Amendment 1.doc

MODEL CENTER WRITTEN TECHNICAL RFP

SOLICITATION, OFFER AND AWARD

Amendment #1 To The Puerto Rico Job Corps Centers Solicitation 1.

THIS CONTRACT IS A RATED ORDER

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SMALL BUSINESS SET-ASIDE

YES

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7. ISSUED BY:

U.S. Dept. of Labor ~ OASAM JFK Federal Building

25 New Sudbury Street, Suite #E-215

Boston, Massachusetts 02203

8. ADDRESS OFFER TO (If other than Block 7)

SOLICITATION

9. Offers in original and __* copies for furnishing the supplies or services in the Schedule will be received at the place in the depository specified in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L.

CALL:

11. TABLE OF CONTENTS

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PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACH.

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PART IV - REPRESENTATIONS AND INSTRUCTIONS

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OTHER STATEMENTS OF OFFERORS

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OFFER (must be fully completed by Offeror)

12. In compliance with the above, the undersigned agree, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the Offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13.

DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 3.3.1-6)

to the SOLICITATION for Offerors and related documents numbered and dated)

15A.

NAME

16.

NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

AND

ADDRESS

OF

OFFEROR

15B.

TELEPHONE NO. (Include area code)

15C.

CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

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SUCH ADDRESS IN SCHEDULE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION DATA

SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

Amendment to RFP DOLJ10RFP00003

May 10, 2010 Puerto Rico JCCs

Puerto Job Corps Centers

RFP: DOLJ10RFP00003

Pre-Proposal Conference Minutes

Puerto Rico Job Corps Centers

Barranquitas Job Corps Center

May 4, 2010

The following are the minutes of the Pre-proposal Conference for the operation of the Puerto Job Corps Centers as published in RFP: DOLJ10RFP00003 The meeting was convened at 11:00am by Edmond Pendleton, OASAM Contracting Officer.

1. Welcome: Opening remarks were made by the Contracting Office welcoming prospective bidders to the walk-through of Solicitation # DOLJ10RFP00003 for the Puerto Rico Job Corps Centers.

2. Introductions; The Contracting Officer introduced the OASAM and Boston Regional staff in attendance.

3. Administrative matters and sign-in: The Contracting Officer indicated that attendees were to fill out the sign in sheet with requested information and primary contact person for each company in attendance. In addition we were to go over the RFP. It was noted that after the review of the RFP, during which questions maybe asked. Questions would also be accepted at the conclusion of the walk through. Some key points made:

a. Photos of center buildings are fine. However no photos of staff or students are to be taken.

b. Do not ask questions from staff or students in reference to the Center or the contract.

c. Hold all questions for after the walk through so that all can hear the question and answer.

d. Submit any questions on RFP to Binh Kha or Tom Pendleton 10 days before due date June 24, 2010.

4. RFP:

a. The Contracting Officer indicated that proposals were due in the OASAM office in the JFK Federal Building in Boston, MA by 12:00 noon June 24, 2010.

b. The Contracting Officer cautioned prospective bidders that in delivering proposals to the building, consideration is to be given to security measures in the building that may delay admittance if hand delivering proposals. Plan accordingly.

c. The Contracting Officer indicated that once this conference and tour were completed, all questions and/or communication regarding this RFP should be directed to the Contract Specialist. Under no circumstances should anyone in the Office of Job Corps, or anyone at the center be contacted concerning this proposal.

d. The Contracting Officer conducted a page by page review of the RFP.

i. Page 3 – Supplies or Services and Prices/Costs

ii. Pages 7&8 – The on-board strength was broken out by males/females/residential students/non-residential students.

iii. Page 9 – The description of the site is noted here.

iv. Page 10 – Direct Outreach and Admission is applicable to this contract.

v. Page 14 – English as a Second Language (ESL) is applicable to this contract.

vi. Pages 14 to16 – The list of Career Technical Training programs is noted, and concurrent training is applicable to this contract.

vii. Page 17 – Post-center Career Transition Services is applicable to the contract.

viii. Page 20 – Staff Housing is not available on any centers.

ix. Page 26 – This is a Cost Plus Incentive Fee Contract.

x. Page 41 – Liquidated Damages Clause – Mr. Pendleton wanted the attendees to pay close attention to Section G Liquidated Damages and its clause, since this has become a major issue in Job Corps and the Job Corps National Office is actively collecting for this.

