DOT-ITB-25-7019-EG - Complete Package.pdf

DOT-ITB-25-7019-EG

State of Florida Department of Transportation

INVITATION TO BID

POWER OUTAGE EMERGENCY BEACON (POEB) AND

MANUAL TRANSFER SWITCH FOR DISTRICT SEVEN

DOT-ITB-25-7019-EG

CONTACT FOR QUESTIONS:

Enrique Garcia, Purchasing Agent enrique.garcia@dot.state.fl.us

Phone: (813) 975-6156 or (800) 226-7220 x6156 Fax: (813) 975-6473

Florida Department of Transportation Procurement Office, MS 7-700 11201 North McKinley Drive Tampa, Florida 33612-6456 mailto:enrique.garcia@dot.state.fl.us

State of Florida Department of Transportation Procurement Office, MS 7-700 11201 North McKinley Drive Tampa, Florida 33612-6456

INVITATION TO BID REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO ENRIQUE GARCIA AT ENRIQUE.GARCIA@DOT.STATE.FL.US

Bid Number: DOT-ITB-25-7019-EG.

Title: Power outage emergency beacon (POEB) and manual transfer switch for District Seven.

Bid Due Date and Time (On or Before): See Introduction Section 2, Timeline.

Potential bidders should notify our office by returning this Bid Registration Form as soon as possible after downloading. Complete the information below and email to Enrique Garcia at enrique.garcia@dot.state.fl.us.

THE INVITATION TO BID DOCUMENT YOU RECEIVED IS SUBJECT TO CHANGE.

Notice of changes (Addenda) will be posted on the Florida Vendor Information Portal (VIP) at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: Contact Person:

Internet E-Mail Address:

For further information on this process, e-mail, or telephone: Enrique Garcia, Purchasing Agent at enrique.garcia@dot.state.fl.us or (813) 975-6156 or (800) 226-7220 x6156.

mailto:ENRIQUE.GARCIA@DOT.STATE.FL.US mailto:enrique.garcia@dot.state.fl.us https://vendor.myfloridamarketplace.com/ mailto:enrique.garcia@dot.state.fl.us

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The purpose of this invitation to bid (ITB) is to obtain competitive bids to establish a three-year contract for the purchase of power outage emergency beacon (POEB) and manual transfer switch by the Florida Department of Transportation, District Seven, hereafter referred to as the "Department". The contract will become effective on the date the successful bidder is approved for award and will expire three years from that date. After the award, said bidder will be referred to as the "Vendor".

All commodities identified in this ITB will be subject to the availability of identical commodities as provided by the mandatory Department of Management Services' State Contract(s) at such time these commodities become available. In the event of duplication(s) of commodities, the Department of Management Services' mandatory State Contract shall prevail.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notice of changes (Addenda) will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

ACTION / LOCATION DATE LOCAL TIME

DEADLINE FOR TECHNICAL QUESTIONS 2-7-2025 1:00 PM

There is no deadline for administrative questions.

BIDS DUE (ON OR BEFORE) 2-13-2025 12:00 PM

ELECTRONIC SUBMISSION OF BIDS – PLEASE SEE NO.3 BELOW

PUBLIC OPENING 2-14-2025 9:00 AM

Florida Department of Transportation Manatee Conference Room 11201 North McKinley Drive Tampa, Florida 33612-6456

POSTING OF INTENDED DECISION/AWARD 2-18-2025 3:00 PM

3) ELECTRONIC SUBMISSION OF BIDS

Electronic Bid Submittals

Please follow the below instructions for the submittal of electronic bids, failure to do so may result in your bid being found non-responsive. Non-responsive bids will not be evaluated.

a) Subject line must show: DOT-ITB-25-7019-EG – VENDOR’S NAME

b) Email shall contain one file attachment marked as the following: DOT-ITB-25-7019-EG –

VENDOR’S NAME

c) Documents shall be submitted in portable document format (PDF).

d) The body of the email shall not contain any information other than the PDF documents and the signature line.

e) Email limit is 25MB per message. That total includes all attachments, email body and if you use stationary backgrounds, artwork, etc.

f) Bids shall be submitted ONLY to: D7.Purch@dot.state.fl.us

NOTE: It is the bidder’s responsibility to assure that the bid is delivered to the email address above on or before the bid due date and time (See Introduction Section 2 Timeline).

Bids which for any reason are not so delivered, will not be considered.

