DQ-2015-741 final.docx

Request for Documented Quotation

DQ-PMA-2015-741

Grand Valley/Colorado River Noxious Weed Treatment Project Bid Due: January 21, 2014 @ 2:00 PM

OVERVIEW AND ADMINISTATIVE INFORMATON

Issuing Office This Request for Documented Quotations (DQ) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Allan Smith Department of Natural Resources Purchasing Office 1313 Sherman #423 Denver, CO 80203

(303) 866-3292 x8631 Fax: (303) 866-5575 Email: allan.smith@state.co.us

Purpose The main purpose of this project is to control noxious weeds on four State Wildlife Areas and one State Parks property. The properties are Walter Walker, Tillman Bishop, Franklin Island, Colorado River Island and Obey Blanchard. All the properties are located in the Grand Valley and are along the Colorado River starting from Fruita to Palisade (please see attached maps of areas that will be treated). There is a total of 491 acre that may be treatable but will only be compensated for actual acres treated. The contractor will be required to have a current commercial pesticide applicators license.

Schedule of Activities:

Pre-bid Inspection Tour A mandatory pre-bid inspection tour/meeting will be held on January 14, 2015 at 10:00 AM. It will consist of a project overview and site tour. Prospective bidders should meet at the Walter Walker State Wildlife Area, west parking lot. Please contact Derek Lovoi (970)-210-7048 by 4:00 PM on or before January 13, 2015 to register. Directions are: take river road west of 23 road turn south on Railhead Circle to parking lot.

General Location The project is located on four State Wildlife Areas and One State Parks Property. See Attached maps for treatment areas.

Submission All quotations must be received by the Purchasing Office, Department of Natural Resources, Purchasing, 1313 Sherman #423, Denver, CO 80203 no later than the date and time shown in at the Top of this Bid notice, VSS web site and the Schedule of Activities. It is the responsibility of the Bidder to make sure that their bid is received in the Procurement Office, prior to the deadline. Bidders mailing proposals should allow ample mail delivery time to ensure timely receipt of their proposals. Bids received after the above date and time will not be considered, unless they are deemed acceptable per Procurement Rule R-24-103-202b-07 as determined by the Purchasing Director of the issuing department.

Quotations must be clearly identified as a quotation for the PMA-2015-741 and shall show such information on the outside of the documented quotation packet or in the subject line of the e-mail if submitting electronically.

Bid Modifications and Answers to Vendor Questions Any modification to this Documented quote will be posted on the State of Colorado website: ColoradoVSS; by the Purchasing Office, Department of Natural Resources. Bidders shall not rely upon any other interpretations, changes, or corrections. It is the bidder’s responsibility to check the Vendor Self Service website regularly for any modifications, updates, or changes to the bid or any of its requirements. Vendors will not be contacted by the state when modifications are made. Should any part of this documented quote to be confusing or contradictory, it is the vendor’s responsibility to seek clarification.

Answers to any inquiries will be posted as a modification to the Documented Quote on the State of Colorado Vendor Self Service website. All vendors’ questions and the answers will be posted for all vendors to view.

Bid Submittal The bid due date for this submittal of documented quotations is January 21, 2015 at 2:00 PM. Bids will be accepted by mail, hand-carried, or via email as a Word or .pdf file attachment, and must be sent to the Department of Natural Resources Purchasing Agent:

Allan Smith, Purchasing Agent

A responsive bid must include the submittal items outlined below under SUBMITTAL, below.

Colorado Contract or Purchase Order A formal Contract will be entered into between the State of Colorado, Department of Natural Resources, Division of Parks and Wildlife and the awarded bidder. The Contract will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and will include all contract terms and the Colorado Special Provisions.

Contractor Evaluation For projects exceeding $100,000.00, contractor agrees to be governed, and to abide, by the provisions of CRS §24-102-205, §24-102-206, §24-103-601, §24-103.5-101 and §24-105-102 concerning the monitoring of vendor performance on state contracts and inclusion of contract performance information in a statewide contract management system.

Contractor’s performance shall be subject to Evaluation and Review in accordance with the terms and conditions of this Contract, State law, including CRS §24-103.5-101, and State Fiscal Rules, Policies and Guidance. Evaluation and Review of Contractor’s performance shall be part of the normal contract administration process and Contractor’s performance will be systematically recorded in the statewide Contract Management System. Areas of Evaluation and Review shall include, but shall not be limited to quality, cost and timeliness. Collection of information relevant to the performance of Contractor’s obligations under this Contract shall be determined by the specific requirements of such obligations and shall include factors tailored to match the requirements of Contractor’s obligations. Such performance information shall be entered into the statewide Contract Management System at intervals established herein and a final Evaluation, Review and Rating shall be rendered within 30 days of the end of the Contract term. Contractor shall be notified following each performance Evaluation and Review, and shall address or correct any identified problem in a timely manner and maintain work progress.

