Wind_River_RFP_DOL141RP20770.pdf

SOLICITATION NUMBER: DOL141RP20770 Wind River Job Corps Center RFP

STANDARD FORM 33 (REV,. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

SOLICITATION, OFFER, AND AWARD 1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF PAGES

Yes No

2. CONTRACT NO. 3. SOLICITATION NO. 4. THIS IS A: 5. DATE

ISSUED

6. REQUISITION/PURCHASE NO.

DOL141RP20770 SMALL BUSINESS SET-ASIDE May 9, 2014

YES NO

7. ISSUED BY: 8. ADDRESS OFFER TO (If other than Block 7)

U.S. Department of Labor

ETA/OCM/Division of Job Corps Procurement

200 Constitution Avenue, NW Room N4643

Washington, D.C. 20210

SAME

SOLICITATION

9. Offers in original and 2 copies (including two CD copies) for furnishing the supplies or services in the Schedule will be received at the place in the depository specified in

Item 8, or if hand-carried located in Same as Box 7 until 12:00PM local time July 8, 2014

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L.

10. FOR INFORMATION A. NAME B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

CALL: (202) 693-3805 GREGORY SABATER (202) 693-3805

11. TABLE OF CONTENTS

(X) SEC DESCRIPTION PAGE(S) (X) SEC DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

C DESCRIPTION/SPECS/WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE K REPRESENTATIONS, CERTIFICATIONS,

AND OTHER STATEMENTS OF

OFFERORS

F DELIVERIES OR PERFORMANCE

G CONTRACT ADMINISTRATION DATA L INSTRS., CONDS., AND NOTICES TO

OFFERORS

H SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agree, if this offer is accepted within __120__ calendar days (60 calendar days unless a different period is inserted by the Offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS 20 CALENDAR DAYS 30 CALENDAR DAYS CALENDAR

DAYS

(See Section I, Clause No. 52.232-8) % % % %

14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The Offeror acknowledges receipt of amendments to the SOLICITATION for Offerors and related documents numbered and dated)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

SIGN OFFER

AND

ADDRESS

OF

OFFEROR

DUNS No.

(Type or print)

15B. TELEPHONE NUMBER

(Include area code)

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE

17. SIGNATURE 18. OFFER

DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION DATA

22. RESERVED 23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (if other than item 7) 25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

TABLE OF CONTENTS

PART I: THE SCHEDULE

A. Solicitation and Contract Form B. Supplies or Services and Prices/Costs C. Statement of Work D. Packaging and Marking (Not Required) E. Inspection and Acceptance F. Deliveries or Performance G. Contract Administration Data H. Special Contract Requirements

PART II: CONTRACT CLAUSES

I. Contract Clauses

PART III: LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

J. List of Attachments

PART IV: REPRESENTATIONS AND INSTRUCTIONS

K. Representations, Certifications, and Other Statements of Offerors or Quoters

L. Instructions, Conditions, and Notices to Offerors or Respondents

M Evaluation Factors for Award

SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS

The U.S. Department of Labor, Job Corps has a requirement for operating the Wind River Job

Corps center located at 4200 Airport Road, Riverton, Wyoming 82501.

The North American Industry Classification System (NAICS) code for this acquisition is 611519.

The small business size standard is $35.5M.

The contractor shall operate the aforementioned Job Corps center, which includes provision of academic, career technical, career success skills, and career development training, and related support services, for an estimated total of 130 residential male students, 130 residential female students, 20 nonresidential male students and 20 nonresidential female students. The contractor shall operate residential quarters (housing) and services to all students as applicable.

The contractor shall provide Outreach and Admissions services in the state of

___N/A___ and shall ensure the arrival of a minimum of ___N/A___ students into the Job

Corps program annually for residential male and female students, and nonresidential male and female students.

The contractor shall provide Post-Center Career Transition Services annually for __N/A__ youth returning to the state(s) of ______N/A_________.

All operations, services, and deliverables under these items shall be provided as specified in

Sections C and F of this document.

The amount to be reimbursed to the contractor for purchased accountable property and exclusive of excess personal property (as defined in the DOL Property Handbook for Employment and

Training Administration contractors, including revisions and amendments thereto), is provided in the pricing schedule below.

The contractor agrees that the costs generated under rehabilitation and equipment shall be maintained in a separate accounting classification to be entitled "Capital Expense Accounts," as outlined in PRH Chapter 5 and Appendix 502.

The Government and the contractor recognize that the estimated costs provided for in each of the

2 years of the initial contract (base) period and in each of the option periods are solely for the individual periods designated and are not considered to be a cumulative amount.

