Facility_Planning_Report_(Vol._1).pdf

PHOENIX

Job Corps Center Phoenix, AZ

Facility Planning Report Volume I

Planning Strategy

Final June 2014

Department of Labor/ Office of Job Corps

PHOENIX

Job Corps Center Phoenix, AZ

Facility Planning Report Volume I

Planning Strategy

Final June 2014

Center Sign on northside of Building 2

VOLUME I - Planning Strategy

• Acronyms and Abbreviations

• Defi nition of Terms

• Executive Summary

• Existing Site Plan

• Center Statistics

• Facility Survey Assessment Results and Recommendations

1.0 Introduction

• Objective and Scope

• Report Contents

2.0 Existing Conditions

• Background

• Ownership

• General Site Conditions

• General Building Conditions

• Preventive Maintenance

• Facility Assessment by Function

• Evironmental Management

• Resource Use/Conservation

• Sustainability

• Accessibility Standards

• Completed and Current Projects

• Defi ciency Summary

3.0 Planning Analysis

• Space Utilization Analysis

• Federal Real Property Asset Management

• Mission Dependency Site Plan

• Defi ciency Analysis

• Facility Condition Summary

• Building Condition by Function

• Building Condition Site Plan

• Planning Analysis Results and Conclusions

4.0 Recommendations

• Status of Previous Plan

• Signifi cant Issues

• Proposed Plan

• Funding Not Corrected (FNC) Defi ciencies

• Summary of Proposed Projects

• Proposed Site Plan

• Implementation Plan

• Summary List of National Projects

• Project Data Sheets

VOLUME II - Supporting Data

Acronyms and Abbreviations Defi nition of Terms

Executive Summary

1.0 Site Layout and Plans

• Vicinity Map

• Location Map

• Existing Site Plan

2.0 Descriptions

• Buildings and Structures

• Space Utilization By Function

• NSF by Building

• Environmental Management

• Environmental Management Report

• Asbestos Report

• Radon Report

• Site Descriptions

• Building Descriptions

3.0 Defi ciencies

Appendices: Correspondence and Reports Appendix A. Center Review Meeting Minutes.

Survey Brief and Student Questionnaire Appendix B. Life Safety Defi ciencies and List Appendix C. O&M Defi ciencies List Appendix D. Active Warranty Report Appendix E. FRPC Performance Measures Matrix

Acronyms and Abbreviations

ACRONYMS AND ABBREVIATIONS

A Amperage ABA Architectural Barriers Act ABAAS Architectural Barriers Act Accessibility Standard ACM asbestos-containing materials ADT Alphanumeric Display Terminal AFUE Annual Fuel Utilization Efficiency AHU Air Handling Unit AMA American Medical Association ANSI American National Standards Institute ARRA American Recovery and Reinvestment Act of 2009 ASD Active Subslab Depressurization BTU/hr British Thermal Units/hour BTU/GSF/ British Thermal Units/Gross Square Foot/Year CAA Clean Air Act CCF Hundred Cubic Feet CCTV Closed Circuit Television CDC Child Development Center CDC Centers for Disease Control and Prevention CDP Career Development Period CDSS Career Development Service System CFL Compact Fluorescent Light Bulbs CFM Cubic Feet per Minute CMMS Computerized Maintenance Management System CMU Concrete Masonry Unit CIS Center Information System CO Carbon Monoxide CO Contracting Officer COTR Contracting Officer’s Technical Representative CPP Career Preparation Period CRA Construction, Rehabilitation, and Acquisition CTP Career Transition Period CTS Career Transition Services

CTST Career Technical Skills Training (formerly Vocational Skills Training [VST])

CWA Clean Water Act DDC Direct Digital Controls DFAM Division of Facilities and Asset Management DOL Department of Labor

EISA Energy Independence and Security Act of 2007 EMT Emergency Medical Technician EMT Electrical Metal Tubing (Conduit) EO Executive Order EPA U.S. Environmental Protection Agency EPCRA Emergency Planning and Community Right-to-Know Act (1986) ESC Engineering Support Contractor ESCIS Engineering Support Contractor Information System ESL English as a Second Language ESP Evaluation of Student Progress oF Degrees Fahrenheit FACP Fire Alarm Control/Annunciator Panel fc Foot Candle FNC Funded Not Corrected FOP Financial Operating Plan FRPC Federal Real Property Council FY Fiscal Year GAL/GSF Gallon/Gross Square Foot GAO General Accounting Office GED General Educational Development GFCI Ground Fault Circuit Interrupter gph Gallons per Hour GPRA Government Performance Results Act GSA General Services Administration GSF Gross Square Feet HID High Intensity Discharge HP Horsepower HSD High School Diploma HVAC Heating, Ventilation, and Air Conditioning IAC Industry Advisory Council IBC International Building Code IMC International Mechanical Code ION Inventory of Needs IPC International Plumbing code KBTU/GSF/YR Thousand British Thermal Unit/Gross Square Foot/Year kV Kilovolt kVA Kilovolt-Amps JCC Job Corps Center

