Downtown Revitalization Phase 3 RFP.pdf

REQUEST FOR PROPOSAL (RFP)

Havre de Grace Downtown Revitalization Project

Phase 3

BPM044680

Issued by: Department of Public Works, City of Havre de Grace

June 3, 2024

The Mayor and City Council of Havre de Grace (“the City”) requests bids (hereinafter, a “Bid” or

“Proposal”) for Downtown Revitalization Phase 3, Project No 01-1251-7098 for the areas specified in accordance with the attached Contract documents. By submission of a Bid, the Bidder represents that it has the ability to comply with all requirements contained therein. The City reserves the right to reject any or all proposals or any portion thereof.

Proposal Deadline: July 8, 2024 by 2pm Delivered electronically to michelew@havredegracemd.com

Mandatory Pre-Proposal Meeting: June 18, 2024 at 1pm held virtually. In order to receive call in credentials, you must email your intent to attend to michelew@havredegracemd.com no later June 17

2024 by 5pm.

Contact: For more information on the Proposal Requirements and Scope of Work contact: Michele

Widman, Procurement Officer at Michelew@havredegracemd.com or by phone at 410-939-1800 ext.

1109.

Purpose: The City of Havre de Grace seeks competitive, sealed proposals for the construction of approximately 151,240 square feet of road right of way. This includes full depth removal and replacement of existing asphalt paving and sidewalk, milling, grading, tree planting, street lighting, audio systems, and signage and striping. The project is located on N. Washington Street from Congress

Ave. to Green Street, Green Street from N. Washington Street to its terminus at the Chesapeake Bay, and Pennington Avenue from North Union Avenue to St. John Street. The Contractor shall follow design documents as prepared by the Engineer, Verdantas.

Project Schedule:

RFP Publication Date: June 3, 2024

Mandatory Pre-Bid Meeting (remote): June 18, 2024 at 1pm

Final Date to Submit Questions: June 27, 2024

Proposal Due Date: July 8, 2024 by 2pm

Expected Date of Award: July 12, 2024

This Request for Proposals has been published on the City’s website www.havredegracemd.gov and the

State of Maryland’s eMaryland Marketplace Advantage website (eMMA) as Project: BPM044680

The City will provide the following link to Project Specifications and Drawings: Project Document Folder mailto:michelew@havredegracemd.com mailto:michelew@havredegracemd.com mailto:Michelew@havredegracemd.com http://www.havredegracemd.gov/ https://drive.google.com/drive/folders/1vL64cmIv6qd2EB2W3ojBEtKLQQuRQsXz?usp=sharing

Table of Contents

Section Page Number

Title Page

Table of Contents

Project Manual:

Information for Bidders

IB-1 TO IB-5

Insurance Requirements

INS-1 TO INS-2

Supplementary Conditions

SC-1 TO SC-9

Bid Forms

BUP-1 to BUP-20

Bid Bond Form BB-1 to BB-2 Non-Collusion Certification NCC-1 (Only) Payment Bond Form PAB-1 to PAB-2 Performance Bond Form PERB-1 to PERB-2 Maintenance Bond Form MAB-1 to MAB-2 Release of Liens RL-1 (Only)

Exhibit A Sample Contract

Appendices (electronically accessible)

Appendix A: Plans Appendix B: Harford County Road Code Appendix C: Harford County Standards Specifications and Details for Water/Sewer Mains Appendix D: MSHA Utility Permit

IB-1

Information for Bidders

General Conditions:

The general terms used in the Contract Documents have the meanings indicated by the definitions given in the General Conditions. Where appropriate, supplemental definitions of a specific or technical nature are stated in the Specifications or in other portions of the Contracts.

Any questions regarding the meaning or intent of the Contract Documents shall be submitted in writing to the Procurement Officer and the Director of Capital Projects and Grant Management, Patrick Sypolt, sent electronically to Michelew@havredegracemd.com and Patricks@havredegracemd.com. Any questions received after the deadline of June 27, 2024 will not be answered.

All replies will be issued as Addenda to the Contract documents and will be delivered by email from the

Procurement Officer. Only responses issued by formal written response to the Contract Documents will be binding. Oral and other interpretations or clarifications are not a part of the Contract Documents and will be without legal effect.

The Contract Documents contain the provisions required for the construction of the project. Information obtained from any agent or employee of the City or any other person shall not affect the risks or obligations assumed by the Contractor or relieve the Contractor from fulfilling any of the conditions of the Contract. Bidders are instructed not to contact any City staff, or Engineer staff directly. All correspondence should be directed to the Procurement Officer to verify all parties are receiving the same set of instructions. Any attempt to deviate from this instruction will result in a bidder being disqualified.

Project Schedule:

RFP Publication Date: June 3, 2024

Mandatory Pre-Bid Meeting (remote): June 18, 2024 at 1pm

Final Date to Submit Questions: June 27, 2024

Proposal Due Date: July 8, 2024 by 2pm

Review Period July 9 to 11, 2024

Expected Date of Award: July 12, 2024

Contract Documents Executed July 20, 2024

Project Work to begin NLT September 1, 2024

Project Location and Description:

The project is located on N. Washington Street from Congress Ave. to Green Street, along Green Street from N. Washington Street to where it ends at the Chesapeake Bay, and along Pennington Avenue from

Union Avenue to St. John Street.

