DOL111RP21227 04072011.doc

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1

CONTRACT TYPE

The Government contemplates award of a Labor-Hour contract resulting from this solicitation.

B.2

PRICE/COST SCHEDULE

LABOR HOUR RATES DURING THE BASE YEAR BY LABOR CATEGORY

- 08/01/2011 THROUGH 7/31/2012.

HOURS

HOURLY

RATE

ESTIMATED

TOTAL

TOTAL LABOR

LABOR HOUR RATES DURING THE FIRST OPTION YEAR BY LABOR CATEGORY -08/01/2012 THROUGH 7/31/2013.

In the event the Government exercises its option to renew this contract for the first option year, the following rate/hour shall be applicable for the following labor categories.

HOURS

HOURLY

RATE

ESTIMATED

TOTAL

TOTAL LABOR

LABOR HOUR RATES DURING THE SECOND OPTION YEAR BY LABOR CATEGORY -

08/01/2013 THROUGH 7/31/2014.

In the event the Government exercises its option to renew this contract for the second option year, the following rate/hour shall be applicable for the following labor categories.

HOURS

HOURLY

RATE

ESTIMATED

TOTAL

TOTAL LABOR

LABOR HOUR RATES DURING THE THIRD OPTION YEAR BY LABOR CATEGORY –

08/01/2014 THROUGH 7/31/2015.

In the event the Government exercises its option to renew this contract for the third option year, the following rate/hour shall be applicable for the following labor categories.

HOURS

HOURLY

RATE

ESTIMATED

TOTAL

TOTAL LABOR

LABOR HOUR RATES DURING THE FOURTH OPTION YEAR BY LABOR CATEGORY -08/01/2015 THROUGH 7/31/2016.

In the event the Government exercises its option to renew this contract for the fourth option year, the following rate/hour shall be applicable for the following labor categories.

HOURS

HOURLY

RATE

ESTIMATED

TOTAL

TOTAL LABOR

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1.

INTRODUCTION

The Employee Benefits Security Administration (EBSA) of the Department of Labor (DOL) requires professional technical services to monitor, evaluate and oversee its on-going private-sector ERISA Filing Acceptance System II (EFAST2) vendor in the processing, data distribution and archiving of Form 5500 Series employee benefit plan filings, and related EBSA systems. EFAST2 was developed to support EBSA and its partnering agencies (the Internal Revenue Service/IRS, and the Pension Benefit Guarantee Corporation/PBGC) in their statutory and regulatory requirements under the Employee Retirement Income Security Act of 1974 (ERISA) and the Pension Protection Act of 2006.

The Contractor shall provide professional services supportive of EBSA’s management of the EFAST2 program and related systems. The Contractor shall provide expert oversight and analysis of Form 5500 Series data processing for the purpose of maintaining and increasing the overall responsiveness, accuracy, and effectiveness of the system and all related program and administrative functions. The Contractor shall provide formal written analyses to the Government of the EFAST2 vendor’s system at the Government’s request. The Contractor may also be required to assist in conveying the analyses to the EFAST2 vendor in meetings, briefings and/or in writing.

The Contractor shall also provide administrative support to the Government in its ongoing management of EFAST2 and related systems. This shall include administrative support to the EFAST2 Program Manager and Contracting Officer’s Technical Representative (COTR) for EFAST2 meetings, EFAST2 invoice review, budgeting activities, interagency (cost-sharing) agreements, and related Program Management efforts.

The Contractor shall also provide support to the EFAST2 Program Manager on Procurement and Contract Modification analysis and documentation. This includes the development of Independent Government Cost Estimates, Procurement Review Board (PRB) packages, statements of work, contractual terms and conditions, procurement request packages, contract modification documents and any/all attendant activities and materials.

The professional technical services to be provided under this contract are composed of an initial contract period of one year, with four non-guaranteed option years, for a total contract life of five years. This contract is a labor-hour contract, under which individual task orders will be separately executed.

C.2 EFAST2 Technical Independent Verification &Validation (IV&V) The Contractor shall provide onsite and offsite independent technical monitoring of the work of the EFAST2 vendor (EV) in the operations of EFAST2. The Contractor shall also provide expert oversight and analysis of Form 5500 Series data processing, technical performance measures, and deliverables.

C.2.1 EFAST2 Requirements Development and Maintenance C.2.1.1 Data Elements Requirement (DER) and Interface Requirements Document (IRD) Development

The Contractor shall analyze and evaluate Form 5500 processing procedures, policies, practices, requirements, and business rules. These requirements and rules are the basis of Form 5500 data processing; they define which filings are able to be processed, and how to evaluate the validity of filing data against the Government-Forms requirements.

The Contractor shall interface with selected Government stakeholders at DOL, IRS, and PBGC to clarify EFAST2 requirements. The Contractor shall prepare draft Forms change requirements and be able to lead the Government clarification meetings based on the Contractor’s Form 5500 expertise. The Contractor shall be able to explain and estimate cost, schedule and technical impacts of stakeholder-proposed requirements changes.