JCDC Job Corps Data Center JCH Job Corps Handbook JTM Job Training Match kWh Kilowatt Hours LAN Local Area Network LED Light Emitting Diode LF Linear Feet MBH Thousand BTUs per Hour MBTU Thousand British Thermal Unit MWH Megawatt Hour MC Mission Critical MCF Million Cubic Feet MDNC Mission Dependent, Not Critical MDP Main Distribution Panel MLO Main Lug Only m/s Meters/Second MTS Manual Transfer Switch NEC National Electric Code NEMA National Electrical Manufacturers Association NEP National Employer Partnership NFPA National Fire Protection Association NJCAA National Job Corps Alumni Association NMD Not Mission Dependent NOA Notice of Acceptance NSF Net Square Feet OBS On Board Strength OA Outreach and Admissions OIG Office of Inspector General O&M Operations and Maintenance OMS Outcome Measurement System OSHA Occupational Safety and Health Administration PA Public Address PAG Program Assessment Guide PCDP Personal Career Development Plan pCi Picocurie PLF Pounds Per Linear Foot PM Preventative Maintenance PV Photovoltaic

PVC Polyvinyl Chloride QMS Quality Measurement System RCRA Resource Conservation and Recovery Act RTU rooftop-Packaged Unit SGA Student Government Association SHPO State Historic Preservation Office SF Square Feet SPCC Spill Prevention, Control and Countermeasure SST Social Skills Training T5 Fluorescent Lighting Designation (High Efficiency) T8 Fluorescent Lighting Designation T12 Fluorescent Lighting Designation (Low Efficiency TSCA Toxic Substances Control Act of 1976 TV Television TVSS Transient Voltage Surge Suppression UEV Unevaluated UFAS Uniform Federal Accessibility Standards UL Underwriters Laboratories USDA U. S. Department of Agriculture v Volt VCR Video Cassette Recorder VST Vocational Skills Training w Watt WAN Wide Area Network WBL Work-Based Learning WIA Workforce Investment Act WIB Workforce Investment Board

Defi nition of Terms

DEFINITION OF TERMS

Accessibility: The degree to which a product, device, service, or environment is available to as many people as possible. Accessibility can be viewed as the "ability to access" and benefit from some system or entity. The Federal Government is required to comply with published law (Architectural Barriers Act (ABA) of 1968 , American Disabilities Act of 1990), regulations and related standards. Accessibility laws and standards have evolved over the past 12 years. DOL now follows ABA Accessibility Standards for Federal Facilities (ABAAS) adopted by the General Services Administration.

Annual Operating Cost: This FRPC performance measure reflects the cost to operate each used asset and consists of lease costs as well as costs related to recurring maintenance, utilities, janitorial, and roads and grounds expenses (Source: FRPC 2012).

Building: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a building includes an enclosure for human occupancy that serves a variety of functions (food service, education, recreation, medical/dental, storage, administration) and is likely to have full utility services (heating, cooling, etc.). A building typically is over 400 square feet.

Building Condition Rating by Function: Each building is assigned a building condition based on the physical condition of the building and the impact on the functional use of the facility. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required.

Building/Structure Ratings: Each building is rated according to three ratings (good, fair, and poor) based on evaluations of the structure, exterior, interior, mechanical, and electrical elements. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required

Construction Type: The International Building Code (IBC) construction classifications include the following:

Type I and II. Those types of construction in which building elements are of noncombustible materials, except as permitted in Section 603 and elsewhere in the code.

Type II and III. Any type of construction where the exterior walls are of noncombustible material and the interior building elements are of any material permitted by the code.

Type IV. This type (heavy timber, HT) is where the exterior walls are of noncombustible material and the interior building elements are of solid or laminated wood without concealed spaces.

Type V. That type of construction where structural elements, exterior walls, and interior walls are of any materials permitted by the code.

Contract Strength: The authorized number of students at a Center in accordance with the contract between the Region and Center Operator.

Deficiency: A deficiency at a Center represents the spectrum of conditions related to the Center’s mission and/or its physical, functional, or operational features do not meet related goals, standards, codes, or other measures of acceptability. Each deficiency at a JCC or CCC initially is categorized as one of the following three deficiencies: Program, Site, or Building:

Program: Program deficiencies address issues such as square footage shortages or the omission of amenities required or standard for the proper operation of a particular Job Corps function.

Site: Site deficiencies indicate adverse site and infrastructure conditions which negatively impact operations and environment (e.g., site lighting, sidewalks, roads, etc.)

Building: Building deficiencies indicate adverse conditions at the building level.

This element includes the substructure, shell, interior, services (plumbing, HVAC, fire protection, and electrical), and equipment and furnishings.

Deficiency Classifications (I to IV): Deficiency classifications are defined as follows:

Class IA - Deficiencies which address imminent life safety and health hazards.

Class II - Deficiencies which address code violations, however, do not represent imminent life safety and health hazards.

A - Deficiencies which violate code (Federal, State or Local) and may result in an interruption of center operations if not corrected.

B - Deficiencies which violate code (Federal, State or Local) and have no immediate impact on center operations if not corrected.

C- Deficiencies which are not in compliance for accessibility in accordance with the Architectural Barriers Act (ABA), Americans with Disabilities Act (ADA), Uniform Federal Accessibility Standards (UFAS), or other applicable standards.

Class III - Deficiencies which address facility repair, replacement or maintenance.

A - Deficiencies which if not corrected may result in an interruption of center operations.