Should the final performance Evaluation and Review determine that Contractor demonstrated a gross failure to meet the performance measures established hereunder, the Executive Director of the Colorado Department of Personnel and Administration (Executive Director), upon request by the Department of Natural Resources, Colorado Geological Survey, and showing of good cause, may debar Contractor and prohibit Contractor from bidding on future contracts. Contractor may contest the final Evaluation, Review and Rating by: (a) filing rebuttal statements, which may result in either removal or correction of the evaluation (CRS §24-105-102(6)), or (b) under CRS §24-105-102(6), exercising the debarment protest and appeal rights provided in CRS §§24-109-106, 107, 201 or 202, which may result in the reversal of the debarment and reinstatement of Contractor, by the Executive Director, upon showing of good cause.

Measurement and Payment Payment for the project will be based on the per acre cost to complete the work scope described in the SCOPE OF WORK

Insurance Requirements A. The contractor shall obtain, and maintain at all times during the term of this contract, insurance in the following kinds and amounts:

1) Workers’ Compensation Insurance as required by state statute, and Employer’s Liability Insurance covering all of contractor’s employees acting within the course and scope of their employment.

2) Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows:

a. $1,000,000 each occurrence;

b. $1,000,000 general aggregate;

c. $1,000,000 products and completed operations aggregate; and

d. $50,000 any one fire.

If any aggregate limit is reduced below $1,000,000 because of claims made or paid, the contractor shall immediately obtain additional insurance to restore the full aggregate limit and furnish to the State a certificate or other document satisfactory to the State showing compliance with this provision.

3) Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit.

5) The State of Colorado shall be named as additional insured on the Commercial General Liability and Automobile Liability Insurance policies (leases and construction contracts will require the additional insured coverage for completed operations on endorsements CG 2010 11/85, CG 2037, or equivalent). Coverage required of the contract will be primary over any insurance or self-insurance program carried by the State of Colorado.

6) The Insurance shall include provisions preventing cancellation or non-renewal without at least 45 days prior notice to the State by certified mail.

7) The contractor will require all insurance policies in any way related to the contract and secured and maintained by the contractor to include clauses stating that each carrier will waive all rights of recovery, under subrogation or otherwise, against the State of Colorado, its agencies, institutions, organizations, officers, agents, employees and volunteers.

8) All policies evidencing the insurance coverage’s required hereunder shall be issued by insurance companies satisfactory to the State.

Resident Bidder When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident. “Resident bidder" means:

(a) A person, partnership, corporation, or joint venture which is authorized to transact business in Colorado and which maintains its principal place of business in Colorado; or

(b) A person, partnership, corporation, or joint venture which:

i. Is authorized to transact business in Colorado;

iii. Has paid Colorado unemployment compensation taxes in at least seventy-five percent of the eight quarters immediately prior to bidding on a construction contract for a public project.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid.

SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Attachments:

State of Colorado Personal Services Contract State of Colorado Purchase Order Terms and Conditions Colorado SWA Island Plan Map Franklin Plan Map Obey Plan Map Tillman Plan Map Walker Plan Map Scope of Work

The main purpose of this project is to control noxious weeds on four State Wildlife Areas and one State Parks property. The properties are Walter Walker, Tillman Bishop, Franklin Island, Colorado River Island and Obey Blanchard. All the properties are located in the Grand Valley and are along the Colorado River starting from Fruita to Palisade (please see attached maps of areas that will be treated). There is a total of 491 acre that may be treatable but will only be compensated for actual acres treated. The contractor will be required to have a current commercial pesticide applicators license. There will be three different applications one in the spring of 2015 one in the early fall of 2015 and one in mid-summer of 2016. The final payment must be submitted before 9/1/16. The bids will need to be per acre per application for the three different applications. The contractor will monitor the sites for additional three years for a 90% success rate of treated areas.

The weeds that need to be treaded are Colorado list A and list B weeds.

List A species are.

African rue (Peganum harmala) Camelthorn (Alhagi pseudalhagi) Common crupina(Crupina vulgaris) Cypress spurge (Euphorbia cyparissias) Dyer's woad (Isatis tinctoria) Elongated mustard (Brassica elongata) Hairy willow-herb (Epilobium hirsutum) Hydrilla (Hydrilla verticillata) Giant reed (Arundo donax) Giant salvinia (Salvinia molesta) Hydrilla (Hydrilla verticillata) Japaneese, Giant and Bohemian knotweed (Polygonum cuspidatum, P. sachalinense and P.x bohemicum) Meadow knapweed (Centaurea pratensis) Mediterranean sage (Salvia aethiopis) Medusahead (Taeniatherum caput-medusae) Myrtle spurge (Euphorbia myrsinites) Orange hawkweed (Hieracium aurantiacum) Purple loosestrife (Lythrum salicaria) Rush skeletonweed (Chondrilla juncea) Squarrose knapweed (Centaurea virgata) Tansy ragwort (Senecio jacobaea) Yellow starthistle (Centaurea solstitialis)

List B species are.

