DOT-ITB-24-3005-SC.pdf

ITBTERMSHELL.COMM – 07/2018

State of Florida Department of Transportation

INVITATION TO BID

Liquid Deicer

DOT-ITB-24-3005-SC

CONTACT FOR QUESTIONS:

Sommer Crews, Procurement Agent sommer.crews@dot.state.fl.us

Phone: (850) 330-1341 1074 Highway 90

Chipley, Florida 32428

State of Florida Department of Transportation

1074 Highway 90 Chipley, Florida 32428

INVITATION TO BID REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO sommer.crews@dot.state.fl.us

Bid Number: DOT-ITB-24-3005-SC

Title: Liquid Deicer

Bid Due Date & Time (On or Before): See “TIMELINE” in Introduction Section

Potential bidders should notify our office by returning this Bid Registration Form as soon as possible after downloading. Complete the information below and email this sheet only to the Florida Department of Transportation Procurement Office at sommer.crews@dot.state.fl.us

THE INVITATION TO BID DOCUMENT YOU RECEIVED IS SUBJECT TO CHANGE.

Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Invitation to Bid, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( ) Contact Person:

Internet E-Mail Address: __________________________________________________

For further information on this process, e-mail, or telephone:

Sommer Crews, Purchasing Agent

(850) 330-1341sommer.crews@dot.state.fl.us mailto:sommer.crews@dot.state.fl.us mailto:sommer.crews@dot.state.fl.us https://vendor.myfloridamarketplace.com/ mailto:sommer.crews@dot.state.fl.us

Page 1 of 3 – Exhibit A: Specifications

Exhibit A

Specifications

DOT-ITB-24-3005-SC

Liquid Deicer

Bulk delivery of Potassium Acetate in a 50% solution to be delivered on an as needed basis to:

o Florida Department of Transportation

Midway Operations Center

17 Commerce Blvd.

Midway, FL 32343-6601 o Florida Department of Transportation

Milton Operations Center

6025 Old Bagdad Highway Milton, FL 32583.

o Florida Department of Transportation

Marianna Operations Center

2956 State Correctional Road

Marianna, FL 32448 o Florida Department of Transportation

Ponce de Leon Operations Center

1723 Sunrise Circle

Ponce de Leon, FL 32455

Florida Department of Transportation Panama City Operations 3633 Highway 390 Panama City, FL 32405

Minimum 3850 gallons per load.

Price per gallon.

Delivery of Potassium Acetate must be made within either six (6) or three (3) days of purchase date.

http://www.mapquest.com/maps?city=Panama+City&state=FL&address=3633+Highway+390+&zipcode=32405

Page 2 of 3 – Exhibit A: Specifications

275-gallon IBC tote tanks, with Potassium Acetate in a 50% solution to be delivered on an as needed basis to:

o Florida Department of Transportation Midway Operations 17 Commerce Blvd.

Midway, Florida 32343-6601

Florida Department of Transportation Milton Operations 6025 Old Bagdad Highway Milton, Florida 32583

Florida Department of Transportation Marianna Operations 2956 State Correctional Road Marianna, Florida 32448

Florida Department of Transportation Ponce de Leon Operations 1723 Sunrise Circle Ponce de Leon, FL 32455

Florida Department of Transportation Panama City Operations 3633 Highway 390 Panama City, FL 32405

Florida Department of Transportation Attn: Warehouse 758 NW Lake Jeffery Road Lake City, FL 32055

Florida Department of Transportation Attn: Warehouse 5301 NE 39th Avenue Gainesville, FL 32609

Florida Department of Transportation Attn: Warehouse 1820 South Young Boulevard Chiefland, FL 32626

Florida Department of Transportation Attn: Warehouse 657 Plantation Road Perry, FL 32348 http://www.mapquest.com/maps?city=Panama+City&state=FL&address=3633+Highway+390+&zipcode=32405

Page 3 of 3 – Exhibit A: Specifications

Attn: Warehouse 3600 DOT Road St. Augustine, FL 32095

Attn: Warehouse 838 Ellis Road Jacksonville, FL 32205

Delivery of Potassium Acetate totes must be made within either six (6) or three (3) days of purchase date.

BIDDER’S NAME: _________________________________________

EXHIBIT B

BID PRICE SHEET

DOT-ITB-24-3005-SC

Liquid Deicer

Instrucfions:

Bidders DO NOT have to provide bids for all secfions but are required to provide a bid for all locafions in the desired secfion(s).

All prices shall include delivery cost/freight and any cost associated with the purchase.

Lowest bidder(s) will be determined by the lowest grand total of each secfion. Mulfiple contracts may be awarded from this solicitafion.

