DPD RFP - Connector Training - Q+A.pdf
PDF 68 KB Posted
- Solicitation number
- 21260922165834
- Issued by
- Philadelphia County, Philadelphia City, Pennsylvania
About this file
This document is a Questions and Answers (Q&A) file for a Request for Proposals issued by the City of Philadelphia Department of Planning and Development for curriculum development and training services for Community Connectors. The RFP seeks proposals to develop and deliver a comprehensive training curriculum for up to 24 part-time Community Connectors placed at Neighborhood Advisory Committees across eight NACs. Deliverables include at least two convening events (one mandatory orientation and one additional event), at least eight monthly training sessions distributed throughout the contract period, attendance records, and certificates of completion. The proposal due date is October 13, 2026 at 5:00 p.m. Local Philadelphia Time, with applicant selection expected on October 16, 2026. The contract term runs from October 19, 2026 through October 18, 2027, representing a one-year period with no renewal options mentioned.
The contract is a fixed-price award capped at $30,000, with quarterly invoicing preferred but not mandatory; alternative invoicing schedules may be proposed upon acceptance of defined deliverables. All costs including meeting space, technology, refreshments, and participant scheduling must be incorporated within the budget. Applicants must be based in or have an office located in Philadelphia and must hold active Business Income and Receipts Tax and Commercial Activity License accounts. Local Business Entity certification and Local Impact status are positive evaluation factors but not set-asides. Insurance requirements include workers compensation, general liability ($1,000,000 per occurrence and aggregate), automobile liability ($300,000 per occurrence), and professional liability insurance ($500,000 minimum). The City will provide current program materials, subject-matter support, and may facilitate guest speakers from DPD and other City departments. Training delivery may be in-person, virtual, or hybrid at the proposer's discretion with no minimum number of in-person events required. The City considers this work a professional service and will not provide meeting space, participant technology, or translation and interpretation services, though some translation and interpretation support may be available as needed.
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Other files
| File | Type | Posted |
|---|---|---|
| Small Purchase Disclaimer_Acknowledgements_Reservation of Rights_8.27.26.docx | DOCX document | |
| PS Small Order Purchase RFP - DPD Connector Training.docx | DOCX document | |
| Local Business Entity Cert.pdf | ||
| PS Small Order Purchase.pdf | ||
| LGBTQ Data Form.pdf |
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Text version
CURRICULUM DEVELOPMENT & TRAINING SERVICES FOR COMMUNITY CONNECTORS
RFP Questions and Responses
10/7/2026
1. Question: What is required for us to list or upload as it relates to the “references” portion? Are you looking for contact information and relationship to context, letters of support, etc.?
a. Answer: Please include the name, organizational affiliation, and contact information of references who may attest to the quality of your organization’s work. The RFP does not specify a required number of references.
2. Question: Does the RFP response need to include the Written Statement of Financial Capacity or is it sufficient to attach our most recent audit?
a. Answer: The response should include a Written Statement of Financial Capacity
3. Question: Are there any expense exclusions that are not detailed online that we should be aware of?
a. Answer: Applicants should include all expenses they deem necessary to fulfill the scope of work. Specific exclusions may be discussed during onboarding.
4. Question: Understanding that the due date is 10/13, when should we expect to hear a response?
a. Answer: Applicant selection is expected on October 16, 2026.
5. Question: Regarding questions, will we receive notification that the answers are posted or should we check back online, periodically?
a. Answer: Yes, we will notify organizations that submitted questions that the answers have been posted.
6. Question: May an out-of-state prime meet the Philadelphia institutional, DPD, NAC and housing-program knowledge requirements through an identified local subcontractor or subject-matter specialist? Are any qualifications required specifically of the prime?
a. Answer: It is highly suggested that applicants are based in or have an office located in the city of Philadelphia.
7. Question: The RFP permits proposed in-person, virtual or hybrid delivery. Is there a minimum number of in-person events, and will the City or NACs provide meeting space and participant technology?
a. Answer: There is not a minimum number of in-person events. No, the City and NACs will not provide meeting space and participant technology.
8. Question: Will DPD provide current program materials and staff subject-matter support for developing accurate Philadelphia-specific content?
a. Answer: Yes, DPD will provide current program materials, including flyers and application support materials as well as subject-matter support.
9. Question: Is quarterly invoicing mandatory, or may applicants propose payments upon acceptance of defined deliverables? What is the usual payment period after an approved invoice?
a. Answer: Quarterly invoicing is preferred, but not mandatory. Another invoicing schedule may be proposed.
10. Question: For a recently established LLC, what independent financial-capacity statement and current financial document will satisfy Section 3.2?
a. Answer: All applicants should include the requested documentation, including a written Statement of Financial Capacity from independent source and at least one current financial document (audited or unaudited financial statements, bank statements or references, Form 990).
11. Question: Has this work been done by an outside contractor before? If so, who held the contract, and what was the contract amount?
a. Answer: Community Connectors have been enrolled in training programs in the past, but DPD has not held any contracts with training providers for the services outlined in this RFP. However, similar work was contracted through the Philadelphia City Fund in City fiscal year 2026.
12. Question: For the housing topics, may DPD staff or staff from other City housing agencies present at some sessions as guest speakers?
a. Answer: Yes, the selected vendor can work with DPD staff to schedule some trainings with presenters from DPD and other City departments. DPD will facilitate communication and scheduling with other departments.
13. Question: Will DPD provide meeting space for in-person events, or should the contractor budget for venues? Are light refreshments an allowable cost?
a. Answer: The selected vendor should plan to provide in-person meeting space. Light refreshments are an allowable cost.
14. Question: Insurance: since this is a training-only contract, may the required amounts be reduced? For example, Automobile Liability if no vehicles are used for the work. Also, does the City consider this work "Human Services" ($1,000,000 professional liability) or general professional services ($500,000)?
a. Answer: Contractor must have a Certificate of Liability Insurance Acord form
– listing DHCD as additional insured (evidence of fidelity bond, liability and workers compensation coverages). The City considers this work professional service.
15. Question: For a newer small business, is a letter from our bank acceptable as the independent Statement of Financial Capacity?
a. Answer: All applicants should include the requested documentation, including a written Statement of Financial Capacity from independent source and at least one current financial document (audited or unaudited financial statements, bank statements or references, Form 990).
16. Question: Does the 5-page limit apply only to the Proposed Scope of Work section?
a. Answer: Yes.
17. Question: Is there an expected length for each training session (for example, 60 to 90 minutes for monthly trainings and a half day for the orientation and convening events), or is this left to the proposer?
a. Answer: The timing of trainings is up to the proposer.
18. Question: What training does DPD already provide to Community Connectors? If possible, could you share those topics or materials so our program adds to them rather than repeats them?
a. Answer: Yes, the City provides some training to the NACs and Community Connectors. Materials will be provided during onboarding.
19. Question: Which specific DPD and housing programs must the curriculum cover, and will DPD provide program materials and subject matter experts to support curriculum development?
a. Answer: DPD will provide current program materials for priority topics, including flyers and application support materials as well as subject-matter support.
20. Question: Will the City provide any of the following: venues, technology, refreshments, and participant scheduling, or must those costs fit within $30,000?
a. Answer: All costs, including space, technology, refreshments and participant scheduling must be included in the proposal budget.
21. Question: What session lengths are expected, and are the two convenings definitely additional to the eight trainings?
a. Answer: There is not a proscribed session length. Yes, the two convenings are in addition to the eight training sessions.
22. Question: Are translation, interpretation, or accessibility services expected?
a. Answer: Trainings must be inclusive and accessible. The City may provide some translation and interpretation services as needed.
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