B - Deficiencies which if not corrected will have minimal impact on center operations or can be mitigated through temporary measures until the deficiency is corrected.

Class IV – Deficiencies which address programmatic needs.

A - Deficiencies which if corrected produce substantial improvements in the quality of the learning and living environment.

B - Deficiencies which if corrected are desirable enhancements.

Deficiency Funding Status: The status of the deficiency included the following categories:

Funded deficiencies report indicates the funding year for funded Regional projects, which have dollar amounts shown, or deficiencies assigned to funded National and Regional projects without dollar amounts. Major Regional projects are equivalent to National projects but assigned to the Federal agency (e.g., U.S.

Department of Agriculture) that acts as the Center operator. All operations and maintenance (O&M) deficiencies are treated as funded through the Center Operators O&M contract within the Region.

Proposed deficiencies have been assigned to a proposed future National project.

Unfunded deficiencies are Regional projects unless or until they are assigned to a National project.

Deficiency Status: The deficiency status is tracked and updated during the three-year facility survey cycle, or as such deficiencies are corrected and reported. The status includes:

Uncorrected: Once a deficiency is identified, documented, reported, and assigned for correction, the deficiency remains uncorrected until such time that the deficiency is corrected, reported, and verified.

Corrected: A corrected deficiency is one that has been assigned, funded, corrected, reported, and verified. Typically, the ESC verifies completion of the deficiency through the facility survey or site visit. The Center also may report completion and provide verifiable evidence of the correction, subject to review by the ESC.

Funded Not Corrected: A deficiency that has been approved and authorized as a regional project through the CRA budget, emergency or supplemental funding, or the Life Safety Memo. Note: the funding may not have reached the Center yet as the first steps are a FOP allocation by the National Office and a contract modification by the Region.

No Longer Needed: A no longer needed deficiency is one that has been approved and funded as a Regional project, but due to subsequent circumstances, has been reported by the Center as no longer being required to be accomplished. This type of deficiency is verified and confirmed by the ESC and removed from the Funded Not Corrected deficiency category. The Center should take action with its Region to return the funds.

Facility Condition Index: This performance measure reflects the condition of each asset by comparing the current repair needs to the replacement value of the asset. The index is expressed as a percentage, with 100% being a facility with no repair needs.

Gross Square Foot: The sum of all areas on all floors of a building included within the outside faces of its exterior walls, including all vertical penetration areas, for circulation and shaft areas that connect one floor to another. Gross Area is computed by physically measuring or scaling measurements from the outside faces of exterior walls, disregarding cornices, pilasters, buttresses, etc., that extend beyond the wall faces. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Measured in terms of Gross Square Feet (GSF): GSF = Net Usable Area + Structural Space (Source: http://nces.ed.gov/pubs2006/ficm/).

Mission Dependency: The value an asset brings to the performance of the mission as determined by the governing agency. Specific elements of this category include (FRPC 2012):

Mission Critical - – Without constructed asset or parcel of land, mission is compromised.

Mission Dependent, Not critical (MDNC) - Does not fit into Mission Critical or Not Mission Dependent categories.

Not Mission Dependent (NMD) – Mission unaffected

Ownership (Owned vs Leased): If the property is owned, the Federal Government has fee simple interest for the real property asset. If the property is leased, the rights to use the asset are assigned to the Federal Government by a private entity or a non-Federal Government entity for a defined period of time in return for rental payments (FRPC 2012).

National Project: Generally large and complex projects that require professionally prepared drawings and specifications that are time phased (design and construction) and contracted by the DOL National Office.

Net Square Foot: The sum of all areas on all floors of a building assigned to, or available for assignment to, an occupant or specific use. This value is computed by physically measuring or scaling measurements from the inside faces of surfaces that form the boundaries of the designated areas. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Included should be major space use categories for assignable space (e.g., dormitories, education, recreation, etc.) that are used to accomplish the institution’s mission. Net Square foot: NASF = Sum of Areas Designated by the Major Space Use Categories (Source: http://nces.ed.gov/pubs2006/ficm/).

On Board Strength (OBS): An efficiency rating that depicts the extent to which the Centers operate at full capacity. The measure is calculated by the percent of planned capacity (number of students that center is authorized to serve on any given day) that is utilized on a cumulative basis. The national goal for OBS is 100%.

Preventive Maintenance: The care and servicing by personnel for the purpose of maintaining equipment and facilities in satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects (Source: Dictionary of Military and Associated Terms, US DOD 2005).

Property Type: Indicates the asset as one of the following categories of real property:

land, building, structure.

Property Use: Since the elements defined by the FRPC do not match the space use codes employed in ESCIS, a mapping procedure will be created to align the definitions.

In the report, the Federal Real Property Council (FRPC) classifications will be printed for display. The information is available through the property registration field of Engineering Support Contractor Information System (ESCIS), and the current ESCIS designations will be correlated to the FRPC designations as follows:

ESCIS FRPC

Dormitory Dormitories/Barracks Food Service Other Institutional Uses Education School Recreation Other Institutional Uses Medical/Dental Other Institutional Uses Storage Warehouse Administration Office Structure * Storage, Service, Utility

Systems, or Other Land Institutional

* Each structure will be entered manually from the ESCIS database into one of four FRPC categories listed opposite the term “structure”.