Once Form 5500 changes are formally approved and/or upon request, the Contractor shall convert approved user Forms changes into documented data element and interface requirements for Form 5500 processing as needed. These DER and IRD changes will modify EFAST2 processing requirements to support approved forms changes. This effort includes providing:

a) a user-friendly version of the Data Element Requirements (DER) for over one thousand variables specifying elements to include (but not limited to) Form, Interface Requirements Document variable, Variable number, Form Label, Line Number, XML Element Name, Element ID, Edit Test, Schema Info, MinOccurs, MaxOccurs, Type Info, Base, Restrictions, and Acknowledgement Error Messages;

b) programmer-friendly versions of the DER including (but not limited to) DER.XML, EFAST2.wsdl, MessageTypes.xsd, xmlmime.xsd, attachments.xsd, Form5500.xsd, SF.xsd, SchA.xsd, SchMB.xsd, SchSB.xsd, SchC.xsd, SchD.xsd, SchG.xsd, SchH.xsd, SchI.xsd, SchR.xsd;

c) edit test requirements for required business rules. (Currently there are approximately 350 such rules.) These shall be defined in the DER specifying: TestID, Severity, Specification, Bypasses, Explanation, Acknowledgement Error Message, and XPath; and,

d) the Interface Requirements Document (IRD) to describe the layout of bulk data transfers nightly to the three stakeholder Government agencies.

These requirements documents provided by the Contractor are implemented into the EFAST2 system and dozens of third party filing software systems designed to prepare and transmit Form 5500 returns/reports to EFAST2. There are multiple statements for many elements. It is therefore imperative that the statements be accurate and internally consistent and the ultimate requirements documents be of the highest quality.

The Contractor shall develop a new and complete set of DER and IRD requirements annually as defined in items a through d above. The Contractor shall provide an initial draft of the DER and IRD requirements to the COTR or Program Manager. The Contractor shall make any changes to those requirements requested by the COTR or Program manager and deliver revised DER and IRD requirements to the COTR or Program Manager for the EV’s consideration. This process may be subject to additional iterations. The Contractor shall make any changes to those requirements requested by the COTR or Program manager and deliver a final version of the DER and IRD requirements to the COTR or Program Manager. The contractor shall help develop and conform to the schedule of due dates for these requirement changes, and take steps necessary to ensure the accuracy and completeness of the DER and IRD files.

C.2.1.2

DER and IRD Maintenance The Contractor shall analyze and evaluate the completeness and accuracy of filing status records and edit test flags based on EFAST2 DER rules. In the event a DER rule was not specified by the Contractor (the IV&V Contractor) correctly, the Contractor shall notify the COTR or Program Manager immediately, and provide a corrective action plan to mitigate potential processing problems.

The Contractor shall assist the Government in analyzing why Form 5500 Series data may incorrectly fail edit tests. The Contractor shall assist in modifying the corresponding edit tests, forms, questions, instructions, or supplementary filer educational material.

The Contractor shall assist and support EBSA in meeting and coordinating with the EV to implement annual DER and IRD requirements (system rollover), maintain the latest updates to the DER and associated specification documents, and provide requirements analysis, management, and configuration control and end-user technical support.

C.2.1.3 Other EFAST2 Requirements

At the COTR’s and Program Manager’s request, the Contractor shall draft requirements for approved EFAST2 system enhancements and changes. The Contractor shall provide expertise and analysis to define technical requirements and statements of work for proposed changes to the EFAST2 system. These other system enhancements are not limited to DER and IRD, and may include all other areas of the EFAST2 system such as: performance standards, production operations, special processing, web portal, Internet Filing (IFILE), Internet Registration (IREG), Internet Filing Acceptance System (IFAS), third-party software developer support programs, entity control, system infrastructure, data management, data dissemination, records management, contact center, quality assurance, quality control, testing, security, and configuration management.

C.2.2 EFAST2 Operations Oversight

C.2.2.1 Automated Monitoring

The Contractor shall analyze and evaluate the availability and performance of the existing EFAST2 system and components. The Contractor shall implement automated monitoring to verify availability of EFAST2 web applications including the EFAST2 web portal, IREG, IFILE, IFAS, and Filing Search. The Contractor shall notify the COTR or Program Manager immediately if any EFAST2 web application is non-responsive.

C.2.2.2 Systems Analysis

At the Government’s request, based on the Contractor’s expertise in large-scale e-Government forms processing systems, the Contractor shall assist and support EBSA in providing analysis of the EFAST2 system. This may include but is not limited to:

a) analysis and evaluation of vendor-provided information/ documentation on data management problems, bottlenecks, or delays, particularly recurring ones;

b) analysis and evaluation of the system infrastructure and architecture, including hardware and software components;

c) recommending systems improvements that will result in optimal hardware and software usage;

d) recommending enhancements to the EFAST2 system to effectively and efficiently meet user needs;

e) reviewing certified EFAST2 third-party software information, especially sample XML files, to ensure compatibility with the EFAST2 system;

f) analyzing EFAST2 in relation to -EV performance standards, including accuracy and timeliness of EFAST2 processing steps; and,

g) analyzing EFAST2 data to target inconsistencies or errors in data processing.

