Sol_DOL-ETA-16-R-00058.pdf

DOL-ETA-16-R-00058

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 51

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

16-ETA-OJC-ONAT-002904/19/2016

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1200 ES 05/20/2016

Daveana Johnson johnson.daveana@dol.gov

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PAGE(S)

Evon M. Pollack

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-2 3-7

7-14 16-20 20-28

28-35

35-36

36-42

42-49

49-51

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 51

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DOL-ETA-16-R-00058

(A) (B) (C) (D) (E) (F)

Job Corps Contingency Operator - Multiple Award

IDIQ

FOB: Destination

0001 Base Year

Product/Service Code: M1CZ

1001 Option Year One

Product/Service Code: M1CZ

2001 Option Year Two

(Option Line Item)

(Anticipated Option Exercise Date) 0 Days After

Award

Product/Service Code: M1CZ

3001 Option Year Three

(Option Line Item)

(Anticipated Option Exercise Date) 0 Days After

Award

Product/Service Code: M1CZ

4001 Option Year Four

(Option Line Item)

(Anticipated Option Exercise Date) 0 Days After

Award

Product/Service Code: M1CZ

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

A - Solicitation/Contract Form B - Supplies or Services/Prices C - Description/Specifications D - Packaging and Marking E - Inspection and Acceptance F - Deliveries or Performance G - Contract Administration Data H - Special Contract Requirements I - Contract Clauses J - List of Documents, Exhibits and Other Attachments K - Representations, Certifications, and Other Statements of Bidders L - Instructions,Conditions, and Notices to Bidders M - Evaluation Factors for Award

A - Solicitation/Contract Form

B - Supplies or Services/Prices

B.1 SERVICES AND PRICE/COSTS

B.1.1

The U.S. Department of Labor, Job Corps has a requirement for a contingency operator for the nationwide Job Corps centers.

The North American Industry Classification System (NAICS) code for this acquisition is 611519. The small business size standard is $38.5M.

B.1.2

This RFP is for the establishment of Multiple Indefinite Delivery/ Indefinite Quantity (IDIQ) contract, under which cost reimbursement task orders will be placed.

B.2 TASK ORDER PRICING

The Government will provide the budgeted line items for each task order issued against this contract.

The amount to be reimbursed to the contractor for purchased Government Furnished Property, will be provided at the time of task order award.

The contractor agrees that the costs generated under construction, rehabilitation, equipment and Career Technical Skills Training (CTST) shall be maintained in a separate accounting classification to be entitled "Capital Expense Accounts," as outlined in PRH Chapter 5 and Appendix 502.

B.3 PRICING SCHEDULE

LINE

ITEM

(CLIN)

DESCRIPTION ESTIMATED COST NTE CEILING

Base – Period of Performance:

0001a Transition with more than one month’s notice (Firm Fixed Price)

0001b Transition with one month’s notice, more than two weeks (FFP)

0001c Transition with less than two weeks notice (FFP)

0002 Center Operations (A) N/A N/A 0003 Center Operations Technical

Performance Incentive Fee (A) N/A N/A

0004 Center Operations Cost Incentive Fee (A)

N/A N/A

0005 Outreach/Admissions (C1) N/A N/A 0006 Outreach/Admissions Technical

Performance Incentive Fee (C1) N/A N/A

0007 Outreach/Admissions Cost Incentive Fee (C1)

N/A N/A

0008 Career Transition Services (C2) N/A N/A 0009 Career Transition Services Technical

Performance Incentive Fee (C2) N/A N/A

0010 Career Transition Services Cost Incentive Fee (C2)

N/A N/A

0011 Construction, Rehabilitation, and Acquisition

(CRA) (B1)

N/A N/A

0012 Equipment (B2) N/A N/A 0013 Career Technical Skills Training (B4) N/A N/A 0014 Demonstration Projects – TBD N/A N/A

Option #1 - Period of Performance:

Estimated Cost NTE Ceiling

1001a Transition with more than one month’s

1001b Transition with one month’s notice, 1001c Transition with less than two weeks

1002 Center Operations (A) N/A N/A 1003 Center Operations Technical

Performance Incentive Fee (A) N/A N/A

1004 Center Operations Cost Incentive Fee (A)

N/A N/A

1005 Outreach/Admissions (C1) N/A N/A 1006 Outreach/Admissions Technical

Performance Incentive Fee (C1) N/A N/A

1007 Outreach/Admissions Cost Incentive Fee (C1)

1008 Career Transition Services (C2) N/A N/A

1009 Career Transition Services Technical Performance Incentive Fee (C2)

N/A N/A

1010 Career Transition Services Cost Incentive Fee (C2)

N/A N/A

1011 Construction, Rehabilitation, and

1012 Equipment (B2) N/A N/A 1013 Career Technical Skills Training (B4) N/A N/A 1014 Demonstration Projects – TBD N/A N/A

Option #2 – Period of Performance:

