DQ 2016001612 Height Adjustable, Flip top tables DQ.docx

COLORADO DEPARTMENT OF HUMAN SERVICES

Height Adjustable and Flip Top Tables

DQ #2016001612

STATE OF COLORADO

DEPARTMENT OF HUMAN SERVICES

QUOTE DUE DATE:

June 13, 2016 11:00 p.m. (local)

QUOTE SUBMISSION VIA EMAIL

Submissions via email are preferable..

Email: Brenda.mcgee@state.co.us

FAX number 303-866-5808

North/Central Procurement 1575 Sherman Street, 6th Floor Denver, CO 80203

PROCUREMENT CONTACT

The procurement contact is the primary contact for this DQ. Direct all inquiries to the procurement contact.

Brenda McGee, CPPB brenda.mcgee@state.co.us

SECTION I - ADMINISTRATIVE INFORMATION

Quote Submission - Quotes will be received until the date and time indicated. Late Quotes may be accepted at the discretion of the Procurement Contact.

Pricing - All pricing shall be FOB Destination. Vendors shall specify any minimums, special charges, restrictions, or conditions. The failure of the vendor to note any special conditions or exceptions shall be deemed a waiver of any such condition or exception.

Price Increases – Pricing shall remain firm for the term of the award, including option years, unless otherwise specified.

Quote Acceptability - The State will be the sole judge in determining the acceptability of a quote and in determining the most beneficial quote for the State. Evaluation of quotes will also take into account administrative costs, payment terms, delivery conditions (any restrictions, minimum order quantity or dollar amount), and any exceptions taken to any requirement of the DQ, volumes at individual user sites, and proximity of user sites. Administrative costs include, but are not limited to, time and costs associated with ordering, receiving, stocking and paying invoices.

Evaluation - The choice of vendor for goods and services must be based on which acceptable response is most advantageous to the state, price/cost being the primary consideration. Other factors to be considered include experience, delivery, and warranties (if applicable). The basis for the selection must be documented and will be final and conclusive unless determined to be arbitrary, capricious, or contrary to law.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) - SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov) , may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid. SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Award - The state intends to issue one or more vendor awards as specified. Awards will be made on the basis of the quote most beneficial to the State. Vendor shall extend pricing to other Human Services divisions (i.e. Pueblo, Grand Junction).

Term of Award - The period of award made as a result of this DQ is 12 months.

Bid Results - After the award is made, bid tabulations or a summary can be made available.

Purchase Order or State Contract – As a result of the award, a Purchase Order or State Contract may be required. The awarded vendor may not perform or deliver goods or services until such time the Purchase Order or Contract is executed.

Terms and Conditions - The State Purchase Order Terms and Conditions and Solicitation Instructions apply to this DQ. If not attached, they can be made available upon request.

Quantity of Goods/Services – At the time of award and/or during the term of the resulting award, the State reserves the right to increase or decrease the quantity of goods/services based on available funding using the rates established in the Purchase Order or State Contract.

Vendor disclosure of services identifies if the vendor or subcontractor will perform the services outside the state of Colorado or United States. If this is the case, provide a brief statement explaining why the vendor believes it is necessary or advantageous to perform the services outside the state of Colorado or United States.

SECTION II –Item Description:

This is a solicitation seeking quotes for:

Forty five (45) each height adjustable and flip top tables 72” length x 24” wide

This bid is for height adjustable, flip top tables.

Product is to be new.

Price should be FOB delivered Brand listed is used as a basis for this bid. Item quoted must be same as or equal to the specifications listed.

SPECIFICATIONS:

Mooreco Balt-Best-Rite is the basis for the bid.

All table tops to be high pressure wood-laminate in a cherry wood finish Edges are to be black edgeband

Tables to be 72” length by 24” wide Tables to be height adjustable from approximately 28.5” to 45” in height.

Tables should “flip” up with easy lever mechanism to allow for nesting and storage

Bases will be powder coated steel frame including a stabilizer bar Legs to have 2” casters with 2 being locking casters

Table should be tested to support up to 300 lbs.

Is wood grain colors available for preview on a website?

Website Address:_____________________________________________

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SECTION III – INFORMATION REQUIRED ON QUOTE

PRICE QUOTATION – FOB DELIVERED

Delivery address is:

5670 Greenwood Plaza Blvd, Suite 115 Greenwood Village, CO 80111

A lift gate would be required.

Pricing:

Table cost Price per table $________ x 45 Total Price_______

Will tables ship broken down or assembled? (yes or no) Broken down____________ Assembled _______________

If broken down, can you provide installation services? Yes______ No________ Additional cost?_____________

List any warranties:

Delivery – Can delivery be made by June 30, 2016 Yes_________ No_________

If no, please state potential delivery date__________________________

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SIGNATURE PAGE

VENDOR INFORMATION

COMPANY NAME

FEIN

ADDRESS

Name & title of authorized officer & agent:

NAME:

TITLE:

Name & number of contact person for inquiries on your Quote response:

NAME:

NUMBER/EMAIL:

Name & number of contact person for orders if an award to your company is subsequently made:

NAME:

NUMBER/EMAIL:

IMPORTANT: Vendor should read the entire DQ before submitting a Quote. Quotes shall be properly marked with DQ number. All Quotes shall be F.O.B. destination, unless otherwise specified.

PHONE #

Authorized Signature By Officer or Agent of Vendor

FAX #

Date Signed

REMIT ADDRESS:

E-MAIL:

PAYMENT TERMS:

Terms of less than 45 calendar days will not be considered.

SIGNATURE PAGE REQUIRED – RETURN THIS PAGE

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