SOW_Paving_and_Repair_of_Parking_Lots_Revised_082114.docx

SOW Paving and Repair of Parking Lots

NATIONAL MINE HEALTH AND SAFETY ACADEMY

STATEMENT OF WORK

The National Mine Health and Safety Academy (Academy), located at 1301 Airport Road, Beaver, WV, is seeking proposals to provide equipment, labor, and materials to resurface and repair drainage in G lot, repair potholes in all other areas, and seal and re-stripe pavements at the National Mine Health and Safety Academy as detailed on attachments.

1.1 OBJECTIVES

The objective of this procurement is to provide improved roadways and parking areas at the National Mine Health and Safety Academy for students, visitors and staff.

1.2 SCOPE

The Contractor shall provide equipment, labor, and materials to resurface and repair drainage in G lot, repair potholes in all other areas, and seal and re-stripe pavements at the NMH&S Academy.

1.2.1 SPECIAL QUALIFICATIONS

The contractor warrants that he will have obtained all licenses and permits required by law to engage in the activities that are required in connection with the statement of work. The contractor shall conform to all required regulations for the Academy, County, State, and the Federal Government including, but not limited to, safety and environmental.

1.3 POINTS OF CONTACT/COORDINATORS

Contracting Officer U.S. Department of Labor Mine Safety & Health Administration 1301 Airport Road Beaver, West Virginia 25813

1.3.1 CONTRACTING OFFICER REPRESENTATIVE: The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.4 PLACE OF PERFORMANCE:

The work to be performed under this contract will be at National Mine Health and Safety Academy, 1301 Airport Road, Beaver, WV.

1.5 PERIOD OF PERFORMANCE

Work shall begin upon contract award and shall be completed by September 30, 2014.

1.5.1 CALENDAR RESTRICTIONS

NO WORK IS TO BE SCHEDULED AT THE ACADEMY DURING THE WEEK OF

OCTOBER 13-OCTOBER 17, 2014.

All work in Areas 9 and 10 on provided map must be completed on weekends except for the week of September 29 thru October 3, 2014.

All other areas are subject to scheduling with MSHA Academy Personnel in order to relocate student/visitor/employee parking.

PART 2

DEFINITIONS & ACRONYMS

CO – Contracting Officer

COR - Contracting Officer’s Representative: A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor.

DEFECTIVE SERVICE - A service output that does not meet the standard of performance associated with it in the Statement of Work.

DOL - Department of Labor

FAR – Federal Acquisition Regulation

HMA – Hot Mix Asphalt

MSHA – Mine Safety and Health Administration

POP – Period of Performance

QUALITY CONTROL - Those actions taken by a contractor to control the performance of services so that they meet the requirements of the SOW.

QUALITY ASSURANCE - Those actions taken by the government to assure services meet the requirements of the Statement of Work.

SF – Standard Form

SOW – Statement of Work

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

GOVERNMENT FURNISHED ITEMS AND SERVICE

Knowledgeable MSHA personnel will be made available to direct the contractor to the areas to be paved and repaired. Reasonable amounts of electricity and potable water will be made available to the contractor without charge. Toilet facilities for contractor employees located adjacent to the garage bays in F building will be made available.

3.1 CONTRACTOR USE OF PREMISES

The contractor will be performing this work on the grounds of the National Mine Health and Safety Academy. The grounds have controlled access and as such the contractor shall comply with Academy security procedures.

The contractor will be provided a storage / staging area for equipment and materials in an area determined by the COR. The contractor is responsible for restoring the area to its original condition at the completion of the work and repairing any damages incurred to the area as a result of contractor activities.

The contractor is responsible for the removal and disposal of waste that is a result of this paving project and must comply with all federal, state and local regulations pertaining to the transport and disposal of waste.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Except for those items, services, or commodities specifically stated in Part 3 as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

PART 5

SPECIFIC TASKS

The following is the set of tasks required under this Contract:

TASK #1 Mobilize personnel and equipment to job site

TASK #2 Mill & Fill - Mill out and dispose of failed asphalt materials; clean and sweep area; apply tack material; and repave with 2 ½” average compacted thickness of WVDOH Wearing Type 1 Asphalt surface mix

TASK #3 Overlay – Mill tie-ins as needed; clean and sweep; apply tack material for bonding; pave with 2” average compacted thickness of WVDOH Wearing Type 1 Asphalt surface mix

TASK #4 Clean and sweep. Apply Sealmaster Sealer as per manufacturer’s recommendations.