This project includes the full reconstruction of part of Havre de Grace’s downtown area. The work includes full depth removal and replacement of existing asphalt paving and sidewalk, milling and overlaying in some areas, grading, laying stormwater utilities, removal and relocation of existing utilities, tree planting and signage and striping.

Engineer:

The Engineer for this project is Verdantas, LLC. The Engineer’s mailing address and street address is 1614

Churchville Road, Suite 3LL, Bel Air, MD 21015.

IB-2

Submittal Process Instructions:

Before submitting a proposal, bidder shall thoroughly examine the Contract Documents and visit the site to become familiar with all local conditions that may in any way affect the performance of the work.

Bidder must comply with all Federal, State and local laws, ordinances, rules and regulations affecting the performance of the work. Bidder must carefully correlate observations and determinations regarding the work to be performed with all of the requirements of the Contract Documents.

Before preparing and submitting a bid, each Bidder will, at Bidder’s own expense, make such surveys, investigations, and evaluations as Bidder may deem necessary to determine Bidder’s bid prices for performance of the work within the terms of the Contract Documents.

By the submission of a bid for the project work, the Bidder makes an incontrovertible representation that Bidder has complied fully with the requirements set forth in the above Submittal Process instructions.

Only bids submitted by firms which are considered by the City to be qualified to successfully undertake and complete the project in a timely manner will be considered responsive.

A Mandatory Pre-Bid Meeting will be held to afford Bidders the opportunity to discuss the project and work with the City and Engineer. Site Visit(s) shall be scheduled accordingly. Prospective bidders must attend the Mandatory Pre-Bid meeting, held virtually, in order to participate as a bidder for the project.

Preparation of Bids:

To be considered, Bid shall be received by the bid closing date and time to the Procurement Officer, Michele Widman via email michelew@havredegracemd.com and Director of Capital Projects and Grant

Management (DCPGM) patricks@havredegracemd.com. The Project Title must be in the subject line of the email.

Late Bids will not be accepted or reviewed. The submitter should request an email acknowledging receipt of bid document package. This receipt is proof that the bid has been received and should be retained for the Bidder’s records. The City has no obligation to consider any Bid which was not sent to the aforementioned email address by the specified date and time.

Bidding and Award:

Refer to the Bid Forms provided within the Project Manual. All proposals submitted on the provided forms must give the price in clear figures for each item of the proposed work and be signed by the bidder with the company representative and address. Bidders must not change any item in the proposal. Any changes made to the Bid Form(s) will cause rejection of the proposal.

The submission of the Proposal shall indicate that the bidder thoroughly understands the drawings and the terms of the Specifications. Bidders are required to fill out the total price column and total their proposals so that the result of the bidding, barring possible arithmetical errors, will be known at once.

Where the unit price and the total price are at variance, the unit price will prevail.

Changes in the phraseology of the proposal, additions, or limiting provisions will render the proposal nonresponsive or void and may cause its rejection. Neither the City nor Engineer assume any responsibility for errors or misinterpretation resulting from the use of incomplete sets of the Bidding

Documents.

Any and all Addenda must be acknowledged with the proposal on the Bid Form(s).

IB-3

Bidder must be prepared to complete the work within the time stated in the proposal.

Tentative schedule must accompany the proposal.

Contract time and liquidated damages for the project are stated on the bid form.

Taxes:

The Contractor shall pay all sales, consumer, use and other similar taxes required by applicable law to be paid with respect to the work performed or the materials or equipment furnished. The City of Havre de Grace is exempt from the payment of such taxes with respect to items purchased directly.

Required Attachments to Bid:

1. Bid Form(s)

2. Acknowledgement of all Addenda as provided on the Bid Form

3. List of Subcontractors for the project

4. List of suppliers of major items for the project as indicated

5. Bid Bond, 10% of total proposal

6. Certificate of Non-Collusion

7. Equal Opp Employer Form

8. W-9

9. Contractor’s License

10. Certificate of Good Standing with the State of Maryland

11. Resume with three recent projects of similar nature and scope, references included

Bid Opening:

Bids can be modified or withdrawn by an appropriate document prepared and duly executed in alike manner to that of the bid preparation and executed and delivered to the Procurement Officer as instructed at any time prior to the actual opening of the bids before the submission deadline. No

Bidder may withdraw a bid within sixty (60) days after the actual day of the bid opening.

The City will not hold a public Bid Opening. All parties will receive a copy of the Bid Tabulation via email. All bids are confidential until after the final award, at which time inspection by others can be requested in writing under the Maryland Public Information Act.

Basis of Award:

The City Reserves the Right to verify the qualifications of all contractors. Such qualifications may serve as the basis for acceptance or rejection. The City Reserves the Right, in its discretion to reject any and all proposals or to accept any proposals found to be in the best interest of the City of Havre de Grace.

The City, with the assistance of the Engineer, will evaluate the bids, the qualifications of the Bidders, the qualifications and experience of the subcontractors, and the qualifications and capabilities of suppliers. The City will conduct such investigations as deemed necessary to establish the responsibility, qualifications, and financial ability of the Bidders, proposed subcontractors and other persons and organizations to do the work in accordance with the Contract Documents to the City’s satisfaction within the prescribed time.

Contract award may be based on the lowest responsive and responsible bidder. In addition to price, consideration may be given to the following when determining the lowest responsive and responsible bidder: the quality and performance of the goods and services to be supplied; conformity to specifications; delivery time; previous performance; vendor location; references; and other unique

IB-4

requirements outlined in the request. Contractor must be in Good Standing with the State of Maryland, and with the Federal Government by listing on SAM.GOV to be considered for award.