Secfion A

Delivery Locafion(s) Quanfity Days Unit Unit Rate Total FDOT Midway Operafions 17 Commerce Blvd.

Midway, Florida 32343

3,850 (Esfimate)

3 Gallons

FDOT Milton Operafions 6025 Old Bagdad Hwy Milton, Florida 32583

3,850 (Esfimate)

3 Gallons

FDOT Marianna Operafions 2956 State Correcfional Rd.

Marianna, Florida 32448

3,850 (Esfimate)

3 Gallons

FDOT Panama City Operafions 3633 Highway 390 Panama City, Florida 32405

3,850 (Esfimate)

3 Gallons

FDOT Ponce de Leon Operafions 1723 Sunrise Cir.

Ponce de Leon, Florida 32455

3,850 (Esfimate)

3 Gallons

GRAND TOTAL

Secfion B

Delivery Locafion(s) Quanfity Days Unit Unit Rate Total FDOT Midway Operafions 17 Commerce Blvd.

Midway, Florida 32343

3,850 (Esfimate)

6 Gallons

FDOT Milton Operafions 6025 Old Bagdad Hwy Milton, Florida 32583

3,850 (Esfimate)

6 Gallons

FDOT Marianna Operafions 2956 State Correcfional Rd.

Marianna, Florida 32448

3,850 (Esfimate)

6 Gallons

FDOT Panama City Operafions 3633 Highway 390 Panama City, Florida 32405

3,850 (Esfimate)

6 Gallons

FDOT Ponce de Leon Operafions 1723 Sunrise Cir.

Ponce de Leon, Florida 32455

3,850 (Esfimate)

6 Gallons

GRAND TOTAL

Secfion C

Delivery Locafion(s) Quanfity Days Unit Unit Rate Total FDOT Midway Operafions 17 Commerce Blvd.

Midway, Florida 32343

4,400 (Esfimate)

3 Gallons

FDOT Milton Operafions 6025 Old Bagdad Hwy Milton, Florida 32583

4,400 (Esfimate)

3 Gallons

FDOT Marianna Operafions 2956 State Correcfional Rd.

Marianna, Florida 32448

4,400 (Esfimate)

3 Gallons

FDOT Panama City Operafions 3633 Highway 390 Panama City, Florida 32405

4,400 (Esfimate)

3 Gallons

FDOT Ponce de Leon Operafions 1723 Sunrise Cir.

Ponce de Leon, Florida 32455

4,400 (Esfimate)

3 Gallons

Secfion D

Delivery Locafion(s) Quanfity Days Unit Unit Rate Total FDOT Midway Operafions 17 Commerce Blvd.

Midway, Florida 32343

4,400 (Esfimate)

6 Gallons

FDOT Milton Operafions 6025 Old Bagdad Hwy Milton, Florida 32583

4,400 (Esfimate)

6 Gallons

FDOT Marianna Operafions 2956 State Correcfional Rd.

Marianna, Florida 32448

4,400 (Esfimate)

6 Gallons

FDOT Panama City Operafions 3633 Highway 390 Panama City, Florida 32405

4,400 (Esfimate)

6 Gallons

FDOT Ponce de Leon Operafions 1723 Sunrise Cir.

Ponce de Leon, Florida 32455

4,400 (Esfimate)

6 Gallons

GRAND TOTAL

Secfion E

Delivery Locafion(s) Quanfity Days Unit Unit Rate Total FDOT Midway Operafions 17 Commerce Blvd.

Midway, Florida 32343

(275-gallon)

Tote

3 Totes

FDOT Milton Operafions 6025 Old Bagdad Hwy Milton, Florida 32583

(275-gallon)

Tote

3 Totes

FDOT Marianna Operafions 2956 State Correcfional Rd.

Marianna, Florida 32448

(275-gallon)

Tote

3 Totes

FDOT Ponce de Leon Operafions 1723 Sunrise Cir.

Ponce de Leon, Florida 32455

(275-gallon)

Tote

3 Totes

FDOT Panama City Operafions 3633 Highway 390 Panama City, Florida 32405

(275-gallon)

Tote

3 Totes

FDOT ATTN: Warehouse 758 NW Lake Jeffery Rd.

Lake City, Florida 32055

(275-gallon)

Tote

3 Totes

FDOT ATTN: Warehouse 5301 NE 39th Ave.

Gainesville, Florida 32609

(275-gallon)

Tote

3 Totes

FDOT ATTN: Warehouse 1820 South Young Blvd.

Chiefland, Florida 32626

(275-gallon)

Tote

3 Totes

FDOT ATTN: Warehouse 657 Plantafion Rd.

Perry, Florida 32348

(275-gallon)

Tote

3 Totes

FDOT ATTN: Warehouse 3600 DOT Rd.