2001a Transition with more than one month’s

2001b Transition with one month’s notice, 2001c Transition with less than two weeks

2002 Center Operations (A) N/A N/A 2003 Center Operations Technical

Performance Incentive Fee (A) N/A N/A

2004 Center Operations Cost Incentive Fee (A)

N/A N/A

2005 Outreach/Admissions (C1) N/A N/A 2006 Outreach/Admissions Technical

Performance Incentive Fee (C1) N/A N/A

2007 Outreach/Admissions Cost Incentive Fee (C1)

N/A N/A

2008 Career Transition Services (C2) N/A N/A 2009 Career Transition Services Technical

Performance Incentive Fee (C2) N/A N/A

2010 Career Transition Services Cost Incentive Fee (C2)

N/A N/A

2011 Construction, Rehabilitation, and

2012 Equipment (B2) N/A N/A 2013 Career Technical Skills Training (B4) N/A N/A 2014 Demonstration Projects – TBD N/A N/A

Option #3 – Period of Performance:

3001a Transition with more than one month’s

3001b Transition with one month’s notice, 3001c Transition with less than two weeks

3002 Center Operations (A) N/A N/A 3003 Center Operations Technical

Performance Incentive Fee (A) N/A N/A

3004 Center Operations Cost Incentive Fee (A)

N/A N/A

3005 Outreach/Admissions (C1) N/A N/A 3006 Outreach/Admissions Technical

Performance Incentive Fee (C1) N/A N/A

3007 Outreach/Admissions Cost Incentive Fee (C1)

N/A N/A

3008 Career Transition Services (C2) N/A N/A 3009 Career Transition Services Technical

Performance Incentive Fee (C2) N/A N/A

3010 Career Transition Services Cost Incentive Fee (C2)

N/A N/A

3011 Construction, Rehabilitation, and

3012 Equipment (B2) N/A N/A 3013 Career Technical Skills Training (B4) N/A N/A 3014 Demonstration Projects – TBD N/A N/A

Option #4 – Period of Performance:

4001a Transition with more than one month’s

4001b Transition with one month’s notice, 4001c Transition with less than two weeks

4002 Center Operations (A) N/A N/A 4003 Center Operations Technical

Performance Incentive Fee (A) N/A N/A

4004 Center Operations Cost Incentive Fee (A)

N/A N/A

4005 Outreach/Admissions (C1) N/A N/A 4006 Outreach/Admissions Technical

Performance Incentive Fee (C1) N/A N/A

4007 Outreach/Admissions Cost Incentive Fee (C1)

N/A N/A

4008 Career Transition Services (C2) N/A N/A 4009 Career Transition Services Technical

Performance Incentive Fee (C2) N/A N/A

4010 Career Transition Services Cost Incentive Fee (C2)

4011 Construction, Rehabilitation, and

4012 Equipment (B2) N/A N/A 4013 Career Technical Skills Training (B4) N/A N/A 4014 Demonstration Projects – TBD N/A N/A

Transition Out Estimated Cost NTE Ceiling 5001 Transition-Out N/A

B.4 QUICK RESPONSE ORDERING

The purpose of this contract is to provide quick response task orders to assume operations at a Job Corps Center when the Government deems necessary. Therefore, Requests for quotations (RFQs) for task orders may be issued less than one month’s notice of when takeover the operation of that Center is required. For example, if a contractor declares bankruptcy and abandons the Job Corps Center, the emphasis in the Government’s evaluation may be assuming all operations at that center within the shortest period of time, and with minimal disruption of services to the Job Corps students. It is understood and agreed that if an awardee operates a Center for which operation is being changed, the incumbent is ineligible for award of the task order. When the Job Corps Center operator is a small business that was awarded the contract by virtue of being a small business, the task order may be issued on the basis of a “small business set-aside” at the Contracting Officer’s discretion.

B.5 COST PROPOSALS

It is anticipated that the Contractors will be given an opportunity to offer a firm fixed price for conducting an initial assessment based on their stated technical approach and transitioning in to operation of a Job Corps Center. In order to expedite award of a task order, the remaining financial balances for each of the standard line items from the existing contract will be made available to the Task Order competitors without the cost detail or other backup for at least the first year of the contract. It is anticipated that the successful offeror for the task order will have ninety (90) days from the date of award to finalize the budget for the task order.

C - Description/Specifications

INTRODUCTION

C.1 GENERAL

A. Background

The Employment Training Administration is responsible for the Job Corps Center operations through Office of Job Corps and its National Director. The Job Corps Program is made up of http://www.jobcorps.gov/centers.aspx. It is the intended purpose of this requirement to provide the Government with a rapid replacement mechanism that will give the Government a viable alternative for uninterrupted operation of a Job Corps center in the event that it is not in the Government’s best interest to continue performance under existing conditions.

http://www.jobcorps.gov/centers.aspx

B. Objective

The contractor shall provide material, services, and all necessary personnel to operate a Job Corps center (Center). The Contractor shall provide services to address deficiencies at the Job Corps Center within the plan proposed by the Contractor and accepted by the Government.