If at the time this contract is to be awarded, the lowest bid submitted by a responsible bidder does not exceed the amount of funds then estimated by the City as available to finance the Contract, the

Contract will be awarded. If a contract is to be awarded, the Owner will give the apparent successful

Bidder a Notice of Award within sixty (60) days of the bid opening. Should there be reasons why a contract is not to be awarded, participating parties will be notified of such decision. All applicable laws, ordinances and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the project throughout.

Bonds:

Bid Bond will be required, value not less than ten (10) percent of the bid in the form of a certified or bank cashier’s check made payable to the City of Havre de Grace, or a bid bond issued by a suety licensed to conduct business in the state of Maryland and named in the current list of “Surety

Companies Acceptable on Federal Bonds” as published in the Federal Register. Attorneys-in-fact who sign bid bonds must file with each bond a certified and effective dated copy of their power-of-attorney.

Performance and Payment Bonds in the amount of 100% of the Contract amount are required. Must be received within seven (7) days of the Contract being fully executed. Maintenance Bond required based on the terms of the Contract in Exhibit A. The bonds shall be issued by a surety licensed to conduct business in the state of Maryland and named in the current list of “Surety Companies Acceptable on

Federal Bonds” as published in the Federal Register. Attorneys-in-fact who sign bid bonds must file with each bond a certified and effective dated copy of their power-of-attorney.

Award of the Contract:

The City reserves the right to reject any and all bids and waive any and all informalities or minor defects in the bidding and reserves the right to disregard all nonconforming conditional bids or counter proposals.

The Bidder to whom the Contract is awarded shall return two properly executed copies of the

Agreement and such other Documents as required by the Contract Documents to the City within seven

(7) days after the date of issuance of the Notice of Award. The City will execute the Contract within seven (7) days after receipt of the Contractor’s executed Contract Form.

Failure by the Bidder to execute the Contract and submit such other Documents as required by the

Contract Documents and file acceptable insurance and bonds within the time aforesaid shall be just cause for annulment of the Award. Award may then be made to the next lowest responsible Bidder or the Work may be re-advertised and constructed under Contract or otherwise, as the City may decide.

The form of the Agreement is included with the Bid package as Exhibit A. Changes may be made to the

Contract form at the sole discretion of the City and the Bidder should not rely on an expectation of changes in the Contract form.

All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the project throughout.

Grant Funded Contract:

The Contract may be funded, in whole or in part, using federal or State grant funds and may therefore be subject to conditions imposed by regulations of the governmental entity providing such funds. Such funding, if any, will be identified in the description of the Work or Services included with this Request

IB-5

for Bids. It is the Bidder’s responsibility to determine the scope and requirements of and to comply with the terms of any regulations relating to or governing the use of such grant funds. Such regulations may under certain circumstances include, but are not limited to, payment of prevailing wage rates, the purchase of materials manufactured in the United States, the maintenance of specific records for specific periods of time, and/or approval of subcontracts. Bidder must be registered with SAM.GOV and include their UEI within their proposal.

INS-1

Insurance Requirements

A. During the progress of the work, the Contractor shall provide and maintain the insurance set forth below. The Contractor will furnish certificates evidencing that such insurance is in force and will make every reasonable effort to provide that ten (10) days prior notice be given to the City in the event of material change or cancellation.

Type of Coverage Limits

Workers’ Compensation Statutory Limits for Maryland

Employer’s Liability

$100,000 per accident

$100,000 disease each employee

$500,000 disease policy limit

General Liability (including bodily injury, property damage, personal and advertising injury, contractual, premises, ongoing operations, products and completed operations liability)

$1,000,000 each occurrence $1,000,000 personal & advertising injury $2,000,000 general aggregate per project $2,000,000 products & completed operations aggregate

Business Automobile Liability Insurance (covering owned, hire and non-owned vehicles)

$1,000,000 combined single limit

Umbrella Excess Liability (following form of Primary General Liability, Auto Liability and Employers Liability)

$1,000,000 each occurrence $1,000,000 aggregate

Contractor’s Property (covering all material and equipment at the job site furnished under contract)

Actual Cash Value

Installation Floater

Contract Price, including materials while in transit or temporary storage

Contractor’s Pollution Liability (Occurrence Form)

$1,000,000 each event $1,000,000 aggregate

Additional Insured Endorsements CG2010 (premises and operations) and CG2037 (completed operations) or similar equivalents must be included with the Certificate of Insurance.

City of Havre de Grace, Mayor and City Council, 711 Pennington Ave, Havre de Grace MD 21078

Must be listed as the Certificate Holder.

City of Havre de Grace, Maryland must be a named insured with regards to Installation Floater.

Insurance coverage will be evidenced by Certificate of Insurance and endorsements issued directly to the City and provide thirty (30) days written notice of cancellation or material change in coverage.

The Project Title shall be referenced in the Description of Operations.

INS-2

All required insurance shall be primary and non-contributory to any coverage or self-insurance program available to the City and shall include waiver of each insurer’s rights of subrogation in favor of the City.

It shall be permissible for required liability limits to be met by combination of one or more policies.

Contractor shall obtain the above-referenced insurance for the City, himself and his Subcontractor in connection with providing goods and services under this Contract.

B. The Contractor shall comply with and qualify under current Workers’ Compensation laws and at all times cause every Subcontractor who shall be engaged in the work, to comply with and qualify under such laws.