LINE

ITEM

DESCRIPTION ESTIMATED

COST

NOT TO

EXCEED

FUNDS

OBLIGATED

FUNDING

THROUGH

Base Period Year One – Start-Up Period – Months 1-6****

0001a Center Operations (A) N/A

0001b Center Operations Fixed Fee

(A)

N/A

0002a Outreach/Admissions (C1) N/A N/A

0002b Outreach/Admissions Fixed

Fee (C1) N/A N/A

0003a Career Transition Services

(C2)

0003b Career Transition Services

Fixed Fee (C2)

0004 Construction, Rehabilitation, and Acquisition(CRA) (B1)

0005 Equipment (B2) N/A

0006a Career Technical Skills

Training (B4)

0006b Student Transportation (D) N/A

0006c Other Support (S) N/A

0007 Demonstration Projects –

TBD

Base Period Year One – Build-Up Period – Months 7-12****

0001a Center Operations (A) N/A

0007 Demonstration Projects –

Base Period Year Two

0001a Center Operations (A) N/A

0007 Demonstration Projects –

Option Year One -

1001a Center Operations (A) N/A

1001b Center Operations Fixed Fee

1002a Outreach/Admissions (C1) N/A N/A

1002b Outreach/Admissions Fixed

1003a Career Transition Services

1003b Career Transition Services

1004 Construction, Rehabilitation, 1005 Equipment (B2) N/A

1006a Career Technical Skills

1006b Student Transportation (D) N/A

1006c Other Support (S) N/A

1007 Demonstration Projects –

Option Year Two

2001a Center Operations (A) N/A

2001b Center Operations Fixed

Fee, (A)

2002a Outreach/Admissions (C1) N/A N/A

2002b Outreach/Admissions Fixed

2003a Career Transition Services

2003b Career Transition Services

2004 Construction, Rehabilitation, 2005 Equipment (B2) N/A

2006a Career Technical Skills

2006b Student Transportation (D) N/A

2006c Other Support (S) N/A

2007 Demonstration Projects –

Option Year Three

3001a Center Operations (A) N/A

3001b Center Operations Fixed Fee

3002a Outreach/Admissions (C1) N/A N/A

3002b Outreach/Admissions Fixed

3003a Career Transition Services

3003b Career Transition Services

3004 Construction, Rehabilitation, and Acquisition (CRA) (B1)

3005 Equipment (B2) N/A

3006a Career Technical Skills

3006b Student Transportation (D) N/A

3006c Other Support (S) N/A

3007 Demonstration Projects –

Transition Out – Period of Performance TBD

4001t Transition Out Period (A) N/A

*For capital line items including Construction, Rehabilitation, and Acquisition; Equipment; and

Career Technical Skills Training (CTST), a “not to exceed” (NTE) ceiling will apply for the base period and each option year of the contract, to include a possible six months under FAR 52.217-8, Option to Extend Services.

**For Demonstration Projects, a “not to exceed” ceiling will be negotiated at the time that

Demonstration projects, if any, are identified, and incorporated by contract modification.

***Note: Construction, Rehabilitation, and Acquisition (CRA), Equipment, Career Technical

Skills Training, Student Transportation and Other Support is not broken down by year. The above

NTE amounts are for the total of the 5-year contract period, to include a possible six months under FAR 52.217-8, Option to Extend Services.

****As a start-up operation, the contractor will have access to the center upon substantial completion of the facility. It is anticipated this will occur on or about March 15, 2015. It is anticipated the first student input will arrive on or about May 5, 2015.

Further, there shall be no fixed fee based on work involved with capital effort, which consists of work or purchases funded under the Construction, Rehabilitation, and Acquisition; Equipment;

and CTST categories listed above. There shall be no increase in fixed fee unless there is an increase in the level of effort approved by the Contracting Officer. Indirect cost charges shall not be allowed for or based on Construction, Rehabilitation, and Acquisition; Equipment; or CTST costs.

SECTION C. STATEMENT OF WORK

INTRODUCTION

This Statement of Work sets forth the contract performance requirements for the operation and management of a Job Corps center.

C.1 GENERAL

A. Background

Job Corps is a national residential training and employment program administered by the U.S.

Department of Labor to address the multiple barriers to employment faced by disadvantaged youth throughout the United States. Job Corps was originally established by the Economic

Opportunity Act of 1964; current authorization for the program is Title I, Subtitle C, of the

Workforce Investment Act of 1998.

Job Corps provides comprehensive career development services to students including academic, career technical, career success and independent living skills, career readiness training, and support services. The unique combination of services provided in Job Corps is intended to prepare youth to obtain and hold gainful employment, pursue further education or training, or satisfy entrance requirements for careers in the Armed Forces.

B. Objective

The contractor shall provide material, services, and all necessary personnel to operate a Job Corps center (Center). The contractor shall provide enrolled youth, meeting Job Corps’ eligibility or admission requirements, with a comprehensive range of career development services leading to employment and long-term attachment to the workforce. The contractor shall:

1. Provide academic, career technical, career success, employability, and independent living skills training.

2. Provide health care, counseling, and other support services as needed.

3. Conduct program operations in a setting that is clean, well maintained, and safe.

4. Assist youth in obtaining employment, additional education or training, or entry into the

Armed Forces.

5. Provide support that prepares graduates to maintain long-term attachment to the labor market or further educational opportunities.

6. Integrate center operations with the local workforce development systems, employers, the business community, and community-based organizations.