C.2.3 EFAST2 Deliverable and Documentation Review

C.2.3.1

Deliverable Tracking and Administration

At the COTR’s or Program Manager’s direction, the Contractor shall track EV deliverables and deliverable resubmissions, including those deliverables that are regularly scheduled, contractually required, and/or resulting from system or process changes, enhancements or upgrades. The Contractor’s tracking shall be done in a manner acceptable to the COTR or Program Manager. Currently, the tracking shall identify: when each deliverable is due from the EV, the date received, the lead Contractor/Government reviewer(s) of the deliverable, the date comments are due, the acceptance/rejection status, and the date any required deliverable review letter is due to the EV. The Contractor shall also track in a similar manner any deliverables for which the Government has requested additional information and/or resubmission from the EV.

The Contractor shall enforce applicable deliverable review due dates and milestones, and work to ensure that complete technical reviews of deliverables are conducted according to the schedule. The Contractor shall proactively notify Government staff of any anticipated delays on deliverable inspection and acceptance reviews to allow sufficient time for corrective action

The Contractor shall collect and distribute technical review materials as needed, format deliverable inspection/acceptance letters for EBSA review, and deliver the findings from deliverable reviews as specified by the COTR or Program Managers.

The Contractor shall perform deliverable tracking onsite at the Department of Labor, at the request of the EFAST2 PM and COTR.

C.2.3.2 Deliverable Review

At the COTR’s or Program Manager’s discretion, the Contractor shall provide substantive review of any or all EFAST2 Contractor deliverables. The scheduled deliverables are identified in Section J Attachment 1. There may be additional scheduled or unscheduled deliverables resulting from system or process changes, enhancements or upgrades, which the Contractor would be asked to review. The Contractor’s staff shall conduct a detailed technical review of EFAST2 system documentation and provide written comments to the Government for eventual delivery to the EV.

C.2.4

EFAST2 Testing C.2.4.1

Annual System Acceptance Testing (SAT)

The Contractor shall assist EBSA in conducting annual system acceptance testing of EFAST2. The Contractor shall provide a draft SAT test plan to the COTR or Program Manager, implement requested changes to the draft plan, and provide a final SAT test plan.

The Contractor shall independently conduct annual SAT to ensure the EFAST2 test environment can accurately process the next year’s Form 5500 series returns/reports. The Contractor shall coordinate all hardware, software, and resources needed for testing. The Contractor shall analyze findings from SAT and provide the COTR or Program Manager with a report describing known errors or defects. Since detailed findings with supporting evidence are critical in order for the EFAST2 defect to be corrected, the Contractor shall supplement the report, as necessary with supporting evidence such as screenshots or narrative descriptions of the defect conditions. .

C.2.4.2 Ad Hoc Testing

At the Government’s discretion, the Contractor shall provide remote or onsite testing of the EFAST2 system. Such testing may be required as the EFAST2 system is enhanced or modified. Ad hoc testing may occur at any time throughout the year and shall be performed in the EFAST2 test environment to verify the EFAST2 system is working as intended.

C.2.5

EFAST2 Security Management Support

The Contractor shall provide support to EBSA in its oversight and reporting of EFAST2 system security.

The Contractor shall review EV security documentation for compliance with federal of DOL security standards including those outlined in NIST Special Publication 800-53, Recommended Security Controls for Federal Information Systems, Annex 2: Minimum Security Controls, Moderate Baseline, DOL Computer Security Handbook (CSH), and related EFAST2-required policies.

The Contractor shall maintain the up-to-date status (updated monthly) of EFAST2 security and the EFAST2 Plans of Actions and Milestones in DOL’s Cyber Security Assessment and Management (CSAM) web application.

The Contractor shall conduct quarterly on-site inspections of EFAST2 security to determine compliance with required security standards including those outlined in NIST Special Publication 800-53, Recommended Security Controls for Federal Information Systems, Annex 2: Minimum Security Controls, Moderate Baseline, DOL Computer Security Handbook (CSH), Telecommunications Industry Association (TIA) 942 data center standards, and related EFAST2 required policies. The Contractor shall provide a draft inspection plan to the COTR or Program Manager. The Contractor shall implement requested changes and provide a final inspection plan. The Contractor shall independently inspect EFAST2 security controls against requirements. The Contractor shall coordinate all hardware, software, and resources needed for inspections. The Contractor shall analyze findings from the inspection and provide the COTR or Program Manager with a report describing known errors, and suggested corrective action plans (including time-phased milestones to correct). The Contractor shall supplement the report with supporting artifacts such as user listings or narrative descriptions of the threats. Upon approval from the COTR or Program Manager, the Contractor shall record the results of the control findings into CSAM and open, modify, or close Plans of Actions and Milestones in CSAM, as needed.