C. The Contractor shall save the City harmless against loss or damage arising from the Contractor’s failure to comply with and qualify under such laws.

D. The Contractor agrees that if, by any reason of its failure, or failure of any such Subcontractor to comply with and qualify under said laws the City shall be required at any time to pay any sum because any employee of Contractor or its Subcontractor is or shall be considered as the employee of the City as provided in such Workers’ Compensation laws, the Contractor shall repay to the City such sums paid by the City.

E. Evidence satisfactory to the City that the Contractor and each of its Subcontractors have qualified under the Workers’ Compensation laws shall be submitted prior to the commencement of the work contemplated.

F. Policies for Commercial General Liability insurance must be written to protect the Contractor against claims arising from operations of Subcontractors.

G. In all cases, Certificates of Insurance shall be forwarded to the City. The City shall be listed for notification in event of cancellation. Certificates must be submitted along with the signed Contract.

H. In the event the Contractor enters into subcontract for the work to be performed, it shall be the obligation of Contractor to require the Subcontractor maintain all insurances specified in the Contract, in like form and amount, and to include the City of Havre de Grace, Maryland and its elected or appointed officials, related entities and employees to be additional insured under Subcontractor’s liability policies. All policies of Subcontractor shall be primary and non-contributory to any coverage or self-insurance program available to the City, and shall include waiver of each insurer’s rights of subrogation in favor of the City.

I. Contractors or Subcontractors may at their own cost and expense obtain insurance additional to that required by the City under this Contract.

J. The Contractor agrees to indemnify and save harmless The City of Havre de Grace, Maryland, from any and all losses, liabilities, damages, costs and expenses (including cost of defense, settlement, and reasonable attorney’s fees), which the City may hereafter incur or be responsible for or pay for (to the extent that the same arises out of or are in connection with providing goods or services) as a result of bodily injuries (including death) to any one person or damage (including loss of use) to any property caused by the sole negligence or wrongful acts of the Contractor (or any of his employees) or any person, firm or corporation (or any employees thereof) directly or indirectly employed or engaged by the Contractor.

SC-1

Supplementary Conditions

General:

The Supplementary Conditions provided herein supplement, revise or modify the preceding General

Conditions. In the case of a conflict between the aforementioned document and the Supplementary

Conditions, the Supplementary Conditions shall take precedence.

CONTRACT DOCUMENTS:

Drawings:

Listed herein are the plans for the project dated April 2024 that are part of the Contract Documents and will be the Drawings for the project:

Sheet C-1 - Index Sheet

Sheet C-2 - Notes

Sheet C-3 - Overall Site Plan – Geometric Layout

Sheet C-4 - C-6 - Existing Conditions and Demolition Plan

Sheet C-7 – C-9 - Site and Utility Plan

Sheet C-10 - C-12 - Hardscape Plan

Sheet C-13 – C-15 - Grading Plan

Sheet C-16 – C-18 - Street Profile

Sheet C-19 – C-21 - Street Typical Section

Sheet C-22 – C-26 - Storm Drain Profiles (NIC)

Sheet C-27 – C-31.2 - Stormwater Management Plans

Sheet C-32 – C-34 - MOT Phase 1

Sheet C-35 – C-37 - MOT Phase 2

Sheet C-38 – C-40 - Warren & Saint John Street-Profile

Sheet C-41 – C-42 - Utility Detail

Sheet C-43 - Site Detail

Sheet C-44 – C-46 - Site Furnishings

Sheet C-47 – C-50 - Cross Sections

Sheet L-1 – L-3 - Landscape

Sheet L-4 - Landscape Details

Sheet ESC-01 - Index Sheet

Sheet ESC-02 – ESC-07 - Sediment and Erosion Control Plans

Sheet ESC-08 - Details and Notes

Sheet ESC-09 - Notes

Sheet E.01 to E.17 - Electrical Plans

Specifications:

Harford County Water and Sewer Specifications shall be used for this project. MDOT SHA Road

Construction Details and Specifications shall be used on Union Avenue (Rte. 7A) sections. Harford

County Road Code Specifications shall be used on all other City Streets. Manufacturer’s recommendations apply for other items not covered in the MDOT or County Specifications.

SC-2

Measurement and Payment

Each unit or lump sum price stated on the Bid Form shall constitute full compensation as herein specified for each item of work completed in accordance with the drawings and specifications.

Under the price specified to be paid for each item, the Contractor shall furnish all materials and equipment, furnish all labor and plant, and do all operations necessary to complete all work specified or shown. All supervision, overhead items, protection and precautions and all other costs incidental to the construction work completed and as specified are included.

A complete, finished, working job, as intended by the general nature of these specifications, shall be produced whether or not any particular wording or direction is omitted or inadvertently not clearly stated.

Measurement for payment shall be by the Project Representative except where noted elsewhere in this specification. Measurement for payment for lump sum items shall be on the basis of percentage of work complete and in place.

The prices for all pipe items shall constitute full compensation for furnishing, laying, jointing, and testing of pipe; excavation and backfill; compaction; and clean up.

The Contractor will receive fifty (50) percent of the lump sum price bid for mobilization in the first application for payment, twenty-five (25) percent in the second application for payment, and five (5) percent in every application for payment thereafter until the total lump sum price for mobilization has been paid to the Contractor.

Application for Payment Request form shall be itemized and include 5% (five percent) retainage on each line item submitted.

