Facility_Planning_Report_(Vol._1).pdf

INLAND EMPIRE

Job Corps Center

San Bernardino, CA

Facility Planning Report Volume I

Planning Strategy

Final May 2014

Department of Labor/ Office of Job Corps

INLAND EMPIRE

Job Corps Center

San Bernardino, CA

Facility Planning Report Volume I

Planning Strategy

Final May 2014

Pavilion Structure 2

VOLUME I - Planning Strategy

• Acronyms and Abbreviations

• Defi nition of Terms

• Executive Summary

• Existing Site Plan

• Center Statistics

• Facility Survey Assessment Results and Recommendations

1.0 Introduction

• Objective and Scope

• Report Contents

2.0 Existing Conditions

• Background

• Ownership

• General Site Conditions

• General Building Conditions

• Preventive Maintenance

• Facility Assessment by Function

• Evironmental Management

• Resource Use/Conservation

• Sustainability

• Accessibility Standards

• Completed and Current Projects

• Defi ciency Summary

3.0 Planning Analysis

• Space Utilization Analysis

• Federal Real Property Asset Management

• Mission Dependency Site Plan

• Defi ciency Analysis

• Facility Condition Summary

• Building Condition by Function

• Building Condition Site Plan

• Planning Analysis Results and Conclusions

4.0 Recommendations

• Status of Previous Plan

• Signifi cant Issues

• Proposed Plan

• Funding Not Corrected (FNC) Defi ciencies

• Summary of Proposed Projects

• Proposed Site Plan

• Implementation Plan

• Summary List of National Projects

• Project Data Sheets

VOLUME II - Supporting Data

Acronyms and Abbreviations Defi nition of Terms

Executive Summary

1.0 Site Layout and Plans

• Vicinity Map

• Location Map

• Existing Site Plan

2.0 Descriptions

• Buildings and Structures

• Space Utilization By Function

• NSF by Building

• Environmental Management

• Environmental Management Report

• Asbestos Report

• Radon Report

• Site Descriptions

• Building Descriptions

3.0 Defi ciencies

Appendices: Correspondence and Reports Appendix A. Center Review Meeting MInutes, Survey Brief and Student Questionnaire Appendix B. Life Safety Defi ciencies and List Appendix C. O&M Defi ciencies List Appendix D. Active Warranty Report Appendix E. FRPC Performance Measures Matrix

Acronyms and Abbreviations

ACRONYMS AND ABBREVIATIONS

A Amperage ABA Architectural Barriers Act ABAAS Architectural Barriers Act Accessibility Standard ACM asbestos-containing materials ADT Alphanumeric Display Terminal AFUE Annual Fuel Utilization Efficiency AHU Air Handling Unit AMA American Medical Association ANSI American National Standards Institute ARRA American Recovery and Reinvestment Act of 2009 ASD Active Subslab Depressurization BTU/hr British Thermal Units/hour BTU/GSF/ British Thermal Units/Gross Square Foot/Year CAA Clean Air Act CCF Hundred Cubic Feet CCTV Closed Circuit Television CDC Child Development Center CDC Centers for Disease Control and Prevention CDP Career Development Period CDSS Career Development Service System CFL Compact Fluorescent Light Bulbs CFM Cubic Feet per Minute CMMS Computerized Maintenance Management System CMU Concrete Masonry Unit CIS Center Information System CO Carbon Monoxide CO Contracting Officer COTR Contracting Officer’s Technical Representative CPP Career Preparation Period CRA Construction, Rehabilitation, and Acquisition CTP Career Transition Period CTS Career Transition Services

CTST Career Technical Skills Training (formerly Vocational Skills Training [VST])

CWA Clean Water Act DDC Direct Digital Controls DFAM Division of Facilities and Asset Management DOL Department of Labor

EISA Energy Independence and Security Act of 2007 EMT Emergency Medical Technician EMT Electrical Metal Tubing (Conduit) EO Executive Order EPA U.S. Environmental Protection Agency EPCRA Emergency Planning and Community Right-to-Know Act (1986) ESC Engineering Support Contractor ESCIS Engineering Support Contractor Information System ESL English as a Second Language ESP Evaluation of Student Progress oF Degrees Fahrenheit FACP Fire Alarm Control/Annunciator Panel fc Foot Candle FNC Funded Not Corrected FOP Financial Operating Plan FRPC Federal Real Property Council FY Fiscal Year GAL/GSF Gallon/Gross Square Foot GAO General Accounting Office GED General Educational Development GFCI Ground Fault Circuit Interrupter gph Gallons per Hour GPRA Government Performance Results Act GSA General Services Administration GSF Gross Square Feet HID High Intensity Discharge HP Horsepower HSD High School Diploma HVAC Heating, Ventilation, and Air Conditioning IAC Industry Advisory Council IBC International Building Code IMC International Mechanical Code ION Inventory of Needs IPC International Plumbing code KBTU/GSF/YR Thousand British Thermal Unit/Gross Square Foot/Year kV Kilovolt kVA Kilovolt-Amps JCC Job Corps Center