Replacement Value: The cost of replacing the existing constructed asset at today’s building standards. It is the amount required to construct an asset of similar size and in the same location at today’s construction standards. The replacement value reported must be greater than zero (FRPC 2012).

Regional Office Project: Generally smaller projects where the funds will be transferred to the region for center execution.

Structure: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a structure serves to provide storage, service, utility systems and is not likely to have full utilities (heating, cooling, etc.). A structure typically is less than 400 square feet.

Sustainability: Formally known as the World Commission on Environment and Development, the Brundtland Commission's mission in the 1980s was to unite countries to pursue sustainable development. The Commission defined sustainability as the “development which meets the needs of current generations without compromising the ability of future generations to meet their own needs".

Sustainability also is defined as the creation or enhancement of environmental, economic, and social-cultural balance, as realized through business activities, individual actions, and community engagement. Sustainability addresses approaches, methods and practices that optimize the use of energy, water, and materials while reducing greenhouse gas emissions.”

Utilization: This performance measure assesses the degree to which each asset is utilized and is expressed as a percentage. It is calculated on a square footage basis, comparing the square footage used to the “design square footage” based on contract strength (Source: FRPC 2012).

Executive Summary

EXECUTIVE SUMMARY

This report documents the results, conclusions, and recommendations for the facility survey completed at Phoenix Job Corps Center, Phoenix, Arizona the week of February 10, 2014. The U.S. Department of Labor Engineering Support Contractor (ESC) team completed the survey on behalf of the Job Corps facilities program.

The facility assessment is a comprehensive process that provides objective and subjective analysis of existing and projected future condition of facilities. The facility assessment is a key component in understanding the life cycle, condition, and costs of buildings, structures, building systems, and assets within the Center. Specific objectives of this assessment include:

Provide an assessment of all facilities and identify related deficiencies Assess maintenance requirements Define renewal and replacement projects Identify potentially damaging or unsafe conditions Identify sustainability opportunities (e.g., waste recycling and energy and water conservation measures) Inventory accessibility in accordance with Architectural Barriers Act Accessibility Standard Develop cost estimates and schedules for new or replacement projects and correction of deficiencies

The site layout and characteristics of the 4-acre Center are noted in Figure ES-1 and Table ES-1, respectively. The survey results indicate the site and buildings generally are in good condition.

Operation and preventive maintenance practices on Center generally are good. For the PY 2013 reporting year, eight regional life safety deficiencies valued at $25,456 were identified. An additional 20 life safety Operations and Maintenance (O&M) deficiencies were identified. Finally, the Center has corrected all life safety deficiencies previously funded. The total number of previously funded but not corrected deficiencies (FNC) is eight for a total cost of $425,337. The total number of recently funded but not corrected (FNC) non-life safety deficiency is one for a total cost of $2,750. The total number of all funded but not corrected (FNC) is 17 (including the eight recently funded life-safety deficiencies) for a total cost of $453,543. The long range plan includes two National Projects and one Regional Project for a total estimated cost of $1,655,794. Table ES-2 summarizes the facility assessment and recommendations for projects. Section 4.0 of this report includes the proposed site plan based on these recommendations.

Table ES - 1 Center Statistics Date: 06/13/2014

Federally Owned (DOL) 1969Activation Date:

Ownership Status:

Site & Utilities

Water Source:

Sanitary Sewer:

Electrical Service:

Gas Type:

Telephone Service:

Public Water Authority

Publicly Owned Treatment Works

Arizona Public Service Co.

Natural

No. of Vacant Buildings:

Gross Sq. Footage:

Net Sq. Footage:

Net / Gross (%):

Building Age > 50 yrs:

Building Age 20-50yrs:

Building Age 10-20yrs:

Building Age < 10 yrs:

144,620

Bldgs with Asbestos:

Asbestos Survey Date:

Bldgs with Radon:

10/11/1990

Site Access: Yes

8Buildings with Access:

Regulated:

Non-Regulated:

Above Ground Tanks:

Sewage Treatment:

Publicly Owned Treatment Works

Air Pollution Sources: None

Anita Cardella

(602)254-5921Phone No.:

Center Director:

Education Management CorporationOperating Contractor:

Contract Strength: Resident Men: Resident Women: Non-residents:

Cert. Nursing Asst. 60 Security Services 60 Medical Assistant 30 Computer Service Tech. 30 Office Administration 30 Facilities Maint. and Const. 24 Cement Masonry 20 Carpentry 20 Plastering 20

No. Of Buildings:

353 132 97 124

Real Estate Management

Buildings

Program

JCC# 904 PHOENIX 518 South Third Street, Phoenix, AZ 85004

Accessibility

Environmental Site Area (Acres):

Bldg to Site Coverage: 56%

0Building Age Unknown :

(602)340-1965Fax No.:

Under Ground Tanks: 0

Vacant (NSF):

Energy Actual - BTU/GSF/YR: 28,014

Energy Audit Done: Yes

Status of ECM: Implemented

1,588

71%

102,452

Buildings with Access to Services: 8

6Buildings with Accessible Restrooms:

Buildings with Other Accessible Features: 7

6Buildings in Total Compliance:

73,540

GSF

49,540 34 1,583 1

19,957 14

Average Building Age: 55

Vocations (294):

Radon Surveys Reqd: 4

Age Distribution

Mitigated: 0

Historic Status Buildings on National List:

Eligible Buildings:

Candidate Buildings:

PHOENIX JCC

Integra

4.00

10/01/2012Start / End Dates: 09/30/2017/

Table ES – 2

Phoenix Job Corps Center ES – 2 PY 13 Facility Survey Assessment Results and Recommendations

Background Site Condition

Located on 4 acres in downtown Phoenix, Arizona The site was activated as JCC in 1969.