The Contractor shall support EBSA in other office and agency reviews of EFAST2 security including but not limited to Office of Inspector General, Government Accountability Office (GAO) and the Office of the Chief Information Officer Quarterly Investment Control Reviews.

The Contractor shall support EBSA in responding to EFAST2 related data calls and quarterly project control review reporting requirements. This shall include requests for security-related information supportive of EFAST2 Privacy Impact Assessments and Federal Information System Management Act (FISMA) questionnaires.

The Contractor shall support EBSA in the re-accreditation of EFAST2, including a complete review of all NIST controls over a three-year period and development of the accreditation package. The Contractor shall structure its quarterly inspections to address the three-year re-accreditation requirement as well as to address the continuous monitoring of controls. During such reviews, the Contractor shall develop, maintain and report accreditation documentation and actual/anticipated security documentation delivery dates for EFAST2 system-performance reporting.

At the Government’s discretion, the Contractor shall support EBSA in its manual reviewing of online Form 5500 filings flagged as potentially containing PII. The Contractor shall review filings and immediately contact the COTR or Program manager if PII is present on filings or perform other procedures as directed by the COTR or Program Manager.

C.2.6

Form 5500 Archival Support

The Contractor shall support EBSA in its communication and coordination with the EBSA staff, governmental sponsoring agencies, other governmental agencies with a direct or indirect interest in EFAST2 data archival requirements, and in determining EBSA compliance with pertinent federal laws relating to the archival and destruction of Form 5500 records. This shall include supporting compliance with National Archives and Records Administration requirements.

C.3 Program Management Support

C.3.1 Meetings

C.3.1.1 Weekly Project Status Meetings

The Contractor shall attend weekly project status meetings, conducted by EBSA, either by teleconference, or by travel to the Government facility in Washington, D.C. The Contractor’s representatives shall be prepared to discuss the status of all ongoing projects, problems, or concerns they might have in completing assignments or any other topics of interest.

C.3.1.2

Quarterly Quality Review Meetings

The Contractor shall attend quarterly quality review meetings conducted by EBSA and/or the EV, either by teleconference, by travel to the Government facility in Washington, D.C., and/or by travel to the EV’s facility currently located in Lawrence, Kansas.

C.3.1.3

Unscheduled Meetings

The Contractor shall make appropriate staff members available for unscheduled meetings, by teleconference or in person as directed, within one (1) workday of the Government’s request.

C.3.2

Invoice Review

At the Government’s discretion, the Contractor shall support EBSA by reviewing the EFAST2 vendor’s invoices and supporting documentation, rendering payment certification recommendations, assessing and verifying the vendor’s requested changes in fixed-unit-price contract CLIN price rates, and conducting analysis of invoiced costs against Independent Government Cost Estimates (IGCEs), as necessary.

C.3.3

Budget Support

At the Government’s discretion, the Contractor shall provide direct onsite (or on-call) assistance to EBSA staff to handle ad hoc issues relating to EFAST2 budgets and allocating programmatic and operational processing costs to end-user customers. This assistance includes, as directed, participation in various internal EBSA management meetings and participation in meetings with end-user customers and/or stakeholders. This effort also includes technical input and draft language in the development of budget issue papers.

C.3.4

Exhibits 300 and 53/Office of Management and Budget (OMB) Support

At the Government’s discretion, the Contractor shall provide technical and administrative support in drafting and constructing the Exhibits 300 and 53 (E-300 and 53) required by OMB for EFAST2. This support includes: Cost Benefit Analysis (CBA); analyses of EFAST2 system alternatives; security cost analysis and reporting; data center and hardware/software component analysis and reporting; business case cost estimates and projections for system lifecycles; actual cost and schedule performance analysis; system performance against contractually required performance standards; and other activities related to the analysis and submission of annual business cases.

C.3.5

Federal Information Technology Management Reform

The Government is undertaking an effort to reform Federal Information Technology Management to achieve operational efficiencies, better manage large scale IT programs, streamline governance and improve accountability and increase engagement with industry. These reforms include shifting to a “Cloud First” policy, requiring integrated program teams, launching a “best practices collaboration platform,” and changes to the federal IT budget models.

At the Government’s discretion, the Contractor may be tasked to support these efforts. This support shall include analysis of EBSA systems, input to EBSA data call responses, and the development of required reports. The Contractor shall also attend required meetings with EBSA and DOL staff on Federal IT Management Reform topics, and may serve as the subject matter experts on the viability and risks of proposed IT Reform activities, as they relate to EFAST2 and related EBSA systems.