JCDC Job Corps Data Center JCH Job Corps Handbook JTM Job Training Match kWh Kilowatt Hours LAN Local Area Network LED Light Emitting Diode LF Linear Feet MBH Thousand BTUs per Hour MBTU Thousand British Thermal Unit MWH Megawatt Hour MC Mission Critical MCF Million Cubic Feet MDNC Mission Dependent, Not Critical MDP Main Distribution Panel MLO Main Lug Only m/s Meters/Second MTS Manual Transfer Switch NEC National Electric Code NEMA National Electrical Manufacturers Association NEP National Employer Partnership NFPA National Fire Protection Association NJCAA National Job Corps Alumni Association NMD Not Mission Dependent NOA Notice of Acceptance NSF Net Square Feet OBS On Board Strength OA Outreach and Admissions OIG Office of Inspector General O&M Operations and Maintenance OMS Outcome Measurement System OSHA Occupational Safety and Health Administration PA Public Address PAG Program Assessment Guide PCDP Personal Career Development Plan pCi Picocurie PLF Pounds Per Linear Foot PM Preventative Maintenance PV Photovoltaic

PVC Polyvinyl Chloride QMS Quality Measurement System RCRA Resource Conservation and Recovery Act RTU rooftop-Packaged Unit SGA Student Government Association SHPO State Historic Preservation Office SF Square Feet SPCC Spill Prevention, Control and Countermeasure SST Social Skills Training T5 Fluorescent Lighting Designation (High Efficiency) T8 Fluorescent Lighting Designation T12 Fluorescent Lighting Designation (Low Efficiency TSCA Toxic Substances Control Act of 1976 TV Television TVSS Transient Voltage Surge Suppression UEV Unevaluated UFAS Uniform Federal Accessibility Standards UL Underwriters Laboratories USDA U. S. Department of Agriculture v Volt VCR Video Cassette Recorder VST Vocational Skills Training w Watt WAN Wide Area Network WBL Work-Based Learning WIA Workforce Investment Act WIB Workforce Investment Board

Defi nition of Terms

DEFINITION OF TERMS

Accessibility: The degree to which a product, device, service, or environment is available to as many people as possible. Accessibility can be viewed as the "ability to access" and benefit from some system or entity. The Federal Government is required to comply with published law (Architectural Barriers Act (ABA) of 1968 , American Disabilities Act of 1990), regulations and related standards. Accessibility laws and standards have evolved over the past 12 years. DOL now follows ABA Accessibility Standards for Federal Facilities (ABAAS) adopted by the General Services Administration.

Annual Operating Cost: This FRPC performance measure reflects the cost to operate each used asset and consists of lease costs as well as costs related to recurring maintenance, utilities, janitorial, and roads and grounds expenses (Source: FRPC 2012).

Building: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a building includes an enclosure for human occupancy that serves a variety of functions (food service, education, recreation, medical/dental, storage, administration) and is likely to have full utility services (heating, cooling, etc.). A building typically is over 400 square feet.

Building Condition Rating by Function: Each building is assigned a building condition based on the physical condition of the building and the impact on the functional use of the facility. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required.

Building/Structure Ratings: Each building is rated according to three ratings (good, fair, and poor) based on evaluations of the structure, exterior, interior, mechanical, and electrical elements. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required

Construction Type: The International Building Code (IBC) construction classifications include the following:

Type I and II. Those types of construction in which building elements are of noncombustible materials, except as permitted in Section 603 and elsewhere in the code.

Type II and III. Any type of construction where the exterior walls are of noncombustible material and the interior building elements are of any material permitted by the code.

Type IV. This type (heavy timber, HT) is where the exterior walls are of noncombustible material and the interior building elements are of solid or laminated wood without concealed spaces.

Type V. That type of construction where structural elements, exterior walls, and interior walls are of any materials permitted by the code.

Contract Strength: The authorized number of students at a Center in accordance with the contract between the Region and Center Operator.

Deficiency: A deficiency at a Center represents the spectrum of conditions related to the Center’s mission and/or its physical, functional, or operational features do not meet related goals, standards, codes, or other measures of acceptability. Each deficiency at a JCC or CCC initially is categorized as one of the following three deficiencies: Program, Site, or Building:

Program: Program deficiencies address issues such as square footage shortages or the omission of amenities required or standard for the proper operation of a particular Job Corps function.

Site: Site deficiencies indicate adverse site and infrastructure conditions which negatively impact operations and environment (e.g., site lighting, sidewalks, roads, etc.)

Building: Building deficiencies indicate adverse conditions at the building level.

This element includes the substructure, shell, interior, services (plumbing, HVAC, fire protection, and electrical), and equipment and furnishings.

Deficiency Classifications (I to IV): Deficiency classifications are defined as follows:

Class IA - Deficiencies which address imminent life safety and health hazards.

Class II - Deficiencies which address code violations, however, do not represent imminent life safety and health hazards.

A - Deficiencies which violate code (Federal, State or Local) and may result in an interruption of center operations if not corrected.

B - Deficiencies which violate code (Federal, State or Local) and have no immediate impact on center operations if not corrected.

C- Deficiencies which are not in compliance for accessibility in accordance with the Architectural Barriers Act (ABA), Americans with Disabilities Act (ADA), Uniform Federal Accessibility Standards (UFAS), or other applicable standards.

Class III - Deficiencies which address facility repair, replacement or maintenance.

A - Deficiencies which if not corrected may result in an interruption of center operations.