Building 1 and 2 was built in 1925 and 1930 respectively. The rest of the buildings were built between 1978 and 2005. The structures were built between 2002 and 2011.

Buildings/land owned by DOL and operated by Education Management Corporation (EMC).

The Center has 144,620 gross square feet (GSF) in 9 buildings and 3,110 GSF in 6 structures.

Center has 102,452 NSF (including 1,588 NSF vacant space (DOL range is 86,950 NSF to 101,700 NSF) Vocations: 210 soft and 84 hard, total 294 Student Contract Strength is 353: 97 females, 132 males, and 124 non-residents (The OBS at the time of the Facility Survey was approximately 348 students)

Roads and Pavement

GOOD

Power GOOD Natural Gas GOOD Central Plant GOOD Water Supply GOOD Sewage GOOD

Student Housing

GOOD

Education GOOD Food Service GOOD Recreation GOOD Medical/ Dental

GOOD

Administration GOOD Storage Support

GOOD

Available Deficiency Funding and Execution Long Range Plan Life Safety

Deficiencies Non-Life Safety

Deficiencies Objective: The primary objective of the plan is focused on protecting valuable building assets though building system replacement, while improving the Center’s educational, food service and living environment.

National Projects:

National Project 3507: Replace roof assemblies on Buildings 1 and 2: $447,711

National Project 3508: Renovate the kitchen and dining hall in Buildings 1:

$1.10 million

Regional Projects:

Renovate first floor student toilets to be accessible (deficiency 98875): $116,527

Recently Funded 8 $25,456 1 $2,750 Prior Funded 0 $0 8 $425,337 O&M 20 Non CRA

Funded 40 Non CRA

Funded Unfunded 0 $0 38 $1,830,698

OMB Score Card Metrics Current

Goal Phoenix Recommendations

EO13423 FY

2013 GOAL

KBTU/GSF/YR

56.19 63.96 Implementing the energy conservation deficiencies, such as replacing energy inefficient windows

O&M Costs $/

GSF

5.10 4.35

% MC 58 100

% MDNC 37 0

% NMD 5 0

%Utilization

Office 97 100 Housing 98 100

Warehouse 96 100

FCI 0.919 .93

%FCI < 0.90 15.2 0

Green= Meets or Exceeds Goals, Yellow = Within 10% of Goal, Red

= Beyond 10% of Goal

Compliance Comments Category Status Energy and Water Energy is not complying while the water is complying with executive orders Environment Complying Sustainability Complying Accessibility Partially Complying

1.0 - Introduction

1.0 INTRODUCTION

A team of Engineering Support Contractor (ESC) architects and engineers completed an facility survey for Phoenix Job Corps Center (JCC) the week of February 10, 2014. The results, conclusions and recommendations of this survey are documented in two volumes: Volume I Planning Strategy and Volume II Supporting Data.

Objective and Scope

The objective and scope of the survey were to:

Document existing conditions

– Building and structures

– Barrier-free accessibility

– Operations and maintenance

– Programmatic characteristics (e.g., size of functional areas, operational layout, and functional amenities)

– Energy, water, and waste management plans and actions

– Environmental management plans and practices and associated regulatory compliance

Identify new deficiencies and status previously documented deficiencies

– Documentation and categorization of new deficiencies identified during the survey

– Status of previously identified and funded deficiencies to determine if corrective actions were taken

– Submission of funding requests to DOL for life safety deficiencies that may pose a risk to the Center’s staff and students if not corrected immediately Develop a Long Range Plan

– Plan and implementation strategy based on National, Center, and Regional participation

– Strategy would positively impact Center operations and the overall living and learning environment

– Prioritized facility-specific actions consistent with Center’s mission, educational goals, and National goals and funding

Report Contents

Volume I includes the information and basis for the recommendations for long range planning. The following sections:

Section 2.0 Existing Site Conditions. In this section, the status of the site and building is presented in terms of general conditions, functionality, resource use and intensities (i.e., energy, water, and waste), sustainability, and accessibility. The status of funded projects is noted and current and prior deficiencies are summarized.

Section 3.0 Planning Analysis. The proposed plan is presented in this section and is based on the existing site conditions and functions, Center mission, both near and long term.

National, Regional, and Center engagement is pivotal to the presentation of a plan that can be implemented.

Section 4.0 Recommendations. The recommendations for proposed projects and revised site plan are presented and are prefaced by summarizing the previous plans for the Center and findings documented during this program year survey.

2.0 - Existing Conditions

2.0 EXISTING CONDITIONS

The existing conditions of the Center are presented in this section with specific focus on the following:

Background – An overview of the Center is presented on the campus layout and buildings, student population, and vocations.