C.3.5.1

DOL Data Center Consolidation Initiative

The U.S. Department of Labor’s (DOL) Data Center Consolidation Initiative (DCCI) is one component of the Federal Information Technology Management Reform effort and is also part of the ongoing DOL Information Technology (IT) strategy to adopt a consistent approach to managing IT infrastructure, IT assets and data throughout the Department. As part of the DOL “Green IT” initiatives, as defined in the Strategic Sustainability Performance Plan (SSPP), data center consolidation is a DOL-wide initiative aimed at reducing the total number and overall expense of DOL data centers, associated energy costs, and physical space allocations. All agencies within the Department are involved in this program, and solutions to meet the objectives of this program will be Departmental solutions versus agency-specific solutions.

The Contractor shall support EBSA’s efforts to comply with the DOL DCCI initiative. This support shall include (but not be limited to): EFAST2 data center analysis, data center equipment and software inventorying, data center analysis reporting and subject matter expertise and advice on best approaches to meeting Department of Labor Data Center Consolidation goals, requirements and schedules. The Contractor shall also attend required meetings with EBSA and DOL staff on Data Center Consolidation topics, and may serve as the subject matter experts on the viability and risks of proposed data center consolidation activities, as they relate to EFAST2.

C.3.6 Tri-Agency Cost Allocation Model

At the Government’s discretion, the Contractor shall review and enhance the approach for fairly dividing EFAST2 processing costs among the three stakeholder Government agencies: EBSA, IRS, and PBGC. The approach shall be documented and detailed, dividing costs among the three agencies based on the agencies’ use of each question in the Form 5500 series. The Contractor shall provide a report describing the suggested Cost Allocation Model to the COTR and Program Managers and be prepared to defend the approach during meetings and discussions among the three agencies.

C.3.7 Ad Hoc Support

The Contractor shall provide direct onsite (or on-call) assistance to EBSA staff to handle ad hoc issues relating to EFAST2 operations, monitoring, contracts, invoices, and communications. This assistance shall include, as directed, participation in various internal management meetings and participation in meetings with end user customers and/or stakeholders.

The Contractor shall support the COTR and Program Manager, as requested, in various ad hoc management support activities, including, but not limited to: analyzing communications from the EV; and analysis for/participation in various internal DOL and interagency briefings and negotiations, including strategy discussions, concerning the EFAST2 systems.

C.4 Contract and Procurement Support

The Contractor shall provide senior-level assistance to EBSA to effectively complete problem identification/resolution activities necessary to ensure the fulfillment of operational and data collection efforts identified under the EFAST2 Program. Specifically, the Contractor shall assist EBSA’s Senior Procurement Lead in the development of contractual language, pre- and post-award acquisition planning, the monitoring of national contracts and subcontracts to ensure that all programmatic/contractual actions are executed by EBSA and the Department’s Contracting Officer on a timely basis; monitoring contract work statements to ensure that contractors fully understand the work expected of them and can be held accountable for it; perform procurement-related strategies and risk mitigation exercises for senior executive level management review and consideration to facilitate the application of mandated functional requirements within EBSA/IRS/PBGC.

C.4.1 EFAST2 Contract Administration Support The Contractor shall assist in the maintenance of all EFAST2 contract documentation, assist in the development of proposed tri-agency contract changes; analyze proposed contractor contract changes regarding contract modifications, supplemental agreements, performance notices, and disputes. The Contractor shall also assist EBSA in the development of detailed cost and price analysis on contractor proposals for change orders or supplemental agreements which may include computer time, hardware costs, indirect rates, fee and profit objectives, forward pricing and settlements. EFAST2 Contract Administration support requires the use of cost modeling techniques, present value, and cost of money concepts for life cycle cost projections for long-term procurements. Finally, the Contractor shall provide assistance in the preparation of appropriate agency responses for the COTR and the DOL Contracting Officer (CO).

The Contractor shall develop accurate and timely Independent Government Cost Estimates (IGCEs), Statements of Work (SOWs), Requests for Engineering Change Proposals (ECPs), pre- and post-award procurement packages and related documentation necessary to support the solicitation and administration of existing and/or new project-related services.

The Contractor shall provide assistance in the development of negotiating points, and the technical and contractual review of proposed programmatic changes/modifications to the baselined contract. The Contractor shall conduct full evaluations of proposed work and identify significant cost and schedule issues and potential technical and contractual risks to the Government.

The Contractor shall also assist EBSA in the development and submission of written justification and materials necessary to support proposed modifications to the baselined contract for final review and consideration by the Department’s Procurement Review Board (PRB). The DOL PRB is charged with reviewing and approving significant contract changes prior to solicitation. The Contractor may be required to provide technical, procurement and administrative support to the development of PRB request packages.

The Contractor shall also assist EBSA in the maintenance of executed contract modification, documentation on the Government shared drives, and physical folders, in accordance with EBSA/DOL documentation policy. This effort includes the timely maintenance of a consolidated contract modification tracking sheet to keep EBSA staff informed of the latest executed contract modifications. The Contractor shall assist EBSA in the coordination of contract modification documentation with the EV as requested by EBSA.

The Contractor shall perform all contract administration support activities onsite at the Department of Labor, at the request of the EFAST2 PM and COTR.

