DQ-2025-026-BC Newsom West Site Improvements.pdf

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

DOCUMENTED QUOTE

Solicitation Number: DQ-2025-026-BC Publication Date: July 16, 2025

Institution or Agency: Colorado State University

Project No./Name: 241003D / Newsom West Site Improvements

Basic Information and Timeline

Single Point of Contact Buck Conroy, (970) 491-0099, buck.conroy@colostate.edu

Solicitation Description Facilities Management at Colorado State University is seeking firm, competitive documented quote responses from qualified

Contractors for site improvements at the Newsom Hall Dormitory on CSU Main Campus.

Anticipated Contract Start Date September 1, 2025

Contract Completion Date September 26, 2025

Mandatory Pre-bid Site Tour

Date

July 23, 2025 at 8:00am. Address is: 700 West Pitkin Street, Fort Collins, CO 80521 Meet at: West side of the building at the Fire Lane that goes between Newsom Hall and Academic

Village

Questions Due Date July 29, 2025, 12:00 PM MT

Quote Due Date and Time August 4, 2025, 12:00 PM MT

All dates and times are subject to change and are in Mountain Time.

Table of Contents

Publication Date: 1

Colorado State University 1

A. Quick Resources 2

B. Introduction and Background 2

C. How to Submit a Quote 3

D. Quote Format 3

E. Quote Content 3

F. Administrative Information 4

G. Exhibits 7

H. Signature Page 9

I. Bidders’ Checklist 10

A. Quick Resources

1. For questions about this solicitation, contact the Single Point of Contact identified above.

2. For help with Rocky Mountain E-Purchasing System/Bidnet, contact 800-835-4603.

3. For information about doing business with the state of Colorado generally, go to:

https://osc.colorado.gov/spco/accesscolorado.

B. Introduction and Background

Facilities Management at Colorado State University is seeking firm, competitive documented quote responses from qualified Contractors to provide all labor, material, equipment, and services to complete the all the work as shown in the attached construction documents. The project location is

700 W Pitkin St. Fort Collins, CO 80521.

To be considered, responses must meet or exceed all listed critical specifications and requirements.

All supporting drawings, technical information and terms/conditions may be accessed from included documents made part of this solicitation.

Interested parties should read and be familiar with all requirements before responding to this

Documented Quote.

C. How to Submit a Quote

1. In General. Submit the quote, Signature Page, bid bond, and any other required documents in one PDF file as an attachment uploaded to Bidnet / Rocky Mountain E-Purchasing System

(RMEPS) at https://www.bidnetdirect.com/colorado/csuconstruction under the specific project solicitation number. Submissions must confirm and conform with the latest addendum(s). It is important to check Bidnet / RMEPS for any published addendums prior to submission.

2. Only Attachments. Only the PDF file goes through. The Agency/Institution cannot see any text or messages sent to the website identified above. Written questions may be emailed to the

Single Point of Contact. Emails with questions shall include the solicitation number (“DQ-

XXXX-XXX-XX”) in the email subject line.

3. File Names. The PDF file name should start with the solicitation type, solicitation number, and vendor name (e.g., “DQ XXXX-XXX-XX Vendor Name…”). Vendors may include additional information in the PDF file name.

4. Timing. The PDF file typically uploads within five minutes; however, vendors should submit

PDF files at least thirty minutes prior to any deadline to ensure the file is received.

5. Confirmation. Vendors will receive an email confirmation from the submission website that the PDF file was uploaded correctly. If not, please contact the Single Point of Contact.

6. No Encryption. Do not encrypt files as it may prevent full submission.

7. Pre-bid Conference. There will be a mandatory pre-bid conference on the day and time specified in the Basic Information and Timeline above. Only firms who attend the Pre-Bid

Conference will be eligible to submit a quote.

8. Questions. Vendors may submit questions by email to the Single Point of Contact prior to the Questions Due Date identified in the Basic Information and Timeline above. The

Agency/Institution may answer some, all, or none of the questions asked by posting them publicly. Emails with questions shall include the solicitation number (“DQ-XXXX-XXX-XX”) in the email subject line.