St. Augusfine, Florida 32095

(275-gallon)

Tote

3 Totes

FDOT ATTN: Warehouse 838 Ellis Rd.

Jacksonville, Florida 32205

(275-gallon)

Tote

3 Totes

GRAND TOTAL

Secfion F

Delivery Locafion(s) Quanfity Days Unit Unit Rate Total FDOT Midway Operafions 17 Commerce Blvd.

Midway, Florida 32343

(275-gallon)

Tote

6 Totes

FDOT Milton Operafions 6025 Old Bagdad Hwy Milton, Florida 32583

(275-gallon)

Tote

6 Totes

FDOT Marianna Operafions 2956 State Correcfional Rd.

Marianna, Florida 32448

(275-gallon)

Tote

6 Totes

FDOT Ponce de Leon Operafions 1723 Sunrise Cir.

Ponce de Leon, Florida 32455

(275-gallon)

Tote

6 Totes

FDOT Panama City Operafions 3633 Highway 390 Panama City, Florida 32405

(275-gallon)

Tote

6 Totes

FDOT ATTN: Warehouse 758 NW Lake Jeffery Rd.

Lake City, Florida 32055

(275-gallon)

Tote

6 Totes

FDOT ATTN: Warehouse 5301 NE 39th Ave.

Gainesville, Florida 32609

(275-gallon)

Tote

6 Totes

FDOT ATTN: Warehouse 1820 South Young Blvd.

Chiefland, Florida 32626

(275-gallon)

Tote

6 Totes

FDOT ATTN: Warehouse 657 Plantafion Rd.

Perry, Florida 32348

(275-gallon)

Tote

6 Totes

FDOT ATTN: Warehouse 3600 DOT Rd.

St. Augusfine, Florida 32095

(275-gallon)

Tote

6 Totes

FDOT ATTN: Warehouse 838 Ellis Rd.

Jacksonville, Florida 32205

(275-gallon)

Tote

6 Totes

One-Time Training Session at Lake City Operafions 710 NW Lake Jeffery Rd.

Lake City, Florida 32055

One-Time Training Session at Midway Operafions 17 Commerce Blvd.

Midway, Florida 32343

One-Time training Session at Ponce de Leon Operafions 1723 Sunrise Cir.

Ponce de Leon, Florida 32455

NOTE: PRICES SHALL BE FOR THE ORIGINAL TERM AND RENEWALS.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Foe in accordance with PUR 1000 General Contract Condition #14. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

Act: I cerfify that I have read and agree to abide by all terms and condifions of this solicitafion and that I am authorized to sign for the bidder. I cerfify that the response submifted is made in conformance with all requirements of the solicitafion.

Bidder: ____________________________________________

Address: ___________________________________________

Phone: ____________________________________________

E-Mail: ____________________________________________

Authorized Signature: ________________________________ Date: __________________

Printed/Typed: ______________________________________ Title: __________________

ORDERING INSTRUCTIONS

Bid Number: DOT-ITB-24-3005-SC

Title: Liquid Deicer

NOTE: ALL ORDERS SHOULD BE DIRECTED TO:

FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEID):

VENDOR:

ADDRESS:

CITY, STATE, ZIP:

TELEPHONE:

TOLL FREE NO.: FAX NO.:

DELIVERY: DELIVERY WILL BE MADE WITHIN DAYS AFTER RECEIPT

OF PURCHASE ORDER.

PRODUCT INFORMATION: DIRECT QUESTIONS TO:

NAME & TITLE:

ADDRESS:

CITY, STATE, ZIP:

TELEPHONE:

TOLL FREE NO.: FAX NO.:

E-MAIL ADDRESS:

WEB ADDRESS:

Will you accept the State of Florida Purchasing Card (VISA)? Yes No

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

MBE PLANNED UTILIZATION

375-040-24

PROCUREMENT

03/17

PROCUREMENT NO. FINANCIAL PROJECT NO.

(DEPARTMENT USE ONLY)

DESCRIPTION:

I, , (name) (title) of plan to subcontract at least % (percent) of the project costs on the above referenced project to Minority

Business Enterprises.

If I have indicated above that a portion of the project costs will be subcontracted to MBE(s), the firms considered as proposed subconsultants/contractors and the types of services or commodities to be subcontracted are as follows:

MBE SUBCONSULTANTS/CONTRACTORS TYPES OF SERVICES/COMMODITIES

I understand that I will need to submit Minority Business Enterprises (MBE) payment certification forms to the Department for reporting purposes only.

