DoW Contracting Statement of Work_Two Digital Signs.pdf

DoW Contracting Statement of Work (SOW)

1.0 Digital Sign Upgrades on Fort Leonard Wood

2.0 Scope

2.1 Background

Currently, there are two large permanent signs installed with the purpose of communicating with the patrons of Fort Leonard Wood. However, they were made by different companies, and do not communicate with each other, one must be updated manually with plastic letters, and one has been non-functioning for over 5 years. Overall, they have not functioned at their full potential.

2.2 Objective

This contract will result in the upgrade of the two marquee signs located at Replacement Ave and Iowa Ave on Fort Leonard Wood. With this, messages to the patrons of Fort Leonard Wood can be seen. This will increase reach and awareness of graduations, Army Community Services, campaigns, and other installation events and services which can result in increased participation.

3.0 Applicable Documents

• Installation Pass request:

o Requesting Contractor shall submit request for installation pass at https://home.army.mil/wood/my-fort/visitors-access and let the KO know.

• Regulations and DoD Manuals of Instruction o OPSEC (AR 530-1)

Training: New contractors must complete Level I OPSEC training within 30 calendar days of their reporting for duty only if the contract is longer than 30 days.

Standard Operating Procedure/Plan (SOP): The KO will ensure the contractor (after selected) is aware of the MSCoE OPSEC Plan and remains incompliance with the plan during contract performance.

o AR 525-13 (Antiterrorism)

Training: All contractor and sub-contractor employees requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training available at https://jkodirect.jten.mil.Users need to enroll in "Course #JS-US007-14" to receive credit for the training within https://home.army.mil/wood/my-fort/visitors-access

10 calendar days of contract award; or for new employees, within 10 working days of beginning performance on this contract.

• Local Policy:

o iWatch Training: Within 10 calendar days of contract award and within 10 calendar days of new Contractor employees commencing work on this contract, all Contractor and, if applicable, sub-contractor employees shall review the FLW Directorate of Emergency Services (DES) web link for iWatch training located at http://www.wood.army.mil/LEC/iWatch/iWatch.htm.

4.0 Performance Requirements

4.1 Task 1: Sign fabrication

• 4.1.1 Mock-ups: The contractor shall provide mock-ups of the two digital signs with the following requirements:

o All: outdoor use, LED, double-sided full color display, borderless and front-serviceable, ability to use own images and video clips, cellular network specifications, electrical specifications, and warranty o Sign 1 (Replacement Ave):

LED display: 4'2'' x 6'4'' LED cabinet, active display area: 4' 2" x 6' 4" (26.4 square feet per side), supports 1 to 24 rows of text

Sign Structure: wall brackets mount o Sign 2 (Iowa Ave):

LED display: 3'2'' x 7'4'' LED cabinet, active display area: 3' 2" x 7' 4" (23.2 square feet per side), supports 1 to 18 rows of text

Sign structure and faces: Double sided 1' 6" x 7' 4" identification sign cabinet with 10'' deep extruded aluminum, black paint color, digitally printed graphics on 3M™ vinyl and adhered to inside of sign face, internal illumination with LED lamps, sign grade polycarbonate sheet face(s) removable via all sides retainers, ID cabinet mounted via side brackets, vertical angles (external) mount

• 4.1.1.1 Cellular Network Communication Requirements:

o Hardware: The contractor shall provide and install an integrated, industrial-grade cellular modem/router within each sign cabinet. The hardware must be carrier-unlocked and compatible with major commercial networks (e.g., Verizon, AT&T, T-Mobile) possessing active coverage at Fort Leonard Wood, MO.

o Cellular Data Subscription: The Contractor shall provide a pre-activated, commercial cellular data plan with unlimited data (or a minimum of 5GB high-speed data per month, per sign, with no throttling) for a period of five (5) years starting from the date of Government acceptance. This cellular service must be fully funded by the Contractor and included in the base contract price, with zero monthly or annual recurring costs to the Government during this period.

o Data Security: The cellular connection must be a secured, private network connection (VPN or private APN) to prevent unauthorized access or tampering with the sign displays.

o Government Transition: The Contractor shall provide documentation outlining the transfer-of-ownership process for the cellular accounts to the Government upon the expiration of the five (5) year service period.