C. Center Design

Center Design will be provided in the Request for Quotation for each Task Order.

D. Governing Regulations, Handbooks

The Workforce Innovation and Opportunity Act (WIOA) of 2014, is the Job Corps Program’s authorizing legislation and is hereby incorporated into this RFP and the resultant contract by reference.

The Program Requirements Handbook (PRH) has been developed to include all mandatory program operation and reporting requirements in one document and is hereby incorporated into this RFP and the resultant contract by reference. If for any reason any provision of this RFP is in direct conflict and inconsistent with a provision of the PRH incorporated herein, then (the RFP or resulting contract) shall be controlling and take precedence over the conflicting provision. The Job Corps program is defined in the Code of Federal Regulations, Title 20 - Labor, Subtitle A - Office of the Secretary of Labor, Part 670. The contractor shall follow the PRH, the Regulations, and all other requirements established in this contract. The PRH is routinely updated and amended and the contractor shall be responsible for complying with all updates and amendments. The PRH is available at:

http://www.jobcorps.gov/AboutJobCorps/performance-_planning.aspx

E. Career Technical Training By National Office Contractors

A portion of the career technical training offered in this program may be training implemented under separate contracts between the U.S. Department of Labor and one or more national training contractors (NTCs) under the terms and conditions specified in the Memorandum of Understanding shown in the PRH as Appendix 302. (Any training programs operated by NTCs are identified in Section C.3.C.13 of the RFP.)

C.2 SITE

Job Corps Centers Nation-wide

C.3 PROGRAM CONTENT

A. Outreach and Admissions

The contractor shall perform outreach and admissions activities as required by this contract, which ensure that the Job Corps program maintains a positive public image, maintains a ready supply of eligible and committed applicants, and works in partnership with individuals, communities, organizations, employers, and state and local workforce development systems.

1. Center’s Role in Outreach and Admissions:

a. Outreach: The contractor shall promote positive public awareness about the Job Corps program and shall ensure that the center is an active partner within the local community and with the state’s workforce investment system. The contractor shall provide support to Outreach and Admissions contractors to ensure that the center is maintained at overall design capacity. The contractor shall establish relationships with and mechanisms to involve the local community, employers, and business organizations in the operation of the Job Corps center through center industry councils and business and community liaison activities. Public education and community/employer involvement shall be conducted in accordance with PRH 1.1.

b. Admission: The contractor shall establish procedures for applicant file review on the center level to include processes for the review of applicant health information. The contractor shall ensure that all assigned students are contacted by the center prior to http://www.jobcorps.gov/AboutJobCorps/performance%C2%AD_planning.aspx arrival. The contractor shall establish procedures for assignment of applicants to the center in accordance with the regional office guidelines to ensure the center maintains contracted student enrollment capacity as per PRH 1.4.

2. Direct Outreach and Admissions: (applies to centers with direct outreach goals and may be applicable to this contract)

B. Career Preparation Period

The contractor’s performance shall be measured against the goals established by the Employment & Training Administration each year in the Outcome Measurement System.

The contractor shall provide each new student with comprehensive Career Preparation activities designed to assist the student to acclimate to center life, fully participate in center activities, set career goals, and acquire basic skills to enhance job readiness and job search competencies, in accordance with PRH 2.

1. Center Plan: The contractor shall develop a comprehensive Career Preparation Plan that will ensure efficient and effective delivery of services to students. Specific requirements for a delivery system are outlined in PRH 2.1.

2. Introduction to Center Life: The contractor shall provide a comprehensive introduction to center life for new arrivals. The program shall provide activities to assist students in learning about center offerings, standards, and procedures and assist them in making a successful transition to center life. Requirements for program content and structure are contained in PRH 2.2.

3. Student Assessment: The contractor shall assess student needs and interests so that services and training can be assigned appropriately. Requirements for program content and structure are contained in PRH 2.3.

4. Personal Counseling: The contractor shall provide initial intervention and counseling services to address the personal and social development needs of students, and to coordinate the delivery of center and community services. Requirements are contained in PRH 2.4.

5. Student Career Planning: The contractor shall provide students with a program of career exploration, and assist students in selecting their career technical training programs and developing Personal Career Development Plans, in accordance with requirements contained in PRH 2.5.

6. Navigating the Labor Market: The contractor shall provide new students with an introduction to fundamental job search and information technology skills needed to successfully navigate the labor market. Requirements are contained in PRH 2.6.

7. Career Success Standards: The contractor shall provide new students with an overview and introduction to center expectations, behavioral standards, and the Career Success Standards they will be expected to meet during enrollment in order to successfully participate in the program and become employable as required in PRH 2.7.