4) BID OPENING AGENDA

The sealed bids will be opened by the Department's Procurement Office personnel at the date, time, and location in the Timeline. All bid openings are open to the public and will be conducted according to the following agenda:

- Opening remarks – Approximate time of two minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the bid solicitation.

- Bids opened – At conclusion of public input or 15 minutes, whichever occurs first, bids received timely will be opened with bidder’s name to be read aloud.

- Adjourn - After all bids received timely have been opened, the meeting will be adjourned.

5) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodation at a pre-bid conference, public meeting, and/or opening shall contact the contact person at the phone number, e-mail address or fax number provided on the title page at least five working days prior to the event. If you are hearing or speech impaired, please contact this office by using Florida Relay Services which can be reached at (800) 955-8771 (TDD).

6) CONTRACT USE

Use of the contract resulting from this bid will be optional for the Department. The Department reserves the right to solicit separate bids for any unusual or abnormal quantity requirements that may arise during the term of the contract.

7) ESTIMATED PURCHASES

The Department anticipates purchasing the estimated quantities, shown on the bid sheet, for a three-year period of any contract resulting from this bid. The estimated quantities are given only as a guideline for preparing your bid and should not be construed as representing the actual quantities to be purchased under this contract. The Vendor shall supply, at bid prices, the actual quantities ordered regardless of whether the total of such quantities is more or less than anticipated. This bid and the resulting contract will be subject to annual appropriated funding.

mailto:D7.Purch@dot.state.fl.us

8) RENEWAL

Upon mutual agreement, the Department and the contract Vendor may renew the contract for a period that may not exceed three years or the term of the original contract, whichever is longer.

The renewal must be in writing and signed by both parties and is subject to the same terms and conditions set forth in the initial contract and any written amendments signed by the parties. Any renewal shall specify the renewal price, as set forth in the solicitation response except that an agency may negotiate lower pricing. Renewal is contingent upon satisfactory performance evaluations and subject to the availability of funds.

S P E C I A L C O N D I T I O N S

1) MYFLORIDAMARKETPLACE

BIDDERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S

MYFLORIDAMARKETPLACE SYSTEM BY THE TIME AND DATE OF THE BID OPENING OR

THEY MAY BE CONSIDERED NON-RESPONSIVE (see Special Condition 21). All prospective bidders that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call (866) 352-3776 for assisted registration.

All payment(s) to the Vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The Transaction Fee imposed shall be based upon the date of issuance of the payment.

2) FLORIDA DEPARTMENT OF FINANCIAL SERVICES W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS AND ANSWERS

In accordance with section 287.057(25), Florida Statutes (F.S.), respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this ITB must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely by bidders will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

WRITTEN TECHNICAL QUESTIONS should be submitted to:

https://vendor.myfloridamarketplace.com/ https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com

Enrique Garcia at D7-PurchQuestions@dot.state.fl.us

Questions regarding administrative aspects of the bid process should be directed to the Procurement Agent in writing at the address above or by phone: (813) 975-6156 or (800) 226- 7220 extension 6156.

4) ORAL INSTRUCTIONS/CHANGES TO THE ITB (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a bidder as a result of any oral discussions with a state employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid. All Addenda will be acknowledged by signature and subsequent submission of Addenda with bid when so stated in the Addenda.

5) DIVERSITY ACHIEVEMENT

The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.

The Department encourages the recruitment and utilization of small, minority, women, and service-disabled veteran businesses. The Department, its vendors, suppliers, and consultants should take all necessary and reasonable steps to ensure that small, minority, women, and service-disabled veteran businesses have the opportunity to compete for and perform contract work for the Department in a nondiscriminatory environment.

6) PRICES/DELIVERY

Prices shall be firm, net, delivered prices, F.O.B. destination.

Delivery must be made within 30 calendar days or less upon receipt of a purchase order by the contract vendor at their designated ordering location. If more time is needed, the bidder should state the extra time required and the reasons why, in their bid response. Acceptance will be subject to the Department’s approval.

7) IN-STATE PREFERENCE FOR COMMODITY BIDS

Not applicable because federal funds will be used for this bid.

