Attach 1 SOW_ Dir of Music Ministries Updated 2 FEB 2026.pdf

STATEMENT OF WORK

Director of Music Ministries

Dover AFB, DE

1 DESCRIPTION OF SERVICES: The contractor shall provide all personnel, labor, materials, and transportation to provide non-personal service in support of the Dover Air Force Base Chapel for all Sunday Catholic Mass and Protestant worship services Director of Music Ministries contract. The contractor is responsible to provide one music director and one music accompanist each for two Catholic Masses and one Protestant worship service. The Chapel will provide all music materials and facilities necessary to perform their duties. The program is multi-faceted and requires a high degree of coordination and cooperation with military and civilian activities and authorities. The Chapel will provide all music materials and facilities necessary to perform their duties. The contractor must demonstrate an understanding of the religiously pluralistic and sensitive arena of numerous faith groups and denominational traditions. The contractor accomplishes the terms of the contract in compliance with the mission requirements and standards set forth and defined by the Department of the Air Force and the Air Force Chaplain Corps. Activities and behavior to the contrary are viewed as grounds for contract termination.

2 PURPOSE: The purpose of this Statement of Work (SOW) is to cover faith specific duties related to the Director of Music Ministries contract.

3 WORK HOURS:

3.1 Director of Catholic Music: The position will be paid per unit. One unit equals 1 rehearsal (1 per music director and 1 per musician), 1 Catholic Mass performance (1 per music director and 1 per musician), or as needed (1 rehearsal and 1 performance) for special events to include special Holidays (Advent/Christmas and Lent/Holy Week/Easter), Retreat Events. The length of the rehearsals shall be a minimum of (1) hour, not to exceed two (2) hours. One (1) rehearsal per week will cover two (2) Catholic Mass performances. The length of the performances shall be a minimum of (1) hour, not to exceed (2) hours. Any time spent immediately prior to the Catholic Mass or event is considered part of the worship service, and not a separate rehearsal. This SOW covers six (6) units per week at fifty two (52) weeks per annum with the option for seventy-two

(72) additional special services units fulfilled annually for a maximum of three hundred eighty four (384) units annually.

3.2 Director of Protestant Music: The position will be paid per unit. One unit equals 1 rehearsal (1 per music director and 1 per musician), 1 Protestant performance (1 per music director and 1 per musician) or as needed (1 rehearsal and 1 performance) for special events to include special Holidays (Advent/Christmas and Lent/Holy Week/Easter), Retreat Events, Memorial Services and Funerals. The length of the rehearsals shall be a minimum of (1) hour, not to exceed (2) hours.

The length of the performances shall be a minimum of (1) hour, not to exceed (2) hours. Any time spent immediately prior to the Protestant service or event is considered part of the worship service, and not a separate rehearsal. This SOW covers four (4) units per week at fifty (52) weeks per annum with the option for (24) additional special services units fulfilled annually for a maximum of (232) units annually.

3.3 Changes to the core hours must be coordinated through the Chaplain and contracting officer and accomplished via a modification prior to any changes taking place. Hours worked each week will be submitted through iRAPT/WAWF for payment on a monthly basis.

4 QUALIFICATIONS: The contractor shall:

4.1 Provide resumes for the Music Director and Musician demonstrating a minimum of two years of experience leading music in a congregational worship setting.

4.2 Demonstrate proficiency in playing the piano, with the ability to sight-read music appropriate for traditional and contemporary worship.

4.3 For the Catholic position, provide documentation (e.g., a letter of good standing) verifying they are an active, practicing Catholic familiar with the Mass.

4.4 For the Protestant position, demonstrate experience with a wide range of Protestant denominational music styles.

5 GENERAL RESPONSIBILITIES: The contractor shall:

5.1 Submit to Criminal History Background Check and an Installation Records Check (IRC)* as described in DoDI 1402.05. Criminal History Background Checks on Individuals In Child Care Services. The contractor will acquire all guidance required to complete the background check and/or IRC from the chapel administrative office upon contract awarding date. Upon favorable completion of IRC, contractor may provide services under line of sight supervision until the background check is completed (if required). If the contractor has previously received a background check from another military installation proof of the check must be provided or obtain a new one. The contractor has the right to obtain a copy of the background check report and must make contact with the chapel administrative office to obtain it. If the IRC or background check comes back with unfavorable results, the contractor has the right to challenge the accuracy and completeness of the information in the report. Final decision on whether to continue contract or use unfavorable result as a basis for termination of contract lies with Wing Chaplain in coordination with Contracting Officer. *This paragraph applies to contractors working with youth below 18 years of age unsupervised or contractors that manage volunteers that work with youth below 18 years of age unsupervised.