C.4.2 Interagency Agreements

The Contractor shall assist the Government in the development and maintenance of EBSA’s ongoing Interagency Agreements with the EFAST2 partnering agencies (IRS and PBGC). The Interagency Agreements between EBSA and IRS, and EBSA and PBGC establish the basic operation, support and reimbursement relationships between the parties in connection with EFAST2. These agreements include the responsibilities of each party, and cost sharing arrangements which govern payment for EFAST2.

At the Government’s request, the Contractor shall provide support in revising the EFAST2 Interagency Agreements, and the development of any new agreements as Government needs dictate. The Contractor shall be prepared to attend meetings with agency partners as required to develop and maintain these agreements. The Contractor shall also provide support in the agency clearance process required to finalize agreements between agencies, which may include the development of schedules and correspondence materials.

C.5 Form 5500 Series Liaison

C.5.1 Rollover Liaison Support

The Contractor shall assist in the development and maintenance of a schedule for the annual incorporation of a new Form 5500 “form” year into the EFAST2 system (i.e., EFAST2 system rollover). The Contractor shall ensure the Government’s schedule for development of the Forms/Instructions does not conflict with the EFAST2 rollover schedule.

The Contractor shall support the tri-agency DOL, IRS, PBGC Forms Committee by participating in monthly and unscheduled Forms Committee meetings during the Forms/Instructions development “season,” as needed. The Contractor shall be prepared to discuss the potential impact of any proposed Forms/Instructions change to the EFAST2 system, including any effects on the system, contact center, cost, data, and/or processing.

The Contractor shall review each round of proposed Forms/Schedules and Instructions changes and clearly identifying when a proposed change would require a change to the EFAST2 system and specifying in detail the resultant change(s). The Contractor shall also specify any information needed from the Forms Committee to implement the change (e.g., required edit tests, indicators, etc.).

As directed by the COTR or Program Manager, the Contractor shall create mock-ups and mark-ups of the Form 5500 series Forms/Schedules and Instructions (in electronic format) that include all tri-agency approved changes. The Contractor shall maintain version control of the mock-up, mark-up, drafts, and final versions of the Form 5500 series.

C.5.2 Agency System Support

Upon request by the EFAST2 COTR or Program Manager, the Contractor shall provide expertise and analysis in the technical interfaces between Form 5500 Series data files produced by EFAST2 and DOL/EBSA, IRS and PBGC internal databases such as the EBSA Electronic Data System (EDS).

C.6 Earned Value Management Support

C.6.1 Earned Value Management Reporting

The contractor shall establish and maintain a Performance Measurement Baseline (PMB) for its work under this task order. The contractor shall prepare the PMB using Microsoft Project 2003 or other software at the direction of the COTR or Program Manager. The PMB structure will be at the direction of the COTR or Program manager, and may be modified at the Government’s discretion. An example of the PMB structure that the contractor may be required to report against is as follows:

1.0 Independent Verification &Validation

1.1 Technical Reviews (of EFAST2 Deliverables)

1.2 Quarterly Performance Standard Compliance Reviews

1.3 EFAST2 Requirements Development and Maintenance

1.4 Operations Oversight

1.5 Special Analysis

2.0 Security

2.1 Quarterly POA&M Report (in DOL CSAM System)

2.2 Technical Reviews (of EFAST2 Security Deliverables)

2.3 EFAST2 Quarterly Security Reviews (Security Testing)

2.3.1 Security Reviews

2.3.2 Continuous Monitoring of Security Controls

2.3.3 Develop/Submit Security Review Reports

2.3.4 Re-accreditation Review Activities/Reports

2.4 PII Screening

2.5 DOL Security Data Calls and Reporting

3.0 Systems Testing

3.1 Test Plan Development

3.2 Test Plan Update

3.3 Review Annual Rollover Testing

4.0 EFAST2 Program Management Support

5.0 EFAST2 Contract and Procurement Support

The contractor shall deliver the PMB after receipt of contract award. The contractor shall then status the PMB (on a monthly basis) with actual costs and estimated/accrued costs, if applicable; physical percent complete of activities; and actual and planned start and finish dates. The contractor shall deliver the statused PMB to the COTR no later than the first business day of the month immediately following the month in which the work was performed.

C.7 Employee Benefits Security Administration Support Tasks

At the EFAST2 Program Manager’s request, the Contractor shall develop, design, implement, and maintain future employee benefits security related support initiatives for EBSA.

The Contractor may be required, for example, to conduct surveys for EBSA and its program offices, and customer surveys to evaluate and assess the effectiveness and efficiency of employee benefits security or the Government’s customer service activities. Activities might include the development of survey instruments, the preparation of necessary OMB approval documents, the collection of data, and the analysis and report of findings.

C.8 ERISA Filing Acceptance System (Future System) Tasks (Option)

This ERISA Filing Acceptance System (Future System) requirement represents an optional requirement for which the Government may elect to exercise provided that a mutually agreed upon price can be negotiated for this effort with the Government providing the Contractor a preliminary written notice 60 days prior to the commencement of services.