8) INTENDED AWARD

mailto:D7-PurchQuestions@dot.state.fl.us

As the best interest of the State may require, the right is reserved to make award(s) by individual item, group of items, all or none, or a combination thereof: on a geographical district basis and / or on a statewide basis with one or more suppliers, to reject any and all bids or waive any minor irregularity or technicality in bids received. When it is determined there is competition to the lowest responsible bidder, evaluation of other bids is not required. Bidders are cautioned to make no assumptions unless their bid has been evaluated as being responsive. All awards made as a result of this bid shall conform to applicable F.S. If the Department is confronted with identical pricing or scoring from multiple vendors, the Department shall determine the order of award using the following criteria, in the order of preference listed below (from highest priority to lowest priority):

1. Section 295.187(4), F.S.; Veteran Business Enterprise

2. Section 287.087, F.S.; Drug Free Workplace

3. Section 287.057(11) F.S.; Minority Business Enterprise

In the event that the application of the above referenced preferences does not resolve the identical bids, the Department shall determine the award by means of random drawing.

9) PRE-BID CONFERENCE

A PRE-BID CONFERENCE WILL NOT BE HELD.

10) ALTERNATES

ALTERNATE BRANDS WILL NOT BE CONSIDERED FOR THIS BID. BID AS SPECIFIED.

11) WARRANTY

A warranty is required on all items purchased against defective materials, workmanship, and failure to perform in accordance with the required industry performance criteria, for a period of not less than one year from the date of acceptance by the purchaser. Any deviation from this criterion must be documented in the bid response or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

12) REPLACEMENT/RESTOCKING

Replacement of all materials found defective within the warranty period shall be made without cost to the Department, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the Vendor.

13) PRODUCT REQUIREMENTS/SPECIFICATIONS

Items furnished shall be standard products of the manufacturer or their suppliers, shall be new, unused, clean, and free from any defects or features affecting appearance, serviceability, or the safety of the user in normal intended use.

Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and the successful bidder will be held responsible. Deviations must be explained in detail on separate attached sheet(s).

14) ACCEPTANCE

All items listed in the specifications purchased by the Department not meeting specifications or found to be poorly manufactured will not be accepted, but returned to the vendor, at their expense, for replacement. Replacement of all items found defective shall be made without cost to the Department, including transportation, if applicable. As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items and returning those that are defective.

15) REVIEW OF BIDDER'S FACILITIES AND QUALIFICATIONS

After the bid due date and prior to contract execution, the Department reserves the right to perform or to have performed an on-site review of the bidder's facilities and qualifications. This review will serve to verify data and representations submitted by the bidder and may be used to determine whether the bidder has adequate facilities, equipment, qualified and experienced staff, and overall management capabilities to provide the required services. The review may also serve to verify whether the bidder has financial capabilities adequate to meet the contract requirements.

Should the Department determine that the bid package has material misrepresentations or that the size or nature of the bidder's facilities, equipment, management capabilities, or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the bid.

16) PROTEST OF ITB SPECIFICATIONS

Any person who is adversely affected by the contents of this ITB must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within 72 hours after the posting of the solicitation, the notice of protest may be faxed to (850) 414-5264, and

2. A formal written protest in compliance with Section 120.57(3), F.S., within 10 days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

17) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

18) SCRUTINIZED COMPANIES LISTS

ALL Responses, regardless of dollar value, must include a completed Vendor Certification Regarding Scrutinized Companies Lists to certify the respondent is not on either of those lists.

The form should be submitted with the price proposal.

A Vendor is ineligible to enter into a contract with the Department for goods or services of any amount if, at the time of entering into such contract, the Vendor is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, F.S., or is engaged in a boycott of Israel.

Section 287.135, F.S., also prohibits companies from entering into a contract for goods or services of $1 million or more that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, F.S.

If the Department determines the Vendor submitted a false certification under Section 287.135 of the F.S., the Department shall either terminate the contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error pursuant to Section 287.135 of the F.S. or maintain the contract if the conditions of Section

287.135 of the F.S. are met.

19) RESERVATIONS

The Department reserves the right to accept or reject any or all bids received and reserves the right to make an award without further discussion of the bids submitted. Therefore, the bidder should make sure that the bid package submitted is complete and accurate and submitted to ensure delivery on or before the bid opening time and date specified in this solicitation. It is understood that the bid will become a part of the Department's official file, without obligation to the Department.

20) ADDITIONAL TERMS AND CONDITIONS

No conditions may be applied to any aspect of the ITB by the bidder. Any conditions placed on any aspect of the bid documents by the bidder may result in the bid being rejected as a conditional bid (see “RESPONSIVENESS OF BIDS”). DO NOT WRITE IN CHANGES ON ANY ITB SHEET.

The only recognized changes to the ITB prior to bid opening will be a written Addenda issued by the Department.

