DQ-2025-045-JS Laser Amplifier Modules.pdf

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Documented Quote DQ-2025-045-JS Laser Amplifier Modules

THIS IS NOT AN ORDER

PROCUREMENT CONTACT:

Jeb Stuart Jeb.Stuart@colostate.edu 970-491-6194

DUE DATE AND TIME: Monday, July 7, 2025, 4:00 P.M. Mountain Time NO. QUANTITY UNIT DESCRIPTION PRICE 1 1 EA Amplifier module #1: requires a Nd:YLF amplification rod with 4 mm diameter x 126mm long (6cm active gain length), working at 1053 nm wavelength. Rod is A-axis cut, 2° wedged, parallel faces, AR coated for 1053nm. Operating condition: 20Hz and 10Hz, 450 μs, 160A (peak), 25°C. Anticipated stored energy: up to ~700mJ. Beam height 1.5”

2 1 EA Amplifier module #2: requires a N:dYLF amplification rod with 7mm diameter x 146mm long (80mm active gain length), working at 1053 nm wavelength. Rod is A-axis cut, 1° wedged, parallel faces, AR coated for 1053nm. Operating condition: 20Hz and 10Hz, 450 μs, 160A (peak), 25°C. Anticipated stored energy: up to ~2J. Beam height 1.5”

3 1 EA DC Power supply for module #2:, 300V/8A, 1U 3-Phase/208V input 4 2 EA Laser diode driver: 1 required per module, Universal input, 350V/300A output, water-cooled, 2U 5 Shipping 6 Discounts 7 Total Purchase Price

Warranty: By signing below, the Offeror affirms acceptance of all terms listed in this DQ. The Offeror shall identify clearly and thoroughly any exceptions to this DQ in section VI.F. Offeror’s Legal Name: Printed Name of Authorized Rep: Signature of Authorized Rep: Title: Telephone: Email: Date of Signature:

Section I. Summary

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The Colorado State University Advanced Lasers and Extreme Photonics (ALEPH) Lab is seeking firm pricing on diode pumped Neodymium-doped yttrium lithium fluoride (Nd:YLF) amplification modules as part of a facility upgrade project which replaces current flash lamp pumped amplification modules. CSU requires pricing and specifications for two modules together with required power supply and driver that meet the specifications in Section II of the documented quote. .

Section II. Specifications/Requirements/Performance Requirements A. Specifications/Requirements/Performance Requirements.

1. Amplifier Module #1: requires a Nd:YLF amplification rod with 4mm diameter x 126mm long (60mm active gain length), working at 1053 nm wavelength. Rod is A-axis cut, 2° wedged, parallel faces, AR coated for 1053nm, Operating condition: 20Hz and 10Hz, 450 μs, 160A (peak), 25°C. Anticipated stored energy: up to ~700mJ. Beam height 1.5”

2. Amplifier Module #2: requires a Nd:YLF amplification rod with 7mm diameter x 146mm long (80mm active gain length), working at 1053 nm wavelength. Rod is A-axis cut, 1° wedged, parallel faces, AR coated for 1053nm. Operating condition: 20Hz and 10Hz, 450 μs, 160A (peak), 25°C. Anticipated stored energy: 2J. Beam height 1.5".

3. Power supply and driver: diode driver needs to be water cooled. CSU does not anticipate needing a power supply for Amplifier Module #1.

B. Delivery All shipments must be quoted as DAP Destination/CSU, with freight costs included or clearly specified as a separate cost and divulged at the time of solicitation response. CSU reserves the right to schedule separate a Freight Carrier if the cost is advantageous to the University.

C. Pricing Price must be inclusive of all fees, taxes, shipping, etc.

D. Tax Exempt Colorado State University is a Colorado sales tax exempt entity. A sales tax exemption certificate will be provided to the successful vendor on demand. If your state does not recognize our tax exemption status, then your price will be deemed to already include any and all sales or use taxes imposed.

Section III. Evaluation and Award A. Factors for Consideration Award determination will be to the low, responsible Offeror that meets all requirements.

B. Award Notification Results of this Documented Quote will be posted on Rocky Mountain E-Purchasing System/BidNet. Results will not be given over the phone.

Section IV. Schedule of Activities

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Schedule of Activities Timeline All times are Mountain Time DQ Published Tuesday July, 1, 2025 Submission Deadline Monday, July, 7, 2025 Award Notification (estimate) Friday, July, 11, 2025 A. Inquiries Prospective Offerors may make written inquiries to obtain clarification of requirements. Answers to any inquiries will be published on Rocky Mountain E-Purchasing System as an Addendum. Inquiries must be submitted online through Rocky Mountain E-Purchasing System solicitation number DQ-2025-045-JS. The deadline for inquiries is Monday July 7, 2025, at 10:00 AM MT. Vendors who phone in or email questions will be asked to submit their inquiry online through Rocky Mountain E-Purchasing System. The Procurement Official listed herein is to be the SOLE point of contact concerning this DQ. Offerors shall not directly contact other personnel regarding matters concerning this DQ or to arrange meetings related to such.