The general scope of work includes the participation of the contractor in demonstration projects initiated by the U.S. Department of Labor. An equitable adjustment shall be made for those projects determined to be an increase in work within the general scope of the contract via a supplemental agreement to the contract negotiated with the contractor. All disputes arising under these actions are subject to the disputes clause.

C. Center Design

The center shall operate at a planned, average on-board strength as noted below:

Category Number

Residential Male Students 130

Residential Female Students 130

Subtotal Residential Students 260

Nonresidential Male Students 20

Nonresidential Female Students 20

Subtotal Nonresidential Students 40

Estimated Total Average On-Board Strength 300

The contractor shall be continually prepared to receive a sufficient number of students to maintain the average on-board strength capacity noted above and a surge capacity of 103 percent.

Performance up to 103 percent of capacity shall be performed within the estimated cost of this contract. Performance below 100% for a prolonged period may result in a reduction in the estimated total average on-board strength. Accordingly, the Government reserves the right to reduce the resulting estimated cost of this contract.

The contractor shall not, at any point during each Program Year, which is defined as beginning in

July of each year and ending in June of the following year, exceed an average of 103% of the

OBS specified above. The contractor cannot request students or otherwise indicate availability to accept students to the extent fulfilling that request would put the center over the Program Year average OBS of 103%. All costs incurred resulting from any enrollments which cause the contractor’s OBS to exceed the Program Year average of 103%, shall be deemed unallowable. In addition, the Department reserves the right to pursue legal action or otherwise seek relief against any contractors exceeding 103% Program Year average.

Enrollment below 95% of the OBS capacity identified above for a continuous six month period may result in a reduction in the contract’s OBS capacity. In the event that the Government reduces the OBS capacity due to a prolonged period of performance below 95% of the OBS capacity identified above, the contractor will not be able to seek recovery for costs associated with the decrease in the OBS.

In the event that nonresidential students are enrolled, they shall be provided the following services, in addition to the core services available to all students:

1. Transportation to and from the Center for training days and for limited recreational activities.

2. A locker, lock, and nonresidential student lounge.

3. Lunch on all training days.

4. Breakfast on all training days.

5. Supper and weekend meals if the student wishes to remain on center. Center transportation is not mandatory when students stay for supper and weekend meals.

6. All benefits residential students receive, except as noted herein.

Nonresidential students shall be considered to be in the performance of duty as Federal employees from the time they physically arrive at any scheduled center activity or program until they leave such activity or program.

D. Governing Regulations, Handbooks

The Job Corps Policy and Requirements Handbook (hereinafter referred to as the PRH) has been developed to include all mandatory program operation and reporting requirements in one document and is hereby incorporated into this contract by reference. The Job Corps program is defined in the Code of Federal Regulations, Title 20 - Labor, Subtitle A - Office of the Secretary of Labor, Part 670. The contractor shall follow the PRH, the Regulations, and all other requirements established in this contract. The PRH is available at:

http://www.jobcorps.gov/AboutJobCorps/performance_planning.aspx

E. Career Technical Training by National Office Contractors

A portion of the career technical training offered in this program may be training implemented under separate contracts between the U.S. Department of Labor and one or more national training contractors (NTCs) under the terms and conditions specified in the Memorandum of

Understanding shown in the PRH as Appendix 302. (Any training programs operated by NTCs are identified in Section C.3.C.13 of this contract.)

C.2 SITE

The Wind River Job Corps Center is located near/in the city of Riverton, Fremont

County, State of Wyoming. See Section J for facility survey information.

C.3 PROGRAM CONTENT

A. Outreach and Admissions

The contractor shall perform outreach and admissions activities as required by this contract, which ensure that the Job Corps program maintains a positive public image, maintains a ready supply of eligible and committed applicants, and works in partnership with individuals, communities, organizations, employers, and state and local workforce development systems.

1. Outreach: The contractor shall promote positive public awareness about the Job Corps program and shall ensure that the center is an active partner within the local community and with the state’s workforce investment system. The contractor shall provide support http://www.jobcorps.gov/AboutJobCorps/performance_planning.aspx to Outreach and Admissions contractors to ensure that the center is maintained at overall design capacity. The contractor shall establish relationships with and mechanisms to involve the local community, employers, and business organizations in the operation of the Job Corps center through center industry councils and business and community liaison activities. Public education and community/employer involvement shall be conducted in accordance with PRH 1.1.

The contractor will include one additional Full-Time Equivalent (OA/CTS

Coordinator) to the proposed organizational chart as part of the response to this solicitation. This position should include, but is not limited to the following:

• Assist with coordinating and targeting local outreach efforts in cooperation with existing Outreach Admission (OA) Contractors.

• Focusing on the unique needs associated with the Energy

Technician/Extraction training and the local demographics.

• Assist with coordinating job development and targeting transition services for exiting students in cooperation with existing Career Transition Services (CTS)

Contractors.