21) RESPONSIVENESS OF BIDS

Bids will not be considered if not received by the Department on or before the date and time specified as the due date for submission. All bids must be typed or printed in ink. A responsive bid is an offer to provide the items specified in this ITB in accordance with all requirements of this ITB. Bids found to be non-responsive will not be considered. Bids may be rejected if found to be irregular or not in conformance with the requirements and instructions herein contained. A bid may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, modifying the bid requirements, submitting conditional bids or incomplete bids, submitting indefinite or ambiguous bids, or executing forms or the bid sheet with improper and/or undated signatures. Other conditions which may cause rejection of bids include evidence of collusion among bidders, obvious lack of experience or expertise to provide the required services, and failure to perform or meet financial obligations on http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60 http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60 previous contracts. ALL determinations of responsiveness will be the responsibility of the FDOT Procurement Office.

22) REQUIRED DOCUMENTS

The bidder must use the attached bid sheet to submit its bid. The bid sheet must be signed and dated in ink by a representative who is authorized to contractually bind the bidder. All bid sheets and other documentation submitted in response to this solicitation must be executed and submitted in accordance with Introduction Section No.3, Electronic Submissions of Bids.

NOTE: The bidder must include in its bid product data sheets, manufacturer’s technical specifications, and user manuals.

23) "DRUG-FREE WORKPLACE" PREFERENCE

Whenever two or more bids which are equal with respect to price, quality, and service are received, the Department shall determine the order of award first in accordance with section 295.187(4), F.S., giving preference to “Veteran Business Enterprise” then to bid responses from vendors that certify the business has implemented a drug-free workplace program in accordance with Section 287.087, F.S. The “Drug-Free Workplace Program Certification” must be completed and submitted with the bid response to be eligible for this preference.

24) COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of a bid only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, F.S. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

25) ATTACHMENT TO ITB SUBMITTAL - CONFIDENTIAL MATERIAL

The bidder must include any materials it asserts to be exempted from public disclosure under Chapter 119, F.S., in a separate bound document labeled "Attachment to ITB, Number DOT-ITB- 25-7019-EG - Confidential Material". The bidder must identify the specific statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the bidder asserts to be exempt from public disclosure and placed elsewhere in the bid will be considered waived by the bidder upon submission, effective after opening.

26) MODIFICATIONS, RESUBMITTAL AND WITHDRAWAL

Bidders may modify submitted bids at any time prior to the bid due date. Requests for modification of a submitted bid shall be in writing and must be signed by an authorized signatory of the bidder.

Upon receipt and acceptance of such a request, the entire bid will not be considered unless it is resubmitted by the due date and time. Bidders may also send a change in a separate email to be opened at the same time as the bid. Bid modification and changes must be submitted in accordance with Introduction Section No.3, Electronic Submission of Bids.

27) POSTING OF INTENDED DECISION/AWARD

27.1 General:

The Department’s decision will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/, under this bid number, on the date and time in the Timeline, and will remain posted for a period of 72 hours. Any bidder who is adversely affected by the Department's recommended award or intended decision must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within 72 hours after posting of the Intended Award, the notice of protest may be faxed to (850) 414-5264, and

2. A formal written protest and protest bond in compliance with Section 120.57(3), F.S., within 10 days of the date on which the written notice of protest is filed. At the time of filing the formal written protest, a bond (a cashier’s check or money order may be accepted) payable to the Department must also be submitted in an amount equal to 1% of the estimated contract amount based on the contract price submitted by the protestor.

Failure to file a protest within the time prescribed in Section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

27.2 Inability to Post:

If the Department is unable to post as defined above, the Department will notify all bidders by electronic notification on the Florida VIP (see special condition 27.1 above) or by mail, fax, and/or telephone. The Department will provide notification of any future posting in a timely manner.

27.3 Request to Withdraw Bid:

Requests for withdrawal will be considered if received by the Department, in writing, within 72 hours after the bid opening time and date. Requests received in accordance with this provision will be granted by the Department upon proof of the impossibility to perform based upon obvious error on the part of the bidder. Bidders that do not withdraw as stated above will forfeit their bid bond, if applicable.

28) RECYCLED MATERIAL

The Department encourages the use of products and materials with recycled content and post-consumer recovered materials. If the item(s) specified herein is available with recycled content, we request that you provide product information to help in our search for recycled products.

However, this bid request is for the product as specified herein and does not require prices for recycled product unless specified. This information should be sent separately and not as a part of your bid response.