B - Deficiencies which if not corrected will have minimal impact on center operations or can be mitigated through temporary measures until the deficiency is corrected.

Class IV – Deficiencies which address programmatic needs.

A - Deficiencies which if corrected produce substantial improvements in the quality of the learning and living environment.

B - Deficiencies which if corrected are desirable enhancements.

Deficiency Funding Status: The status of the deficiency included the following categories:

Funded deficiencies report indicates the funding year for funded Regional projects, which have dollar amounts shown, or deficiencies assigned to funded National and Regional projects without dollar amounts. Major Regional projects are equivalent to National projects but assigned to the Federal agency (e.g., U.S.

Department of Agriculture) that acts as the Center operator. All operations and maintenance (O&M) deficiencies are treated as funded through the Center Operators O&M contract within the Region.

Proposed deficiencies have been assigned to a proposed future National project.

Unfunded deficiencies are Regional projects unless or until they are assigned to a National project.

Deficiency Status: The deficiency status is tracked and updated during the three-year facility survey cycle, or as such deficiencies are corrected and reported. The status includes:

Uncorrected: Once a deficiency is identified, documented, reported, and assigned for correction, the deficiency remains uncorrected until such time that the deficiency is corrected, reported, and verified.

Corrected: A corrected deficiency is one that has been assigned, funded, corrected, reported, and verified. Typically, the ESC verifies completion of the deficiency through the facility survey or site visit. The Center also may report completion and provide verifiable evidence of the correction, subject to review by the ESC.

Funded Not Corrected: A deficiency that has been approved and authorized as a regional project through the CRA budget, emergency or supplemental funding, or the Life Safety Memo. Note: the funding may not have reached the Center yet as the first steps are a FOP allocation by the National Office and a contract modification by the Region.

No Longer Needed: A no longer needed deficiency is one that has been approved and funded as a Regional project, but due to subsequent circumstances, has been reported by the Center as no longer being required to be accomplished. This type of deficiency is verified and confirmed by the ESC and removed from the Funded Not Corrected deficiency category. The Center should take action with its Region to return the funds.

Facility Condition Index: This performance measure reflects the condition of each asset by comparing the current repair needs to the replacement value of the asset. The index is expressed as a percentage, with 100% being a facility with no repair needs.

Gross Square Foot: The sum of all areas on all floors of a building included within the outside faces of its exterior walls, including all vertical penetration areas, for circulation and shaft areas that connect one floor to another. Gross Area is computed by physically measuring or scaling measurements from the outside faces of exterior walls, disregarding cornices, pilasters, buttresses, etc., that extend beyond the wall faces. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Measured in terms of Gross Square Feet (GSF): GSF = Net Usable Area + Structural Space (Source: http://nces.ed.gov/pubs2006/ficm/).

Mission Dependency: The value an asset brings to the performance of the mission as determined by the governing agency. Specific elements of this category include (FRPC 2012):

Mission Critical - – Without constructed asset or parcel of land, mission is compromised.

Mission Dependent, Not critical (MDNC) - Does not fit into Mission Critical or Not Mission Dependent categories.

Not Mission Dependent (NMD) – Mission unaffected

Ownership (Owned vs Leased): If the property is owned, the Federal Government has fee simple interest for the real property asset. If the property is leased, the rights to use the asset are assigned to the Federal Government by a private entity or a non-Federal Government entity for a defined period of time in return for rental payments (FRPC 2012).

National Project: Generally large and complex projects that require professionally prepared drawings and specifications that are time phased (design and construction) and contracted by the DOL National Office.

Net Square Foot: The sum of all areas on all floors of a building assigned to, or available for assignment to, an occupant or specific use. This value is computed by physically measuring or scaling measurements from the inside faces of surfaces that form the boundaries of the designated areas. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Included should be major space use categories for assignable space (e.g., dormitories, education, recreation, etc.) that are used to accomplish the institution’s mission. Net Square foot: NASF = Sum of Areas Designated by the Major Space Use Categories (Source: http://nces.ed.gov/pubs2006/ficm/).

On Board Strength (OBS): An efficiency rating that depicts the extent to which the Centers operate at full capacity. The measure is calculated by the percent of planned capacity (number of students that center is authorized to serve on any given day) that is utilized on a cumulative basis. The national goal for OBS is 100%.

Preventive Maintenance: The care and servicing by personnel for the purpose of maintaining equipment and facilities in satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects (Source: Dictionary of Military and Associated Terms, US DOD 2005).

Property Type: Indicates the asset as one of the following categories of real property:

land, building, structure.

Property Use: Since the elements defined by the FRPC do not match the space use codes employed in ESCIS, a mapping procedure will be created to align the definitions.

In the report, the Federal Real Property Council (FRPC) classifications will be printed for display. The information is available through the property registration field of Engineering Support Contractor Information System (ESCIS), and the current ESCIS designations will be correlated to the FRPC designations as follows:

ESCIS FRPC

Dormitory Dormitories/Barracks Food Service Other Institutional Uses Education School Recreation Other Institutional Uses Medical/Dental Other Institutional Uses Storage Warehouse Administration Office Structure * Storage, Service, Utility

Systems, or Other Land Institutional

* Each structure will be entered manually from the ESCIS database into one of four FRPC categories listed opposite the term “structure”.