Signed:

Title:

Date:

CT323SC

Text Box

DOT-ITB-24-3005-SC

CT323SC

DOT-ITB-24-3005-SC

CT323SC

Liquid Deicer

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-030-60

Florida Statutes VENDOR CERTIFICATION REGARDING PROCUREMENT

287.135 SCRUTINIZED COMPANIES LISTS OGC – 07/17

Respondent Vendor Name: _____________________________________________________

Vendor FEIN: ___________________

Vendor’s Authorized Representative Name and Title: ___________________________________

Address: ______________________________________________________________________

City: _____________________ State: _____________________________ Zip: ______________

Phone Number: ____________________________________

Email Address: _

Section 287.135, F.S. prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.475, F.S. or is engaged in a boycott of Israel.

Section 287.135, F.S. also prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of $1,000,000 or more, if the company is on either the Scrutinized Companies with Activities in Sudan List, or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which are created pursuant to s. 215.473, F.S.

As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the section entitled “Respondent Vendor Name” is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List. I further certify that the company is not engaged in a boycott of Israel. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs.

Certified By: __________________________________________________________ who is authorized to sign on behalf of the above referenced company.

Authorized Signature Print Name and Title: _________________________________________

Date:

DRUG-FREE WORKPLACE PROGRAM CERTIFICATION

375-040-18

PROCUREMENT

03/17

287.087 Preference to businesses with drug-free workplace programs. --Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

(2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

(3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

(4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.

(5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted.

(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

Does the individual responding to this solicitation certify that their firm has implemented a drug-free workplace program in accordance with the provision of Section 287.087, Florida Statutes, as stated above?

YES

NO

NAME OF BUSINESS:

E-VERIFY

375-031-06

PROCUREMENT

OGC – 10/21

Contract No:

Financial Project No(s):

Project Description:

In accordance with the contract, the Vendor/Consultant/Contractor hereby acknowledges and certifies compliance with Section 448.095, Florida Statutes. The Vendor/Consultant/Contractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The Vendor/Consultant/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system. The Vendor/Consultant/Contractor shall comply with Section 448.095, Florida Statutes, for the duration of the contract term, including any extensions or renewal periods.

Company/Firm:

Authorized Signature:

Title:

Date:

CT323SC

Text Box

DOT-ITB-24-3005-SC

CT323SC

Liquid Deicer

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The purpose of this Invitation to Bid is to obtain competitive bids to establish a 12-month contract for the purchase of Liquid Deicer by the Department of Transportation, hereafter referred to as the "Department".

The contract will become effective on the date the successful bidder(s) is approved for award and will expire 12 months from that date. After the award, said bidder(s) will be referred to as the "Vendor(s)".

All commodities identified in this Invitation to Bid will be subject to the availability of identical commodities as provided by mandatory Department of Management Services' State Contract(s) at such time these commodities become available. In the event of duplication(s) of commodities, the Department of Management Services' mandatory State Contract shall prevail.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

ACTION / LOCATION DATE LOCAL TIME

DEADLINE FOR TECHNICAL QUESTIONS - 11-17-2023 3:00 PM

(There is no deadline for administrative questions)

BIDS DUE (ON OR BEFORE) - 12-8-2023 10:00 AM

D3.Purch@dot.state.fl.us

PUBLIC OPENING – 12-8-2023 10:30 AM

Florida Department of Transportation 1074 Highway 90 Chipley, Florida 32428

POSTING OF INTENDED DECISION/AWARD - 12-11-2023 9:00 AM

3) BID OPENING AGENDA

The sealed bids will be opened by the Department's Procurement Office personnel at the date, time and location in the Timeline. All bid openings are open to the public and will be conducted according to the following agenda:

Opening remarks – Approximate time of 2 minutes by Department Procurement Office personnel.

Public input period – To allow a maximum of 15 minutes total for public input related to the bid solicitation.

Bids opened – At conclusion of public input or 15 minutes, whichever occurs first, bids received timely will be opened with bidder’s name and prices to be read aloud.

Adjourn - After all bids received timely have been opened, the meeting will be adjourned.

4) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-bid conference, public meeting, and/or opening shall contact the contact person at the phone number, e-mail address or fax number provided on the title page at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at mailto:D3.Purch@dot.state.fl.us

1 (800) 955-8771 (TDD).

5) CONTRACT USE

Use of the contract resulting from this bid will be optional for the Department. The Department reserves the right to solicit separate bids for any unusual or abnormal quantity requirements that may arise during the term of the contract.

6) ESTIMATED PURCHASES

The Department anticipates purchasing the estimated quantities, shown on the bid sheet(s), for a one (1) year period of any contract resulting from this bid. The estimated quantities are given only as a guideline for preparing your bid and should not be construed as representing the actual quantities to be purchased under this contract. The Vendor(s) shall supply, at bid prices, the actual quantities ordered regardless of whether the total of such quantities is more or less than anticipated. This bid and the resulting contract will be subject to annual appropriated funding.