5.2 Ensure that all permanent volunteers working with youth below 18 years of age without line of sight supervision receive a background check and an IRC as described in above paragraph. Ensure that one time volunteers under line of sight supervision complete an IRC.

5.3 Work in close coordination with the assigned Chaplain over the Catholic Mass and Protestant worship services.

5.4 Attend Catholic Mass, Protestant worship services, and any special worship services or programs as coordinated with the Chaplain.

5.5 Attend all weekly meetings with Chaplain (as required) and monthly Parish Advisory Council (PAC) meetings, reporting on past activities, coming events, budget concerns, and musical support to the overall ministry.

5.6 Maintain good rapport and work constructively with the Chaplain, service members, volunteers, and the Parish Advisory Council (PAC). Resolve all conflicts at the lowest possible level starting with the Contracting Officer or their designee.

5.7 Dress in a professional and appropriate manner for events while providing services.

5.8 Be able to communicate in fluent English with chapel staff, volunteers and customers.

6 SPECIFIC RESPONSIBILITIES: The contractor shall:

6.1 Music Director: Directs and leads congregational singing and provides lead vocals and/or musical solos.

6.2 Musician: Provides musical accompaniment such as playing a guitar, piano or organ for liturgist, choir, congregational singing, soloists, special musicians and instrumentalists to play preclude, interlude, and postlude as required.

6.3 Provide knowledge of the theology, flow, and parts of various forms of Catholic Mass, order of service and how music enhances the worship experience

6.4 Provide knowledge of the theology, flow, and parts of various forms of Protestant worship services, order of service, and how music enhances the worship experience.

6.5 Recruit members, rehearse, and provide one director and one musician for each Catholic Mass and Protestant worship service and additional services at other times and locations as requested by the Chaplain.

6.6 Recruit, train, and supervise, volunteers to form a vibrant and musical worship team. The choir size for Catholic Mass and Protestant services are based upon volunteer participation. Work with volunteer program manager to ensure all required volunteer requirements are met.

6.7 Train members of staff (civilians and uniformed members) to operate the music support equipment (to include: microphones, sound board, speakers, remixers, other audio/visual equipment, etc ) at a minimum annually, otherwise as requested.

6.8 Be prepared to attend at least one weekly rehearsal for Protestant worship service and one weekly rehearsal to cover 2 Catholic Masses. Weekly rehearsals are determined by contractor in coordination with Chaplain. A rehearsal constitutes a minimum of one-hour practice with choir members.

6.9 Arrive at least 30 minutes prior to the worship service start time so that equipment will be set up and prepared in a timely manner.

6.10 Coordinate set up and tear down of music equipment and preparation of the worship space for each rehearsal and each worship service. Ensure the sanctuary and/or rehearsal area is secured and returned to its standard condition after use in accordance with Operating Instructions.

6.11 Collaborate with the Chaplain to plan the music and singing according to the themes and direction provided. Abide by all Copyright license rules and laws by appropriately reporting and maintaining a record of songs, material and music used for CCLI reporting. The Chapel will provide access to appropriate copyright licensing.

6.12 Regularly inspect all chapel-owned instruments and report any needs for repair, preventative maintenance, or replacement to the designated Chapel staff in a timely manner. This duty does not include financial responsibility for said maintenance or repair.

6.13 Services such as funerals and memorial services are outside the scope of the pre-funded units in this SOW. Compensation and scheduling for these events shall be negotiated on a case-by-case basis directly between the contractor and the requesting family, with coordination from the assigned Chaplain. Comply with all Chapel Air Force Instructions and Chapel Operating Instructions, specifically those regarding facility usage, resource protection, fire protection, and funds utilization. Listed as follows:

DAFI52-101 PLANNING AND ORGANIZING

DAFI52-201 RELIGIOUS FREEDOM IN THE DEPARTMENT OF THE AIR FORCE

DAFI52-104 CHAPLAIN CORPS READINESS

DAFI52-105 CHAPLAIN CORPS RESOURCING

AFMAN52-107 CHAPEL TITHES AND OFFERING FUND MANAGMENT

AFPD52-1 CHAPLAIN CORPS

AFI36-703 CIVILIAN CONDUCT AND RESPONSIBILITY, Section 4.1. – Professional Public Image.

All Chaplain Corps Policy Letters

6.14 Personally perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the Chaplain. Submit the names and qualifications of proposed subcontractors to the Chaplain for approval at least 14 days prior to the proposed absence. Subcontractors must meet the requirements for the position as outlined in the SOW. Contractor is responsible for payment of substitute.