8. Personal Development Skills: The contractor shall provide new students with an introduction to social and employability skills, conflict resolution skills, and introductory driver’s education training to facilitate employment readiness and successful participation in the Job Corps program. Requirements for program content and structure are contained in PRH 2.8.

9. Career Development Readiness: The contractor shall ensure that students are fully prepared for successful participation in the Career Development Period by providing services required in PRH 2.9.

C. Career Development Period

The contractor’s performance shall be measured against the goals established by the Employment & Training Administration each year in the Outcome Measurement System.

The contractor shall provide an integrated program of center-based, work-based, and independent living skills training that shall meet all the requirements of PRH Chapter 3. The program shall be delivered to ensure that students:

Acquire the academic, technical and career success foundation skills, specific knowledge, and competencies needed to achieve their career goals.

Understand how to progress in the workplace environment.

Move successfully from the learning environment to the work environment.

Experience personal growth.

Learn self-management, personal responsibility, and both community and independent living skills.

At a minimum, the training program shall consist of:

1. Center Plan: The contractor shall develop a comprehensive Career Development Plan that will ensure efficient and effective delivery of work place and life skills training to students. Specific requirements for a delivery system are outlined in PRH 3.1.

2. Administration and Management of Career Development Services: The contractor shall develop administrative processes to ensure efficient and effective delivery of training to students. Specific requirements for a delivery system are outlined in PRH 3.2.

3. Personal and Career Counseling: The contractor shall provide students with personal and career counseling services to assess individual needs, provide career guidance, and deliver appropriate services to meet individual needs. Personal and Career Counseling services shall be performed in accordance with the requirements of PRH 3.3.

4. Student Standards of Conduct: The contractor shall develop a system that promotes high standards of student conduct through the application of incentives and sanctions. The contractor shall maintain an environment that is free from drugs and violence.

Students shall be provided with opportunities for due process in disciplinary proceedings. Rules and procedures for student conduct are provided in PRH 3.4.

5. Evaluation of Student Progress: The contractor shall provide a system for periodically evaluating student progress and collaborating with students to set short- and long-range career goals. Required content is found in PRH 3.5.

6. Center-Based Learning Standards: The contractor shall establish standards for curriculum design, development, and implementation. Requirements for content and structure are contained in PRH 3.6.

7. Career Success Standards: The contractor shall provide students with a center culture that regularly fosters opportunities to learn and practice a set of behavioral expectations that support employability and social development for career success as required in

PRH 3.7.

8. Work-Based Learning Standards: The contractor shall incorporate work-based learning as a primary instructional method of training. Students shall be provided opportunities to learn about career opportunities and employer expectations, and to learn about and apply new occupational skills in actual workplaces and on work projects, including CTST projects. Specific requirements regarding training methods and procedures are found in PRH 3.8.

9. Reading: The contractor shall develop and administer reading skills instruction that provides students with the skills needed for employment in their chosen careers and assists them to function independently in society. Instruction is required for each of the reading competencies listed in PRH 3.9.

10. Mathematics: The contractor shall develop and administer instruction in mathematics skills that provides students with the skills needed for employment in their chosen careers. Instruction is required for each of the mathematics competencies listed in PRH 3.10.

11. High School Equivalency (HSE)/High School Diploma (HSD): The contractor shall provide students with the skills and knowledge necessary to pass the examination for the High School Equivalency (HSE) test (HSE) or to obtain their High School Diploma (HSD). The contractor shall make every possible effort to assure that students attain their HSE or HSD. Specific requirements for the HSE /HSD program are found in PRH 3.11.

12. English as a Second Language (ESL): The contractor shall provide students with limited English proficiency the opportunity to develop English language and acculturation skills. Specific requirements for ESL are contained in PRH 3.12.

13. Career Technical Training: The contractor shall provide individualized competency-based career technical training for students. Training shall provide students with the skills required for entry-level employment in specific careers approved by the U.S.

Department of Labor. Specific requirements for career technical training are listed in PRH 3.13.

14. Concurrent Training (may be applicable to this contract): The contractor shall broaden career technical training opportunities available to Job Corps students through linkages with external training providers. The program shall meet all the requirements of PRH 3.14.

15. Information Technology: The contractor shall provide students with instruction and practice in applied information technology, computer-based learning, and business-related technology. Specific skills and knowledge that must be incorporated into all training activities are outlined in PRH 3.15.

16. Residential Living: The contractor shall create a safe, clean, and attractive environment that allows students to learn and practice independent and community living skills. Requirements and content are found in PRH 3.16.

17. Wellness: The contractor shall provide instruction to students on practices that lead to physical and mental health and enhance employability. Instruction is required for each of the subjects listed in PRH 3.17.

18. Recreation and Leisure Time Activities: The contractor shall provide students with a comprehensive program of recreational activities and events that promotes productive and socially acceptable use of leisure time. Activities shall be provided that build self-esteem and enhance the Job Corps experience by providing opportunities for all students to participate in enjoyable and safe activities.