29) PRICE ADJUSTMENTS

Prices shall remain firm for the life of the contract. Price adjustments will not be allowed.

30) DELIVERY LOCATIONS

The primary point of delivery for this contract will be Edward Albritton/Susan Shaffer, 11201 North McKinley Drive, M.S. SunGuide, Tampa, FL 33612.

31) CANCELLATION

All contract obligations shall prevail for at least 180 days after the effective date of the contract.

For the protection of both parties, this contract may be cancelled in whole or in part after 180 days by either party giving 30 days prior written notice to the other contract party. The contract may, also, be cancelled by the Department for nonperformance (default) in accordance with Rule 60A- 1.006(3), Florida Administrative Code (F.A.C.).

32) ORDERING INSTRUCTIONS

Manufacturers are encouraged to bid directly, naming dealers who will accept orders and complete deliveries. Bidders must include complete ordering instructions, including Federal Employer Identification Number (FEID), for invoicing dealers, with the bid on a separate sheet.

33) ORDER QUANTITIES

No minimum order quantities will be accepted. The Department will order as needed in the quantities needed.

34) OPEN PURCHASE ORDERS

The Department may, at its discretion, establish an open (estimated quantity) purchase order with the contract Vendor to facilitate the purchasing of materials. The purchase of materials may be placed by; (1) written purchase order, (2) telephone orders by authorized Department personnel, or (3) an itemized order in writing. The Department will supply the contract Vendor with a list of personnel authorized to order. Purchase of items on these open purchase orders shall not exceed the contract effective period.

35) INVOICING

Invoices must match the units specified on the purchase order.

36) FORMS

The bidder must complete all required items below and submit them as part of the bid package.

Any bid in which these forms are not used or in which these forms are improperly executed may be considered non-responsive and the bid may be subject to rejection.

Exhibit “B”, Bid Sheet Drug-Free Workplace Program Certification (Form 375-040-18) Vendor Certification Regarding Scrutinized Companies Lists (Form 375-030-60) In-State Preference Form (Form 375-040-56) E-Verify (Form 375-031-06) Affidavit Regarding Labor and Services (Form 375-030-31) PUR 1355 Foreign Country of Concern Attestation (Form PUR1355) Ordering Instructions

37) TERMS AND CONDITIONS

37.1 General Contract Conditions (PUR 1000)

The State of Florida’s General Contract Conditions are outlined in form PUR 1000, which is a downloadable document incorporated into this ITB by reference. Any terms and conditions set forth in this ITB document take precedence over the PUR 1000 form where applicable.

http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf

The following paragraphs do not apply to this ITB:

Paragraph 31, Dispute Resolution - PUR 1000 Paragraph 40, PRIDE – PUR 1000, when federal funds are utilized.

37.2 General Instructions to Respondents (PUR 1001)

The State of Florida’s General Instructions to Respondents are outlined in form PUR 1001, which is a downloadable document incorporated into this ITB by reference. Any terms and conditions set forth in this ITB document take precedence over the PUR 1001 form where applicable.

http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf

The following paragraphs do not apply to this ITB:

Paragraph 3, Electronic Submission – PUR 1001 Paragraph 4, Terms and Conditions – PUR 1001 Paragraph 5, Questions – PUR 1001

37.3 MFMP Purchase Order Terms and Conditions

All MFMP purchase order contracts resulting from this solicitation will include the terms and conditions of this solicitation and the State of Florida’s standardized Purchase Order Terms and Conditions, which can be found at the Department of Management Services website at the following link:

http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept _1,_2015_.pdf Section 8(B), PRIDE, is not applicable when using federal funds.

38) ORDER OF PRECEDENCE

All responses are subject to the terms and conditions of this solicitation, which, in case of conflict, shall have the following order of precedence listed:

Special Conditions Exhibit “A”, Technical Specifications Exhibit “B”, Bid Sheet MFMP Purchase Order Terms and Conditions – Section 8(B), PRIDE, is not applicable when using federal funds.

MFMP Contract Terms and Conditions (Form 375-040-44) General Instructions to Respondents (PUR 1001) General Contract Conditions (PUR 1000) http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept_1,_2015_.pdf http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept_1,_2015_.pdf

Introduction Section

39 ANTITRUST VIOLATOR VENDOR LIST

Pursuant to Section 287.137(2)(a), F.S., a person or an affiliate who has been placed on the antitrust violator vendor list following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on new leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact new business with a public entity.

40) PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR IDEOLOGICAL

INTERESTS IN GOVERNMENT CONTRACTING

Pursuant to Section 287.05701, F.S., an awarding body may not request documentation of or consider a vendor’s social, political, or ideological interests when determining if the vendor is a responsible vendor, and an awarding body may not give preference to a vendor based on the vendor’s social, political, or ideological interest.

41) CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN

PROHIBITED

The Bidder must submit, with its bid, a completed Foreign Country of Concern Attestation (PUR 1355) (Form 6). Form 6 must be completed by an officer or representative of the Bidder on behalf of the Bidder.

42) AFFIDAVIT REGARDING LABOR AND SERVICES

Prior to contract execution, extension or renewal, the Department shall notify the contract awardee of the need to download, complete, and submit the FDOT form, Affidavit Regarding Labor and Services, No. 375-030-31. Please have the form signed and notarized and send a scanned copy to the Department. The nongovernmental entity (contract awardee) must maintain the original copy in accordance with other provisions of this Agreement or Contract, and in accordance with Florida law.

BID CHECKLIST

(DOES NOT NEED TO BE RETURNED WITH YOUR BID)

This checklist is provided as a guideline only, to assist bidders in the preparation of their bid response. Included are some important matters that the bidder should check. This checklist is just a guideline and is not intended to include all matters required by the ITB. Bidders are responsible to read and comply with the ITB in its entirety.

Check off each the following:

____ 1. Exhibit “B”, Bid Sheet, has been filled out completely, signed, and enclosed in the bid response.

____ 2. The required “product data sheets, manufacturer’s technical specifications, installation instructions, and user manuals” have been enclosed in the bid response.

____ 3. The Federal Employers Identification Number or Social Security Number has been entered in the space provided.

____ 4. The “Drug-Free Workplace Program Certification” form has been read, signed, and enclosed in the bid response.

____ 5. The “Scrutinized Companies Lists” certification form has been read, signed, and enclosed in the bid response.

____ 6. The “E-Verify” form has been read, signed, and enclosed in the bid response.

____ 7. The “Affidavit Regarding Labor and Services” form has been reviewed. This form will be required by the awarded Vendor only.

____ 8. The “Ordering Instructions” form has been filled out and enclosed to the bid response.

____ 9. Exhibit “A”, Technical Specifications, has been thoroughly reviewed for compliance with the bid requirements.

____ 10. The bid prices have been reviewed for accuracy and all price corrections have been initialed in ink.

____ 11. The https://vendor.myfloridamarketplace.com/ website has been checked and any Addenda posted have been completed, signed, and included in the bid response.

____ 12. The bid response must be received, at the location specified, on or before the bid due date and time designated in the ITB.

____ 13. Electronic Submission of Bids guidelines laid out in Special Condition 3 are strictly followed.

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EXHIBIT “A”

TECHNICAL SPECIFICATIONS

POWER OUTAGE EMERGENCY BEACON (POEB) AND MANUAL

TRANSFER SWITCH FOR DISTRICT SEVEN

1. PURPOSE

The intent of these technical specifications is to provide the equipment requirements for a power outage emergency beacon (POEB) assembly for signalized intersections and the emergency transfer switch for traffic signal applications district-wide (Hillsborough, Pinellas, Pasco, Hernando and Citrus Counties), as well as installation requirements for both assemblies.

2. POEB ASSEMBLY

2.1. The POEB assembly shall include all equipment needed for a complete and fully functional installation for one intersection, including controller cabinet, solar panels, batteries, dual voltage light emitting diode (LED) signal module replacements and all cabling, miscellaneous parts and pieces.

2.2. The POEB assembly shall operate only after complete loss of power at a signalized intersection. This would be at the point that the signalized intersection’s indications are dark, the local utility company has lost power, and the uninterruptible power supply (UPS) has expended the usable battery life.

2.3. The POEB will provide signal indications for each vehicle approach per the flashing sequence defined by the operating agency and Florida Department of Transportation (FDOT). The signal indication shall flash at a 60 hertz (Hz) rate.

The flashing indications are active only after complete loss of power. These indications are provided to the motorist as an additional warning that a signalized intersection is present, but the normal signal is inoperative, and the signal heads are dark.

2.4. The POEB cabinet will run off battery power and shall be capable of powering eight 12-volt direct current (VDC) LED 12” signal indications and shall be wired to monitor the traffic signal cabinet power.

