Door Services.pdf

Request for Bids # 06142023 – F On Call Door Services

Mt. Hood Commu n i t y Co l lege (M H CC ) Fac i l i t ies D ep a rt m en t i s req u est in g b id s f rom Oregon St at e certified, licensed, bonded contractors in good standing with the CCB, to provide doors and locks services. The purpose of this request is select two contractors, a primary, to be called out first; and an alternate, in the event the primary is unavailable. Repairs will be made on an “as needed” basis.

A mandatory meeting will be held on 6/22/2023 at 8:00 am. Please contact Doug Schleichert by email to RSVP. Vendor that do not attend this mandatory meeting will not be able to bid.

Doug.Schleichert@mhcc.edu

(971) 806-0305

Please fill out the information for your company on pages 3 and 4, and email it to Doug Schleichert no later than 2:30 pm on June 29th, 2023. Quotes submitted after the designated time shall be kept but shall NOT be considered for award.

The term of the agreement, resulting from this request, is 36 months (from July 1st, 2023 through June 30th, 2026). The contract may be renewed up to 2 consecutive one year periods.

MHCC expects the contractor to honor the pricing and terms of the agreement, resulting from this request, during the full contract term. If pricing adjustments become necessary at any time during the contract term, both parties must agree in writing.

The agreement, resulting from this request, does not require the contractor to accept a particular project to accomplish for the college, and also does not require the college to accept the proposal for a particular project from the contractor.

The Award will be made to the bidder providing the best value based upon price, experience and references. MHCC reserves the right to determine the most responsible bidder.

Bid prices and references shall be delineated on the attached spreadsheets. Bids NOT submitted on the attached sheet provided WILL BE REJECTED.

Services to bid

• Nebco Gyrotech repair and or replacement.

• Trilogy alarm lock and install.

• Continual geared hinges and install.

mailto:Doug.Schleichert@mhcc.edu

• Complete wood and or steal door replacement.

• Norton repair and or replacement.

• Stanley repair and or replacement.

• Other related services as requested.

• Overhead door service and replacement of all hardware, electrical, mechanical.

Requirements:

• Must be Nebco Gyrotech, Norton, Stanley and Trilogy certified technician (attach copies of your certifications).

• Jobsite must conform to current OSHA standards. When applicable, a safety plan shall be approved by an MHCC facilities representative.

• Work performed must meet State standards and be permitted when needed.

• Contractor agrees to a 2 hours response time for emergencies and a 48 hours response time to address other jobs (in most cases).

• Contractor will make reasonable accommodation of MHCC patrons, staff, and students.

• MHCC reserves the right to order/provide parts directly, if there is a significant cost advantage to doing so or parts are already in stock. Contractor will provide warranty of services, regardless of materials procurement, for at least 90 days. Contractor may provide a longer warranty as normally provided to other clients.

Insurance Requirements:

• The Contractor shall maintain commercial general liability in an amount not less than $1,000,000 per occurrence to protect against liability for bodily injury and property damage, which may arise out of the Contractor’s operations under this project. Such insurance shall include coverage for products-completed operations liability, independent contractors, contractual liability (including the tort liability of another assumed under a business contract), and all other standard coverage provided by a commercial general liability policy.

• The Contractor shall maintain automobile liability insurance in an amount not less than $1,000,000 per occurrence to protect against liability arising from the use, loading, and

• unloading of all of the Contractor’s owned, hired, and non-owned automobiles in connection with this project.

• The Contractor shall maintain workers’ compensation coverage for all subject workers as required by law, including employer’s liability.

FAILURE TO SUBMIT THIS FORM MAY BE CAUSE FOR PROPOSAL REJECTION

Due Date: 2:30 pm on June 29th, 2023

On Call Door Services

Non Prevailing Wage

Rates Per Hour

Mon – Fri

7am-5pm

Mon – Fri

5pm-7am

Sat – Sun

7am-5pm

Sat – Sun

5pm-7am

1 Certified Repair Technician Per Hour

Other Services (include pricing – attach a sheet if necessary) - leave blank if N/A

1. What’s your percentage material markup? ________________ %

2. What your emergency call-out fee (must be onsite within 2 hours)? $ _____________________

3. Submit a cover letter (no longer than one page) with information about your company qualifications and experience to perform the work described in this request for bids.

4. Provide 3 references (see page 4) and copies of your certifications.

5. Do you accept Purchasing Cards (Visa)? Y or N

Vendor Name:____________________________Address:___________________________________

Address: _______________________________Contact Person: _____________________________

Phone Number:__________________________Authorized Signer:____________________________

Print Name/Title: _______________________________________Date: _______________________

FAILURE TO SUBMIT THIS FORM MAY BE CAUSE FOR PROPOSAL REJECTION

Due Date: 2:30 pm June 29th, 2023

On Call Door Services

REFERENCE FORM

Provide 3 references for whom you provided similar services as those described in this request for bids.

Client Name:

Address:

Contact Name:

Title:

Phone Number:

Dates of Service(s):