TASK #5 Re-stripe roads and parking spaces as per the current pattern.

5.1 WORK REQUIREMENTS

The intent of this project is to resurface and repair drainage in G lot, repair potholes in all other areas, and to seal and re-stripe all pavements at the NMH&S Academy as detailed on attachments.

5.2 QUALITY ASSURANCE

The contractor shall make a physical inspection of the project site prior to preparing an offer in order to accurately assess the level of work required.

5.3 SUBMITTALS

Contractor shall furnish submittals to COR for approval before purchasing material. Seek guidance from COR for details and specifics of below plans.

1. Work Plan: Sequence of work and schedule

5.4 WORK ITEMS

1. The contractor shall provide equipment, labor, and materials to resurface and repair drainage in G lot, repair potholes in all other areas, seal and re-stripe pavement at the NMH&S Academy as detailed on attachments.

5.5 REFERENCES

1. West Virginia Division of Highways, Standard Specifications – Roads and Bridges, Adopted 2010 (WV DOH Standard Specifications)

2. Manual on Uniform Traffic Control Devices for Streets and Highways, 2009 Edition, U.S. Department of Transportation

5.6 SPECIFICATIONS

1. Subgrade Preparation: Subgrade preparation shall be completed in accordance with Section 228 of the WV DOH Standard Specifications.

2. Pavement structure: The pavement structure shall be constructed to the thicknesses and grades provided on a typical pavement detail.

3. Geotextile Fabric: Engineering fabric for separation shall meet the applicable requirements of AASHTO M288, Section 7, Class 2.

4. HMA Wearing Course: The wearing course shall be Marshall HMA wearing course, Type I in accordance with Section 401 of the WV DOH Standard Specifications.

5. Joints: The joints between the existing and new HMA pavement shall be keyed into the existing surface. Joints shall be constructed in accordance with Section 401.10.5 of the WV DOH Standard Specifications.

5.7 DELIVERY, STORAGE AND HANDLING

Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer’s recommendations and as approved by the COR. Damaged or defective items shall be replaced. All items are restricted to allowed storage and staging area.

5.8 EXECUTION

1. Subgrade Preparation: Contractor shall mill out and dispose of failed asphalt materials. The areas shall be cleaned and swept, and tack material applied.

2. Fabric for separation: Engineering fabric shall be installed for separation between the subgrade and base course for the full pavement area. The fabric should be relatively smooth, free of sharp protrusions, depressions, creases, or debris.

3. Joints: The milling technique shall not cause damage to any part of the existing pavement structure that is not to be removed. A tack coat shall be applied to all joints.

4. Disposal: Dispose of debris, rubbish, scrap, and other non-salvageable materials resulting from the paving operations with all applicable federal, state, and local regulations. Storage of waste materials on the project site is prohibited. Transport all waste materials resulting from the project from Government property for legal disposal, except waste soil. Waste soil excavated from the pavement area shall be stockpiled on the Academy property as directed by the COR.

AUTHORITY

Only the contracting officer has the authority to modify the contract, authorize changes in funding, or add additional funds for expenditure under a contract. Should the contractor question charges or instructions under this task order, the contractor will bring these issues to the contracting officer for resolution. All issues brought to the attention of the contracting officer must be presented in writing via a memorandum or e-mail.

REGULATIONS

The contractor shall perform the services as set forth in the statement of work and in accordance with all applicable laws and regulations. The contractor warrants that he will have obtained all licenses and permits required by law to engage in the activities that are required in connection with the statement of work.

WARRANTY

The contractor shall provide a one (1) year warranty for material, workmanship and labor.

Unless specified otherwise, in writing and agreed upon by all parties, all products, labor, and service must be warranted by the contractor for a period not less than one (1) year from the official date of final contractor payment.

Warranties imply that if any product or workmanship is not satisfactory during this period, it shall be replaced, adjusted, and/or repaired to the point of satisfactory, at no additional cost to the Government and is the liability of the contractor to ensure all warranties are upheld. Government will not be liable for any costs associated to travel, lodging and per diem related to warranty repairs during the specified period as stated above.

Contractor agrees to make such repairs, replacements and/or adjustment which are necessary due to settlement, shrinkage, defective workmanship and/or materials and/or installation, all in order to achieve and maintain proper operation, protection and usage.

August 21, 2014