Replacement Value: The cost of replacing the existing constructed asset at today’s building standards. It is the amount required to construct an asset of similar size and in the same location at today’s construction standards. The replacement value reported must be greater than zero (FRPC 2012).

Regional Office Project: Generally smaller projects where the funds will be transferred to the region for center execution.

Structure: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a structure serves to provide storage, service, utility systems and is not likely to have full utilities (heating, cooling, etc.). A structure typically is less than 400 square feet.

Sustainability: Formally known as the World Commission on Environment and Development, the Brundtland Commission's mission in the 1980s was to unite countries to pursue sustainable development. The Commission defined sustainability as the “development which meets the needs of current generations without compromising the ability of future generations to meet their own needs".

Sustainability also is defined as the creation or enhancement of environmental, economic, and social-cultural balance, as realized through business activities, individual actions, and community engagement. Sustainability addresses approaches, methods and practices that optimize the use of energy, water, and materials while reducing greenhouse gas emissions.”

Utilization: This performance measure assesses the degree to which each asset is utilized and is expressed as a percentage. It is calculated on a square footage basis, comparing the square footage used to the “design square footage” based on contract strength (Source: FRPC 2012).

Executive Summary

EXECUTIVE SUMMARY

This report documents the results, conclusions and recommendations for the facility survey completed at Inland Empire Job Corps Center (JCC), San Bernardino, California the week of December 9th 2013 The U.S. Department of Labor Engineering Support Contractor (ESC) team completed the survey on behalf of the Job Corps facilities program.

The facility assessment is a comprehensive process that provides objective and subjective analysis of existing and projected future condition of facilities. The facility assessment is a key component in understanding the life cycle, condition, and costs of buildings, structures, building systems, and assets within the Center. Specific objectives of this assessment include:

Provide an assessment of all facilities and identify related deficiencies Assess maintenance requirements Define renewal and replacement projects Identify potentially damaging or unsafe conditions Identify sustainability opportunities (e.g., waste recycling and energy and water conservation measures) Inventory accessibility in accordance with Architectural Barriers Act Accessibility Standard Develop cost estimates and schedules for new or replacement projects and correction of deficiencies

The site layout and characteristics of the 17-acre Center are noted in Figure ES-1 and Table ES-1, respectively. The survey results indicate the site and buildings generally are in good condition, respectively. Operation and maintenance of the Center and preventive maintenance practices generally are good. For the PY 13 reporting year, nine regional life safety deficiencies valued at $32,039 were identified. An additional 43 life safety O&M deficiencies were identified, of which all have been completed. Finally, the Center has corrected all the life safety deficiencies previously funded. The total number of previously funded but not corrected deficiencies is 14 and totals $616,639. There is also one recently funded deficiency totaling $13,000. The long range plan includes one National and eight Regional projects, respectively, for an estimated cost of $2,015,228.

Table ES-2 summarizes the facility assessment and recommendations for projects. Section 4.0 of this report includes the proposed site plan based on these recommendations.

Table ES - 1 Center Statistics Date: 05/30/2014

Federally Owned (DOL) 1979Activation Date:

Ownership Status:

Site & Utilities

Water Source:

Sanitary Sewer:

Electrical Service:

Gas Type:

Telephone Service:

Public Water Authority

Publicly Owned Treatment Works

Southern California Edison Co.

Natural

No. of Vacant Buildings:

Gross Sq. Footage:

Net Sq. Footage:

Net / Gross (%):

Building Age > 50 yrs:

Building Age 20-50yrs:

Building Age 10-20yrs:

Building Age < 10 yrs:

150,170

Bldgs with Asbestos:

Asbestos Survey Date:

Bldgs with Radon:

02/25/1993

Site Access: Yes

16Buildings with Access:

Regulated:

Non-Regulated:

Above Ground Tanks:

Sewage Treatment:

Publicly Owned Treatment Works

Air Pollution Sources: None

Linda Stull

(909)887-6305Phone No.:

Center Director:

Management and Training CorporatioOperating Contractor:

Contract Strength: Resident Men: Resident Women: Non-residents:

Business Office Technologies 60 Medical Office Support 60 Plumbing 24 Landscaping 24 Electrical 24 Tile and Floor Covering 20 Culinary Arts 20 Carpentry 20 Painting 20 ACT (Off-Ctr) 10

No. Of Buildings:

280 145 120 15

Real Estate Management

Buildings

Program

JCC# 905 INLAND EMPIRE 3173 Kerry Street, San Bernardino, CA 92407

Accessibility

Environmental Site Area (Acres):

Bldg to Site Coverage: 19%

0Building Age Unknown :

(909)473-1511Fax No.:

Under Ground Tanks: 0

Vacant (NSF):

Energy Actual - BTU/GSF/YR: 30,424

Energy Audit Done: Yes

Status of ECM: Not Implemented

3,143

79%

118,532

Buildings with Access to Services: 15

11Buildings with Accessible Restrooms:

Buildings with Other Accessible Features: 10

9Buildings in Total Compliance:

48,917

GSF

54,703 36 41,390 28

5,160 3

Average Building Age: 36

Vocations (282):

Radon Surveys Reqd: 1

Age Distribution

Mitigated: 0

Historic Status Buildings on National List:

Eligible Buildings:

Candidate Buildings:

INLAND EMPIRE JCC

AT&T

17.00

10/01/2011Start / End Dates: 09/30/2016/

Table ES – 2 905 Inland Empire JCC

ES – 2 PY 13 Facility Survey Assessment Results and Recommendations

Background Site Condition Located on 17 acres in San Bernardino, CA The site was activated as JCC in 1979.

