage by a fire caused by the insured. The minimum amount normally provided by a CGL policy is $50,000 for any one fire.

E. The State of Colorado MUST be named as additional insured on all liability policies.

F. Insurance shall include provisions preventing cancellation without 45 days prior notice by certified mail to the State.

BREAKDOWN OF SERVICES AND/OR GOODS

Department of Military and Veterans Affairs (DMVA)

Specifications

BRIEF DESCRIPTION OF GOOD OR SERVICE REQUEST

Bids are requested for the purchase of Three (3) John Deere XUV 855D or Equivalent, per the included bid schedule and specifications.

EXCEPTIONS TAKEN – NON-RESPONSIVE

Exceptions taken by any bidder may cause their bid/quote/proposal to be considered non-responsive. The DMVA will be sole judge of what constitutes an allowable exception, and then only if the basic requirements of the specification are essentially unaltered. By submitting a bid, vendor agrees that DMVA reserves the right to accept or reject any alternate bids as non-responsive. This may also apply to any requests to amend the State’s terms and conditions.

SPECIFICATIONS

It is the intent of this specification to describe three (3) John Deere XUV 855D or Equivalent. The utility vehicle shall meet or exceed the following specifications.

NOTE: For evaluation purposes, any line item left blank will be considered as non-responsive and will cause bid to be rejected due to our inability to do a fair evaluation without the requested information. The "required data" spaces are critical. The information requested in the spaces provided is required to evaluate and confirm compliance.

Therefore, all requested information must be entered in the space provided. Failure to provide any requested information will cause the bid to be rejected as non-responsive.

Clearly indicate in the compliance column (Y)es complies, (N)o does not comply, OR (A)lternate.

All alternate items bid shall be listed on a separate page referencing the table number, item number and must meet or exceed the intent of the specification. The additional page shall describe the alternate in detail and should include literature describing the item bid. DMVA shall solely determine equivalent.

For descriptive purposes: three (3) John Deere XUV 855D or Equivalent. DMVA will determine equivalent.

Specification sheet(s) must be attached to your bid.

*Specifications (Y/N/A)

Manufacturer: __________________________ Model: _______________________

Units YES NO ALT

Engine

Type 4-cycle diesel

Gas

Displacement 855 cc

Power

22.8 hp

17.0* kW

Cooling system Liquid

55 Amp @ 3,200 rpm, 660 Watt

Alternator

Transmission

CVT (Continuously Variable

Transmission) w/ Reverse

Traction-Assist

Decent Control

Final Drive

Two-Speed

Four Wheel Drive

On-Demand True 4-Wheel Drive

Suspension

Fully Independent w/ Adjustable

Coils Both Front and Rear and

Sway Bar on Rear.

Brakes

Hydraulic Disc w/ Twin Piston

Front Calipers

Tires/Wheels

Steel Wheels

Radial Turf-Tires (required)

Hydraulics

Hydrostatic Power Steering

Hydraulic Cargo Bed Lift

(required)

Dimensions / Capacities

Wheelbase 79 in.

2007 mm

Dry weight 1640 lb

743.8 kg

Length 116 in.

2946 mm

Width 62 in.

1571 mm

Height 75 in.

1903 mm

Ground Clearance 11 in.

Fuel capacity 7.3 U.S. gal.

Cargo Box 45” x 12” x 52”

Cargo Box Weight Capacity 1,000 lb (required)

Payload Capacity 1,400 lb

Towing Capacity 1,500 lb

Receiver Hitch Standard 2”

Options

Cargo Box Liner

Optional

Full Lighting Package (Headlights, Taillights, Reverse Lights) Required

Deluxe Cab Enclosure (Roof, Windshield, Wiper(s), Rear

Window, Glass Doors) Required

Cab Heater Required

Please specify warranty information:

Price per Good: _________________________ x 3 _________________________

Total Price with Delivery: _________________________

DELIVERY

Deliver 3 each to the following location

Veterans Memorial Cemetery

2830 Riverside Pkwy

Grand Junction, CO 81501

DELIVERY DATE

On or before December 19, 2014

QUESTIONS AND ANSWERS DEADLINES

All SOW questions must be submitted in writing via email to Purchasing Agent, Gloria Duran at gloria.duran@dmva.state.co.us.

Questions due: November 18, 2014 by 2:00 p.m.

Answers: will be posted on the ColoradoVSS solicitation by close of business November 19, 2014

DEADLINE

November 21, 2014 by 2:00 p.m.

NOTE

The prospective bidders shall separately list any proposed specification deviation from that specified by the

DMVA specification listed above and shall furnish as part of this bid, catalog and specification sheets which fully describe the specification deviation.

DMVA reserves the right to reject any and all bids or parts thereof, and to waive informalities or irregularities. By submission of a bid, bidder agrees to the State of Colorado terms and conditions.

Any ensuing purchase order agreement is subject to, and contingent upon, the continued availability of funds

WORK AUTHORIZATION

No work is authorized without a fully executed purchase order (PO) or contract in place. No additional work outside the scope of work of the PO/contract without prior approval from DMVA purchasing and contracts office.

mailto:gloria.duran@dmva.state.co.us