C.8.1 Future ERISA Filing Acceptance System Technical Requirements and Procurement Support

C.8.1.1 Form 5500 Series Data Processing Re-compete Technical Assistance

The Contractor shall provide technical assistance under tasks associated with the re-compete for a new vendor responsible for providing on-going ERISA Filing Acceptance services. The scope of tasks shall include:

(a) Technical assistance in writing competitive Request for Proposal (RFP) specifications,

(b) Technical assistance in writing the data element requirement for the re-compete,

(c) Technical assistance in writing the processing requirements for the re-compete,

(d) Providing answers to technical clarification questions,

(e) Technical assistance with conducting pre-award surveys,

(f) Technical assistance with conducting technical performance risk assessments of offeror technical proposals, and

(g) Technical assistance during the review of offeror technical responses to ensure that the selected firm’s proposal is technically responsive to the government’s contract requirements, and that the selected contractor proposal represents the best value technical solution for ERISA Filing Acceptance processing. Additionally, the Contractor shall review and separately assess each firm’s prior experience and qualifications to technically perform required processing requirements.

C.8.1.2 Development of Strategy White Paper

The Contractor shall utilize information gathered from meetings with stakeholders to develop required white paper documents to support executive level procurement acquisition planning.

C.8.1.3 Software Specifications The Contractor shall draft new processing system requirements, including electronic filing specifications, software specification and definition of the Data Element Requirements.

C.8.1.4 System Test Filings

The Contractor shall conduct, against contract requirements, extensive testing of the developed pilot and production systems.

C.8.1.5 Meetings with Stakeholders

The Contractor shall schedule meetings with various stakeholders to develop an implementation strategy and design of an internet filing acceptance capability. Potential stakeholders include the ERISA Advisory Council Working Group, software developers, filers, pension and mutual fund trade associations, and other ERISA service providers. The purpose of the meetings will be to gather information and solicit opinions and advice for the development of a strategy that will promote greater electronic filing by all segments of the filing community.

C.8.1.6 System Development Documentation

The Contractor shall assist in the development of draft internal documentation to support DOL’s System Development Lifecycle Management Manual (SDLCMM), and ensure the procurement and development of the future ERISA processing system, in compliance with the SDLCMM.

C.8.1.7

The Contractor shall provide for levels of effort to complete tasks and requirements identified under Section C (Section C.8) of the Contract Schedule by separately pricing (by labor category/hours) each option period of the contract.

SECTION D - PACKAGING AND MARKING

[For this Solicitation, there are NO clauses in this Section]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 “CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER

TITLE

DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.246-6

INSPECTION--TIME-AND-MATERIALS AND

MAY 2001

LABOR-HOUR

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 “CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

52.247-34

F.O.B. DESTINATION

NOV 1991

52.247-48

F.O.B. DESTINATION--EVIDENCE OF SHIPMENT

FEB 1999

F.2

PERIOD OF PERFORMANCE

This contract will be in effect for one (1) year from 08/01/2011.

This contract is renewable, for up to four (4) additional one-year periods, at the discretion of the Government, by the Contracting Officer giving written notice of the Government's intention to renew at lease sixty (60) calendar days prior to the expiration date of the contract, as provided in the clause in section that is entitled OPTION TO EXTEND THE TERM OF THE CONTRACT. If the Government exercises its option to extend the period of performance, the Government will accomplish this by written modification at least thirty (30) calendar days prior to the expiration date of the contract. In the event the Government exercises its right to renew this contract, the prices shall be those determined in accordance with the contract. All other terms and conditions shall remain unchanged.

F.3

PERFORMANCE SCHEDULE

This contract consists of a base period and four (4) option period(s). These period(s) are as described below:

YEAR

BEGINNING

ENDING

Base Period 08-01-2011 07-31-2012 Option Period I 08-01-2012 07-31-2013 Option Period II 08-01-2013 07-31-2014 Option Period III 08-01-2014 07-31-2015 Option Period IV

08-01-2015

07-31-2016

F.4 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY DATE OF DELIVERY

1 1.00

08/01/2011 THRU 07/31/2016

SHIP TO :

EBSA Office of Information Mgmt.

US Department of Labor

200 Constitution Ave, NW, Rm N5459

Washington, DC 20210

MARK FOR:

Nathan Verwys

SECTION G - CONTRACT ADMINSTRATION DATA

G.1.

DOLAR 2952.201-70 Contracting Officer’s Technical Representative (COTR) (MAY 2004)

(a) [To be provided at time of award] of DOL, OCFO is hereby designated to act as contracting officer's technical representative (COTR) under this contract.

(b) The COTR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual scope of work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COTR does NOT have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If, as a result of technical discussions, it is desirable to alter/change contractual obligations or the scope of work, the Contracting Officer must issue such changes.

G.2.