Buildings/land owned by DOL and operated by Management and Training Corporation (MTC) The Center was a former high school.

The majority of the Buildings were built in 1953 with the rest built between 1978 and 2011. The structures were also built between 1980 and 2013.

The Center has 150,170 gross square feet (GSF) in 18 buildings and 3,273 GSF in 11 structures.

Center has 118,532 NSF (including 3,143 NSF vacant space (DOL range is 80,400 NSF to 110,615 NSF) Vocations: 140 soft and 142 hard, total 282 Student Contract Strength is 280 : 120 females, 145 males, and 15 non-residents (The OBS at the time of the Facility Survey was approximately 280 students)

Roads and Pavement

GOOD

Power FAIR Natural Gas GOOD Central Plant N/A Water Supply GOOD Sewage GOOD

Student Housing

GOOD

Education GOOD Food Service GOOD Recreation GOOD Medical/ Dental

GOOD

Administration GOOD Storage Support

FAIR

Available Deficiency Funding and Execution Long Range Plan Life Safety

Deficiencies Non-Life Safety

Deficiencies Objective: The primary objective of the plan is focused on protecting valuable building assets while improving the Center’s educational, recreational and living environment.

National Projects:

Project 3501: Replace roof systems on Buildings A, G and O: $501,082

Regional Projects:

Replace the dormitory windows on Buildings J-1 and J-2 (Deficiencies 82808, 99035, 99036 and 99637): $81,032 Replace fire alarm systems in Building B, J-1 and J-2 (Deficiencies 83158, 83159 and 83497): $49,776.

Renovate Recreation Building H for recreation: (deficiency 99589): $483,529 Replace electrical panel boards, Building G (deficiency 83150): $269,030 Replace exterior HVAC units at Building F: (Deficiency 83065): $127,106 Replace the damaged part of the roof on Building J-3: (Deficiency 99587):

$187,691 Replace the asphalt shingle roof on Building D and P (deficiencies 99590 and 99636): $28,108 Renovate dormitory rooms in Building J-1 and J-2 (Deficiencies 99638 and 99640):

$287,874

Recently Funded 9 $32,039 1 $13,000 Prior Funded 0 $0 14 $616,639 O&M 0 Non CRA

Funded 48 Non CRA

Funded Unfunded 0 $0 70 $2,062,027

OMB Score Card Metrics Current

Goal Inland Empire

Recommendations

EO13423 FY

2013 GOAL

KBTU/GSF/YR

52.8 66.7 Current National and Regional projects

O&M Costs $/

GSF

5.10 6.89 Current National and Regional projects

% MC 58 86.69

% MDNC 37 10.61

% NMD 5 2.70

%Utilization

Office 97

Housing 98 100 Warehouse 96 100

FCI 0.919 95

%FCI < 0.90 15.2 40.5 Current National and

Regional projects Green= Meets or Exceeds Goals, Yellow = Within 10% of Goal, Red

= Beyond 10% of Goal

Compliance Comments Category Status Energy and Water Not Compling Environment Complies Sustainability Complies Accessibility Partially complies

1.0 Introduction

1.0 INTRODUCTION

A team of Engineering Support Contractor (ESC) architects and engineers completed a facility survey for Inland Empire JCC the week of December 9th 2013. The results, conclusions and recommendations of this survey are documented in two volumes: Volume I Planning Strategy and Volume II Supporting Data.

Objective and Scope

The objective and scope of the survey were to:

Document existing conditions

– Building and structures

– Barrier-free accessibility

– Operations and maintenance

– Programmatic characteristics (e.g., size of functional areas, operational layout, and functional amenities)

– Energy, water, and waste management plans and actions

– Environmental management plans and practices and associated regulatory compliance

Identify new deficiencies and status previously documented deficiencies

– Documentation and categorization of new deficiencies identified during the survey

– Status of previously identified and funded deficiencies to determine if corrective actions were taken

– Submission of funding requests to DOL for life safety deficiencies that may pose a risk to the Center’s staff and students if not corrected immediately Develop a Long Range Plan

– Plan and implementation strategy based on National, Center, and Regional participation

– Strategy would positively impact Center operations and the overall living and learning environment

– Prioritized facility-specific actions consistent with Center’s mission, educational goals, and National goals and funding

Report Contents

Volume I includes the information and basis for the recommendations for long range planning. The following sections:

Section 2.0 Existing Site Conditions. In this section, the status of the site and building is presented in terms of general conditions, functionality, resource use and intensities (i.e., energy, water, and waste), sustainability, and accessibility. The status of funded projects is noted and current and prior deficiencies are summarized.

Section 3.0 Planning Analysis. The proposed plan is presented in this section and is based on the existing site conditions and functions, Center mission, both near and long term.

National, Regional, and Center engagement is pivotal to the presentation of a plan that can be implemented.