2.5. POEB controller and batteries cabinet contains:

2.5.1 Two each minimum 105 ampere hour (Ah) 12-volt batteries designed for solar installations.

2.6. The POEB control panel, including:

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2.6.1. Minimum of a 20-ampere (AMP) solar regulator to manage the charging of the batteries by the solar panel.

2.6.2. A fourth-generation wireless (4G) machine to machine (M2M) cellular modem.

2.6.3. A 115/120 volts alternating current (VAC) relay.

2.6.4. A flasher assembly that has a flash rate of 60 hertz (Hz) and provides two outputs that alternate.

2.7. All applicable wiring to interconnect the batteries, regulator, relay, and flasher assembly.

2.8. The controller cabinet shall have wire terminations sufficient to terminate up to eight signal head cables along with terminations for the internal wiring.

2.8.1. The controller cabinet shall be configured to mount on a concrete strain pole or mast arm upright.

2.8.2. There shall be sufficient ground rod installed for the POEB cabinet, per FDOT Standard Specifications for Road and Bridge Construction, with a #6 gauge wire from the POEB cabinet to the ground rod.

2.8.3. Controller cabinet shall be a National Electrical Manufacturers Association (NEMA) Type 3R rated standard flasher / battery backup cabinet with the approximate dimensions of 24”W x40”H x15”D. Other dimensions are acceptable so long as the cabinet can hold two 105 Ah 12-volt batteries, the POEB control panel (regulator, relay, flasher assembly), and any other required equipment.

2.9. POEB Signals:

2.9.1. POEB signals shall be inserted into existing signal heads. The POEB signal heads shall include a 12” dual voltage 120VAC/12 VDC LED signal head module that replaces the existing LED module for the designated through movement. No separate signal sections will be permitted. Two signal heads per approach shall be installed.

2.9.2 The designated color signal lens shall replace the same color signal lens in the through movements defined by the operating agency and FDOT.

2.9.3 Determination of location will be established prior to installation for each location where installation is to occur.

2.9.4. The POEB signal heads shall be wired to alternate flash between main street signal heads and side street signal heads.

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2.10. POEB Solar Panels:

2.10.1. The POEB installation shall have two 90-watt solar panels or equivalent.

2.10.2. The solar panels will typically be mounted to the concrete or steel strain pole or the mast arm upright. The mounting of the solar panels will be at a location that achieves the most optimum sunlight.

2.11. Cabling:

2.11.1. A one-pair Belden (International Municipal Signal Association (IMSA) 50-2) cable shall be run between the solar panel and the POEB controller cabinet.

This provides charging voltage to the voltage regulator in the POEB controller cabinet. No exposed or dangling cables except near the point of entry into the solar panels. Cables shall be routed in conduit or inside the signal pole.

2.11.2. A one-pair Belden (IMSA 50-2) cable shall be installed between the POEB controller cabinet and the traffic signal controller cabinet. This monitors the traffic signal 115/120 VAC. Cable shall be routed inside conduit and pull boxes between the controller cabinet and POEB cabinet.

2.11.3. Sufficient signal cables shall be installed to connect signal head modules to POEB controller cabinet. Any cables installed on existing span shall require the existing lashing rod to be removed, cable installed and lashing rod reinstalled.

No over-lashing is permitted.

3. MANUAL TRANSFER SWITCH FOR TRAFFIC SIGNALS

3.1. Transfer Switch:

3.1.1. Transfer switches shall meet or exceed all requirements of the Underwriters Laboratories (UL) 1008 Standard for Transfer Switches. The Transfer switch shall include all equipment needed for a complete and fully functional installation for one signalized intersection, including all cabling, conduit and other miscellaneous parts and pieces.

3.1.2. The transfer switch shall be a manually operated “toggle type” transfer switch, which can be switched to utility power in fewer than 250 milliseconds, permitting the traffic signals to operate normally.

3.1.3. The transfer switch electrical rating of 30-AMP., 125 VAC, 50/60 Hz. 5 kilo amp (KA) short circuit withstand.

3.1.4. The transfer switch shall have a NEMA L5-30 locking power inlet.

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3.2. Transfer switch enclosure:

3.2.1. NEMA Type 3R Enclosure with approximate dimensions of 6”W x 9”H x 4.5”D or approved equivalent.

3.2.2. The enclosure can be locked prohibiting access to the power inlet while not in use. The power cable can be connected while the enclosure is locked.