Prior to final acceptance of the project, the Contractor shall deliver to the City a release of liens in a form satisfactory to the Engineer and Director of Capital Projects and Grant Management, that has been properly executed by all subcontractors and suppliers.

The Contractor shall submit to the DCPGM with each Certification of Substantial Completion for all of part of the project, a maintenance bond in an amount no less than one hundred (100) percent of the amount specified in the Certification of Substantial Completion. In the event the certification is for part of the project, the amount specified shall be no less than the total cost, delivered and installed, complete and in-place, of that part of the project but in no case less than the value identified in the approved Schedule of Values. The DCPGM and Engineer may require the Contractor to provide invoices, labor costs and/or such other documentation as may be necessary, in the opinion of the Engineer, to substantiate the amount specified. In the event the certification of Substantial Completion is for the entire project, the amount specified shall be 100% of the final contract price less the sum of all certificates of Substantial

Completion previously approved. The term of each maintenance bond shall extend one year from the date of approval of each certificate of Substantial Completion.

SC-3

Project Meetings

PRE-CONSTRUCTION CONFERENCE

Before starting the Work at the site, the CONTRACTOR shall furnish the OWNER with certificates of insurance as required. After delivery of the executed Contract by the OWNER to the

CONTRACTOR, but before starting the Work at the site, a conference will be held to review schedules, to review procedures and other submissions and for processing applications for payment, and to establish a working understanding between the parties as to the Project. The sequence of work, work schedule, coordination with City Departments and any impacted businesses, temporary construction facilities and utilities will be discussed during the pre-construction conference.

The preconstruction conference shall also be used to review with the CONTRACTOR the methods he plans on employing to satisfy the requirements set forth in the environmental related sections of the Specifications.

As part of the preconstruction conference, if requested by the CONTRACTOR, a tour of the job site(s) shall be made by the OWNER, and CONTRACTOR. This tour is intended to review with the above parties the job site or routes, specific areas or conditions unique to the project and areas of environmental, cultural, historic or socioeconomic significance which require attention by the CONTRACTOR.

A written record shall be made by the OWNER of the preconstruction conference and site tour, if required, and all attending parties shall be given a copy of the record.

CONSTRUCTION PROGRESS MEETINGS

The CONTRACTOR is responsible to prepare a construction progress schedule showing the order in which they propose to carry on the Work, including dates they will start the various parts of the

Work and estimated date of completion of each part.

Summary of the Work

Part 1 THE WORK AND ITS PERFORMANCE

1.1 SCOPE OF WORK

Work under the contract includes:

The work consists of full depth removal and replacement of existing asphalt paving and sidewalk, mill and overlaying, grading, tree planting and signage and striping.

The details of the work will be discussed at a pre-bid meeting. Attendance at this meeting and any scheduled site visits are mandatory.

1.2 SEQUENCE OF CONSTUCTION

The Contractor shall submit a proposed Sequence of Construction at the preconstruction meeting for approval by the City.

SC-4

1.3 TRAFFIC CONTROL

The Contractor shall maintain one-way traffic at all times during the construction period. The

Contractor shall submit a proposed Traffic Control Plan at the pre-construction meeting for approval by the City. Work in Maryland State right of ways must comply with MDOT Grading

Permit requirements.

1.4 CONSTRUCTION SCHEDULE

The duration of the Contract shall be as specified in the front-end documents. The Contractor shall submit a detailed Construction Schedule at the pre-construction meeting for approval by the Director of Capital Projects and Grant Management in conjunction with the Director of

Public Works.

1.5 CHARACTER OF THE WORK

Unless otherwise expressly provided in the Contract Drawings, Specifications and

Addenda; the work must be performed in accordance with best modern practice, with materials and workmanship of the highest quality to the satisfaction of the City. All work shall conform to the standards listed in the most current Harford County Road Code and Harford County

Standard Specifications and Details for Water mains and Sewer mains.

1.6 MEANS & METHODS OF CONSTRUCTION

Unless otherwise expressly provided in the Contract Drawings, Specifications and

Addenda; the means and methods of construction shall be such as the Contractor may choose subject, however, to the City's right to reject means and methods proposed by the Contractor which would constitute or create a hazard to the work, or to persons or damage to property or existing utilities.

1.7 JOBSITE SAFETY

The Contractor shall comply with all requirements of the Federal, State, Local and industrial safety regulations for this Contract whether they are expressly incorporated or implied herein.

The contractor is fully responsible for public safety within the limits of the project during the project construction.

Part 2 SUMMARY OF WORK SUBSURFACE STRUCTURES & UTILITIES

Any information as to the location of existing structures both at and below ground surface and utilities shown on the Contract Drawings has been secured from various sources and is not guaranteed as to accuracy or completeness. The Contractor shall make such supplemental investigations as he deems necessary and shall have no claims for damages due to encountering subsurface structures or utilities in locations other than shown on the Contract Drawings. The utility locations, as found, shall be painted and/or staked on the surface as necessary to establish subsurface utility line locations. If the Contractor, in making up or submitting his bid, relies on said information, he does so at his own risk. The giving of this information on the

Contract Drawing will not relieve the Contractor of his obligations to support and protect all pipes, conduits, telephone lines, and other structures which may be met with during construction of the work and to make good all damage to such pipes, conduits, telephone lines, and other structures, as provided, in the specifications.