The program shall meet all the requirements of PRH 3.18.

19. Student Government and Leadership: The contractor shall develop and support activities that enable students to learn and practice skills in leadership, citizenship, and self-government. The activities shall include a student benefit fund, to be managed by student government with the assistance of center staff. Requirements for content and structure are contained in PRH 3.19.

20. Driver Education: The contractor shall provide driver education training to all students who do not already possess driver’s licenses. Students shall be provided the skills and knowledge necessary to pass the State examination and shall be given the opportunity to acquire a driver’s license while enrolled. Specific requirements for driver education are contained in PRH 3.20.

21. Career Transition Readiness: The contractor shall develop and implement systems and procedures to assist students to effectively transition from center life to the workforce. Requirements are detailed in PRH 3.21.

D. Career Transition Services

Post-Center Career Transition Services ( may be applicable to this contract):

E. Management

The contractor shall provide direction, management, and administrative support to all functions and activities of the center. The contractor shall establish systems that ensure:

Effective program organization and management.

Program integrity and accountability.

Staff professionalism and development.

At a minimum, the program shall consist of:

1. Program Management: The contractor shall establish systems that ensure achievement of program goals and maintenance of quality performance. Expected procedures for monitoring and tracking operations and outcomes are listed in PRH 5.1.

2. Personnel: The contractor shall recruit, hire, and retain qualified staff, in accordance with the requirements of PRH 5.2 and Exhibit 5-3. The contractor shall develop and implement policies which promote a working environment of equal opportunity that is free of race, gender, or ethnic bias.

3. Staff Training: The contractor shall provide training opportunities which ensure that staff possesses the knowledge and skills necessary to perform their job duties and enable them to serve as positive role models for students. Specific training requirements are detailed in PRH 5.3 and Exhibit 5-4.

4. Personal Safety and Security: The contractor shall develop and implement procedures to ensure students feel safe and secure on center and their rights are protected. Rules for protection of students, staff, and property are outlined in PRH 5.4.

5. Management and Reporting of Significant Incidents: The contractor shall develop and implement procedures to prevent, resolve, and report significant incidents in order to reduce negative impact on students, the community, and the Job Corps program.

Guidelines for reporting and managing significant incidents are detailed in PRH 5.5

6. Procurement and Property Management: The center shall establish systems to procure property, services, and supplies in a cost-efficient and environmentally-friendly manner in accordance with Government policies. The contractor shall also establish systems to provide procedures for receipt and accountability of Government-owned property, materials, and supplies, in accordance with PRH 5.6 and Appendices 505, 505a, and 505b. The contractor shall establish and maintain the Job Corps vehicle fleet in accordance with PRH 5.13 and Appendices 506, 507, and 508.

7. Financial Management: The contractor shall develop and maintain systems to effectively plan, budget, and control expenses that shall safeguard public funds and ensure the cost-effective provision of services to meet program goals. The contractor shall establish and maintain a financial management system that meets all of the requirements of PRH 5.7 and Appendices 502 and 503.

8. Facilities: The contractor shall establish and maintain a system for facilities maintenance in order to provide a safe and clean environment for students and staff. Facilities shall be maintained and managed in accordance with PRH 5.9, 5.10, and 5.11.

9. Energy and Water Conservation: The contractor shall operate an energy conservation program to promote energy conservation and reduce overall operations costs, in accordance with PRH 5.12.

10. Introduction to Environmental Safety and Occupational Health: The contractor shall ensure that students and staff work and live in environmentally healthy surroundings, in accordance with PRH 5.14.

11. Safety Plans, Inspections, Reporting and Recordkeeping: The contractor shall provide a safe training, living, and working environment and provide opportunities for students to learn and practice workplace safety procedures in accordance with PRH 5.14 through 5.20.

Contractors shall be accountable for understanding and complying with the new federally mandated Presidential initiative, Protecting Our Workers and Ensuring Reemployment (POWER), which begins in Fiscal Year (FY) 2011, and with Departmental goals relating to the measurable outcome of 100% timely filing of first aid, and Compensation Act – 1 and 2 (CA-1 and CA- 2) claims in the Safety and Health Information Management System (SHIMS). As part of POWER, Job Corps must improve performance in the following areas:

a. Reduce total injury and illness case rates.

b. Increase the timely filing of workers’ compensation claims.

c. Increase the timely filing of Form Number CA-7 (Claim for Compensation).

d. Increase the timely filing of Form Number CA-16 (Authorization for Examination and/or Treatment).

e. Speed up employees’ (i.e., students') return to work in cases of serious injury or illness.

Protecting Our Workers and Ensuring Reemployment (POWER), which began in Fiscal Year (FY) 2011, can be further researched at http://www.dol.gov/owcp/dfec/power/

F. Administrative Support

The contractor shall develop systems for providing support services and benefits that:

Facilitate students’ successful participation in Job Corps.