2. Direct Outreach and Admissions: (applies to centers with direct outreach goals and is not applicable to this contract)

B. Career Preparation Period

The contractor’s performance shall be measured against the goals established by the Employment

& Training Administration, Office of Job Corps each year in the Outcome Measurement System.

The contractor shall provide each new student with comprehensive Career Preparation activities designed to assist the student to acclimate to center life, fully participate in center activities, set career goals, and acquire basic skills to enhance job readiness and job search competencies, in accordance with PRH 2.

1. Center Plan: The contractor shall develop a comprehensive Career Preparation Plan that will ensure efficient and effective delivery of services to students. Specific requirements for a delivery system are outlined in PRH 2.1.

2. Introduction to Center Life: The contractor shall provide a comprehensive introduction to center life for new arrivals. The program shall provide activities to assist students in learning about center offerings, standards, and procedures and assist them in making a successful transition to center life. Requirements for program content and structure are contained in PRH 2.2.

3. Student Assessment: The contractor shall assess student needs and interests so that services can be assigned appropriately. Requirements for program content and structure are contained in PRH 2.3.

4. Personal Counseling: The contractor shall provide initial intervention and counseling services to address the personal and social development needs of students, and to coordinate the delivery of center and community services. Requirements are contained in

PRH 2.4.

5. Student Career Planning: The contractor shall provide students with a program of career exploration, and assist students in selecting their career technical training programs and developing Personal Career Development Plans, in accordance with requirements contained in PRH 2.5.

6. Navigating the Labor Market: The contractor shall provide new students with an introduction to fundamental job search and information technology skills needed to successfully navigate the labor market. Requirements are contained in PRH 2.6.

7. Career Success Standards: The contractor shall provide new students with an overview and introduction to center expectations, behavioral standards, and the Career Success

Standards they will be expected to meet during enrollment in order to successfully participate in the program and become employable as required in PRH 2.7.

8. Personal Development Skills: The contractor shall provide new students with an introduction to social and employability skills, conflict resolution skills, and introductory driver’s education training to facilitate employment readiness and successful participation in the Job Corps program. Requirements for program content and structure are contained in PRH 2.8.

9. Career Development Readiness: The contractor shall ensure that students are fully prepared for successful participation in the Career Development Period by providing services required in PRH 2.9.

C. Career Development Period

The contractor’s performance shall be measured against the goals established by the Employment

& Training Administration, Office of Job Corps each year in the Outcome Measurement System.

The contractor shall provide an integrated program of center-based, work-based, and independent living skills training that shall meet all the requirements of PRH Chapter 3. The program shall be delivered to ensure that students:

Acquire the academic, technical and career success foundation skills, specific knowledge, and competencies needed to achieve their career goals.

Understand how to progress in the workplace environment.

Move successfully from the learning environment to the work environment.

Experience personal growth.

Learn self-management, personal responsibility, and both community and independent living skills.

At a minimum, the training program shall consist of:

1. Center Plan: The contractor shall develop a comprehensive Career Development Plan that will ensure efficient and effective delivery of work place and life skills training to students. Specific requirements for a delivery system are outlined in PRH 3.1.

2. Administration and Management of Career Development Services: The contractor shall develop administrative processes to ensure efficient and effective delivery of training to students. Specific requirements for a delivery system are outlined in PRH 3.2.

3. Personal and Career Counseling: The contractor shall provide students with personal and career counseling services to assess individual needs, provide career guidance, and deliver appropriate services to meet individual needs. Personal and Career Counseling services shall be performed in accordance with the requirements of PRH 3.3.

4. Student Standards of Conduct: The contractor shall develop a system that promotes high standards of student conduct through the application of incentives and sanctions.

The contractor shall maintain an environment that is free from drugs and violence.

Students shall be provided with opportunities for due process in disciplinary proceedings.

Rules and procedures for student conduct are provided in PRH 3.4.

5. Evaluation of Student Progress: The contractor shall provide a system for periodically evaluating student progress and collaborating with students to set short- and long-range career goals. Required content is found in PRH 3.5.

6. Center-Based Learning Standards: The contractor shall establish standards for curriculum design, development, and implementation. Requirements for content and structure are contained in PRH 3.6.

7. Career Success Standards: The contractor shall provide students with a center culture that regularly fosters opportunities to learn and practice a set of behavioral expectations that support employability and social development for career success as required in PRH

3.7.

8. Work-Based Learning Standards: The contractor shall incorporate work-based learning as a primary instructional method of training. Students shall be provided opportunities to learn about career opportunities and employer expectations, and to learn about and apply new occupational skills in actual workplaces and on work projects, including CTST projects. Specific requirements regarding training methods and procedures are found in PRH 3.8.

9. Reading: The contractor shall develop and administer reading skills instruction that provides students with the skills needed for employment in their chosen careers and assists them to function independently in society. Instruction is required for each of the reading competencies listed in PRH 3.9.

10. Mathematics: The contractor shall develop and administer instruction in mathematics skills that provides students with the skills needed for employment in their chosen careers. Instruction is required for each of the mathematics competencies listed in PRH

3.10.

