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- Attached to
- 1301-27-R-IFBD-00002-V01
- Solicitation number
- 3160008196
- Issued by
- Hinds County, Jackson City, Mississippi
About this file
This is a Question & Answer Report prepared by the Mississippi Department of Health regarding an Invitation for Bid (IFB #3160008196) for professional grant writing services to support public health programs. The solicitation requests bids from qualified vendors to provide comprehensive grant writing services, including researching and identifying grant opportunities, drafting and editing competitive grant proposals, developing narrative sections, coordinating budgets, ensuring compliance, and providing submission support through online portals such as Grants.gov. Bidders must demonstrate a minimum of five years of professional grant writing experience with documented success in public health, healthcare, or related human services fields and provide evidence of at least three successfully awarded grants within the past five years. The bid response deadline is September 17, 2026, at 12:00 p.m. Central Standard Time, with bid opening anticipated for September 18, 2026, and Notice of Intent to Award expected September 23, 2026. The initial contract term is based on an estimated 3,000 hours reflective of the period of performance, with renewal options at MSDH's discretion for one-year periods not exceeding five years cumulatively.
Compensation is structured on an hourly basis with a fully burdened hourly rate to cover all required services, and payment will be processed through the state's electronic payment system within forty-five calendar days of invoice receipt. Vendors must be registered to do business in Mississippi, carry professional liability and general liability insurance commensurate with professional responsibilities, and provide professional certifications such as Certified Fund Raising Executive (CFRE), Certified Grants Management Specialist (CGMS), or equivalent supportive documentation. Required qualifications include a track record of securing funding from federal agencies such as HRSA, CDC, SAMHSA, and DOJ, or comparable federal, state, local, and private funding sources in public health or human services. The contract will be awarded to the lowest responsible and responsive bidder, and funding is contingent upon appropriation by the Mississippi State Legislature and approval by the Public Procurement Review Board and/or the Office of Personal Service Contract Review. The Q&A report clarifies that professional credentials are examples of supportive documentation rather than mandatory minimum qualifications, that the vendor will prepare grant applications for submission by MSDH rather than directly submitting them, and that MSDH does not currently have information regarding the anticipated annual number, size, or complexity of grant applications.
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| File | Type | Posted |
|---|---|---|
| IFB #3160008196 - GRANT WRITER FOR PUBLIC HEALTH PROGRAMS.pdf |
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Mississippi Department of Health
Hinds David Caulfield, -
570 East Woodrow Wilson Drive, Jackson, MS 39216
(855) 767-0170
QUESTION & ANSWER REPORT
Invitation For Bid - Grant Writer for Public Health Programs
QUESTION & ANSWER REPORT
IFB No. 3160008196
Grant Writer for Public Health Programs
RESPONSE DEADLINE: September 17, 2026 at 12:00 pm
Wednesday, September 2, 2026
Approved, Unanswered Questions
Approved, Answers Provided
1. No subject
Aug 22, 2026 11:49 AM
Question: Page 11 - Section 3.2, Professional Credentials. Are the listed professional credentials (CPC, CGW, CFRE, and CGMS) mandatory minimum qualifications, or are they examples of preferred credentials that may be satisfied through comparable grant-writing experience and qualifications?
Aug 22, 2026 11:49 AM
Answered by Dorthy Young: The professional credentials listed in Section3.2 E are examples of supportive documentation to be provided to be considered responsive.
Sep 2, 2026 2:28 PM
2. No subject
Aug 22, 2026 11:50 AM
Question: Page 11 - Section 3.2, Successful Grant Awards. Does the requirement for a track record of securing funding from federal agencies such as HRSA, CDC, SAMHSA, and DOJ require experience with one or more of those specific agencies, or may bidders demonstrate comparable success with other federal, state, local, and private public health or human-services funders?
Aug 22, 2026 11:50 AM
Answered by Dorthy Young: The supporting documentation provided should come from the entities listed or comparable ones to be considered responsive.
IFB No. 3160008196
3. No subject
Question: Page 13 - Sections 4.1-4.2, Scope of Services. For proposal planning and staffing purposes, approximately how many grant applications does MSDH anticipate assigning during the initial contract period, and what is the expected range of proposal size, complexity, and overlapping deadlines?
Aug 22, 2026 11:50 AM
Answered by Dorthy Young: MSDH does not have this information at this time.
4. No subject
Question: Page 13 - Section 4.2, Proposal Development and Budget Coordination. What level of source material and program information should bidders assume MSDH will provide for each application, such as program data, needs information, prior proposals, budgets, evaluation data, logic models, and subject-matter input?