Accurately track and document student participation and achievements to ensure accountability.

At a minimum, the program shall consist of:

1. Student Attendance, Leave, and Absences: The contractor shall establish systems to monitor and track student attendance, provide leave when appropriate, and respond promptly when students are absent without authorization. Required elements for each of these systems are listed in PRH 6.1.

2. Student Allowances and Allotments: The contractor shall establish systems for issuing student allowances, allotments, and transition payments. The systems shall be uniformly administered and easily understood by the student population. Criteria for payment of allowances, allotments, and transition payments are detailed in PRH 6.2. and Exhibit 6-2.

3. Student Records Management: The contractor shall maintain student records in a manner that ensures accurate documentation of the services and benefits provided to students and safeguard the confidentiality of student information. Required documents that centers must maintain, and procedures for disposition of records, are outlined in PRH 6.3.

4. Student Enrollments, Transfers, and Separations: The contractor shall complete all enrollment, transfer, and separation transactions in accordance with PRH 6.4.

5. Student Clothing: The contractor shall provide clothing for students and shall guide them in making wardrobe selections that are suitable for the workplace. Specific requirements concerning clothing allowances and recordkeeping systems are found in PRH 6.5.

6. Student Transportation: The contractor shall provide economical transportation to students in accordance with PRH 6.6 and Exhibit 6-3. The contractor shall implement procedures for the recovery of unused transportation tickets, and shall reimburse the Government for the cost of unrecovered tickets in accordance with Job Corps policy.

7. Food Service: The contractor shall provide students with well-balanced, nutritious meals in a dining environment that is clean, sanitary, attractive, and pleasant. Food service program requirements are described in PRH 6.7.

8. Student Civil Rights, Including Religious Rights, and Legal Services: The contractor shall implement procedures that protect students’ civil rights and promote an environment free from discrimination and harassment. All applicants and students with disabilities must be provided the opportunity to request and receive reasonable accommodation in accordance with Section 188 of the Workforce Innovation and Opportunity Act of 2014, Section 504 of the Rehabilitation Act of 1973, and their implementing regulations. Guidelines for providing reasonable accommodation are outlined in PRH Appendix 605 Required processes for preventing and resolving student complaints are listed in PRH 6.8 and Appendix 602.

9. Student Support Services: The contractor shall ensure that students receive the basic support services included in PRH 6.9. The contractor shall provide students with opportunities to vote and attend religious services if they so choose.

10. Student Health Services: The contractor shall provide students with routine health services, support, and education, either directly or through referral to other providers, that shall enhance students’ employability and encourage students to maintain a healthy lifestyle. Routine medical, dental, and mental health services and related health programs shall be delivered and administered in accordance with PRH 6.10, 6.11, 6.12, 6.14, Exhibits 6-4, 6-5, and Appendix 607.

http://www.dol.gov/owcp/dfec/power/

11. Disability Program: The contractor shall provide individualized and coordinated services to all students with disabilities, ensure all policy and legal requirements related to serving students with disabilities are met, and ensure access for students with disabilities that focus on employability and independent living, as described in PRH 6.14.

12. Child Care Arrangements: The contractor shall assist Job Corps students to arrange suitable child care for their dependent children while they are enrolled in Job Corps, as described in PRH 6.13.

13. On-Center Child Care Program (may be required): The contractor shall provide a structured child development program at the________ campus for approximately ______ children. Child development programs shall be operated in accordance with Exhibit 6-8 and Appendix 604.

14. Administration of Residential Parent/Child Program (may be required): The contractor shall provide a residential training program for approximately __ single parents and their children. Parents and children shall live together in a dormitory specifically designed to accommodate children.

15. The contractor shall provide a safe, healthy living environment for parents and their children by implementing procedures for handling emergencies and illness, and for ensuring the operator of the on-site Child Development Center follows similar procedures.

Minimum requirements are found in PRH 6, Appendix 604, and Exhibit 6-9.

G. Contingency Take-Over Requirements

The contractor shall provide the following services to ensure that:

* The center continues to operate with limited disruption;

* The Facility has ongoing maintenance and upkeep;

* Ensure a safe and secure living and learning environment for staff and students;

At a minimum, the support shall consist of:

1. Limited Transition Period: The contractor shall be prepared to engage in transition activities with limited notice. These activities shall include, but are not limited to:

a. Temporary relocation to the center;

b. Meeting with outgoing contractor;

c. Facility briefings;

d. Property Inventory;

e. Familiarization with the local community;

f. Personnel issues;

g. Anything else required to transition a Job Corps center.

h. Expedited procurement of necessary subcontracts.

i. Expedited (45 day) submission of deliverables required at named in PRH.

D - Packaging and Marking

For this Solicitation, there are NO clauses in this Section

E - Inspection and Acceptance

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES "INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

Clause Database

Clause Number Clause Title

FAR 52.246-5 Inspection of Services - Cost-Reimbursement. (APR 1984)

E.2 INSPECTION AND EVALUATION

All inspections and evaluations shall be performed in such a manner as to not unduly delay the contractor's work.