xi. Pages 52 to 59 – These clauses should be reviewed carefully.

xii. Page 60 - List of attachments to be distributed after the walk through, each contractor to take one copy only. If any left over feel free to take additional copies. RFI 09-03 (2nd Rev, 12-07-09) replaces RFI 08-04 (Revised from 07-06) on pages 61 and 112. The correct RFI was among the attached but the list appearing on pages 61 and 112 references the old RFI.

xiii. Page 60 – Attachment J-20 Important view of the Center and Region through performance data.

xiv. Page 61 – Attachment J-22 is very important and pertains to Boston Business Model. No generic proposals allowed, all should be tailored to this region.

xv. Page 116 – Section K - Make note of these areas. Need to be CCR registered. Government will download your information from ORCA to verify your Annual Representation and Certifications if you inform us that you are certified in CCR.

xvi. Page 126 – Section L – Again, this is a Cost Plus Incentive Fee contract. Also, if a protest is to be made, it should be addressed to E. Thomas Pendleton, as noted on page 127 of the “L” section.

xvii. Page 131 - Proposal Submission page limit and copies addressed. Do not exceed the 140-page limit. Proposals over the page limit will not be considered.

xviii. Pages 137 to 139 - Pay close attention to past performance and experience. Subcontracting plan does not apply to small businesses. Small businesses can submit if you they want to.

xix. Page 140 – Costs may be mentioned only in the Business Management Proposal (BMP) and the Transition/Phase-Out proposal, and nowhere else. The information must also be provided on a CD or thumb-drive in Excel 2000 or an earlier version. Hardcopies should also be included. If descriptions differ, the hard copy’s data will be used. Written copy takes precedence.

xx. Pages 144 to 146– The inflation factor, including CTS, is 1.4%.

xxi. Page 148 – Please note that these are the questions for Understanding of the Work and they are not sample questions. The sample questions in parenthesis should be taken out.

xxii. Pages 148 to 150 – Oral Presentations – If the offerors makes the competitive range, they will be given the opportunity to deliver an oral presentation in Boston with a team of five presenters – a sixth individual may handle the technology, but may not speak – or they may be in the form of written orals. You will be allowed one hour for oral presentation, no longer. Currently, the week of August 23, 2010 has been scheduled for orals presentations – or submittals – in Boston. Ten copies of the oral presentation must be submitted, and will not be returned. It should be noted that the written technical proposals are not returned either, but are shredded after completion of the procurement.

- The POC for this is Binh Kha.

xxiii. Pages 151 to 163– Be aware that the government has the right to award on initial proposal received, without discussion or any opportunity to make an oral presentation so offerors should submit the best possible proposal.

1. Page 152 – Note the point breakdowns per section.

2. Page 158 – The automated past effectiveness breakdown is noted. All small businesses automatically receive five points in this area.

xxiv. All calls and questions concerning this RFP are to be directed to the Contracting officer or specialist. No calls should be placed to the Regional Office of Job Corps.

xxv. There will be one and only one pre-proposal conference and walk through. Contractor will not be permitted to come again to the center. There will be no other walk through.

The J-Attachments were picked up. Will send J-Attachments upon request.

5. Conclusion: Contracting Officer thanked the Puerto Rico Job Corps Centers staff for the guided tour. Contracting Officer reminded everyone proposals due 06/24/2010 12:00 noon and to submit any questions in writing or email to Binh Kha or Tom Pendleton. These questions may be received up to 10 calendar days before the proposal is due.

Any changes to the RFP will be noted in ensuing amendments.

The Pre-Proposal conference at the Barranquitas Job Corps Center on May 4, 2010 ended at 1:00pm.

The walk-thru at the Ramey Job Corps Center on May 5, 2010 started at 11:00am and ended at 1:00pm with no questions at the conclusion of the walk-thru.

The walk-thru at the Arecibo Job Corps Center on May 6, 2010 started at 10:00am and ended at 12:00pm. At the conclusion of the Arecibo walk-thru, Tom Pendleton stated that proposals are required to include the three Puerto Rico Job Corps Centers: the Barranquitas Job Corps Center, Ramey Job Corps Center, and Arecibo Job Corps Center. The proposals have to meet all the requirements of the RFP. Proposals not meeting the requirements of the RFP are considered non responsive.