SC-5

Part 3 PROTECTION OF EXISTING SUBSURFACE STRUCTURES & UTILITIES

The Contractor shall be required, at his own expense, to protect, support and sustain all sewer, water or gas pipes, service pipes, electric lights, power, telephone poles, conduits, wires or cables, and other fixtures laid across or along the site of the work. The Owner as well as the

Company or Corporation owning said facilities must be notified by the Contractor before any such facilities are removed or damaged. In case any of the said facilities are damaged, they shall be repaired by the authorities having control of the same, and the expense of said repairs shall be paid by the Contractor or deducted from the monies which are due or to become due said

Contractor under this contract.

Should it become necessary to change the position or temporarily remove any such facilities in order to permit the Contractor to use a particular method of construction, the Contractor shall notify the City of the location and circumstances, and shall cease work if necessary, until satisfactory arrangements have been made by the City of the said facilities to properly care for the same. No claims for damages will be allowed on account of any delay occasioned thereby.

The entire cost of the changes or temporarily removal must be included in the prices bid in the

Proposal for the various classifications of work so ordered in writing by the Owner, the

Contractor shall make permanent changes in the location of water mains and sewers if they are obstructing the new structures to be built.

Part 4 EXCAVATIONS, SAFETY BARRICADES

The attention of the Contractor is specifically directed to the exacting requirements in connection with the protection of all excavations and for the safety of all persons. Due to the character of the work, excavations for structure will, in places, be wide and deep; and the

Contractor shall be expected to keep all excavations protected at all times. All trenches, unless otherwise permitted, shall be backfilled at the end of each work day. When permitted to leave a trench open overnight, the Contractor shall, at his own expense, provide suitable and safe means for completely covering all open excavations and for accommodating travel when work is not in progress.

Contractor shall use suitable and adequate barricades and shall provide lights at night; warning signs shall be located where required.

Barricades shall be adequately braced. Bridges providing for access to private property during construction shall be removed when no longer required. The length of open trench will be controlled by the particular surrounding conditions, but shall always be confined to the limits prescribed by the City. If the excavation becomes a hazard or if it excessively restricts traffic at any point, then special construction procedures shall be taken, such as limiting the length of trench.

Backfilling to the surface will be required as soon as practicable. Backfilled excavations shall be maintained to grade and satisfactory conditions in accordance with the judgment of the Owner.

The Contractor shall correct all settlements, holes, depressions, soft trench, etc. at the instruction of the City at no extra cost to the City.

SC-6

Part 5 USE OF PREMISES & REMOVAL OF DEBRIS

The Contractor expressly undertakes at his own expense.

5.1 To take every precaution against injuries to persons or damage to property;

5.2 To store his apparatus, materials, supplies and equipment in such orderly fashion at the site of the work as will not unduly interfere with the progress of his work, or the work of any other contractors; To place upon the work or any part thereof only such loads as are consistent with the safety of that portion of the work;

5.3 To clean up frequently all refuse, rubbish, scrap materials, and debris caused by his operations, to the end that at all times the site of the work shall present a neat, orderly and workmanlike appearance;

5.4 Before final payment to remove all surplus materials, false-work, temporary structures, including foundations thereof; plant of any description and debris of every nature resulting from his operations, and to put the site in orderly condition;

5.5 To effect all cutting, fitting or patching of his work required to make the same to conform to the Drawings and Specifications and, except with the consent of the City, not to cut or otherwise alter the work of any other contractor.

Part 6 WORKING HOURS

6.1 Work under this contract, shall not be prosecuted on Saturdays, Sundays or on State and

National Holidays, except during line replacement work and except in time of emergency, and then only under written permission from the City who shall be the sole judge as to the acceptance of the timing for replacement work and the urgency of an emergency. On weekdays, the workday shall consist of eight (8) hours maximum, between the hours of 7:00 A.M. and 5:00

P.M.

6.2 Should the Contractor deem it necessary to work on Saturdays, Sundays, Holidays, or longer than eight hours per day in order to comply with his construction schedule or because of an emergency; the Contractor shall request permission of the City to do so. If, in the opinion of the

City the need is bona fide, he will authorize the Contractor to work such hours as may be necessary. The City’s noise ordinance should be strictly followed if working hours should extend beyond the normal workday. Operating or causing to be operated any equipment used in commercial construction, repair, alteration or demolition work on buildings, structures, streets, alleys, lanes or appurtenances thereto between the hours of 10:00 p.m. and 7:00 a.m. the following day in such a manner as to cause a noise disturbance shall be unlawful except as permitted or sanctioned by the Mayor and City Council of Havre de Grace.

6.3 If the Contractor receives authorization from the City to work outside the scope of normal working hours, as described above, costs incurred by the Owner arising from such lengthening of hours, including the furnishing inspectors, shall be the Contractor's responsibility and the cost thereof may be deducted from monies owed by the Contractor.

SC-7

Time for Completion and Liquidated Damages It is hereby understood and mutually agreed, by and between the Contractor and City, that the date of beginning and the time for completion as specified in the Project to be done hereunder as essential conditions of the Agreement; and it is further mutually understood and agreed that the project to be performed under this agreement shall be commenced on a date to be specified in the Notice to

Proceed.

The Contractor agrees that said work shall be prosecuted regularly, diligently, and uninterruptedly at such rate of progress as will ensure full completion thereof within the time specified. It is expressly understood and agreed, by and between the Contractor and the Owner, that the time for the completion of the Project described herein is a reasonable time for the completion of the same, taking into consideration the average climatic range and usual industrial conditions prevailing in this locality.