7) RENEWAL

Upon mutual agreement, the Department and the Contract Vendor may renew the contract for a period that may not exceed 3 years or the term of the original contract, whichever is longer. The renewal must be in writing and signed by both parties and is subject to the same terms and conditions set forth in the initial contract and any written amendments signed by the parties. Any renewal shall specify the renewal price, as set forth in the solicitation response except that an agency may negotiate lower pricing. Renewal is contingent upon satisfactory performance evaluations and subject to the availability of funds.

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace

BIDDERS MUST BE ACTIVELY REGISTERED IN THE STATE OF FLORIDA’S

MYFLORIDAMARKETPLACE SYSTEM BY THE TIME AND DATE OF THE BID OPENING OR THEY MAY

BE CONSIDERED NON-RESPONSIVE (see Special Condition 21). All prospective bidders that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration or call 1- 866-352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) Florida Department of Financial Services (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS & ANSWERS

In accordance with section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation https://vendor.myfloridamarketplace.com/ https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com of this provision may be grounds for rejecting a response.

Any technical questions arising from this Invitation to Bid must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline.

The Department’s written response to written inquiries submitted timely by bidders will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”), under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid.

TECHNICAL QUESTIONS should be submitted to:

sommer.crews@dot.state.fl.us

Questions regarding administrative aspects of the bid process should be directed to the Procurement Agent by phone or email: (850)330-1341 or sommer.crews@dot.state.fl.us

4) ORAL INSTRUCTIONS / CHANGES TO THE INVITATION TO BID (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a bidder as a result of any oral discussions with a State employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid. All Addenda will be acknowledged by signature and subsequent submission of Addenda with bid when so stated in the Addenda.

5) DIVERSITY ACHIEVEMENT

The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.

The Department encourages the recruitment and utilization of small, minority, women, and service-disabled veteran businesses. The Department, its vendors, suppliers, and consultants should take all necessary and reasonable steps to ensure that small, minority, women, and service-disabled veteran businesses have the opportunity to compete for and perform contract work for the Department in a nondiscriminatory environment.

6) PRICES/DELIVERY

Prices shall be firm, net, delivered prices, F.O.B. destination.

Delivery must be made within three (3) or six (6) calendar days or less upon receipt of a purchase order by the contract vendor at their designated ordering location. If more time is needed, the bidder should state the extra time required and the reasons why, in their bid response. Acceptance will be subject to the Department’s approval.

https://vendor.myfloridamarketplace.com/ mailto:sommer.crews@dot.state.fl.us mailto:sommer.crews@dot.state.fl.us

7) IN-STATE PREFERENCE FOR COMMODITY BIDS

In accordance with Section 287.084, Florida Statutes, when the lowest responsible and responsive bid is submitted by a vendor whose principal place of business is located outside the state of Florida, a 5% price preference shall be awarded to the lowest responsible and responsive vendor whose principal place of located in the state of Florida, as determined by the vendor’s registration with the Florida Department of State (SunBiz), unless the state where the out-of-state vendor is located provides a price preference for businesses having a principal place of business in that state. In that case, the same price preference shall be awarded to the lowest responsible and responsive vendor whose principal place of business is located in the state of Florida responding to this Invitation to Bid (ITB).

All bidders should complete the attached “In-State Preference Form” and submit with their bid response. A vendor whose principal place of business is located outside the state of Florida, must accompany their bid response documents with a written opinion of an attorney licensed to practice law in that foreign state, as to the preferences granted by that state to its own business entities in the letting of public contracts.

For the 5% preference, the Department will apply 5% to the bid price(s) of the lowest out of state vendor whose state does not grant a preference if that vendor has submitted the lowest responsible and responsive bid. The “In-State Preference” does not apply to transportation projects that use federal funds.

8) INTENDED AWARD

As the best interest of the State may require, the right is reserved to make award(s) by individual item, group of items, all or none, or a combination thereof: on a geographical district basis and / or on a statewide basis with one or more suppliers to reject any and all bids or waive any minor irregularity or technicality in bids received. When it is determined there is competition to the lowest responsible bidder, evaluation of other bids is not required. Bidders are cautioned to make no assumptions unless their bid has been evaluated as being responsive. All awards made as a result of this bid shall conform to applicable Florida Statute. If the Department is confronted with identical pricing or scoring from multiple vendors, the Department shall determine the order of award using the following criteria, in the order of preference listed below (from highest priority to lowest priority):

1. Section 295.187(4), Florida Statutes; Veteran Business Enterprise

2. Section 287.087, Florida Statute; Drug Free Workplace

3. Section 287.057(11); Minority Business Enterprise

In the event that the application of the above referenced preferences does not resolve the identical replies, the Department shall determine the award by means of random drawing.

