DOT-ITB-24-2011-JB Addendum 1.pdf

Florida Department of Transportation

RON DESANTIS

GOVERNOR

1109 South Marion Avenue Lake City, FL 32025-5874

JARED W. PERDUE, P.E.

SECRETARY

Improve Safety, Enhance Mobility, Inspire Innovation www.fdot.gov

DISTRICT TWO

PROCUREMENT OFFICE

ADDENDUM 1

DOT-ITB-24-2011-JB

St. Augustine Maintenance Employment Services

Addendum No. 1 hereby incorporates the following:

1. Provides Answers to Questions received.

The Bidder must acknowledge receipt of this Addendum by completing and returning to the Procurement Office with its bid package by or before the time and date of the bid opening. Failure to do so may deem the Bidder non-responsive.

Company Name

Signature

Date

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

Note: All written questions are reproduced in the same format as submitted by the Respondent.

Question Answer

1. Can you please confirm if the Maintenance Technicians will remain my company's employees during the term of the contract and we will be responsible for all expenses related to their pay, benefits, insurance, etc.?

1. Please refer to Section II- Pay Classifications/VendorFees/Overhead/ Compensation, Paragraph B.

“Vendor compensation shall include all associated costs to maintain selected staff in good standing, including but not limited to all insurances, overhead, employment costs, cell phones, advertising, etc.”

2. I was curious about the listed job description, as it has inmate supervision duties listed, is this for regular maintenance techs or something different? Can you please verify the job details of this position so that I can provide accurate rates?

2. Please refer to Class III- Maintenance Technician- Advanced Level…… States in part: “Class III staff are required to be a state certified correction officer with a minimum of three years’ experience.”

The Class III will be supervising the inmate labor from the institution. Hence the certifications and experience. Class I and II the descriptions for laborers, if inmates aren’t available.

3. How many employees currently work under (or will be anticipated to work under) this contract?

3. See Section I Description paragraph two.

4. Who are the present vendor(s)? 4. This is a new contract.

5. How many vendors will be awarded as a result of this solicitation?

5. One

6. What are the current billable hourly rates or percentage mark-up rates?

6. Refer to Section II Pay Classifications/Vendor Fees/Overhead/Compensation A and B.

7. What were the hourly bill rates or percentage mark-up rates at the time of award?

7. Refer to Section II Pay Classifications/Vendor Fees/Overhead/Compensation A and B.

8. How much was spent (dollar value) on this service last year?

8. Zero as this is a new scope.

9. How much is intended to be spent (dollar value) once the contract is awarded?

9. Not more than $200,000 per contractual year.

10. Are additional points awarded to firms who are or have Minority Business Enterprise (MBE) partners?

10. This ITB will be awarded via Low Bid. Please see Special Condition 5 – Diversity Achievement for further information on DBE/MBE.

11. May we attend the bid opening meeting in-person?

11. Yes.

12. What would be the number of awards you intend to give(approximate number)?

12. ONE

13. Please provide us with an estimated NTE budget allocated for this contract.

13. $200,000.00 per year

14. Is this an old contract or new contact? 14. New

15. What is the tentative start date of this engagement?

15. End of January 2024 or February 2024

16. What is the work location of the proposed candidates?

16. St. Johns County

17. Is this a new contract or are there any incumbents? If there is an incumbent, could you please let us know the incumbent name and pricing and are the incumbents eligible to submit the proposal again?

17. New Contract

18. Are there any pain points or issues with the current vendor(s)?

18. N/A

19. Could you please share the previous spending on this contract, if any?

19. None

20. Is there any mandatory subcontracting requirement for this contract? If yes, Is there any specific goal for the subcontracting?

20. No

21. How many positions were used in the previous contract?

21. N/A, New Contract for St Augustine Maintenance

22. How many positions will be required per year or throughout the contract term?

22. N/A

23. If the proposed candidates are not available at the time of award, will the agency allow us to provide replacement personnel with similar or more skill sets?

23. Yes

24. Can we provide hourly rate ranges for the given positions?

24. Please refer to the samples in scope.

25. Is it entirely onsite work or can it be done remotely to some extent / Does the services need to be delivered onsite or is there a possibility for remote operations and performance?

25. On site work only

26. Are resumes required at the time of proposal submission? If yes, Do we need to submit the actual resumes for proposed candidates or can we submit the sample resumes?

26. No

27. Could you please provide the list of holidays? 27. New Years Day, MLK, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day and Friday after Thanksgiving, and Christmas Day

28. Are there any mandated Paid Time Off, Vacation, etc.?

28. Please see Section III Vendor Requirements of Scope

29. Does the DoT have any minimum wage rate for the required positions?

29. Refer to Section II Pay Classifications/Vendor Fees/Overhead Compensation

30. What other positions are being sought by the Department for this opportunity? Could the Department share a list of positions?

30. Refer to Section V Classification

31. Could the Department be more specific on the three (3) classes of Employment Services?

31. Section V Classification, The Letter of Authorization would provide more specific, which is issued to awarded contractor on a weekly basis.

32. As mentioned on page 17 of the solicitation – “The Vendor shall provide the Department with candidates to fill various positions, contingent upon successful interview and selection process.” Would the Department be conducting interviews and the selection process by itself?

32. The Vendor will conduct the interviews and selection process.

33. Does the vendor need to provide any materials to the assigned staff?

33. The Department provide any materials used on the job site.

34. What is the overall budget for this contract? 34. $200,000 per Contractual Year

35. Could the Department provide a list of all information required by the Department?

35. Refer to the Scope of Services for all requirements.

36. Please provide the previous spending of the

Contract.

36. N/A. New Contract

37. To offer you competitive pricing, could the Department share the incumbent’s cost proposal?

37. N/A. New Contract

38. Please describe the issues/problems that the Department is facing under the current contract.

38. None, new contract

39. How many temporaries are currently working under this contract?

39. None, new contract

40. Is there any local preference? 40. None

41. Does the Department seek a copy of the

Insurance along with the proposal?

41. Refer to Section III, Vendor Requirements, Paragraph 3

42. Please provide the names of the incumbents. 42. N/A

43. Are there any set-asides for this contract? 43. No

44. Is sub-contracting mandatory for this contract?

44. No

45. Is there any preference for a firm subcontracting to a DBE?

45. No