Absinth wormwood (Artemisia absinthium) Black henbane (Hyoscyamus niger) Bouncingbet (Saponaria officinalis) Bull thistle (Cirsium vulgare) Canada thistle (Cirsium arvense) Chinese clematis (Clematis orientalis) Common tansy (Tanacetum vulgare) Common teasel (Dipsacus fullonum) Corn chamomile (Anthemis arvensis) Cutleaf teasel (Dipsacus laciniatus) Dalmatian toadflax, broad-leaved (Linaria dalmatica) Dalmatian toadflax, narrow-leaved (Linaria genistifolia) Dame's rocket (Hesperis matronalis) Diffuse knapweed (Centaurea diffusa) Eurasian watermilfoil (Myriophyllum spicatum) Hoary cress (Cardaria draba) Houndstongue (Cynoglossum officinale) Jointed goatgrass (Aegilops cylindrica) Leafy spurge (Euphorbia esula) Mayweed chamomile (Anthemis cotula) Moth mullein (Verbascum blattaria) Musk thistle (Carduus nutans) Oxeye daisy (Chrysanthemum leucanthemum) Perennial pepperweed (Lepidium latifolium) Plumeless thistle (Carduus acanthoides) Russian knapweed (Acroptilon repens) Russian-olive (Elaeagnus angustifolia) Salt cedar (Tamarix chinensis, T.parviflora, and T. ramosissima) Scentless chamomile (Matricaria perforata) Scotch thistle (Onopordum acanthium) Scotch thistle (Onopordum tauricum) Spotted knapweed (Centaurea maculosa) Spurred anoda (Anoda cristata) Sulfur cinquefoil (Potentilla recta) Venice mallow (Hibiscus trionum) Wild caraway (Carum carvi) Yellow nutsedge (Cyperus esculentus) Yellow toadflax (Linaria vulgaris)

The Main areas of treatments will be in but not limited to areas that were previously chopped Tamarisk (salt cedar) and Russian Olives. Re-sprouts will need to be treated. All chemicals will be used with-in its label. The contractor must use the appropriate chemical for what type of weed that they are treating (example: Milestone and 2,4-D for Russian Knapweed). The chemicals that the contractor may use are 2,4-D, Habitat, Round-up, Transline, Milestone, and Garlon-4. The Contractor may use other chemicals but will need prior approval before doing so. Any list A plants found will need to be treated according to the Mesa County Noxious Weed and Pest Management standards. The contractor shall avoid native plants with treatment and to treat on days of low wind and suitable temperatures and avoiding adverse weather to minimize drift. The contractor shall supply the Colorado Parks and Wildlife (CPW) with daily spraying records and will need to include date, weed treated, rates of chemical used, weather reading (Temp, wind speeds, cloud cover) and location. All spraying equipment will be calibrated.

The contractor must supply their own water and chemicals for the treatments. The use of motorized equipment is allowed but there are areas that are not accessible by wheeled equipment do to water hazards, terrain, and obstacles. Be aware that sharp stumps within treatment areas that may cause flat tires.

Performance Monitoring

Performance monitoring for the contract shall include the following:

(a) Performance measures and standards: Contractor shall meet with CPW Technician weekly. In that meeting we shall go over the last week progress and discus the upcoming week on what will be treated and methods/chemicals will be used per scope of work.

(b) Accountability: Progress reports shall be submitted with each invoice for reimbursement. Vendor shall certify that all scope conditions have been complied with on each invoice. A final project report shall be submitted and approved before final project payment.

(c) Monitoring Requirements: Progress reports shall be submitted.

(d) Noncompliance Resolution: Payment will be withheld until vendor is current on scope conditions. Flagrant disregard for vendor conditions will result in a stop work order and cancellation of the contract.

SUBMITTAL

In order to be responsive to this Request for Documented Quotations, the bidder must fully address each item of listed below. Start with the first item and consecutively continue through completion of all items. Fully address the subject item. The description may be in narrative or outline formatting. Be as concise as you can while discussing the items fully. Reference and attach any supporting documents that help describe or contribute to an item.

MINIMUM REQUIREMENTS

Contractors are to provide all labor, supplies and equipment to chemically treat designated vegetation.

The contractor must have a current commercial pesticide applicators license.

The contractor must be registered and in good standing with the Colorado Secretary of State.

The minimum qualifications are met please include the following with your proposals.

Submittals must include:

CONTRACTOR’S ORGANIZATION

Provide the full name and address of the organization (or individual) as well as contact information, a minimum of the following should be provided: Name, address, FEIN, phone number, fax number (if applicable) and e-mail.

CONTRACTOR’S EXPERIENCE

Provide descriptions of at least three comparable projects, either ongoing or completed within the last three years.

CONTRACTOR'S REFERENCES

Provide positive references of project managers from at least three recently completed projects of similar or larger scale and type.

PRICE

Provide an approximate cost per acre, per application for the three different applications.

BID AWARD

Award will be based upon the lowest responsive, responsible bidder who can meet the requirements as judged by the Department of Natural Resources.