CONTRACTING OFFICE ADDRESS:

U.S. Department of Labor

OASAM, Office of Procurement Services

200 Constitution Avenue, NW

Room: S4306

ATTN: Contract No. (TBD)

G.3

OBSERVANCE OF LEGAL HOLIDAYS AND EXCUSED ABSENCE

The Contractor will not provide services on the following Federal holidays:

New Year’s Day

Martin Luther King’s Birthday

President’s Birthday

Memorial Day

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas

In addition to the days designated as holidays, work will not be done on:

Any other day designated by Federal Statute.

Any other day designated by Executive Order.

Any other day designated by the President’s Proclamation.

It is understood and agreed that observance of such days by the Federal Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation.

All overtime and holiday are the responsibility of the firm except authorized overtime.

G.4

SERVICE REQUIREMENTS SUMMARY

The main mission of OTIS is to provide Information Technology support to EBSA staff nationwide. As part of this requirement, the offeror will provide on site support service staff at the National Office location, consisting of a minimum of 2 to a maximum of 5 Senior Subject Matter Experts, with appropriate skill and experience to meet EBSA and OTIS goals and objectives.

Unless otherwise noted, all other services under this contract may be performed at the following DOL sites:

· Contractor’s Offices

· National Office Locations

200 Constitution Ave, NW

· Third Party Vendor Processing Facility

G.5

TRANSITION PLANNING

In an effort to provide a seamless transition to a successor contractor of this contract, the following considerations are of utmost import:

· The Government will respect the current period of performance for existing contracts

· Commencement of work effort under the resulting contract shall be through task order management

· A period not to exceed (NTE) 90 calendar days may be available to transition work activity

G.6

NOTICE TO THE GOVERNMENT OF DELAY

Whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay timely performance of this supplemental requirement, the Contractor shall, within ten days, give notice thereof, including all relevant information with respect thereto, to the CO, and COTR.

G.7

QUICK REACTION CAPABILITY

The contractor shall provide quick reaction, within five Government working days to modifications of, additions to, and/or deletions of task orders resulting from requirements placed upon it by the Government. The contractor shall also provide timely response in commencing work on fully executed task orders in accordance with dates given in the task orders.

G.8

SUBMISSION OF INVOICES

A. Designated Billing Office

The Contractor may submit invoices (if necessary), original, and four (4) copies to:

U. S. Department of Labor

Financial Services Center/OASAM

Room S-5526

200 Constitution Avenue, NW

Washington, D.C. 20210

B. Supplemental Invoicing Requirements

In addition to the item required in clause FAR 52.232-25, a proper invoice must also include the following minimum additional information and/or attached documentation:

Separate and distinct invoice number;

Total charges for the billing period;

Name and hours of effort expended by each individual during the billing period;

All dates upon which services were rendered;

Cumulative expenditures through the billing period per individual; and

A statement signed by the responsible official of the concern substantially similar if not identical to the following:

I certify that the services identified in this invoice have been performed in accordance with the contract and those personnel, hours, and/or other costs are true, correct, and have not been previously billed.

Contractor’s Signature G.9

REIMBURSEMENT FOR OTHER DIRECT COSTS

The Government shall reimburse the contractor separately for the following direct costs (The contractor agrees that the fee/profit on these costs shall not be reimbursable by the Government):

Out-of-town and/or overnight travel expenses.

It is understood and agreed by all parties to this contract that a material handling rate of ___% shall be charged on costs incurred. This rate is only cost incurred and will include no profit.

It is further understood and agreed by all partied to this contract that, in the event of activities being subcontracted, a material handling rate of not more than ___% shall be charged by the contractor. This rate is only cost incurred and will include no profit.

G.10

OUT-OF-TOWN AND/OR OVERNIGHT TRAVEL

Travel may be required for Contractor staff to attend information gathering meetings, management briefings, and other authorized meetings. The Contractor shall be notified in writing by the COTR at least three days prior to travel. The following requirements apply:

a.

The Contractor shall be reimbursed for direct costs of transportation, lodging, meals, and incidental expenses of personnel who are authorized to undertake out-of-town and/or overnight travel under this SOW. Such costs shall be reimbursed in accordance with the established policy of the Contractor and to the extent that they are reasonable and allowable as provided in FAR 31.205-46, 31.3, 31.6, or 31.7.

b.

Costs incurred for lodging, meals, and incidental expenses shall be reimbursed only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations or Joint Travel Regulations.

c.

Air fare costs in excess of the lowest customary standard, coach, or equivalent airfare offered during normal business hours will not be reimbursed unless such accommodations are not available and the Contractor certifies to this fact in the voucher or in their documents submitted for reimbursement.

d.

The Contractor shall be reimbursed for the cost of out-of-town and/or overnight travel performed by its personnel in their privately owned automobiles, at the current rate set forth in the Federal Travel Regulations, not to exceed the cost by the most direct economy air route between the points so traveled. If more than one person travels in such automobiles, the Contractor shall make no additional charge for such travel.

e.

No travel costs for Contractor personnel traveling from place of residence to and from the normally assigned work site shall be reimbursed by the…