Ownership – The ownership of the property (leased versus owned) and any related conditions affecting operations and maintenance of the property are highlighted.

General Site Conditions – The site conditions (roadways, stormwater system, and utilities) are summarized based on the findings of this survey.

General Building Conditions – The status of buildings physical conditions is noted with special emphasis on those buildings with repair needs.

Preventive Maintenance – The Center’s practices for systematic inspection, detection, and correction of potential failures either before they occur or develop into major defects are documented.

Facility Assessment by Function – The evaluation of the Center’s functions (e.g., education, housing, recreation, medical/dental, storage/support) is presented and cross referenced to building/structures on the campus.

Resource Use – Energy and water use and intensities are indicated and trends noted as well as waste management practices. The Center’s contributions toward the Executive Order goals for 2015 also are summarized.

Sustainability – This section documents if the Center is proactive and has in place active energy and water use reduction programs; a waste prevention/recycling program; School Dude or CMMS for Preventative Maintenance practices; and green purchasing policies and practices.

Accessibility Standards – The accessibility to buildings and to services and functions within buildings in accordance with the Architectural Barriers Act (ABA) Standard for Federal Facilities is documented.

Completed and Current Projects – The status of National, Regional, Center, and Career Technical Skill Training (CTST) projects by deficiency number is shown in tabular format.

Deficiency Summary – A summary of the number and dollar value (if applicable) of all deficiencies (recently funded, prior funded, operations and maintenance, and unfunded deficiencies) is provided.

The deficiency analysis presented in Section 3.0 of this volume, includes additional details on these deficiencies.

Background

Phoenix Job Corps Center is located on four acres of land in a light industrial area south of downtown Phoenix, Arizona. The Center is operated by Education Management Corporation (EMC).

The Center has 144,620 gross square feet (GSF) in nine buildings and 3,110 GSF in six structures.

Phoenix Job Corps Center provides residential living, academic education, recreation, and vocational training for a population of 353 students, consisting of 132 resident men, 97 resident women and 124 non-residents. The total building area at the Center is 102,452 net square feet (NSF) (including 1,558 NSF of vacant space), as compared to the Department of Labor’s (DOL) suggested space guideline range of 86,950 NSF to 101,700 NSF for a Center with this student population.

Ownership

The Phoenix Job Corps Center is a federally owned Center that was activated as a Job Corps Center in 1969. The Center was purchased in five (5) increments from 1969 to 1990. The Main Center was purchased from Ambel Investment Co. in September 1969 for $105,000. The second parcel was purchased from a private party in May 1971 for $48,500. The third parcel was purchased in April 1978 for $50,000. The fourth parcel was purchased from a private party in June 1978 for $47,000. The fifth parcel was acquired by Condemnation with a Declaration of Taking on May 15, 1990, for a condemnation award of $380,000. In addition, the Government purchased two parcels in Linville’s Addition from a private party for $1,193,000.00 on December 18, 2002.

General Site Conditions

The Center is located 27 ’W longitude, at about 1,082 feet above the sea level, and has a subtropical arid climate. The average temperature for January ranges from a low of 46 67 temperature for July ranges from a low of 84 106 8.1 inches per year (including no snow precipitation).

The Center occupies four blocks in a light industrial and commercial, urban area. It is in close proximity to major sports and performing arts venues, a convention Center, hotels, and entertainment. The Center boundaries are defined by the city street grid. The campus largest block is bounded by Lincoln Street (south), Second Street (west), Third Street (east), and Buchanan Street (north). A small staff parking is located at the northwest corner of this block and can be entered from Second Street. Pedestrian access can be gained from Second, Third, or Buchanan Street. The block is fenced with a brick and stucco fenced and the entry points are through lockable gates. Five buildings are located within this block: Main Building 1 occupies the southern half of the block. An alley separates it from the rest of the buildings. Vocational Building 2, Annex II-Multipurpose/HR Building 7, Recreation Hall/Administration Building 8, and Education Building 15 are located on the northern half. A new structure, Trellis Structure 8A, separates the staff parking from the paved commons between Recreation Hall/Administration Building 8 and Annex II-Multipurpose/HR Building 7. A trellis covers the courtyard between Vocational Building 2 and Education Building 15.

This trellis needs to be re-stained, an operations and maintenance (O&M) deficiency has been

Walkway between Building 7 and 8 written to resolve this issue. The main campus is mostly paved (including the commons area) with plain or exposed aggregate concrete pavers and decorative brick pavers.

The dormitory block is bounded by Buchanan Street (south), Second Street (west), Third Street (east), and an alley (north). Dormitory Building 10 is the only building located within this block. Two trellis structures and two storage structures serve the two dormitory wings. The grounds are well landscaped and have abundant vegetation and mature trees. Two water fountains, ponds and small bridges were built by Career Technical Skills Training

(CTST).

The hard vocational block is located between Lincoln Street (south), First Street (west), Second Street (east) and an alley (north). Three buildings are located within this block: Vocational Complex Building 1 - Building 16, Vocational Complex Building 2 - Building 17, and Vocational Complex Building 3 - Building 18. The Facilities Storage Structure 17A is located at the northwest corner of the block. The concrete parking area was under repair during the February 2014 Facility Survey. A deficiency was written to correct this issue. This block is fenced with a chain link fence at the west, north, and east sides. The south side has a lockable metal gate between Building 18 and Building 16.

