DON DRAFT.doc

Description of Need (DON) Title: Verus work chair purchase

1. Introduction The purpose of this requirement is to provide the Defense Finance and Accounting Service Indianapolis (DFAS-IN) with new office chairs.

2. Scope of Work The Contractor shall provide DFAS-IN with a total of 600 ergonomic work chairs according to the specifications listed in this DON. The contractor is required to deliver and assemble the chairs. The contractor shall furnish all labor, supervision, materials, supplies, tools, equipment, and expertise necessary for delivery and assembly. The contractor shall assemble chairs in accordance with the manufacture installation guidelines.

3. General Requirements The contractor shall provide the following Brand Name or Equal product(s). Equal products shall meet the salient physical, functional, and performance characteristics of the Brand Name product(s) identified below. Equal products shall be clearly identified by Brand Name and Make or Model Number.

+VERUS WK CHAIR, ASSEMBLED, TRIFLEX POLYMER BACK, STANDARD-HEIGHT RANGE, SYNCHRONOUS W/ TILT LIMITER

OPTIONS

AJ +Adjustable Lumbar with Sacral Support

BK +Black Base/Black Frame

DCR +Dark Carbon

BB +2 1/2 Hard Caster, Black Yoke, Carpet Only

8R +Twist-Pr Cat 2 37 +Twist Carbon Dark

Includes 12-year warranty or equal brand with same warranty which includes parts and labor to repair.

4. Delivery Delivery and assembly shall occur at the following location:

Delivery at the warehouse shall occur Monday through Friday 0600 – 1400, except for Federal Holidays. For assembly, work hours shall occur Monday through Friday 0600 – 1800, except for Federal Holidays. A full list of Federal Holidays can be viewed at: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

DFAS INDY WAREHOUSE

3250 North Post Road Suite 315 Indianapolis IN 46249

5. Period of Performance The required delivery and assembly are 30-45 days after contract award or completion date of 30 September 2024.

6. Contracting Officer Representative (COR) COR: Natoya Steptoe

Financial Management Analyst

(317) 212-6546 natoya.m.steptoe.civ@mail.mil

7. Invoicing Payment will be made in accordance with the Prompt Payment Act. Invoices shall be submitted IAW with the solicitations Wide Area Workflow (WAWF) clause 252.232-7003. The COR will review the document and if it is correct, accept it electronically and forward it for payment.

8. Disposal of Materials and Cleanup The contractor shall dispose of all materials and cleanup any debris resulting from unpacking and assembling. The contractor may dispose of materials in the appropriate waste and recycling containers on-site at DFAS Indy. Packing and other recyclable materials shall be recycled when possible.

9. Security Requirements The following items must be submitted to the DFAS Personnel Security Office for contractor personnel who are escorted:

1. DFAS Form 9035, Contractor Request for Investigation (CRI);

2. OF306, Declaration for Federal Employment

3. A request from the Contracting Officer Representative (COR), in writing, for “Escorted Access Only”

4. A set of fingerprints, unless any of the following apply;

a. The person has been fingerprinted for the Defense Counterintelligence and Security Agency (DCSA) within the past 30 days;

b. The person is currently undergoing a background investigation, or reinvestigation, by DCSA or any other Federal agency;

c. The person has a background investigation currently being adjudicated by the DCSA Adjudication and Vetting Services (DCSA AVS) or another AVS;

d. The person has been favorably adjudicated within the past 30 days by the DCSA AVS or a AVS from any other Federal agency: or

e. The person is coming directly from another DoD agency, with no break in service. This includes any of the military branches as well as the U.S. Coast Guard; however, service members in an inactive reserve status are not included.

f. The DFAS Personnel Security Office otherwise determines that no new fingerprints are required.

Once the results of the fingerprints are received, and the results are negative for a criminal record, the DFAS Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed. No further action will be needed at this point.

In cases where a fingerprint record check indicates contractor personnel have been involved in any criminal activity within the previous seven (7) years, DFAS Personnel Security will conduct a review of the record to determine if the activity is disqualifying i.e. presents a security risk to U.S. Government/DFAS personnel or assets. If it is determined that the record is not disqualifying, the DFAS Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed.

Contractor personnel with current, pending criminal charges or criminal cases that have not yet been adjudicated and concluded by the court having jurisdiction, are not eligible to work on the contract.

DFAS personnel will escort and remain with the contractors 100% of the time the contractors are onsite. Contractors will not have or need direct system access.