9. Late Quotes will not be accepted.

D. Quote Format

1. Quotes shall be on Vendor letterhead

2. Bid bonds shall be on the State of Colorado form SBP-6.14 per section E.1.ii below.

3. All quote information shall be combined into one (1) PDF file.

E. Quote Content

1. Quote Substance. Please answer or address the following questions or issues:

i. Preference shall be given to Colorado resident bidders and for Colorado labor, as provided by law.

ii. Per C.R.S. §24-105-201 If the construction value is $50,000 or greater a Bid Bond and

Power of Attorney or Proposal Guaranty is required in an amount not less than 5% of the total Bid. Forms can be found on the Office of the State Architect Website:

https://osa.colorado.gov/state-buildings/project-management-policies-guidelines/solicitation-forms Quotes without required bid bonds shall be deemed nonresponsive.

iii. Per C.R.S. §38-26-106 If the construction value is $150,000 or greater Payment and

Performance bonds are required in an amount not less than 50% of the total contract value. The cost of these bonds shall be included in the bid.

iv. Vendor must return the completed Signature Page in Section H of this document along with their quote.

v. Vendor must return the completed Checklist in Section I of this document along with their quote.

vi. Vendor must provide pricing for all unit prices, bid options & alternates identified in the documents. Quotes without pricing for all unit prices, bid options & alternates shall be deemed nonresponsive. This documented quote includes one (1) alternate. See the bidding documents and Exhibit B Scope of Work for more details.

2. Cost Requirements. The provided quote must be comprehensive, including all the labor, materials, insurance, bonds, overhead, and profit to perform all the work required for the complete and prompt execution of everything described or shown in or reasonably implied in the solicitation, including the Drawings and Specifications.

F. Administrative Information

1. Communication. All communication regarding this solicitation must be done through the

Single Point of Contact identified above. Unauthorized contact with any Agency/Institution personnel other than the Single Point of Contact regarding this solicitation is prohibited and may result in disqualification.

2. Notices/Addenda. The Agency/Institution may modify this solicitation by posting changes via

Rocky Mountain E-Purchasing System/Bidnet. All communications will be posted on the Rocky

Mountain E-Purchasing System/Bidnet.

3. Modifications of Quotes. Quotes may be modified or withdrawn by the vendor prior to the established due date and time. Vendors may be asked by the Agency/Institution to modify or clarify their quotes after the due date.

4. Presentations or Site Visits. At the Agency/Institution’s sole discretion, the

Agency/Institution may request presentations or site visits. Vendors should not, however, prepare the quote with the assumption that an opportunity for oral presentations or revisions will be offered.

5. Bid Security: A bid security of not less than 5% of the bid price is required when the price is estimated to be $50,000 or more. The security shall be a bond by a surety company, the equivalent in cash, or otherwise supplied in a form satisfactory for the State. Noncompliance requires the bid to be rejected as nonresponsive.

6. Or Equal: The words “OR EQUAL” are applicable to all specifications and drawings relating to materials or equipment specified. Any material or equipment that will fully perform the duties specified, will be considered “equal”, provided the bid submits proof that such material or equipment is of equivalent substance and function and is approved, in writing. Requests for the approval of “or equal” shall be made in writing at least five (5) business days prior to bid opening. During the bidding period, all approvals shall be issued by the Architect/Engineer in the form of addenda at least two (2) business days prior to the bid opening date.

7. Acceptance of solicitation terms. A quote submitted in response to this solicitation shall constitute a binding offer and acknowledgment that all terms and conditions of this solicitation are accepted. Vendors must identify any variations between its quote and the solicitation. Failure to do so shall be deemed a waiver of any rights to subsequently modify the terms of performance.

8. Inconsistencies and Omissions: Bidders may request clarification of any seeming inconsistencies, or matters seeming to require explanation, in the bidding documents at least three (3) business days prior to the time set for the opening of Bids. Decisions of major importance on such matters will be issued in the form of addendum.