The last block contains the staff and non-resident student parking. It is bounded by Lincoln Street (south), Central Avenue (west), Buchanan Street (north), and First Street (east). Entry to both student and staff parking is from First Street. The parking surfaces are asphalt paving, generally in good condition, and enclosed by a chain link fence.

The sidewalks along the bordering streets are concrete, with curb cuts at the intersections. The Center lacks designated crosswalks on the city streets within the Center forcing the students to cross busy streets while circulating around the Center from the parking, dormitory, and hard vocational buildings.

The site generally is flat with surface run-off storm drainage collected and conveyed through the city’s municipal system. The area between Building 1 and Building 8 floods during heavy rain events. Domestic water is provided by the Phoenix Public Water Authority with the major buildings individually metered. An adequate number of fire hydrants are located along the perimeter of the site and the supply of water for domestic and fire protection use is adequate. A municipal fire station is located approximately three miles from the Center and the response time is less than ten minutes.

The sanitary sewer also is provided and collected through the city’s municipal collection system, which adequately serves the Center. Natural gas is supplied by Southwest Gas Company and is used for space heating, domestic hot water, and cooking. The Center owns and maintains the piping for water, sanitary sewer, storm sewer, and natural gas that is within the campus.

Arizona Public Service (APS) Company provides electric service to Center. Main Building 1 has two services. The first service is delivered from three pole-mounted transformers on Second Street, Garden area adjacent to Dormitory Building

Student and staff parking areas on western block of Center which serves the left half of Building 1. The second service is delivered from a power pole on Third Street east of the campus to a pad-mounted transformer in the back of Building 1 and serves the right half of the building. Each service is metered separately. Vocational Building 2 also has two services, one from the north and one from the east. The service from the north is delivered from two pole-mounted transformers on Buchanan Street. The service from the east is delivered from two pole-mounted transformers on Third Street. Each service is metered separately. Building 7 and Building 8 are served by power pole on Third Street with a separate meter. Dormitory Building 10 service is delivered from a power pole on Buchanan Street to a pad-mounted transformer located in the back of the building. Building 15 is sub-fed from Building 2. Vocational Complex Buildings 16, 17 and 18 are served by a pad-mounted transformer adjacent to Building 16. The three buildings share the same meter. Site lighting includes building and pole-mounted fixtures which are controlled by photocell and time clock. The Center owns and maintains the site lighting.

The telephone communication and data service main closet (MC) is located in Building 1. Local telephone service is provided by Integra. Long distance telephone service is provided by Job Corps Data Center (JCDC). JCDC provides and maintains LAN and WAN networks which are interconnected by fiber optic cables. The telephone system including Full DSI DID Trucking Service is maintained under a service contract with Integra Telecom Communication. The data transmission is routed from each building over a fiber optic cable to MC which is connected to a Cisco 6500 router. A total of 9 buildings are interconnected with a Gigabyte Cisco Catalyst 3560 switch to the data network. The MC contains four servers (two for staff and two for student applications) and two routers for data transfer. JCDC manages the data communication system, which is connected to an uninterrupted power supply (UPS) that buffers the power surges and drops in the line voltage. The UPS will maintain the system for up to 20 minutes before an automated, shut down is enacted. The Center wide fire alarm system is monitored remotely from Administration Building 1. There are two surveillance cameras. One is mounted on Building 7’s northwest corner scanning the Center's front parking and main entrance from Buchanan Street. The other is mounted on Building 1’s west exterior wall scanning the Center's west entrance from Second Street to the Alley. The cameras are monitored from the security office in Building 1. The telephone, data, and fire alarm systems generally are in good condition.

General Building Conditions

The nine buildings on site were constructed at various times starting with Main Building 1 built in 1925, and Vocational Building 2, built in 1930. Of the other seven buildings, two buildings were built in 1978, one building in 1991, one building in 2000, and three in 2005. Two building additions were built in 2006 (administration wing of Recreation Hall/Administration Building 8), and 2010 (Educational Building 15).

The Center building’s structural systems include concrete, structural steel, and loadbearing masonry with wood roof structures. The exterior walls of the buildings generally are stucco, either white or tan with brightly colored decorative horizontal accents. Some of the buildings have brick accents, such as the entry to Annex II-Multipurpose Building 7 and Recreation Hall/Admin Building 8. The Center roof systems range from metal or asphalt shingled gable roofs, flat spray polystyrene foam (SPF) roof systems or asphalt built-up roof systems. The SPF roof systems on Buildings 1 and 2 are damaged, deteriorating and leaking. The Clerestory windows on

Main Building 1 looking east the low roof of Building 1 are missing or energy inefficient. Other building systems issues at Main Building 1 include old, non-insulated windows, which are energy inefficient and the cafeteria finishes, specifically the kitchen and dining hall floors, which are in deteriorated and damaged condition. Otherwise the Center buildings are well maintained, generally in good condition, adequate in size for the Center and function well.

Six separate structures, constructed between 2002 and 2011, serve recreational and storage needs.

They generally are in good condition and function well.

Preventive Maintenance

The maintenance for the Center grounds, buildings, and mechanical equipment generally is good.