Section 4.0 Recommendations. The recommendations for proposed projects and revised site plan are presented and are prefaced by summarizing the previous plans for the Center and findings documented during this program year survey.

2.0 Existing Conditions

2.0 EXISTING CONDITIONS

The existing conditions of the Center are presented in this section with specific focus on the following:

Background – An overview of the Center is presented on the campus layout and buildings, student population, and vocations.

Ownership – The ownership of the property (leased versus owned) and any related conditions affecting operations and maintenance of the property are highlighted.

General Site Conditions – The site conditions (roadways, stormwater system, and utilities) are summarized based on the findings of this survey.

General Building Conditions – The status of buildings physical conditions is noted with special emphasis on those buildings with repair needs.

Preventive Maintenance – The Center’s practices for systematic inspection, detection, and correction of potential failures either before they occur or develop into major defects are documented.

Facility Assessment by Function – The evaluation of the Center’s functions (e.g., education, housing, recreation, medical/dental, storage/support) is presented and cross referenced to building/structures on the campus.

Resource Use – Energy and water use and intensities are indicated and trends noted as well as waste management practices. The Center’s contributions toward the Executive Order goals for 2015 also are summarized.

Sustainability – This section documents if the Center is proactive and has in place active energy and water use reduction programs; a waste prevention/recycling program; School Dude or CMMS for Preventative Maintenance practices; and green purchasing policies and practices.

Accessibility Standards – The accessibility to buildings and to services and functions within buildings in accordance with the Architectural Barriers Act (ABA) Standard for Federal Facilities is documented.

Completed and Current Projects – The status of National, Regional, Center, and Career Technical Skill Training (CTST) projects by deficiency number is shown in tabular format.

Deficiency Summary – A summary of the number and dollar value (if applicable) of all deficiencies (recently funded, prior funded, operations and maintenance, and unfunded deficiencies) is provided.

The deficiency analysis presented in Section 3.0 of this volume, includes additional details on these deficiencies.

Background

Inland Empire Job Corps Center is located within the City of San Bernardino, California. The Center is owned by the U.S. Department of Labor and operated by Management & Training Corporation (MTC). Currently the Center has 150,170 gross square feet (GSF) in 18 buildings and 3,273 GSF in 11 structures. The Center provides residential living, academic education, recreation and vocational training for a population of 280 students consisting of 120 resident women, 145 resident men and 15 non-residents. There is a plan to raise the contract strength on 65% of the Center’s nationwide. The total usable building area is 118,532 net square feet (NSF) (including 3,143 NSF of vacant space) compared to the DOL suggested space guideline range of 80,400 to 110,600 NSF for a Center with this population.

Ownership

The Inland Empire Job Corps Center is a federally owned Center that was activated in 1979. In July 1979, the Government purchased the former Freemont Junior High School, located at 3173 Kerry Street, San Bernardino, California, for $347,500.00. The Government received 13 buildings situated on 17 acres of land. The Department of Labor is responsible for the repair and maintenance at its federally owned campus.

General Site Conditions

The Center is located in the Pacific Time zone at 34°1’ north latitude and 117°2’ west longitude and has an average elevation of 1,360 feet above sea level.

Temperatures in San Bernardino for January range from an average low of 36°F to an average high of 61°F.

Temperatures for July range from an average low of 61°F to an average high of 95°F. San Bernardino is considered part of the southwestern arid region with an average annual precipitation of 25.5 inches.

The campus is surrounded by a quiet residential neighborhood with views of the San Bernardino Mountains several miles away in the distance. The site generally is flat with a gentle slope from the higher elevation on the north side of the campus where the vocational education buildings are located to the south where to the outdoor playing fields.

Although the Center is located in Earthquake Zone 4, highest hazard zone, however, no major earthquake damage has been experienced to date.

The main access to the Center is from Kerry Street with the main entrance located about the middle of the eastern side of the campus where Security Building D is located.

The main parking area for the Center is located in the middle of the campus with internal vehicular traffic running from the parking around Building Dormitory J-3 and along the east side of the campus. There is access to staff parking at the northwest corner of the campus. Food delivery trucks access the cafeteria service area directly from Kerry Street without traversing the campus. Smaller

Courtyard between Dormitory Buildings J-1 and J-2

Covered Walkways along Buildings A and B trucks enter the campus to access Maintenance/Logistics Building I and vocation buildings. A secondary entrance to the vocation buildings at the rear is seldom used. The asphalt roads and parking on campus were resurfaced in 2010 and are in good condition. Concrete sidewalks, some with ceramic tile, interconnect the Center Buildings and there are covered walkways running along the east side of Cafeteria Building B and Administration Building A which have deteriorating roof systems. The sidewalks generally are in good condition.

The entire site is enclosed by a chain link fence except for the main entrance which has a metal decorative fence. The entrance has an electric gate controlled from Security Building D. The site is well maintained and generally in good condition. The Center is well organized into the day/night campus concept. The south portion of the campus contains a large athletic field adjacent to the three dormitories. The central portion contains a swimming pool and grassed open space with some well landscaped gardens. The Center Buildings generally are organized around the swimming pool and grassed area. The extreme north portion of the campus contains most of the hard vocational buildings. The central part of the campus, just north of the swimming pool, contains the education and soft vocation buildings while the administration and food service buildings are located on the west side of the campus. The storage and support, dormitories, and recreation buildings are located to the east and south of the swimming pool and grassed area. The outdoor recreation Buildings are located at the extreme south portion of the site. The linear organization of the original buildings provides shade in narrow yards between the buildings which works well in the hot climate.