9) PRE-BID CONFERENCE: A PRE-BID CONFERENCE WILL NOT BE HELD.

10) ALTERNATES

PRODUCTS WITH ALTERNATE COMPOSITIONS WILL NOT BE CONSIDERED FOR THIS BID. BID AS

SPECIFIED.

11) WARRANTY/SUBSTITUTIONS

A warranty is required on all items purchased against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than ninety (90) days from the date of acceptance by the purchaser. Any deviation from this criteria must be documented in the bid response or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

12) REPLACEMENT/RESTOCKING

Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the vendor.

13) PRODUCT REQUIREMENTS/SPECIFICATIONS

Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and successful bidder will be held responsible therefore. Deviations must be explained in detail on separate attached sheet(s).

14) ACCEPTANCE

All items listed in the specifications delivered to the Department not meeting specifications or found to be poorly manufactured will not be accepted, but returned to the vendor, at their expense, for replacement.

Replacement of all items found defective shall be made without cost to the Department, including transportation, if applicable. As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items, and returning those that are defective.

15) REVIEW OF BIDDER'S FACILITIES & QUALIFICATIONS

After the bid due date and prior to contract execution, the Department reserves the right to perform or to have performed an on-site review of the bidder's facilities and qualifications. This review will serve to verify data and representations submitted by the bidder and may be used to determine whether the bidder has adequate facilities, equipment, qualified and experienced staff, and overall management capabilities to provide the required items. The review may also serve to verify whether the bidder has financial capabilities adequate to meet the contract requirements.

Should the Department determine that the bid package has material misrepresentations or that the size or nature of the bidder's facilities, equipment, management capabilities, or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the bid.

16) PROTEST OF INVITATION TO BID SPECIFICATIONS

Any person who is adversely affected by the contents of this Invitation to Bid must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after the posting of the solicitation, (the notice of protest may be Faxed to 850-414-5264), and

2. A formal written protest in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

17) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

18) SCRUTINIZED COMPANIES LISTS

ALL Responses, regardless of dollar value, must include a completed Vendor Certification Regarding Scrutinized Companies Lists to certify the respondent is not on either of those lists. The Form should be submitted with the Price Proposal.

A Vendor is ineligible to enter into a contract with the Department for goods or services of any amount if, at the time of entering into such contract, the Vendor is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel.

Section 287.135, Florida Statutes, also prohibits companies from entering into a contract for goods or services of $1 million or more that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, Florida Statutes.

If the Department determines the Vendor submitted a false certification under Section 287.135 of the Florida Statutes, the Department shall either terminate the Contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error pursuant to Section 287.135 of the Florida Statutes or maintain the Contract if the conditions of Section 287.135 of the Florida Statutes are met.

19) RESERVATIONS

The Department reserves the right to accept or reject any or all bids received and reserves the right to make an award without further discussion of the bids submitted. Therefore, the bidder should make sure that the bid package submitted is complete and accurate and submitted to ensure delivery on or before the bid opening time and date specified in this solicitation. It is understood that the bid will become a part of the Department's official file, without obligation to the Department.

20) ADDITIONAL TERMS & CONDITIONS

No conditions may be applied to any aspect of the ITB by the bidder. Any conditions placed on any aspect of the bid documents by the bidder may result in the bid being rejected as a conditional bid (see “RESPONSIVENESS OF BIDS”). DO NOT WRITE IN CHANGES ON ANY ITB SHEET. The only recognized changes to the ITB prior to bid opening will be a written Addenda issued by the Department.

21) RESPONSIVENESS OF BIDS

Bids will not be considered if not received by the Department on or before the date and time specified as the due date for submission. All bids must be typed or printed in ink. A responsive bid is an offer to provide the items specified in this Invitation to Bid in accordance with all requirements of this Invitation to Bid. Bids found to be non-responsive will not be considered. Bids may be rejected if found to be irregular or not in conformance with the specifications and instructions herein contained. A bid may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, modifying the bid specifications, submitting conditional bids or incomplete bids, submitting indefinite or ambiguous bids, or executing forms or the bid sheet with improper and/or undated signatures. Other conditions which may cause rejection of bids include, evidence of collusion among bidders, obvious lack of experience or expertise to provide the required items, and failure to perform or meet financial obligations on previous contracts. ALL determinations of responsiveness will be the responsibility of the FDOT Procurement Office.

http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60 http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60

22) REQUIRED DOCUMENTS

The bidder must use the attached Bid Sheet to submit their bid. The Bid Sheet must be signed and dated in ink by a representative who is authorized to contractually bind the bidder. All bid sheets and other documentation submitted in response to this solicitation must be executed and submitted in electronic format (see Special Condition 26).

