DPC-1366875677-BP-Storage Batteries-Bid Addendum 1.pdf

North Carolina STC Addendum Version Date: 5/2024

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Solicitation Addendum

This addendum does NOT need to be returned with the solicitation response.

Event State’s Response

Pre-Bid Conference 4/17/2025

A copy of the slides presented in the Pre-Bid Conference are included in this addendum.

ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME

Issuing Agency: Dept. of Administration, Division of Purchase & Contract

Solicitation Number: DPC-1366875677-BP

Solicitation Description: Storage Batteries

Bid Opening Date & Time: 5/16/2025 at 2:00 PM ET

Addendum Number: # 1

Addendum Date: 4/29/2025

Procurement Lead: Brian Phillips

Pre-Bid/Proposal Meeting Solicitation #: DPC-1366875677-BP

Title: Storage Batteries

Procurement Lead: Brian Phillips

Date: 4/17/2025 Time: 10:00 AM ET

• Agenda

• Welcome & Introductions

• Overview of DPC-1366875677-BP and Contract Term

• IFB Schedule/Key Dates

• IFB Requirements

• Evaluation Criteria

• Vendor Questions/P&C Responses

• Solicitation Response Reminders

• Question/Answer Session

Welcome & Introductions

• DOA, Division of P&C Participants

• Brian Phillips, Contract Administrator

• Pamela Case, Contract Manager

• Attending Prospective Offerors

Overview

• Purpose of solicitation

• The State through the Department of Administration (DOA) Division of Purchase & Contract (P&C) is seeking vendors to establish a Statewide Term Contract to furnish and deliver the State’s requirements for storage batteries for a variety of applications such as automotive, marine, golf and back-up battery power on an “As Needed” basis, if and when ordered by State Departments, Agencies, and Higher Education Institutions during the contract period.

• Contract Term

• 5-year term

Action Time Period

Issued Solicitation IFB April 11, 2025

Pre-Bid/Pre-Proposal Conference April 17, 2025 at 2:00 PM ET

Written Question Submission April 25, 2025

Response to Vendor Questions May 9, 2025 at 5:00 PM ET

Submit Bids May 16, 2025 by 2:00 PM ET

Contract Award May 30, 2025 (estimated)

IFB Schedule

IFB Requirements

Section 2.0 General Information

Defines the process and requirements for participating in the solicitation process

Section 3.0 Method of Award and Bid Evaluation Process

Explains how an award decision will be made

Section 1.0 Purpose and Background

Defines the intended purpose of the solicitation

Section 4.0 Requirements

Must meet all requirements outlined in Section 4.0

Section 5.0 Specifications

Must respond to all specifications or scope of work in Section 5.0

Section 6.0 Contract Adminstration

Must meet all requirements outlined in Section 6.0

Section 7.0 Attachments IFB

Must return all requirements outlined in Section 2.8

Section 2.0 General IFB Requirements

Section 2.8 – Bid Response Contents

Completed and signed version of EXECUTION PAGES, along with the body of the IFB.

Signed receipt pages of any addenda released in conjunction with this IFB, if required to be returned.

Vendor’s Response to the following Sections: 3.4, 4.1, 4.3, 4.6, 4.13, 4.14, 4.15, 4.16, 4.17, 4.18, 4.19, 4.22, 4.23, 4.24,

4.25 and 6.1 Completed version of ATTACHMENT A: PRICING Completed and signed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION Completed and signed version of ATTACHMENT E: CUSTOMER REFERENCE FORM Completed and signed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION Completed and signed version of CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS and

OMB STANDARD FORM LLL

Completed version of ATTACHMENT J: SUSTAINABILITY

IFB Requirements

Attachment Instructions to Vendors

Contain instruction to vendors for: general instructions for responding to solicitation and definitions

IFB Requirements - Vendor Forms

Attachment NC General Terms and Conditions

Incorporated into Agreement. Contains the State’s General Terms and Conditions that is the foundation of all contractual agreements with the State, for non-IT contracts.

Attachment D HUB Supplemental Vendor Information

MUST BE RETURNED – Provide information about HUB certification status and intended Tier II HUB vendor efforts.

Attachment E Reference Template

MUST BE RETURNED – Provide information about similar size/scope references.

Attachment F Location of Workers Utilized by Vendor

MUST BE RETURNED – Provide information about where work will be performed for contract.

IFB Requirements - Vendor Forms

Attachment G Certification of Financial Condition

MUST BE RETURNED – Provide information about vendor financial condition.

Attachment Certification for Contracts, Grants, Loans and Cooperative Agreements

MUST BE RETURNED – Provide certification that no federal funds have been paid to an influencer to impact award decision.

Attachment OMB Standard Form LLL

MUST BE RETURNED – Provide information to disclose information about lobbying activities, accompanies the above Certification.

All forms are available on the DOA P&C Website, listed within the solicitation.

Attachment J Sustainability

MUST BE RETURNED – information describing how environmental requirements relate to clear labeling of the environmental/sustainability attributes (e.g. environmental certifications, total and post-consumer recycled content, etc.) of products in the proposed product catalogs, demonstrating the ability to run usage reports that include information about each product’s environmental/sustainability attributes, packaging, and recycling of spent products.

Evaluation Method

All responsive bids will be reviewed, and award or awards will be based on the responsive bid(s) offering the lowest price that meets the specifications provided herein, to include any required verifications set out herein such as but not limited to past performance, references, and financial documents.

All Required Vendor Form Submissions and Requirements stated in the IFB.

Evaluation Criteria IFB

Questions and Responses (April 25- May 9)

• Questions must be formally submitted for response.

• Questions will be formally responded to in a posted Addendum.

• Addenda will be either informational (not required to be returned) or for inclusion with response (required to be executed and returned). The addenda will clearly state the expectation.

• Note – not returning REQUIRED executed addenda will render response non-responsive.

Discussion on

Attachment A: Pricing Workbook

Solicitation Response Reminders

• Read the entire solicitation, to include all attachments

• Adhere to the time schedule

• Submit all questions through the sourcing project message board

• Review your response

• Execution of solicitation All boxes checked

• Complete all tables and fill-in sections

• All execution/signature places signed

• Submit all required documentation

• Execute Addenda as required

• Failure to meet these requirements may deem your submission as

“NON-RESPONSIVE”

Questions and Answers