Inspection and acceptance of the work called for under this contract shall be made by the Contracting Officer’s Representative (COR) at the contractor's offices, the Job Corps center, or the U.S. Department of Labor, Employment & Training Administration, as applicable.

F - Deliveries or Performance

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

Clause Database

Clause Number Clause Title

FAR 52.242-15 Stop-Work Order. (AUG 1989) - Alternate I (APR 1984)

F.2 TYPE OF CONTRACT

The Government intends to award multiple Indefinite Delivery/ Indefinite Quantity (IDIQs) contracts.

F.3 PERIOD OF PERFORMANCE

Award for this acquisition will be for a base period of 12-months, with the potential for four 12-month option periods at the Government's discretion.

F.4 PLACE OF PERFORMANCE

To be determined at the time of task order award.

F.5 DELIVERABLES

Deliverables will be determined on a task order by task order basis.

G - Contract Administration Data

G.1 DOLAR 2952.201-70 CONTRACTING OFFICER’S REPRESENTATIVE (MAY 2004)

(a) The Contracting Officer’s Representative (COR) for this contract shall be named in a designation letter.

(b) The COR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise services to accomplish the contractual scope of work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to alter the contractor’s obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If, as a result of technical discussions, it is desirable to alter/change contractual obligations or the scope of work, the contracting officer must issue such changes.

G.2 CONTRACTING OFFICER’S REPRESENTATIVE RESPONSIBILITES

In addition to those responsibilities named in DOLAR 2952.201-70, Contracting Officer’s Representative (May 2014), the Contracting Officer’s Representative is responsible for the duties listed below. Please note that this is not a comprehensive list.

1. Recommend contract modifications to the Contracting Officer as a result of monitoring or as may be requested by the contractor.

2. Review and coordinate changes or corrections, if any, and accept all reports (including any final reports) required under the contract.

3. Review and approve required plans, e.g., Career Development Service Systems (CDSS) Plan, Career Technical Skills Training (CTST) Plan, etc.

G.3 INDIRECT COSTS

Indirect cost rates under this contract at the time of award are as follows:

Rate for each Contract YearIndirect Cost Base of Allocation 1 2 3 4 5

G&A

In accordance with contractor’s negotiated and approved Indirect Cost Rate Agreement, also excluding CRA, equipment, and

CTST.

Overhead

Applicable

Not Applicable

Total Direct Salaries and Wages ( including/ excluding fringe benefits)

Indirect Ceiling Rates or Ceiling Amounts - The Contracting Officer will impose the contractor’s general & administrative cost limitation (G&A ceiling) regarding the contract based on the documentation received. Please note that these “ceilings” do not exclude your organization from the responsibility of annually submitting an indirect cost rate proposal to the contractor’s Cognizant Agency of the Federal Government to establish the final, approved indirect cost rate(s). These terms and conditions in the cost principles below are applicable to all awardees receiving funds from multiple sources. Organizations receiving funds from only one source do not need an indirect cost rate (ICR) approved.

The contractor’s G&A ceiling rate is ___%.

You are governed by one of the categories of cost principles listed below. Please comply with your cost principles as appropriate to your organization:

(1) Private-for-Profit organizations - Federal Acquisition Regulation (FAR) Subparts 31 and 42.

(2) State and local governments and Indian Tribal governments - OMB Circular A-87.

(3) Educational Institutions - OMB Circulars A-21 and FAR 42.705-3.

(4) Nonprofit organizations - OMB Circular A-122.

In order to avoid major audit problems, disallowed costs, and to receive timely reimbursement of indirect costs, contractors should take those necessary steps to comply with the clause 52.242-4, Certification of Final Indirect Costs, as well as the critical timeframes for submission of indirect cost proposals.

Note that the contractor must obtain approval from the Contracting Officer to reallocate planned expenses from direct cost budget line items to the indirect cost budget line item to accommodate higher approved indirect cost rates

Support for Indirect Cost Claims

A copy of the indirect cost rate negotiation agreement will be requested to verify the rate information (rate approved, type of indirect cost rate(s) approved, and allocation base) received from the Federal cognizant agency (Federal agency providing the preponderance of direct federal funds to the organization).

For billing purposes, indirect costs shall be calculated using the approved provisional rate, until a final rate is established and retroactively applied. In the absence of an approved provisional rate, a negotiated/proposed rate shall be used.

Temporary Billing Rate (TBR) – For those contractors that do not have a federally approved indirect cost rate, the Contracting Officer may negotiates a (TBR) to allow initial indirect cost claims for the first 90 days of award.