23) "DRUG-FREE WORK PLACE" PREFERENCE

Whenever two or more bids which are equal with respect to price, quality, and service are received, the Department shall determine the order of award first in accordance with section 295.187(4), Florida Statutes, giving preference to “Veteran Business Enterprise” then to bid responses from vendors that certify the business has implemented a drug-free workplace program in accordance with Section 287.087, Florida Statutes. The “Drug-Free Workplace Program Certification” must be completed and submitted with the bid response to be eligible for this preference.

24) COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of a bid only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes.

Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

25) ATTACHMENT TO ITB SUBMITTAL - CONFIDENTIAL MATERIAL

The Bidder must include any materials it asserts to be exempted from public disclosure under Chapter 119, Florida Statutes, in a separate bound document labeled "Attachment to Invitation to Bid, Number DOT-ITB- 24-3005-SC - Confidential Material". The Bidder must identify the specific Statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the Bidder asserts to be exempt from public disclosure and placed elsewhere in the bid will be considered waived by the Bidder upon submission, effective after opening.

26) ELECTRONIC SUBMISSION OF BIDS

Electronic Bid Submittals

Please follow the below instructions for the submittal of electronic bids, failure to do so, may result in your bid being found non-responsive. Non-responsive replies will not be evaluated.

a) Subject line must show: DOT-ITB-24-3004-SC

b) Email shall contain one file attachment marked as the following: DOT-ITB-24-3004-SC Bid

Submittal

c) Documents shall be submitted in portable document format (PDF) and have a size limit of 25MB.

d) The body of the email shall not contain any information.

e) Bids shall be submitted to: D3.Purch@dot.state.fl.us

It is the bidder’s responsibility to assure that the bid is delivered to the proper place on or before the Bid Due date and time (See Introduction Section 2 Timeline). Bids which for any reason are not so delivered, will not be considered.

27) MODIFICATIONS, RESUBMITTAL AND WITHDRAWAL

Bidders may modify submitted bids at any time prior to the bid due date. Requests for modification of a submitted bid shall be in writing and must be signed by an authorized signatory of the bidder. Upon receipt and acceptance of such a request, the entire bid will be returned to the bidder and not considered unless resubmitted by the due date and time. Bidders may also send a change in an email to be opened at the same time as the bid. The ITB number, opening date and time should appear in the subject line of the email of the modified bid.

28) POSTING OF INTENDED DECISION/AWARD

28.1 - General:

The Department’s decision will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ on the date in the Timeline, and will remain posted for a period of seventy-two (72) hours. Any bidder who is adversely affected by the Department's recommended award or intended decision must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after posting of the Intended Award (the notice of protest may be Faxed to 850-414-5264), and

2. A formal written protest and protest bond in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed. At the time of filing the formal written protest, a bond (a cashier’s check or money order may be accepted) payable to the Department must also be submitted in an amount equal to one percent (1%) of the estimated contract amount based on the contract price submitted by the protestor.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

28.2 - Inability to Post:

If the Department is unable to post as defined above, the Department will notify all bidders by electronic notification on the Florida Vendor Information Portal (see special condition 28.1, above) and/or telephone.

The Department will provide notification of any future posting in a timely manner.

28.3 - Request to Withdraw Bid:

Requests for withdrawal will be considered if received by the Department, in writing, within seventy-two (72) hours after the bid opening time and date. Requests received in accordance with this provision will be granted by the Department upon proof of the impossibility to perform based upon obvious error on the part of the bidder. Bidders that do not withdraw as stated above will forfeit their bid bond, if applicable.

29) RECYCLED MATERIAL

The Department encourages the use of products and materials with recycled content and post-consumer recovered materials. If the item(s) specified in the Technical Specification is available with recycled content, we request that you provide product information to help in our search for recycled products. However, this bid request is for the product as specified herein and does not require prices for recycled product. This information should be sent as part of your bid response or may be sent separately.

30) PRICE ADJUSTMENTS

Price(s) shall remain firm for the life of the contract. Price adjustments will not be allowed.

31) DELIVERY LOCATION(S)

The contract will be for various delivery locations as specified in Exhibit A: Technical Specifications.

32) CANCELLATION

All contract obligations shall prevail for at least one hundred and eighty (180) days after the effective date of the contract. For the protection of both parties, this contract may be cancelled in whole or in part after one hundred and eighty (180) days by either party giving thirty (30) days prior written notice to the other contract party. The contract may, also, be cancelled by the Department for nonperformance (default) in accordance with Rule 60A-1.006(3), F.A.C.

33) ORDERING INSTRUCTIONS

Manufacturers are encouraged to bid direct naming dealers who will accept orders and complete deliveries.