The Center uses SchoolDude, a computer maintenance management software (CMMS) program, to manage and track work orders. Technical tasks are managed by the small but effective maintenance staff or hired contractors. A majority of the operation and maintenance (O&M) deficiencies from previous surveys were completed at the time of the February 2014 (PY 2013) Facility Survey. It is recommended that the Center add the deficiencies identified as part of the February 2014 Facility Survey (both life-safety and non-life safety) to SchoolDude for tracking purposes.

Facility Assessment by Function

Student Housing

The Center currently houses 132 resident men (of which 16 males are potential independent living students) and 97 resident women in Dormitory Building 10 and the male only independent living unit on the fourth floor of Main Building 1. Currently, there are 229 resident students and the combined housing capacity is 229 beds.

Dormitory Building 10 is a two-story stucco building laid out in a ‘C’ type configuration. Each floor has two wings:

east side wings for male students and west side wings for female students. The wings are locked to prevent opposite sex access to the wings. The wings on each floor have 12 large sleeping rooms with four (female) or five (male) beds, and one transitional (accessible for disabled students) sleeping room with two beds. The large sleeping rooms were designed to have four beds each, with a total capacity of 100 beds per each wing. To accommodate this larger number of male students, the Center added a fifth bed in the form of a bunk bed in 21 male sleeping rooms.

Shared bathrooms, lounge, study room, storage, and Resident Advisor (RA) offices with small toilets also are located in each wing, on each floor. Common areas located on the first floor include: a two story co-ed lounge with an additional RA office, kitchen, two unisex public restrooms, a library, two residential coordinator offices, Student Government Association (SGA), conference room and office, and dormitory storage. The laundry rooms are located on the first floor only, one per wing. The second floor wings are separated by the two-story lobby space. Each second floor wing has an additional computer/study room than the wings on first floor.

16 male students are housed in the independent living unit on the fourth floor of Main Building 1.

The unit has eight sleeping rooms, which have two beds in each room. The unit also has shared male

Dormitory Building 10 and female bathrooms, common lounge, storage, and RA lounge. The dormitory and independent living floor generally are adequate in size, in good condition, and function well.

Education

Academic and non-academic functions are spread out among eight Center buildings: Main Building 1, Vocational Building 2, Annex II-Multipurpose Building 7, Recreation Hall/Administration Building 8, Dormitory Building 10, Educational Building 15, Vocational Complex Building 1 – Building 16, and Vocational Complex Building 3 – Building 18. Three classrooms in Building 18 were vacant at the time of the February 2014 Facility Survey.

Soft vocation functions are housed in two buildings on Center: Office Administration, Medical Assistant and Certified Nursing Assistant in Main Building 1, and

Computer A+, and Security Services in Vocational Building 2. The hard vocation trades are housed in two buildings on Center: Cement Masonry, Plastering and Facilities Maintenance and Construction in Vocational Complex Building 1 - Building 16, and Carpentry in Vocational Complex Building 2 - Building 17. The educational and vocational facilities generally are in good condition, adequate in size, and function well.

Food Service

The food service facilities are located the first floor of Main Building 1. The facility includes a dining hall, kitchen, staff toilets, and storage. The loading dock is located at the north side with direct access to food storage and kitchen. The dining hall does not have dedicated student restrooms.

Shared public non-accessible restrooms are located in close proximity off the main corridor. The dining hall and the kitchen are adequate in size and function well. However, the kitchen and dining hall finishes are in a deteriorated condition so the overall the cafeteria facility is only in fair condition.

Recreation

The gymnasium facility is located on the first floor at the west end of Main Building 1. The gymnasium has athletic wood flooring and demountable bleachers. The arts and crafts, multi-purpose room, storage, and office space are located on a mezzanine level adjacent to the gymnasium located over the men’s and women’s locker rooms and restrooms, and the free weight and machine weight rooms.

The indoor recreational facilities in Main Building 1 generally are in good condition and function well.

A large multi-purpose room, known as the Phoenix Room, is located at the south side of Annex II-Multipurpose Building 7. This space is used for various campus functions, including receptions, graduations, and community meetings. A screen wall with a water fountain feature shields the access to the restrooms

Hard Vocational Complex Buildings 16, 17 and 18

Trellis Structure 8A and commons area located at the north side of the room. This space generally is in good condition, adequate in size and functions well. There is also a multi-purpose room located in Dormitory Building 10. The recreation offices are located in Buildings 1, 8, and 10. The students’ canteen and billiards room are located in Recreation Hall/Administration Building 8. The billiards room is a large hall with direct access to the canteen, male and female restrooms, study rooms, and student offices. The billiards room and the canteen are the students’ favorite places on campus. These spaces generally are in good condition, adequate in size, and function well.

Outdoor recreation facilities include trellis structures and a barbecue pit located in the Dormitory Building 10 courtyard. A paved commons, adjacent to Building 7, and a trellis covered courtyard (between Buildings 2 and 15) provide the students a place to gather outdoors. Trellis Structure 8A located between the staff parking the commons is currently under construction and separates the commons from the staff parking area. Tables with benches further enhance these public spaces. The outdoor recreation facilities though limited in space generally are in good condition, adequate in size, well maintained and function well.

Administration

Administration functions are located in four buildings: Main Building 1, Vocational Building 2, Recreation…