3.2.3. Power inlets should be located to be waterproof when connected.

4. GENERAL REQUIREMENTS – INSTALLATION

4.1. Maintenance of Traffic (MOT) shall include the planning, furnishing, installing, maintaining, and removing traffic control and safety devices. The need for lane closures shall be determined on a case-by-case basis as requested by the Vendor. Any request for a planned lane closure shall be submitted to the FDOT’s District 7 lane closure information system (LCIS) two weeks in advance of the proposed lane(s) closure for FDOT managerial approval. The Vendor will be given a notification list by the FDOT containing all contacts that shall be notified of the lane(s) closure by the Vendor. The Vendor shall coordinate MOT activity with Regional Traffic Management Center (RTMC) operations and any other governing operations center. MOT shall be deployed and function in accordance with Standard Plans for Road Construction, current edition, Series

102 MOT.

The Vendor shall have at least one person who possesses an Advanced Temporary Traffic Control (TTC) MOT Certification in accordance with the requirements detailed in the FDOT TTC MOT Training Handbook.

4.2. Furnish and install bid item shall include all mobilization, MOT, additional pull boxes, conduit, cable and all other ancillary items required to complete the installation which shall be included in the bid cost.

4.3. Furnish and install bid item cost shall include coordination with FDOT and the maintaining agency, including any meetings. FDOT and the maintaining agency will inspect each installation prior to final acceptance.

5. CONTRACT MANAGEMENT

5.1. The FDOT will assign a Contract Manager to be responsible for coordination with the Vendor as required to performing work on behalf of the FDOT under this Contract. The FDOT reserves the right to change the contract manager at any time.

5.2. The FDOT Contract Manager will be:

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Kent Worley, Engineer Trainee 11201 North McKinley Drive, MS 7-800 Tampa, Florida 33612-6456 Email: kent.worley@dot.state.fl.us Telephone: (813) 975-3692 Cellular: (813) 538-4632

6. BEGINNING AND LENGTH OF SERVICE:

The period of performance of this contract will begin upon contract execution and be effective for three years thereafter.

mailto:kent.worley@dot.state.fl.us

B-1

EXHIBIT “B”

BID SHEET

POWER OUTAGE EMERGENCY BEACON (POEB) AND MANUAL TRANSFER SWITCH FOR

DISTRICT SEVEN

BID AS SPECIFIED IN EXHIBIT “A”, TECHNICAL SPECIFICATIONS.

Description Quantity (A)

Unit Price (B)

Total (AxB)

1.

Power Outage Emergency Beacon Assembly, Furnish and Install

1-50 51-100

101-200 201-500

500+

2.

Power Outage Emergency Beacon Assembly, Furnish Equipment Only (No Installation)

1-50 51-100

101-200 201-500

500+

3.

Emergency Transfer Switch for Traffic Signal, Furnish and Install

1-50 51-100

101-200 201-500

500+

4.

Emergency Transfer Switch for Traffic Signal, Furnish Equipment Only (No Installation)

1-50 51-100

101-200 201-500

500+

GRAND TOTAL $________________

Note: POEB and transfer switch assemblies must include all parts needed for a complete and functional installation (see Exhibit A).

NOTE: The bidder must include in its bid product data sheets, manufacturer’s technical specifications, and user manuals.

DELIVERY: Delivery will be made within __________ days after receipt of purchase order.

NOTE: The bidder must include in its bid product data sheets, manufacturer’s technical specifications, and user manuals.

MFMP Transaction Fee: All payment(s) to the Vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General

B-2

Contract Condition #14. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Vendor: FEID #:

Address: City, State, Zip:

Phone: Email Address:

Authorized Signature: Date:

Printed/Typed: Title:

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DRUG-FREE WORKPLACE PROGRAM CERTIFICATION

375-040-18

PROCUREMENT

03/17

287.087 Preference to businesses with drug-free workplace programs. --Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

(2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

(3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

(4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.

(5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted.

(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

Does the individual responding to this solicitation certify that their firm has implemented a drug-free workplace program in accordance with the provision of Section 287.087, Florida Statutes, as stated above?

YES

NO

NAME OF BUSINESS:

Florida Statutes:

287.135

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

VENDOR CERTIFICATION REGARDING

SCRUTINIZED COMPANIES LISTS

375-030-60

PROCUREMENT

OGC – 07/24

Respondent Vendor Name:

Vendor FEIN:

Vendor’s Authorized Representative Name and Title:

Address:

City: State: Zip:

Phone Number:

Email Address:

Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel. Section 287.135, Florida Statutes, also prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of $1,000,000 or more, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sector Lists which were created pursuant to s.

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