9. Contract. Vendors must agree to the State’s contract terms, as attached as an exhibit to this solicitation. Please note that any referenced or attached model contract lists the State’s standard required legal provisions but may not include the specific scope of work and other specific terms or requirements for this solicitation. Vendors must review any attached contract terms and note any exceptions. If no exceptions are noted, Vendor is indicating an intent to accept the terms as-is. Modifications to the State’s contract terms constitute increased risk and costs to the State. Therefore, Vendor’s noted exceptions may be considered in any evaluation.

10. Award. The Agency/Institution will notify all vendors who submitted a quote when it issues a

Notice of Intent to Award or actual Award. The awarded vendor(s) must act in good faith to execute an agreement on or before the Anticipated Contract Start Date identified above. If this date is not met, through no fault of the State, the State, at its sole discretion, may cancel the Notice of Intent to Award.

11. Rocky Mountain E-Purchasing System/Bidnet Registration. Unless otherwise noted, before the Agency/Institution can award to any vendor, that vendor must be registered in Rocky

Mountain E-Purchasing System/Bidnet, which can be completed at https://www.bidnetdirect.com/colorado/colorado-state-university.

12. EFT. Awarded vendors are encouraged to sign up for EFT transfers.

13. Secretary of State Registration. Before Contract execution, the awarded vendor must be registered to do business in the State of Colorado. If a vendor is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the State of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the State of

Colorado and has designated a registered agent in Colorado to accept service of process.

14. Pricing. Estimated prices are not acceptable. Pricing shall be DAP destination and include any minimums, special charges, restrictions, or any other conditions. The failure of the vendor to note any special conditions or exceptions shall be deemed a waiver of any such condition or exception. Pricing shall be firm for the term of the award, including option years, unless otherwise specified.

15. Cancellation. A solicitation may be cancelled only when there are cogent and compelling reasons to believe that the cancellation of the solicitation is in the state's best interest. An award of a contract under a solicitation may be cancelled, in whole or in part, when the procurement official determines in writing that such action is in the state's best interest.

16. Costs. The Agency/Institution is not liable for any cost incurred by vendors prior to any formal contract, purchase order, or other agreement. No property interest, of any nature shall occur until a contract is awarded and signed by all concerned parties.

17. Method of Award - Lowest Responsible Bidder: If the bidding documents for this project require alternate prices, additive and/or deductible alternates shall be listed in Exhibit B:

Scope of Work. Bidders should note the Method of Award is applicable to this Bid as stated below.

i. Deductible Alternates: The lowest responsible Bid, taking into account the Colorado resident bidder preference provision of Colorado law, will be determined by and the contract will be awarded on the base bid combined with deductible alternates, deducted in numerical order in which they are listed in Exhibit B: Scope of work. The subtraction of alternates shall result in a sum total within available funds. If this bid exceeds such amount, the right is reserved to reject all bids. An equal number of alternates shall be subtracted from the base bid of each bidder within funds available for purposes of determining the lowest responsible bidder.

ii. Additive Alternates: The lowest responsible Bid, taking into account the Colorado resident bidder preference provision of Colorado law, will be determined by and the contract will be awarded on the base bid plus all additive alternates added in the numerical order in which they are listed in Exhibit B: Scope of work. The addition of alternates shall result in a sum total within available funds. If this bid exceeds such amount, the right is reserved to reject all bids. An equal number of alternates shall be added to the base bid of each bidder within funds available for purposes of determining the lowest responsible bidder.

iii. Deductible and Additive Alternates: Additive alternates will not be used if deductible alternates are used and deductible alternates will not be used if additive alternates are used.

18. Quote Rejection. The Agency/Institution may reject a quote, waive informalities, and minor irregularities, or accept any portion.

19. Tax ID. Any tax identification number provided must be that of the vendor responding to the solicitation. The vendor must be a legal entity with the legal right to contract.

20. News Releases. Vendors may not issue any news releases pertaining to this solicitation without prior written approval by the State.