Storm water drainage throughout the site is by surface run-off, which is conveyed through swales and open ditches along the buildings. The system generally is in good condition and functions well. There are no storm water collection structures on the site. There is flooding located on the northwest side of Dormitory J-2. A deficiency has been written to resolve this issue. Sanitary sewage is connected to the San Bernardino County system. Sanitary piping is owned and maintained by the Center and is in good condition and functions well.

Domestic water is supplied by Muscoy Mutual Water. Water quality and pressure are adequate and the distribution system is in good condition. The Center owns and maintains the system. Supply is separately metered at three locations. One connection, at the corner of Kent Street and Kerry Street, serves the original buildings at the north end of campus. Another, on Kerry Street near the main entrance, serves Buildings C, D, J-1, and J-2. A third, on Blake Street, serves Building J-3. There are three fire hydrants. One is near Security Building D, one behind Dormitory Building J3, and one behind (east) Dormitory Building J-2. In addition, there is a municipal hydrant on the corner of Kerry and Kent Streets. However, this location is outside the Center property and not easily accessible because of site fencing. The Muscoy fire station is located less than one half mile away and the response time is approximately five minutes. Natural gas is provided by Southern California Gas. Supply is metered at two locations and appears adequate. The Center owns and maintains the distribution system.

Center's swimming pool

Garden Area west of swimming pool near Building A and B

Southern California Edison (SCE) provides primary electrical service. SCE owns and maintains the primary electrical service, including transformer vaults and pole and pad mounted transformers. The main service laterals are brought to the Center from several locations (north, central and south), from utility poles located along Kerry Street. The northern service enters the Center via an underground transformer vault and terminates in switchboards located in the main electrical room in Building G.

The central service is delivered to a pad-mounted transformer located outside Gymnasium Building O. Three pole-mounted transformers deliver the southern service, which terminates in a switchboard located outside just south of Security Building D. This switchboard supports Buildings C, D, and Dormitory Buildings J-1 and J-2. A nearby power pole provides primary service to Dormitory Building J-3 via a pad-mounted transformer located outside just southeast of the building. Each of the services is metered separately. The electrical distribution panels in Building G, serving as a hub electrical distribution system for Buildings A, B, B-1, E, G, H, I, and K are 50 years old and deteriorated. Otherwise, the electrical distribution system generally is in good condition and functions adequately. Within the campus, site lighting is provided by building mounted exterior fixtures. Along perimeter fences, pole mounted fixtures are controlled by photocells and timers.

Site lighting is mostly building-mounted exterior fixtures within the campus and pole-mounted fixtures along the Center’s perimeter fences. The site lighting, owned and maintained by the Center, is controlled by photocells, time clock, and motion sensors. The site lighting is in good working condition.

The telecommunication and data service main closet (MC) is located in Building A. AT&T provides local telephone service. Job Corps Data Center, (JCDC) provides long distance service over T1 data line using VoIP (Voice Over IP) and Unity Call Manager. Data transmission is routed from each building on the Center over fiber optic cabling to a Cisco 3500 or 3560 switch in the MC which allows each building to connect to the backbone of the network. JCDC manages and maintains all data communication systems. Equipment in the MC is connected to an uninterrupted power supply (UPS), which buffers the power surge and voltage fluctuations and maintains the system for up to 20 minutes to allow a graceful shut down during a power failure. Campus wide fire alarm system is connected to the main fire alarm control/annunciator panel located in Building D. Most fire alarm devices in the buildings are at least 30 years old and past their useful life. The telephone and data systems are adequate and function well.

General Building Conditions

The Center consists of 18 buildings that were constructed in four different time periods. The seven original buildings, Administration Building A, Cafeteria Building B, Maintenance/Logistics Building I, and the three education buildings, Buildings E, F, G and Recreation Building H were constructed in the 1953. Most of these buildings have wide roof overhangs or walkway canopies which create a protected and shaded outdoor corridor. Two buildings, Dormitory Buildings J-1 and J-2 were constructed in 1978. Three buildings, Vocational Building

K, Vocational Storage Building P and Gymnasium Building O were constructed in the 1980s. Six buildings, Security Building D

Culinary Arts Building B-1, Admissions/Career Transitional Services Building C, Security Building D, Dormitory Building J-3, Hard Vocation Building S, and Vocational Storage Building T were constructed between 1998 and 2011.

The Center buildings generally have wood or steel structural systems with a stucco exterior finishes.

The windows are aluminum or steel. A majority of the windows on the education Buildings E, F, and G are single pane windows which are old and energy inefficient. Deficiencies have been written to resolve this window issue. The roofs on the buildings are either flat or barreled build-up. The roofs on Building C, D, J-1 and J-2 are asphalt shingled roofs. The roofs on Buildings A, B, D, G, I, and O are deteriorated and in some cases are leaking.

Otherwise, the buildings generally are in good condition and function well, except for Buildings G, H, and I, which are in fair condition.