Aug 22, 2026 11:50 AM
Answered by Dorthy Young: The agency will provide available resources with the awarded vendor as required for assigned services to be performed.
5. No subject
Question: Page 14-16 - Section 5, Bid Submission Requirements. In addition to the specifically required uploads, may bidders include a technical approach/work plan, staffing and project-management approach, quality-assurance process, and additional relevant past-performance information within the Statement of Qualifications or Additional Information section, and are there any page or file-size limits?
Aug 22, 2026 11:50 AM
Answered by Dorthy Young: There are no file limits to the submission. This is an invitation for bids.
6. No subject
Question: Page 16 - Section 5, Item 18. For the required successfully awarded grant-writing sample, what forms of award documentation will MSDH accept to verify that the submitted narrative resulted in an award, particularly when the original award documentation contains client-confidential information?
Aug 22, 2026 11:50 AM
Answered by Dorthy Young: The submission should be sufficient to determine a responsive bidder.
7. No subject
Question: Page 17 - Section 6, Bid Form. Is the stated quantity of 3,000 hours an estimated total for the initial contract period, an annual estimate, or the maximum anticipated quantity, and should bidders provide a single fully burdened hourly rate covering all services in Section 4.2?
Aug 22, 2026 11:50 AM
Answered by Dorthy Young: The Unit Cost should be the hourly rate proposed. The quantity of hours is reflective of the period of performance.
8. No subject
Aug 22, 2026 11:51 AM
Question: Page 18 - Contract for Professional Services, Section 2, Period of Performance. What initial contract start date and end date should bidders use when developing their staffing, availability, and pricing assumptions?
Aug 22, 2026 11:51 AM
Answered by Dorthy Young: Please refer to the posted timeline and publicly available PPRB meeting schedule to estimate DFA and PPRB approval and potential contract execution dates.
9. No subject
Question: Page 24 - Contract for Professional Services, Section 27, Insurance. Are there specific minimum coverage limits required for professional liability and general liability insurance, or will MSDH evaluate whether a bidder's existing coverage is commensurate with the responsibilities of the contract?
Answered by Dorthy Young: This can be further discussed with the awarded vendor.
10. No subject
Aug 27, 2026 2:34 PM
Question: Will the State clarify whether the credentials listed in Section 3.2(E) are required, whether one or all are required, who must hold them, and the correct credential names and acronyms?
Aug 27, 2026 2:34 PM
Answered by Dorthy Young: The professional credentials listed in Section3.2 E are examples of supportive documentation to be provided to be considered responsive.
11. No subject
Question: Will the State provide the initial contract dates and clarify whether the estimated 3,000 hours applies annually, to the initial term, or to the full potential five-year period?
Aug 27, 2026 2:34 PM
Answered by Dorthy Young: Please refer to the posted timeline and publicly available PPRB meeting schedule to estimate DFA and PPRB approval and potential contract execution dates. The Unit Cost should be the hourly rate proposed. The quantity of hours is reflective of the period of performance.
12. No subject
Question: Will the State provide the anticipated annual number, typical size, and complexity of grant applications?
Aug 27, 2026 2:34 PM
Answered by Dorthy Young: MSDH does not have this information at this time.
13. No subject
Aug 27, 2026 2:35 PM
Question: Will the State confirm that the named funding sources are examples, that comparable public-health or healthcare grants qualify, and that documented collaborative work may count toward the three required awards?
Aug 27, 2026 2:35 PM
Answered by Dorthy Young: The supporting documentation provided should come from the entities listed or comparable ones to be considered responsive.
14. No subject
Question: Will the State clarify whether the contractor must directly submit applications through MSDH’s grant accounts or prepare them for submission by MSDH?
Aug 27, 2026 2:35 PM
Answered by Dorthy Young: The vendor would prepare for submission by MSDH.
15. No subject
Question: Will the State accept Section 5 responses as attachments, including tables or Excel files, and clarify where they should be uploaded?
Aug 27, 2026 2:35 PM
Answered by Dorthy Young: Section 5 includes capacity for submission of responses and uploading files dependent upon the question.
| QUESTION & ANSWER REPORT |
| IFB No. 3160008196 Grant Writer for Public Health Programs |
| RESPONSE DEADLINE: September 17, 2026 at 12:00 pm |
| Approved, Unanswered Questions |
| Approved, Answers Provided |
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