DQ-2023-133-JF Large Capacity Car Kiln.pdf

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Documented Quote

DQ‐2023‐133‐JF

Large Capacity Car Kiln

THIS IS NOT AN ORDER

PROCUREMENT CONTACT:

Jim Frantz James.frantz@colostate.edu

(970) 491-5105

DUE DATE AND TIME:

Tuesday, August, 8, 2023

3:00 P.M. Mountain Daylight Time

NO. QUANTITY UNIT DESCRIPTION UNIT PRICE EXTENSION

1 Lot Kiln (Materials, Installation, Travel, Insurance, Certification and Other Associated Costs). Total Cost.

2 n/a Kiln Freight

By signing below, the Offeror affirms acceptance of all terms listed in this DQ. The Offeror shall identify clearly and thoroughly any exceptions to this DQ in section VI.F.

Offeror’s Legal Name:

Printed Name of Authorized Representative:

Signature of Authorized Representative:

Title:

Telephone:

Email:

Date of Signature:

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Section I. Summary Colorado State University is seeking firm pricing for a custom built large capacity car kiln used for academic instruction within the Department of Art and Art History. The kiln is needed for the Fall 2023 semester.

Section II. Specifications/Requirements A. Instructions

Manufacturer to build and install one large scale manually controlled gas ceramic kiln with electric ignition. Bid should include delivery, installation, and testing. The kiln must fire to cone 10. The kiln must be built with durable industrial grade construction with all relevant safety systems for use in a teaching and learning University environment. The large kiln is a gas reduction kiln and can be built from primarily hard brick or other low density refractory.

Power: natural gas

Size: must be able to safely fire a sculpture 48" x 72" x 72" (interior usable stacking space).

B. Timeline The kiln needs to be produced, delivered, assembled, and operational before September 15, 2023.

C. Delivery

All shipments must be quoted as DAP (Destination/CSU), with freight costs included or clearly specified as a separate cost and divulged at the time of solicitation response.

CSU reserves the right to schedule separate a Freight Carrier if the cost is advantageous to the University.

Physical Delivery Address:

Colorado State University Department of Art and Art History 551 W. Pitkin Street Fort Collins, CO 80523-1770

D. Pricing

Pricing or discount is to be FIRM for this project. CSU understands and will consider reasonable price changes based on uncontrollable external factors such as governmental tariffs. Any such price changes must be confirmed with CSU Procurement Services before orders may be placed against this DQ.

E. Tax Exempt

Colorado State University is a Colorado sales tax exempt entity. A sales tax exemption certificate will be provided to the successful vendor on demand. If your state does not recognize our tax exemption status, then your price will be deemed to already include any and all sales or use taxes imposed.

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F. Term of Award This is a one-time request.

Award determination will be to the low, responsible Offeror.

B. Award Notification

Results of this Documented Quote will be posted on Rocky Mountain E-Purchasing System/BidNet. Results will not be given over the phone.

Section IV. Schedule of Activities

Schedule of Activities Timeline All times are Mountain Time

DQ Published Friday, August 3, 2023 Submission Deadline Tuesday, August 8, 2023, 3:00 P.M.

Award Notification (estimate) August 9, 2023

A. Inquiries

Inquiries must be submitted in writing and directed to james.frantz@colostate.edu.

The subject line of all inquiries should be titled: DQ-2023-133-JF Large Capacity Car Kiln.

Vendors who phone in questions will be asked to submit their inquiry in writing.

The Procurement Official listed herein is to be the SOLE point of contact concerning this DQ. Offerors shall not directly contact other personnel regarding matters concerning this DQ or to arrange meetings related to such.

B. Addendum or Supplement

In the event it becomes necessary to revise any part of this Documented Quote, an Addendum to this DQ will be published on Rocky Mountain E-Purchasing System. It is the responsibility of Offerors to review all Addendums. Offerors shall not rely on any other interpretations, changes, or corrections.

Section V. Administrative Information

A. General Conditions for Invitation for Bid / Documented Quote

This solicitation is subject to the Colorado State University General Conditions for Invitation for Bid/Documented Quote attached.

B. Purchase Order Terms and Conditions

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A University Purchase Order will be issued to the successful Offeror. The Colorado State University Purchase Order Terms and Conditions for Goods will govern this procurement.

C. Offeror Terms and Conditions

Proposals with preprinted Offeror terms will not be accepted. Any terms and conditions submitted after the award will be null and void.

D. Group Purchasing Organization/Consortiums

Colorado State University is a member of various group purchasing organizations or consortiums such as E&I, Omnia, Vizient, BuyBoard, and others.

E. Cooperative Purchasing

Any price agreement from this solicitation may be extended to other cities, counties, institutions of higher education, and school districts or other political subdivisions, providing they are willing to order against the Agreement in accordance with the prices, services and terms and conditions of the Agreement. Extension is limited to the prices, services and terms contained in the University's Agreement, except where applicable, additional terms and conditions may be negotiated with such other entities as agreed to by those parties.

F. Supplier Inclusion Program

Colorado State University supports a Supplier Inclusion Program for reaching University’s goals through promoting inclusive, equitable, and socially responsible purchasing. The University encourages vendors to provide for participation of diverse business participation through subcontracts or other contractual opportunities in connection with the performance of this solicitation.