B. Addendum or Supplement In the event it becomes necessary to revise any part of this Documented Quote, an Addendum to this DQ will be published on Rocky Mountain E-Purchasing System. It is the responsibility of Offerors to review all Addendums. Offerors shall not rely on any other interpretations, changes, or corrections.

Section V. Administrative Information

A. General Conditions for Invitation for Bid / Documented Quote This solicitation is subject to the Colorado State University General Conditions for Invitation for Bid/Documented Quote.

B. Purchase Order Terms and Conditions A University Purchase Order will be issued to the successful Offeror. The Colorado State University Purchase Order Terms and Conditions for Goods along with the Special Terms for Federal Contracts will govern this procurement.

C. Offeror Terms and Conditions Proposals with preprinted Offeror terms will not be accepted. Any terms and conditions submitted after the award will be null and void.

D. Group Purchasing Organization / Consortiums Colorado State University is a member of various group purchasing organizations or consortiums such as E&I, Omnia, Vizient, BuyBoard, and others.

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E. Cooperative Purchasing Any price agreement from this solicitation may be extended to other cities, counties, institutions of higher education, and school districts or other political subdivisions, providing they are willing to order against the Agreement in accordance with the prices, services and terms and conditions of the Agreement. Extension is limited to the prices, services and terms contained in the University's Agreement, except where applicable, additional terms and conditions may be negotiated with such other entities as agreed to by those parties.

F. Small Business Program The Small Business Program at Colorado State University supports the University’s goals for promoting responsible purchasing. The University encourages vendors to provide for participation of small businesses through subcontracts or other contractual opportunities in connection with the performance of this solicitation.

G. Method of Payment The University’s standard payment terms are N30. Payment can be expedited as N5 using the Colorado State University AP System, an electronic payment solution using single-use commercial credit card numbers. This program is being used in conjunction with our commercial card provider, JP Morgan Chase. Since this program uses the commercial credit card network, suppliers must be prepared to accept credit cards and should understand that processing fees are involved.

H. Federal Uniform Guidance This is a federally funded project and subject to compliance with Federal Uniform Guidance under 2 CFR 200.318-326. Awarded contractor(s) may be required to provide cost breakdown information, including labor (hours and hourly rates), materials, overhead, G&A, and profit AND a comparison of how the charges compare to other customers.

I. Accessibility of Information Communication Technology Colorado State University is committed to making our campus accessible by acquiring Information Communication Technology (ICT) in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability, pursuant to Section §24-85-103 (2.5), C.R.S. Supplier shall also comply with all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards. ICT means any and all technology used for the creation, manipulation, storage, display, receipt, or transmission of electronic data and information. Examples include but are not limited to; computers, information kiosks, transaction machines, telecom equipment, office machines (copiers/scanners), software and applications, websites, videos, and electronic documents.

Section VI. Submission Information

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A. New CSU Vendors. If you are a new vendor to CSU, or recently had a name change or Tax ID # change, include your W9 and the CSU Vendor Self-Certification form with your solicitation response for accurate payment if awarded.

B. Warranty Information Please provide warranty details in the price section of the cover page.

C. Accessibility of Information Communication Technology If you are providing Information Communication Technology, provide certification and attestation documentation related to security and accessibility, including the Higher Education Vulnerability Assessment Tool (HECVAT Lite), version 3.02 or higher, and a current Voluntary Product Accessibility Template (VPAT), referencing WCAG 2.1 standards or higher.

D. Pricing. Submit pricing on the pricing section of COVER PAGE of this document.

E. Specification Sheets. The Offeror must provide a specification document for each proposed item as a pdf with their response.

F. Signature Page. The Offeror must complete and include the COVER PAGE with their response.

G. Exclusions. The Offeror must include any exclusions to this DQ in this section.

H. Electronic Submission Your written response with complete pricing information must be submitted to Procurement Services via Rocky Mountain E-Purchasing System (RMEPS)/ BidNet by 4:00 P.M. Mountain Time on Monday, July 7, 2025. The file name(s) must include “DQ-2025-045-JS Laser Amplifier Modules.” UNDER NO CIRCUMSTANCES WILL A TELEPHONE, EMAIL, FAX, OR PAPER RESPONSE BE ACCEPTED.

I. Rocky Mountain E-Purchasing System/BidNet Vendor Guides You can find user guides on How to Register, How to Place your Bid, etc. https://procurement.colostate.edu/rocky-mountain-e-purchasing-information/