During these 90 days, the offeror must submit an acceptable indirect cost proposal to your Federal cognizant agency to obtain a provisional indirect rate. Failure on your part to submit an indirect cost proposal within this 90 day period means that you shall not receive further reimbursement for your billing rate. Also, action may be taken to recoup all indirect costs already paid to you.

It is important to point out that all organizations are to submit a final indirect cost proposal to its Federal Cognizant agency annually and within 180 days after the end of the organization’s fiscal year.

If DOL is your Federal cognizant agency, proposals shall be sent to:

Chief, Division of Cost Determination (DCD)

U.S. Department of Labor, OASAM

200 Constitution Avenue, N.W., Room S-1510

Washington, D.C. 20210

Tel. (202) 693-4100 http://www.dol.gov/oasam/programs/boc/costdeterminationguide/main.html

G.4 INVOICE REQUIREMENTS

Invoicing Requirements will be provided at the task order level.

http://www.dol.gov/oasam/programs/boc/costdeterminationguide/main.html

G.5 INTERPRETATION OR MODIFICATIONS

No oral statement of any person and no written statement of anyone other than the Contracting Officer shall modify or otherwise affect the terms or meaning of this contract. All requests for interpretations, modifications, or changes shall be made in writing to the Contracting Officer.

G.6 STUDENT PER YEAR COST AND PER DAY COST

The Student Per Year Cost and Per Day Cost structure will be identified in the Task Orders.

G.7 DAMAGES FOR FAILURE TO COMPLY WITH REGULATIONS FOR SEPARATING STUDENTS/ISSUING LEAVES

The contractor agrees to comply with the current requirements for separating students from the program, to prevent artificially extending enrollment in violation of Job Corps requirements, and/or authorizing Invalid Leave Days. The contractor agrees further that the refundable cost to the Government for each day a student is improperly retained (counted in the reported on-board strength), or granted invalid leave, is 15% of the Student Per Day Cost. This amount is identified for each contract year in Section G.7 of this contract, Student Per Year Cost and Per Day Cost. This “Per Day Cost” is then multiplied by the total number of Invalid Days.

If the annual student cost is not stated for any given year, it shall be computed by dividing the total contract amount for the year by the total planned average on-board strength.

Please note that this clause is also applicable to circumstances where the contractor fails to properly separate a student from the program as a result of student misconduct.

G.8 LIQUIDATED DAMAGES FOR INELIGIBLE ENROLLMENT

PLEASE NOTE THAT THIS CLAUSE ONLY APPLIES TO CONTRACTS WITH AN OUTREACH AND ADMISSIONS

COMPONENT.

The contractor agrees to comply with the current requirements for eligible enrollments. The contractor agrees that it will refund the Government for costs associated with an ineligible enrollment, which may include the cost to the Government for each day a student is improperly enrolled in the program (counted in the reported on-board strength). The contractor agrees further that the refundable cost to the Government for each day a student was improperly present in the program (counted in the reported on-board strength), is 15% of the Student Per Day Cost. This “Per Day Cost” is then multiplied by the total number of days in which the ineligible student was in the program.

If the annual student cost is not stated for any given year, it shall be computed by dividing the total contract amount for the year by the total planned average on-board strength.

G.9 LIQUIDATED DAMAGES FOR PLACEMENTS FOUND TO BE INVALID

PLEASE NOTE THAT THIS CLAUSE ONLY APPLIES TO CONTRACTS WITH A CAREER TRANSITION SERVICES

COMPONENT

The contractor shall be held financially responsible for the costs associated with placements found to be invalid, and shall be required to reimburse the Government in the amount of $750 per invalid placement.

G.10 LIQUIDATED DAMAGES FOR MISREPORTED ACADEMIC AND CAREER TECHNICAL TRAINING CREDITS

The contractor shall be held liable for any and all Academic (HSE /HSD) or Career Technical Training Completion credits that are determined to be invalid. The contractor shall be required to reimburse the government $200 for each misreported HSE /HSD, $500 for each misreported Career Technical Completion and $1,000 for each combination. Disallowed credit as part of a combination = $300 incentive + amount for disallowed credit ($200 or $500, as applicable).

G.11 FAILURE TO COMPLY WITH CONTRACT TERMS

The contractor shall be held liable for failure to comply with the terms of the contract, including any fraudulent activity resulting from the actions of the contractor or contract staff in accordance with the following clauses, incorporated by reference:

Clause Database

Clause Number Clause Title

G.12 PREVAILING TERMS AND CONDITIONS

All orders placed are subject to the terms and conditions of the IDIQ contract and all clauses and provisions in full text or incorporated by reference and herein.

G.13 TASK HOLDERS

a. The IDIQ contract holders shall furnish all the necessary qualified personnel, materials, facilities and management resources to furnish the services set forth in the Statement of Work (SOW) within the terms specified.

b. It is understood and agreed that the IDIQ contract holders shall provided Cost Reimbursement proposals when requested by the Contracting Officer (CO).

c. Notwithstanding any other provision, the IDIQ contract holders…