If the said Contractor shall neglect, fail or refuse to complete the Project within the time herein specified, or any proper extension thereof granted by the City, then the Contractor does hereby agree, as a part of consideration for the awarding of this contract, to pay to the Owner the amount specified in the Agreement, not as a penalty but as liquidated damages for such breach of contract as hereinafter set forth, for each and every calendar day that the Contractor shall be in default after the time stipulated in the agreement for completing the work.

The said amount is fixed and agreed upon by and between the Contractor and the City because of the impracticability and extreme difficulty of fixing and ascertaining the actual damages the City would in such event sustain, and said amount is agreed to be the amount of damaged which the City would sustain and said amount shall be retained from time to time by the City from current periodical estimated.

It is further Agreed that time is of the essence of each and every portion of this Agreement and of the specification wherein a definite and certain length of time is fixed for the performance of any act whatsoever; and where under the contract an additional time is allowed for the completion of any work, the new time limit fixed by such extension shall be of the essence of this agreement. Provided that the

Contractor shall not be charged with liquidated damages or any excess cost when the City determines that the Contractor is without fault and the Contractor’s reasons for the time extension are acceptable to the Owner. Provided further that the Contractor shall not be charged with liquidated damages or any excess cost when the delay in completion of the work is due:

a. To any preference, priority or allocation order duly issued by the Government.

b. To unforeseeable cause beyond the control and without the fault or negligence of the

Contractor, including by not restricted to, acts of God, or of the public enemy, acts of the Owner, acts of another contractor in the performance of a contract with the City, fired, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and severe weather; and

SC-8

c. To any delays of subcontractors or suppliers occasioned by any of the causes specified in subsections a and b of this article; provided further, that the Contractor shall, within three (3) days from the beginning of such delay, unless the Owner shall grant a further period of time prior to the date of final settlement of the contract, notify the City, in writing, of the cause of delay, who shall ascertain the facts and extent of the delay and notify the Contractor within a reasonable time of its decision in the matter.

Project Closeout

CLEANING UP

When directed and before the final inspection, the entire exterior and interior of the construction area shall be thoroughly cleaned by the CONTRACTOR, including removal of all construction facilities, debris and rubbish.

Immediately after unpacking, all packing materials, case, lumber, excelsior, wrapping, or other rubbish, flammable or otherwise, shall be collected and removed from the premises. The CONTRACTOR shall bear full responsibility for cleaning up during and immediately upon completion of his work, and shall remove all rubbish, waste, tools, equipment, and appurtenances caused by and used in the execution of his work.

RECORD DRAWINGS

The CONTRACTOR shall be furnished with one set of blue line prints of all Contract Drawings which shall be used exclusively by the CONTRACTOR for incorporating thereon the as-built information of all

Contract Work as the construction progresses.

This complete set of prints shall be maintained at the site at all times and the CONTRACTOR shall be responsible for having clearly, neatly, accurately, and promptly recorded thereon, as the work is performed, the record of the Contract Work. Principal dimensions, elevations, locations and such other data as required shall be recorded for all work.

The marked-up prints will be reviewed periodically by the OWNER and shall be corrected immediately if found either inaccurate or incomplete.

At the completion of the project, the set of marked up prints shall be submitted to the OWNER for final inspection, comment and correction.

FINAL INSPECTION

After the Work is substantially completed, the CONTRACTOR shall notify the OWNER (in writing) that the work will be ready for final inspection on a definite date which shall be stated in such notice. Such notice shall be given at least 10 days prior to the date stated for final inspection.

SC-9

Supplementary Technical Specifications

ADS Nyloplast Inline Drain with Frame & Grate or approved equal

Contech Filterra Sedimentation Chamber with Internal Bypass (FTCIB) or equal

Granite Block Curb (See Plans Sheet C-43)

Concrete Pavement (See Plans Sheet C-43)

Concrete Sidewalk (See Plans Sheet C-43)

Concrete Sidewalk with Paver Band (See Plans Sheet C-43)

Bench Anchor Detail (See Plans Sheet C-43)

Paver Paving (See Plans Sheet C-43)

River Band Paving (See Plans Sheet C-43)

Curb Transition (See Plans Sheet C-43)

Paver Detail at Intersection (See Plans Sheet C-43)

Concrete Wheel Stop (See Plans Sheet C-43)

Curb and Gutter (See Plans Sheet C-43)

Victor Stanley Bench Model C-10 Classic or approved equal

Victor Stanley Trash Receptacle Model ES-342 or approved equal

Victor Stanley Planter Urban Fiberglass Model or approved equal

Secure Site Design LLC Bike Rack Model BRCS-103 or approved equal

Holophane Light Poles and fixtures or approved equal

Contractor shall bear the engineering review expenses incurred by the City if substitutions to the base design specifications are proposed.

BUP-1

BID FOR UNIT PRICE CONTRACT

Project Identification: Havre De Grace Downtown Revitalization Project Phase 3

Bid submitted by , hereinafter referred to as Bidder, organized and existing under the laws of the State of doing business as (a corporation)(a partnership)(an individual)(a joint venture), to the City of Havre de

Grace hereinafter referred to as Owner:

1. The undersigned Bidder proposes and agrees, if this bid is accepted, to enter into an agreement with Owner in the form included in the Contract Documents to perform and furnish all work as specified or indicated in the Contract Documents for the bid price and within the bid times indicated in this bid and in accordance with the other terms and conditions of the Contract Documents.