11. GED Certificate/High School Diploma: The contractor shall provide students with the skills and knowledge necessary to pass the examination for the General Educational

Development certificate (GED) or to obtain their High School Diploma (HSD). The contractor shall make every possible effort to assure that students attain their GED or

HSD. Specific requirements for the GED/HSD program are found in PRH 3.11.

12. English as a Second Language (ESL): The contractor shall provide students with limited English proficiency the opportunity to develop English language and acculturation skills. Specific requirements for ESL are contained in PRH 3.12.

13. Career Technical Training: The contractor shall provide individualized competency-based career technical training for students. Training shall provide students with the skills required for entry-level employment in specific careers approved by the U.S.

Department of Labor. Specific requirements for career technical training are listed in

PRH 3.13.

The following career technical training programs will be offered at the center:

Training Slots*

Career Technical Training Offerings * On Center Off Center

Energy Technician/Extraction 72

Carpentry, Pre-Apprentice * 24

Facilities Maintenance, Pre-Apprentice * 24

Heavy Truck Driving 24

Accounting 30

Office Administration 30

Welding 24

Heavy Construction Equipment Mechanic * 16

Heavy Equipment Operations * 24

Total 268

*Indicates programs offered by National Training Contractors (NTCs)

Please note: Two (2.0) slots represent the equivalent of one (1.0) student in all cases for basic CTT, Advanced Training, and Advanced Career Training a

14. Concurrent Training is not applicable to this contract: The contractor shall broaden career technical training opportunities available to Job Corps students through linkages with external training providers. The program shall meet all the requirements of PRH

3.14.

15. Information Technology: The contractor shall provide students with instruction and practice in applied information technology, computer-based learning, and business-a PRH 3.2 R1.e. and PRH 5.2 R2.a.

related technology. Specific skills and knowledge that must be incorporated into all training activities are outlined in PRH 3.15.

16. Residential Living: The contractor shall create a safe, clean, and attractive environment that allows students to learn and practice independent and community living skills.

Requirements and content are found in PRH 3.16.

17. Wellness: The contractor shall provide instruction to students on practices that lead to physical and mental health and enhance employability. Instruction is required for each of the subjects listed in PRH 3.17.

18. Recreation and Leisure Time Activities: The contractor shall provide students with a comprehensive program of recreational activities and events that promotes productive and socially acceptable use of leisure time. Activities shall be provided that build self-esteem and enhance the Job Corps experience by providing opportunities for all students to participate in enjoyable and safe activities. The program shall meet all the requirements of PRH 3.18.

19. Student Government and Leadership: The contractor shall develop and support activities that enable students to learn and practice skills in leadership, citizenship, and self-government. The activities shall include a student benefit fund, to be managed by student government with the assistance of center staff. Requirements for content and structure are contained in PRH 3.19.

20. Driver Education: The contractor shall provide driver education training to all students who do not already possess driver’s licenses. Students shall be provided the skills and knowledge necessary to pass the State examination and shall be given the opportunity to acquire a driver’s license while enrolled. Specific requirements for driver education are contained in PRH 3.20.

21. Career Transition Readiness: The contractor shall develop and implement systems and procedures to assist students to effectively transition from center life to the workforce.

Requirements are detailed in PRH 3.21.

D. Career Transition Services

Post-Center Career Transition Services is not applicable to this contract:

E. Management

The contractor shall provide direction, management, and administrative support to all functions and activities of the center. The contractor shall establish systems that ensure:

Effective program organization and management.

Program integrity and accountability.

Staff professionalism and development.

At a minimum, the program shall consist of:

1. Program Management: The contractor shall establish systems that ensure achievement of program goals and maintenance of quality performance. Expected procedures for monitoring and tracking operations and outcomes are listed in PRH 5.1.

2. Personnel: The contractor shall recruit, hire, and retain qualified staff, in accordance with the requirements of PRH 5.2 and Exhibit 5-3. The contractor shall develop and implement policies which promote a working environment of equal opportunity that is free of race, gender, or ethnic bias.

3. Staff Training: The contractor shall provide training opportunities which ensure that staff possess the knowledge and skills necessary to perform their job duties and enable them to serve as positive role models for students. Specific training requirements are detailed in PRH 5.3 and Exhibit 5-4.

4. Personal Safety and Security: The contractor shall develop and implement procedures to ensure students feel safe and secure on center and their rights are protected. Rules for protection of students, staff, and property are outlined in

PRH 5.4.

5. Management and Reporting of Significant Incidents: The contractor shall develop and implement procedures to prevent, resolve, and report significant incidents in order to reduce negative impact on students, the community, and the Job Corps program.

Guidelines for reporting and managing significant incidents are detailed in PRH 5.5.

6. Procurement and Property Management: The center shall establish systems to procure property, services, and supplies in a cost-efficient and environmentally-friendly manner in accordance with Government policies. The contractor shall also establish systems to provide procedures for receipt and accountability of Government-owned property, materials, and supplies, in accordance with PRH 5.6 and Appendices 505, 505a, and

505b. The contractor shall establish and maintain the Job Corps vehicle fleet in accordance with PRH 5.13 and Appendices 506, 507, and 508.