G. Confidentiality

Any restrictions on the disclosure or use of Confidential Information contained within a bid or proposal must be clearly stated in the bid or proposal itself. The Colorado Open Records Act, C.R.S. sec 24-702-201 et seq., applies to all documents submitted in response to this solicitation. The Open Records Act specifically states that the following are considered confidential: “Trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data.” The Bidder or Offeror must designate documents as Confidential Information that fall into these categories by clearly and conspicuously marking the documents. Confidential Information shall not include any subsequent contractual terms or pricing that result from the Bidder or Offeror’s submission.

If Confidential Information is submitted, it must be submitted as a separate file, with

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H. Method of Payment The University’s standard payment terms are N30.

Payment can be expedited using the Colorado State University AP System, an electronic payment solution using single-use commercial credit card numbers. This program is being used in conjunction with our commercial card provider, JP Morgan Chase. Since this program uses the commercial credit card network, suppliers must be prepared to accept credit cards and should understand that processing fees are involved.

If you are a New Vendor to CSU, or recently had a Name Change or Tax ID # Change, include your W9 and the CSU Vendor Self-Certification form with your solicitation response for accurate payment if awarded.

B. Warranty Information

Please provide warranty information with your response.

C. Pricing

A cost proposal must be included on the first page of this solicitation.

D. Certificate of Insurance.

The Offeror shall acknowledge that they can provide a Certificate of Insurance as described in Appendix A. If awarded this project, Offeror must be able to provide required insurance promptly before starting work.

E. Signature Page.

The Offeror must complete and sign the COVER PAGE with the proposal.

F. Exclusions.

The Offeror must include any exclusions to the DQ in this section.

G. Electronic Submission

Your written proposal with complete pricing information must be submitted to Procurement Services via Rocky Mountain E-Purchasing System (RMEPS)/ BidNet by 3:00 P.M. Mountain Time on Tuesday, August 8, 2023. The file name(s) must include “DQ-2023-133-JF Large Capacity Car Kiln.”

UNDER NO CIRCUMSTANCES WILL A TELEPHONE, EMAIL, FAX, OR PAPER

PROPOSAL BE ACCEPTED.

H. Rocky Mountain E‐Purchasing System/BidNet Vendor Guides

You can find user guides on How to Register, How to Place your Bid, etc.

https://procurement.colostate.edu/rocky-mountain-e-purchasing-information/

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Appendix A

Insurance Requirements

A. The contractor shall obtain, and maintain at all times during the term of this contract, insurance in the following kinds and amounts:

1) Workers’ Compensation Insurance as required by state statute, and Employer’s Liability Insurance covering all of contractor’s employees acting within the course and scope of their employment.

2) Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows:

a. $1,000,000 each occurrence;

b. $1,000,000 general aggregate;

c. $1,000,000 products and completed operations aggregate; and

d. $50,000 any one fire.

If any aggregate limit is reduced below $1,000,000 because of claims made or paid, the contractor shall immediately obtain additional insurance to restore the full aggregate limit and furnish to the State a certificate or other document satisfactory to the State showing compliance with this provision.

Notwithstanding this subsection A, if the contractor is a “public entity” within the meaning of the Colorado Governmental Immunity Act CRS 24-10-101, et seq., as amended (“Act’), the contractor shall at all times during the term of this contract maintain such liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities under the Act. Upon request by the State, the contractor shall show proof of such insurance satisfactory to the State.

3) Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit as follows:

$1,000,000 each accident combined single limit.

4) (only if checked ) Professional liability insurance with minimum limits of liability of not less than $1,000,000.

5) (only if checked ) Crime/Employee Dishonesty insurance with minimum limits of liability of not less than $1,000,000.

B. The Board of Governors of the Colorado State University System acting by and through Colorado State University, a division of the State of Colorado, shall be named as additional insured on the Commercial General Liability and Automobile Liability Insurance policies (leases and construction contracts will require the additional insured coverage for completed operations on endorsements CG 2010 11/85, CG 2037, or equivalent). Coverage required of the contract will be primary over any insurance or self-insurance program carried by the State of Colorado.

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C. Contractor shall notify University at least 45 days prior to cancellation or non-renewal of the required insurance coverages.

D. The contractor will require all insurance policies in any way related to the contract and secured and maintained by the contractor to include clauses stating that each carrier will waive all rights of recovery, under subrogation or otherwise, against the State of Colorado, its agencies, institutions, organizations, officers, agents, employees and volunteers.

E. All policies evidencing the insurance coverages required hereunder shall be issued by insurance companies satisfactory to the State.

F. The contractor shall provide certificates showing insurance coverage required by this contract to the State upon execution of this contract. No later than 15 days prior to the expiration date of any such coverage, the contractor shall deliver the State certificates of insurance evidencing renewals thereof. At any time during the term of this contract, the State may request in writing, and the contractor shall thereupon within 10 days supply to the State, evidence satisfactory to the State of compliance with the provisions of this section.

G. Self-insurance programs do not meet the state’s or the University’s insurance requirements unless the Contractor provides satisfactory evidence of a loss reserve fund of not less than the minimum coverage amount specified herein, plus excess liability coverage as appropriate to the industry; financial statements of the business; and proof of Department of Labor certification of self-insurance program for worker’s compensation.