2. Bidder accepts all of the terms and conditions of the Invitation to Bid and Instructions to Bidders. This bid will remain subject to acceptance for a period as stated in the Invitation to Bid. Bidder will sign and deliver six (6) counterparts of the agreement and other documents required by the bidding requirements within fifteen (15) days after the date of Owner's notice of award.

3. In submitting this bid, Bidder represents, as more fully set forth in the agreement, that:

(a) Bidder has examined and carefully studied the Contract Documents and the following addenda receipt of all which is hereby acknowledged:

(List Addenda by Addendum Number and Date)

(b) Bidder has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, performance and furnishing of the work;

(c) Bidder is familiar with and is satisfied as to all federal, State and local laws and regulations that may affect cost, progress, performance and furnishing of the work.

4. Bidder agrees that the work will be Substantially Complete within 150 calendar days after the date when the contract times commences to run and completed and ready for final payment within 30 calendar days after the date when the contract times commences to run.

Bidder accepts the provisions of the agreement as to liquidated damages in the event of failure to complete work within the times specified in the agreement. Bidder agrees to pay liquidated damages of $400 for each calendar day after the time specified for substantial completion and $100 for each calendar days after time specified for completion and readiness for final payment.

5. Bidder agrees to complete the work in accordance with the Contract Documents for the following prices:

BUP-2

Bidder agrees to perform all of the necessary work described in the specifications and shown on the plans, for the following unit prices.

BASE BID

Item No.

Estimated Quantity

Description Unit Price (Words and Figures)

Total

1 26 EA Removal of trees

2 200 LF Removal of existing pavement line markings, any width

3 LS Removal of Existing Pavement Letters, Symbols, Arrows, and Numbers

4 175 EA Remove and salvage Signs, Benches and Light Poles

5 175 EA Relocated Heritage trail Sign and Markers

BUP-3

plans, for the following unit prices.

BASE BID

Item No. Estimated Quantity Description Unit Price (Words and

Figures)

Total

6 200 CY Class 1 Excavation

7 500 CY Common Borrow

8 1 LS Test Pit Excavation

4,490 LF Removal of

Combination Existing

Curb and Gutter

10 3,500 CY Removal of Existing

Asphalt Pavement and base aggregate

BUP-4

11 27,047 SF Removal of Existing

Concrete Sidewalk

12 56 LF Removal of Existing

Storm Drain Pipe

13 2 EA Removal of Existing

Manhole or Inlet

14 LS Light Pole Planters

Irrigation System

Design-Build

15 32,588 SF Mill Existing

Pavement

16 578 LF Saw Cuts

BUP-5

plans, for the following unit prices.

BASE BID

Item No.

Estimated Quantity

Description Unit Price (Words and Figures)

Total

17 616 LF 4” PVC Roof Drain

SDR 26

18 160 LF 6” PVC Roof Drain

SDR-26

19 168 LF 15” RCP Pipe Class IV

20 ---- 18” RCP

(NIC)

21 ---- 24” RCP Pipe Class IV

(NIC)

BUP-6

plans, for the following unit prices.

BASE BID

Item No. Estimated

Quantity

Description Unit Price (Words and Figures) Total

22 5 EA Drainage Inlet

23 1 EA Storm Drain Manhole

24 1 EA SWM-Filterra System

25 686 TONS Superpave Asphalt Mix

12.5MM for Surface, PG

64S-22, Level 2

26 686 TONS Superpave Asphalt Mix

19.0MM for Base, PG 64S-

22, Level 2

BUP-7

27 550 TONS Superpave Asphalt Mix

12.5MM for Surface, PG

64S-22, Level 2 (Overlay)

28 396 SY 4 Inch Graded Aggregate

Base Course

29 125 SY 6 Inch Graded Aggregate

30 1,152 SY 10 Inch Graded Aggregate

31 3,777 SY 12 Inch Graded Aggregate

BUP-8

32 5,370 SY Geotextile Under Paving

Block Areas

33 313 SY 8” Portland Cement

Concrete Pavement for

Driveway Mix 9 (Driveway

Apron)

34 3,293 SF Brick Pedestrian

Crosswalk

35 46,092 SF 4” Concrete Paver

36 776 LF 5” White Painted

Pavement Markings

BUP-9

37 700 LF 5” Yellow Painted

Pavement Markings

38 526 LF 24” White Preformed

Thermoplastic Pavement

Markings

39 1,320 LF Type A Curb and Gutter 6”

Height

40 1,814 LF Type A Curb and Gutter 4”

Height

41 1,325 LF Granite Curbing

BUP-10

42 575 LF 1’ Wide Concrete Band with Exposed Aggregate

43 30,630 SF 5” Concrete Sidewalk

44 575 SF Detectable Warning

Surface for Curb Ramps

45 7 EA Concrete Wheel Stops

46 14 EA Tree Grates – Type 1

(4x12)

BUP-11

47 23 EA Tree Grates – Type 2 (3x6)

48 78 EA Tree - Small

49 18 EA Canopy Tree

50 1,010 CY Structural Soil (3’ Depth)

51 561 SY Perennial Planting Bed, (Incl. Plants, Mulch, Topsoil)

BUP-12

52 250 SY Permanent Seed

53 45 EA Decorative Sign Posts

54 110 SF Sheet Aluminum Signs

55 52 EA Remove Existing Ground

Mounted…