7. Financial Management: The contractor shall develop and maintain systems to effectively plan, budget, and control expenses that shall safeguard public funds and ensure the cost-effective provision of services to meet program goals. The contractor shall establish and maintain a financial management system that meets all of the requirements of PRH 5.7 and Appendices 502 and 503.

8. Facilities: The contractor shall establish and maintain a system for facilities maintenance in order to provide a safe and clean environment for students and staff. Facilities shall be maintained and managed in accordance with PRH 5.9, 5.10, and 5.11.

9. Energy and Water Conservation: The contractor shall operate an energy conservation program to promote energy conservation and reduce overall operations costs, in accordance with PRH 5.12.

10. Introduction to Environmental Safety and Occupational Health: The contractor shall ensure that students and staff work and live in environmentally healthy surroundings, in accordance with PRH 5.14.

11. Safety Plans, Inspections, Reporting and Recordkeeping: The contractor shall provide a safe training, living, and working environment and provide opportunities for students to learn and practice workplace safety procedures in accordance with PRH 5.14 through 5.20.

Contractors shall be accountable for understanding and complying with the new federally mandated Presidential initiative, Protecting Our Workers and Ensuring Reemployment

(POWER), which begins in Fiscal Year (FY) 2011, and with Departmental goals relating to the measurable outcome of 100% timely filing of first aid, and Compensation Act – 1 and 2 (CA-1 and CA- 2) claims in the Safety and Health Information Management

System (SHIMS). As part of POWER, Job Corps must improve performance in the following areas:

a. Reduce total injury and illness case rates.

b. Increase the timely filing of workers’ compensation claims.

c. Increase the timely filing of Form Number CA-7 (Claim for Compensation).

d. Increase the timely filing of Form Number CA-16 (Authorization for

Examination and/or Treatment).

e. Speed up employees’ (i.e., students') return to work in cases of serious injury or illness.

Protecting Our Workers and Ensuring Reemployment (POWER), which began in Fiscal

Year (FY) 2011, can be further researched at http://www.dol.gov/owcp/dfec/power/.

12. Staff Housing is not available at this center:

The contractor shall operate and manage staff housing associated with this center. The contractor shall ensure that rates are charged in accordance with OMB Circular A-45, which implements 5. U.S.C. Section 5911 (1976). This regulation requires that basic rental rates be set at rates prevailing in the area for similar housing. Following is a description of staff housing provided:

The contractor shall submit a plan and schedule of rates pursuant to PL 88-459 for housing for non-students to the COR, no later than 30 days after contract award.

Collection of rent shall become income to the contract and be reported as a reduction to costs on center financial reports.

F. Administrative Support

The contractor shall develop systems for providing support services and benefits that:

Facilitate students’ successful participation in Job Corps.

Accurately track and document student participation and achievements to ensure accountability.

At a minimum, the program shall consist of:

1. Student Attendance, Leave, and Absences: The contractor shall establish systems to monitor and track student attendance, provide leave when appropriate, and respond promptly when students are absent without authorization. Required elements for each of these systems are listed in PRH 6.1.

http://www.dol.gov/owcp/dfec/power/

2. Student Allowances and Allotments: The contractor shall establish systems for issuing student allowances, allotments, and transition payments. The systems shall be uniformly administered and easily understood by the student population. Criteria for payment of allowances, allotments, and transition payments are detailed in PRH 6.2. and Exhibit 6-2.

3. Student Records Management: The contractor shall maintain student records in a manner that ensures accurate documentation of the services and benefits provided to students and safeguards the confidentiality of student information. Required documents that centers must maintain, and procedures for disposition of records, are outlined in PRH

6.3.

4. Student Enrollments, Transfers, and Separations: The contractor shall complete all enrollment, transfer, and separation transactions in accordance with PRH 6.4.

5. Student Clothing: The contractor shall provide clothing for students and shall guide them in making wardrobe selections that are suitable for the workplace. Specific requirements concerning clothing allowances and recordkeeping systems are found in

PRH 6.5.

6. Student Transportation: The contractor shall provide economical transportation to students in accordance with PRH 6.6 and Exhibit 6-3. The contractor shall implement procedures for the recovery of unused transportation tickets, and shall reimburse the

Government for the cost of unrecovered tickets in accordance with Job Corps policy.

7. Food Service: The contractor shall provide students with well-balanced, nutritious meals in a dining environment that is clean, sanitary, attractive, and pleasant. Food service program requirements are described in PRH 6.7.

8. Student Civil Rights, Including Religious Rights, and Legal Services: The contractor shall implement procedures that protect students’ civil rights and promote an environment free from discrimination and harassment. Required processes for preventing and resolving student complaints are listed in PRH 6.8 and Appendix 602.

9. Student Support Services: The contractor shall ensure that students receive the basic support services included in PRH 6.9. The contractor shall provide students with opportunities to vote and attend religious services if they so choose.