• 4.1.1.2 Content Management System (CMS) Software Requirements:

o Licensing: The Contractor shall provide a cloud-based Content Management System (CMS) to manage, schedule, and update sign content remotely. The software license must be a lifetime (perpetual) license, or include a fully pre-paid five (5) year software subscription included in the base contract price. The Government will not accept software requiring annual recurring maintenance or licensing fees during this five-year period.

o User Access and Compatibility: The CMS must be web-accessible via standard, modern web browsers (e.g., Microsoft Edge, Google Chrome) and must not require the installation of local client software on Army computer networks. The system must support at least five (5) unique user accounts with customizable role-based access controls.

o Content Capabilities: The software must natively support the uploading, scheduling, and rendering of standard media formats, including but not limited to:

static images (JPEG, PNG), video clips (MP4), and multi-frame messages.

• 4.1.2 Fabrication: Upon approval of mockups, the contractor shall fabricate the two digital signs meeting the requirements mentioned under 4.1.1.

4.2 Task 2: Outdated LED Cabinet Removal and Disposal

• 4.2.1 Removal: The contractor shall remove current LED signs and mounting hardware, shipping debris, and installation debris that are not needed for the new installs.

• 4.2.2 Disposal: All materials removed and not reused or designated as salvage material in this project shall become the property of the Contractor, unless otherwise specified, and shall be the Contractor's responsibility for lawful disposal.

4.3 Task 3: LED Cabinet Installation

• 4.3.1 Installation: The contractor shall install the signs onsite or sub-contract this task out, if needed. A site plan will be provided by the government for the contractor.

4.4 Task 4: Electric

• 4.4.1 Connection: The government is responsible for supplying electricity to the sign according to the contractor’s sign specifications, e.g., 3 feet from the sign, directly to the sign, 120v.

• 4.4.2 Testing: The contractor shall power up and test the sign to ensure it functions well.

4.5 Task 5: Operation Guidance

• 4.5.1 Guide/Training: The contractor shall provide a user manual(s) and conduct a training lesson, remotely or in person to the government, NTE 6 personnel / students for no more than 1 hour in length, on how to manage the sign messaging system.

5.0 Deliverables and Reporting Requirements

Item

SOW

Ref Deliverable Name Frequency / Due Date Format / Recipient

01 3.0 Training and FLW Access Pass

NTE 10 business days after contract award

PDF to KO

02 4.1.1 Mock-Ups NTE 10 business days after contract award

PDF via email to

COR

4.3 &

4.4

Connection, installation, & testing

NTE 120 days after contract award In-Person

04 4.5.1 User training NTE 5 personnel, 1 hour Virtual / In-Person

*Business days mentioned may be adjusted after contract signing in negotiation with the government.

6.0 Administration and Management

6.1 The contractor will be responsible for providing the government with a project timeline, estimating approximate fabrication, shipping and install dates/windows. Any deviation of 1 week early or late will result in notification of the government. Schedule should be provided NLT 10 days after contract signing.

6.2 The government will be responsible for providing locations and measurements for placement of the signs.

6.3 The contractor will notify the government as to when they will remove the legacy signs.

6.4 The contractor is responsible for the removal and disposal of legacy signs and equipment.

6.5 Transition Plan

Once signs are installed and operational, the contractor will provide the government user manual(s) in both electronic (PDF) and printed form. The contractor will also provide operator training NTE 5 personnel and 1 hour. Training can be provided in person or on a mutually acceptable virtual platform.

7.0 Special Requirements

7.1 Key Personnel

N/A

7.2 Security

All Contractor and sub-contractor personnel performing tasks on this SOW shall comply with all applicable installation, facility, and area commander installation/facility access and local security policies and procedures which will be provided to the Contractor by a Government representative upon written request to the Contracting Officer. Contractor shall provide all information required for background checks to meet installation access requirements as performed by the installation Provost Marshal Office, Director of Emergency Services, or Security Office.

There is no charge to the Contractor for this pass. Contractor personnel shall comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of the base contract to this task order, should the Force Protection Condition (FPCON) at any facility or installation change, the Government may require changes in Contractor security matters or processes.

7.3 Government Furnished Property (GFP) / Information (GFI)

The government will be responsible for sourcing the electrical circuit and connecting the power to the sign or a placement of outlets minimum of 3 feet from the sign. The contractor will be responsible for the power to that outlet from the sign.

7.4 Place and Period of Performance

• Place: Two locations in Fort Leonard Wood—Replacement Ave and Iowa Ave.

• Project Timeline:

o Installation will occur within 2-5 weeks from the sign delivery date, total time NTE 120 days after contract award.

o Work shall be completed within the workdays of Monday-Friday and 0800-1600, to exclude Federal Holidays.