6.15 Maintain a continuity binder, in either physical or digital format, for each music program. Binders shall contain music lists, service plans, volunteer contact information, and standard operating procedures. Binders are the property of the government and must be surrendered upon contract completion or termination to ensure a seamless transition between contractors.

7 CONFERENCES/WORKSHOPS: If necessary the Wing Chaplain may provide funds for attendance at professional training workshops/classes, retreats and conferences.

8 TAXES: The contractor will be responsible for filing any applicable social security, local, state and federal taxes. The contractor will also obtain any applicable business licenses and registrations and otherwise compliance with local, state and federal law.

9 RECORDS MANAGEMENT: The contractor understands that when creating, handling and maintaining records for the Air Force, either electronic or paper, you must meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management Program. In order to meet the requirements established IAW the above mention regulations, contact the Base Records Management Office (436 CS/SCXK Bldg 310) at (302) 677-5157 for guidance and training.

10 SECURITY AND SAFETY REQUIREMENTS: In performing any work under this contract on premises which are under the direct control of the Government, the Contractor shall conform to all safety rules and requirements prescribed in Air Force Pamphlet 91-210, Contract Safety and Public Law 91-596, The Occupational Safety and Health Act of 1970. Effective on the date of this contract, the contractor shall take such additional precautions as the Contracting Officer may reasonably require for security, safety, traffic fire, personnel clearances and accident prevention purposes. The Contractor agrees to take all reasonable steps and precautions to prevent accidents and preserve the life and health of the Contractor, Government property and Government personnel performing or in any way coming in contact with the performance of this contract on such premises. These requirements are additional to and do not replace the standards promulgated by the Department of Labor under the Occupational Safety and Health (OSHA) Act. In the event of a conflict between the OSHA Standards and these requirements, the most stringent shall apply.

Any violation of such rules and requirements, unless promptly corrected, as directed by the Contracting Officer, may be considered grounds for termination of this contract in accordance with the default provisions hereof.

10.1 SECURITY: All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental installation shall abide by all security instructions and directives of DAFB. Employees are responsible for safeguarding all government property provided for contractor use.

10.2 At the close of each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off and all doors and window secured.

10.3 The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check (CBI).

10.4 Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

10.5 All contractors and subcontractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

11 CONTRACTOR BADGE POLICIES. All requests for contractor badges will be submitted through the Base Contracting Squadron Office and/or the requesting agencies base point of contact. The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment

Form (ORM) for the requesting agency and submit it to the Pass and Registration section for approval IAW O Plan 31-101. As a minimum the ORM will be submitted 10-days prior to the requested date of employment.

11.1 All contractor employees who'll be granted unescorted access to the installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the installation. Continued employment is contingent upon successful completion and favorable reporting of the criminal background check.

11.2 DAFB Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to 436 SFS, Pass and Registration for destruction. Also before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, immediately contact the 436 SFS, Pass and Registration office. The badge holder must accomplish the Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 436th Contracting Squadron and 436 SFS, Pass and Registration office and submit a new request for badge before a new badge can be reissued.

11.3 Base Contracting Office or base point of contact will immediately notify Security Forces, Pass and Registration when a contractor's employment has been terminated. The Site Supervisors are responsible for notifying and returning the contractor's badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial; they need to contact the Contracting Office.

12 INSTALLATION ACCESS. The contractor shall obtain personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto DAFB from Pass and Registration, for the duration of the contract. Employees are only permitted to enter the installation during the date and time periods indicated on their contractor badge.

12.1 Vehicle registration, proof of insurance and a valid driver's license must be presented for all vehicles while operating on the installation. All vehicles entering the installation or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

12.2 During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation.

12.3 During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

12.4 During Higher FPCONs (Charlie and Delta) the base will curtail non-essential operations/functions; access by Non-Essential Contractors will be suspended as the direction of the Installation Commander.

13 Federal Holidays

13.1 The Contractor should not anticipate performing any work on federally recognized holidays. Any other federal down day will be identified to the contractor by the government at least two week in advance. The following is a list of federal holidays observed by this installation:

New Year’s Day Columbus Day Martin Luther King Jr. Day Memorial Day Juneteenth Independence Day Veteran’s Day Labor Day Thanksgiving Day President’s Day

Christmas Day

14 CONFLICT OF INTEREST: Contractors will not be considered for this position if they are relatives of persons in the supervisory chain, or those who could be construed to have conflicts of interest (e.g. family members of chaplains, religious affairs Airmen, DoD employees, etc.)