10. Student Health Services: The contractor shall provide students with routine health services, support, and education, either directly or through referral to other providers, that shall enhance students’ employability and encourage students to maintain a healthy lifestyle. Routine medical, dental, and mental health services and related health programs shall be delivered and administered in accordance with PRH 6.10, 6.11, 6.12, Exhibits 6-

4, 6-5, and Appendix 607.

11. Child Care Arrangements: The contractor shall assist Job Corps students to arrange suitable child care for their dependent children while they are enrolled in Job Corps, as described in PRH 6.13.

12. On-Center Child Care Program is not required:

13. Administration of Residential Parent/Child Program is not required:

14. Center Environment: The center is designated as a non-smoking center.

SECTION D. PACKAGING AND MARKING

All submissions should be clearly labeled on the outside of the box or envelop as responding to

Solicitation Number DOL141RP20770.

SECTION E. INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPROATED BY

REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR

52.252-2 CLAUSES "INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.246-5 INSPECTION OF SERVICES--COST-REIMBURSEMENT APR 1984

E.2 INSPECTION AND EVALUATION

All inspections and evaluations shall be performed in such a manner as to not unduly delay the contractor's work.

Inspection and acceptance of the work called for under this contract shall be made by the

Contracting Officer’s Representative (COR) at the contractor's offices, the Job Corps center, or the U.S. Department of Labor, Employment & Training Administration. Inspection and acceptance activities required by this contract shall be performed as directed by the Contracting

Officer.

SECTION F. DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR

"52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

ALTERNATE I (APR 1984)

F.2 TYPE OF CONTRACT

This is a Cost-plus-fixed-fee contract.

F.3 PERIOD OF PERFORMANCE

The contractor shall perform necessary functions related to a transition period for assuming responsibility for the operation of the center for a period of one year, starting on the effective date of contract award. There will be a Start-Up period for month 1-6 and a Build-Up period from months 7-12, during the first base year. The contractor shall operate the center for a base period of two years with three, one-year option periods.

F.4 PLACE OF PERFORMANCE

The contractor shall operate the Wind River Job Corps Center located in Riverton, Wyoming.

F.5 DELIVERABLES

The contractor shall deliver all program and reporting requirements as defined in the Program

Requirements Handbook.

In addition to those deliverables required in the Program Requirements Handbook, the contractor shall adhere to the following input schedule Not Applicable

Annual Arrival by Month

Month Male Female Total

January

February

March

April

May

June

July

August

September

October

November

December

Total:

SECTION G. CONTRACT ADMINISTRATION DATA

G.1 DOLAR 2952.201-70 CONTRACTING OFFICER’S REPRESENTATIVE (MAY 2004)

(a) The Contracting Officer’s Representative (COR) for this contract is to be determined by letter to the contractor.

(b) The COR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise services to accomplish the contractual scope of work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to alter the contractor’s obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If, as a result of technical discussions, it is desirable to alter/change contractual obligations or the scope of work, the contracting officer must issue such changes.

G.2 INDIRECT COSTS

Indirect costs under this contract at the time of award are as follows:

Indirect Cost

Base of Allocation

Rate for each Contract Year

1 2 3 4 5

G&A

In accordance with contractor’s negotiated and approved Indirect

Cost Rate Agreement, also excluding CRA, equipment, and

CTST.

Overhead

Applicable

Total Direct Salaries and Wages benefits)

Ceiling Indirect Rates or Ceiling Amounts - The Contracting Officer may impose the contractor’s administrative cost limitations (ceilings) regarding the contract based on the documentation received.

Please note that these “ceilings” do not exclude your organization from the responsibility of submitting an indirect cost rate proposal(s) for approval

Contractor’s G&A ceiling rate: ____%.

These terms and conditions are applicable to all awardees receiving funds from multiple sources.

Organizations receiving funds from only one source does not need an indirect cost rate (ICR) approved.

You are governed by one of the categories of cost principles listed below. Please comply with your cost principles as appropriate to your organization:

(1) Private-for-Profit organizations - Federal Acquisition Regulation (FAR) Subparts 31 and 42.

(2) State and local governments and Indian Tribal governments - OMB Circular A-87.

(3) Educational Institutions - OMB Circulars A-21 and FAR 42.705-3.

(4) Nonprofit organizations - OMB Circular A-122.

In order to avoid major audit problems, disallowed costs, and to receive timely reimbursement of indirect costs, contractors should take those necessary steps to comply with this clause as well as the critical timeframes for submission of indirect cost proposals.

Note that the contractor must obtain approval from the Contracting Officer to transfer funds from other budget line items to the indirect cost budget line items to accommodate higher approved indirect cost rates.

Support for Indirect Cost Claims

A copy of the rate agreement will be requested to verify the Federal cognizant (Federal agency providing the preponderance of direct federal funds to the organization) agency and the rate information

(rate approved, type of indirect cost rate(s) approved, and allocation base).