Bidders must include complete ordering instructions, including FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEID), for invoicing dealers, with the bid on a separate sheet.

34) ORDER QUANTITIES

The Department will, at its discretion, place orders with the Vendor(s) for various quantities of the items, as needed, during the contract period. Bidders are encouraged to identify the standard packaging quantity and minimum order quantity acceptable for each item or group of items bid. Excessive minimum order quantities will not be accepted.

35) OPEN PURCHASE ORDERS

The Department may, at its discretion, establish an open (estimated quantity) purchase order with the contract vendor(s) to facilitate the purchasing of materials. The purchase of materials may be placed by; (1) written purchase order, (2) telephone orders by authorized Department personnel, or (3) an itemized order in writing. The Department will supply the contract vendor(s) with a list of personnel authorized to order.

Delivery of items on these open purchase orders shall not exceed the contract effective period.

36) INVOICING

Invoices must match units specified on the Purchase Order.

37) FORMS

The Bidder must complete all required items below and submit them as part of the Bid package. Any Bid in which these forms are not used or in which these forms are improperly executed may be considered non-responsive and the bid may be subject to rejection.

Bid Sheet Drug-Free Workplace Program Certification In-State Preference Vendor Certification Regarding Scrutinized Companies Lists (Form 375-030-60) Ordering Instructions E-Verify MBE Planned Utilization Form

38) TERMS AND CONDITIONS

38.1 General Contract Conditions (PUR 1000)

The State of Florida’s General Contract Conditions are outlined in form PUR 1000, which is a downloadable document incorporated into this Invitation to Bid (ITB) by reference. Any terms and conditions set forth in this ITB document will take precedence over the PUR 1000 form where applicable.

http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf

The following paragraphs do not apply to this Invitation to Bid:

Paragraph 31, Dispute Resolution - PUR 1000 Paragraph 40, PRIDE – PUR 1000, when federal funds are utilized.

38.2 General Instructions to Respondents (PUR 1001)

The State of Florida’s General Instructions to Respondents are outlined in form PUR 1001, which is a downloadable document incorporated into this Invitation to Bid (ITB) by reference. Any terms and conditions set forth in this ITB document take precedence over the PUR 1001 form where applicable.

http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf

The following paragraphs do not apply to this Invitation to Bid:

Paragraph 3, Electronic Submission – PUR 1001 Paragraph 4, Terms and Conditions – PUR 1001 Paragraph 5, Questions – PUR 1001

38.3 MFMP Purchase Order Terms and Conditions

All MFMP Purchase Order contracts resulting from this solicitation will include the terms and conditions of this solicitation and the State of Florida’s standardized Purchase Order Terms and Conditions, which can be found at the Department of Management Services website at the following link:

http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept_1,_2015_.pdf

Section 8(B), PRIDE, is not applicable when using federal funds.

39) ORDER OF PRECEDENCE

All responses are subject to the terms and conditions of this solicitation, which, in case of conflict, shall have the following order of precedence listed:

Special Conditions Technical Specifications Bid Sheet MFMP Purchase Order Terms and Conditions – Section 8(B), PRIDE, is not applicable when using federal funds.

General Instructions to Respondents (PUR 1001) General Contract Conditions (PUR 1000) Introduction Section

40) LIQUIDATED DAMAGES

The Vendor acknowledges that failure to deliver the items ordered within the time specified in the vendor’s bid response may cause the Department to incur damages that, at present are, and upon the occurrence of the failure to timely deliver the items may be, difficult to determine.

Moreover, both parties wish to avoid lengthy and expensive litigation relating to a failure to deliver on time. Therefore, in the event the Vendor fails to deliver the items ordered by the Department http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept_1,_2015_.pdf by the agreed upon delivery date, the Department shall exercise the remedy of liquidated damages against the Vendor, in the amount of $1000.00 per day for each calendar day after the delivery date that the Vendor fails to deliver the items ordered. The Vendor shall pay said sum to the Department not as a penalty, but as liquidated damages.

BID CHECKLIST

(DOES NOT NEED TO BE RETURNED WITH YOUR BID)

This Checklist is provided as a guideline, only, to assist bidders in the preparation of their bid response. Included are some important matters that the bidder should check. This checklist is just a guideline and is not intended to include all matters required by the ITB. Bidders are responsible to read and comply with the ITB in its entirety.

Check off each the following:

____ 1. The “Bid Sheet” has been filled out completely, signed, and enclosed in the bid response.

____ 2. The Federal Employers Identification Number or Social Security Number has been entered in the space provided.

____ 3. “Drug-Free Workplace Program Certification” form has been read, signed, and enclosed in the bid response, if applicable.

____ 4. “Scrutinized Companies Lists”…