The Center has eleven structures located throughout the campus that provide recreation, storage and support functions. The structures generally are in good condition.

Preventive Maintenance

The maintenance for the Center grounds, buildings, and mechanical equipment generally is good.

Fire protection inspections were conducted in November (Fire Alarm) and December (Sprinkler) of 2012. The Center uses Impulse 7, a maintenance software program for maintenance management and work order tracking. CTST assists maintenance through work-based training assignments. The Center has not completed many of the prior operations and maintenance (O&M) deficiencies.

Facility Assessment by Function

Student Housing

The Center accommodates 120 resident women and 145 resident men in three building. The total bed capacity of all three buildings is 289.

Dormitory J-1 and J-2 are the male dormitories and each of these two buildings has two wings with a central common space. One wing of Building J-1 is assigned to medical/dental functions. Each wing of the three wings has nine bedrooms. The nine rooms in Building J-1 accommodate five students each and the 18 rooms in Building J-2 accommodate six students each for a total capacity of 153 beds. There are shared toilets and shower rooms in each wing. Near the center of each building are the Resident Advisors (RA) offices, lounge, laundry, and common area. The windows are difficult to operate and energy inefficient, the interior finishes, and doors are in worn condition. Otherwise, these buildings generally are in good condition and function well.

Pavilion Structure 2

Dormitory Building J-2

Dormitory Building J-3 has two stories and is a curved variation of the Job Corps “I” prototype.

Each typical bedroom accommodates four residents and has an attached bathroom. Each of the four wings has a 2-bed handicapped sleeping room with an attached bath. The RA’s offices, study rooms, lounges, and laundries are located at the core of each floor. The capacity of Building J-3 is 136 beds. The roof on J-3 has bubbling on about half the roof; otherwise this building generally is in good condition and functions well.

Education

Academic, non-academic, and Career Preparation Period (CPP) are located in Buildings A, C, E, F, and G. The Business Community Liaison Offices are located in Administration Building A and Admissions and Career Transition Services (CTS) are located in Admissions/ Career Transition Services Building C. TABE testing and the Learning Resource Center is located in Academic Education Building E. The academic classrooms are located in Building E, Academic/Vocation Building F, and Admin/Education/Recreation Building G. The academic and non-academic facilities function well and generally are in good condition.

Soft vocations classrooms for the medical office support and finance and business are located in Buildings E and F, respectively. Hospitality Culinary Arts is located in Culinary Arts Building B-1, which includes a kitchen, dining area, dish room, storage room, computer room, toilet rooms, and office. The Medical Office Support classroom is undersized. Otherwise, the soft vocations function well and generally are in good condition.

Hard vocation shops including electrical, landscaping, painting, and tile setting are located in Vocational Education Building K and carpentry and plumbing are located in Hard Vocation Building S. Vocational Storage Building P and the newly completed Vocational Storage

Building T house vocational storage. The hard vocations shops and vocational storage facilities function well and generally are in good condition.

Food Service

Food service facilities are in Cafeteria Building B. The flow of student traffic in and out of the building is smooth, and space is adequate for a Center with this population.

The queuing line extends into the outside covered corridors which works well since winters are mild. The building contains a kitchen, food preparation area, serving line, dining room, dish room, and cold and dry food storage rooms. This building has two different roof types, a barrel roof over the dining hall and a flat roof over the kitchen. The flat roof over the kitchen is deteriorated and there had been occasional leaks, and the glulam beams supporting the dining hall roof have radial tension failure damage. Deficiencies were written and funded to resolve these issues. Otherwise, the food service facilities function well and generally are in good condition.

Walkway between Academic/Education Building E and Academic/Vocation Building F

Cafeteria Building B

Recreation

Indoor recreation facilities are located in Gymnasium Building O, Admin/Education/Recreation Building G, and Recreation Building H. Building O contains the gymnasium and the weight rooms (free weights and machines), while a portion of Building G houses the recreation hall and arts and crafts. In addition, the nonresident lounge is located in Dormitory/Medical/Dental Building J-1.

Recreation Building H contains the Community Outreach/Multi-purpose Room and Recreational Storage.

The roof of Building O leaks occasionally and is in a deteriorated condition. Building H is deteriorated, only in fair condition, but functions well. The other indoor recreation facilities function well and generally are in good condition and have adequate space.

Outdoor recreation facilities include an athletic field, swimming pool, pavilion, and gazebos. The swimming pool, pavilion, and associated open space form a desirable recreation grouping at the Center of the campus. Outdoor recreation facilities are adequate, in good condition, and function well.

Administration

Administration facilities are in Administration Building A, Security Building D, and the west wing of Admin/Education/Recreation Building G. Administration facilities are adequate in size, function well, and generally in good condition.

Medical/Dental

Medical and dental facilities are located on the south wing of Dormitory/Medical/Dental Building J-1. These function well, generally are in good condition, adequate in size, and function well.

Storage/Support

Storage/support functions are located in Logistics/Maintenance Building I. This building is over 50 years old, the interior is worn due to decades of heavy use, and the roof leaks occasionally. The damage due to roof leaks has been limited due the low precipitation in this arid climate. The building is in fair condition but functions adequately.

Environmental Management

Inland Empire JCC has asbestos floor tile and mastic in several buildings.