Temporary Billing Rate (TBR) – For those contractors that do not have a federally approved indirect cost rate, the Contracting Officer may negotiate a (TBR) to allow initial indirect cost claims for the first

90 days of award.

During these 90 days, the offeror must submit an acceptable indirect cost proposal to your Federal cognizant agency to obtain a provisional indirect rate. Failure on your part to submit an indirect cost proposal within this 90 day period means that you shall not receive further reimbursement for your billing rate. Also, action may be taken to recoup all indirect costs already paid to you.

It is important to point out that all organizations are to submit a final indirect cost proposal to its cognizant agency within 180 days after the end of its fiscal year.

If DOL is your Federal cognizant agency, proposals shall be sent to:

Chief, Division of Cost Determination (DCD)

U.S. Department of Labor, OASAM

200 Constitution Avenue, N.W., Room S-1510

Washington, D.C. 20210

Tel. (202) 693-4100 http://www.dol.gov/oasam/programs/boc/costdeterminationguide/main.htm http://www.dol.gov/oasam/programs/boc/costdeterminationguide/main.htm

G.3 FEES

G.3.1 Fees Permitted Under the Contract:

The contractor shall be permitted to propose and bill a fixed fee of no greater than 3.6% of total estimated direct costs, excluding Construction, Rehabilitation, and Acquisition (B1), equipment

(B2), Career Technical Skills Training (B4), Student Transportation (B4), Other Support (B4) and

Demonstration Projects.

There shall be no increase in fixed fee unless there is an increase in the level of effort approved by the Contracting Officer. This excludes increases to the following lines: Construction, Rehabilitation, and Acquisition (B1), equipment (B2), Career Technical Skills Training (B4), Student Transportation (B4), Other Support (B4) and Demonstration Projects.

G.3.3 Billing and Payment of Fees:

The contractor shall be able to invoice 1/12 of its fixed fee in its monthly invoice.

G.4 INVOICE REQUIREMENTS

1. The contractor shall submit the original of the invoice claiming reimbursement for costs incurred directly to the COR for certification and forwarding to the cognizant payment office.

Invoices shall be submitted not more frequently than twice a month. Each invoice must contain, at a minimum, the following:

a. Name of the business concern or agency preparing invoice;

b. Date invoice is prepared;

c. Contract number; and

d. Name (where practicable), title, phone number, and complete mailing address of responsible official to whom payment is to be sent.

2. Contracts shall have available at all times and when requested, shall provide CORs with supporting documentation sufficient to substantiate costs incurred.

3. Certification must be made that the amount vouchered does not exceed the amount of funds available in the contract.

4. Standard Form 1034 shall be used for invoicing purposes and may be obtained at www.gsa.gov. Each invoice shall be numbered consecutively and shall include costs, G&A, fixed and incentive fees (if any) incurred for the period; and a report reflecting the cumulative total costs, G&A and total cumulative fixed and incentive fees incurred.

5. For the purpose of this contract, the COR is hereby designated the authorized representative for the Contracting Officer for processing provisional payment of invoices, except that the final invoice shall be forwarded to the Contracting Officer. The right to formally determine whether costs are allowable, disallowable, or should be suspended is not re-delegated, but is reserved for the Contracting Officer.

G.5 INTERPRETATION OR MODIFICATIONS

No oral statement of any person and no written statement of anyone other than the Contracting

Officer shall modify or otherwise affect the terms or meaning of this contract. All requests for interpretations, modifications, or changes shall be made in writing to the Contracting Officer.

G.6 STUDENT PER YEAR COST AND PER DAY COST

The Student Per Year Cost and Per Day Cost in whole dollars are as follows:

G.7 LIQUIDATED DAMAGES FOR FAILURE TO COMPLY WITH

REGULATIONS FOR SEPARATING STUDENTS/ISSUING LEAVES

The contractor agrees to comply with the current requirements for separating students from the program, to prevent artificially extending enrollment in violation of Job Corps requirements, and/or authorizing Invalid Leave Days. The contractor agrees further that the refundable cost to the Government for each day a student is improperly retained (counted in the reported on-board strength), or granted invalid leave, is 15% of the Student Per Day Cost. This amount is identified for each contract year in Section G.6 of this contract, Student Per Year Cost and Per Day

Cost. This “Per Day Cost” is then multiplied by the total number of Invalid Days.

If the annual student cost is not stated for any given year, it shall be computed by dividing the total contract amount for the year by the total planned average on-board strength.

G.8 LIQUIDATED DAMAGES FOR INELIGIBLE ENROLLMENT

The contractor agrees to comply with the current requirements for eligible enrollments. The contractor agrees that it will refund the Government for costs associated with an ineligible enrollment, which may include the cost to the Government for each day a student is improperly enrolled in the program (counted in the reported on-board strength). The contractor agrees further that the refundable cost to the Government for each day a student was improperly present in the program (counted in the reported on-board strength), is 15% of the Student Per Day

Cost. This “Per Day Cost” is then multiplied by the total number of days in which the ineligible student was in the program.

Period of

Performance

Total Estimated Cost

(excluding…