21. Taxes. The Agency/Institution is exempt from all federal excise taxes under Chapter 32 of the

Internal Revenue Code (Registration No. 84-730123K) and from all state and local government use taxes C.R.S. 39-26-114 Vendor is hereby notified that when materials are purchased in certain political sub-divisions (for example - City of Denver), the vendor may be required to pay sales tax even though the ultimate product or service is provided to the State of Colorado.

This sales tax will not be reimbursed by the Agency/Institution.

22. E-Verify. Vendors must participate in the federal E-Verify program, or the Colorado

Agency/Institution of Labor and Employment Program as required by C.R.S. 8-17.5-101.

23. Services Outside of Colorado. Vendors must disclose services performed outside of Colorado as required by C.R.S. 24-102-206.

24. Notice to Non-Resident Bidders. If a nonresident bidder is from a state that provides a bidding preference to bidders from that state, then a comparable percentage disadvantage will be applied to the bid of that nonresident bidder pursuant to C.R.S. 24-103-908. The bidder may obtain additional information from the Agency/Institution of personnel's website.

25. Payment. Progress payments shall be accepted on a monthly basis, for work completed, Net-

30 days. CSU shall not issue prepayments or deposits, nor payment for work not completed.

G. Exhibits

Exhibit A: Contract Examples

Responses received for this solicitation will be governed by the Contractors Agreement (D/B/B) SC-6.21 and General Conditions of the Contract SC-6.23, samples of which are attached. Any exceptions or variations to these specifications must be listed on a separate attached sheet submitted with your quote.

Exhibit B: Scope of Work

Base Bid Scope of Work: Contractor will be responsible for providing all materials, equipment, labor, and services necessary to perform all the work associated with the attached drawings and specifications.

The Contractor’s scope of work includes but is not limited to:

1. Protection of existing elements

2. Stormwater inlet protection

3. Demolition and Grading

4. Concrete paving and sidewalks

5. Bike rack salvage and reinstallation

6. Landscaping, plantings, boulders, and irrigation

Bidders shall exclude all electrical work.

Contractor will be required to have on-site personnel for coordination of all deliveries. CSU project managers will not be available to coordinate contractor deliveries of materials, labor, or equipment.

Additive Alternate: Contractor to provide add-alternate pricing per the alternate scope in the drawings.

For the purposes of this procurement, the sum of available funds for awarding base bid and alternates is

$290,000.00.

Exhibit C: Drawings and Specifications

Refer to the following files as attached to this solicitation in Rocky Mountain E-Purchasing

System/Bidnet:

• 241003D Newsom West Site Improvements 100% CDs.pdf

• SC6.21 DBB A_2025 R1.docx (sample agreement)

• SC6.23 DBB GC_2025 (sample general conditions)

• SBP-6.14 Bid Bond_2025.docx (bid bond form)

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H. Signature Page

The Vendor must complete and submit the Signature Page along with the quote.

Vendor Name

Vendor Address

Vendor Contact Name

Vendor Contact Email

Vendor Contact Phone

Does the Vendor have any perceived, potential, or apparent conflicts of interest? If so, please disclose them.

Is the Vendor a Service Disabled Veteran

Owned Small Business pursuant to C.R.S. §24-

103-905?

Is the Vendor currently on any debarred list?

Name of person authorized to submit this quote

Signature from an authorized individual.

Signatures may be physical or electronic as defined by the Uniform Electronic

Transactions Act. Some examples of acceptable signatures are: DocuSign, Adobe, or scanned physical copies.

I. Bidders’ Checklist

The Vendor must complete and submit the Checklist along with the quote.

Vendor Name

Is Bid Bond form SBP-6.14 included? Y/N:

Is the bid bond properly attested and include power of attorney?

Y/N:

Are all required Bid Alternates priced? Y/N:

Are all required Unit Prices provided? Y/N: not required

Are all required Bid Options priced? Y/N: not required

Is the Signature Page from Section H included?

Y/N: