SECTION G.doc

RFP DOL110RP20935

PART I – THE SCHEDULE

SECTION G – CONTRACT ADMINISTRATION DATA

G.1

CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COTR):

The COTR may be a staff member from the Office of Technology and Information Services. The COTR, and a partial list of general responsibilities, is identified below:

TBD

Department of Labor

Office of Technology and Information Services Employee Benefits Security Administration

200 Constitution Ave, N.W.

Washington D.C., 20210

The COTR monitors all technical aspects of the contract and assists in contract administration. The COTR is authorized to perform the following functions:

A. Assure that the Contractor performs the technical requirements of the contract;

B. Perform inspections to ensure contract performance and/or compliance;

C. Maintain written and oral communications with the Contractor concerning technical aspects of the contract;

D. Issue written interpretations of technical requirements, including Government drawings, designs, and specifications;

E. Monitor the Contractor's performance and notify the Contracting Officer and Contractor of any deficiencies;

F. Coordinate the availability of government furnished property;

G. Review and approve Invoices;

H. Review and approve the monthly status reports;

I. Provide site entry of Contractor personnel.

The COTR is not authorized to change any of the aforementioned terms and conditions of the resultant order.

G.2

SUBMISSION OF INVOICES

A.

Invoice Submission: All invoices shall be accompanied by a monthly contract performance status report (Progress Report). Invoices will be submitted in accordance with "Invoice/Financing Request Instructions” for the Department. Vendor services shall be provided on a monthly basis and billed upon delivery of the services. The vendor shall invoice DOL on a monthly basis or upon project completion, whichever occurs first. On workdays that exceed eight (8) hours and weekends, the vendor shall bill for the additional effort, with prior written permission from the contracting officer or his representative (COTR). Payment terms for all invoicing shall be net thirty (30) days. The instructions and the following directions for submission of invoices/financing requests must be followed to meet the requirements of a "proper" invoice, pursuant to FAR 32.9.

B.

Format of Invoices: Invoices/financing requests shall be submitted as follows:

Unless specified otherwise in an individual Task Order, submit an original invoice and one (4) copies to the following designated billing office:

U.S. Department of Labor Financial Management Services Center/OASAM

Room S-5526 200 Constitution Avenue, N.W.

Washington, D.C. 20210

Inquiries regarding payments should be directed to the Contracting Officer designated for each individual Task Order.

The vendor shall provide with each invoice/financing request a detailed breakdown of the direct labor/personnel costs that shall include:

a. A list of the individuals by name;

b. Their title/position under the contract;

c. The number of hours/percent of effort worked during the current period and the cumulative over the life of the contract;

d.

Amount claimed for each individual for the current period as well as the cumulative since the inception of the contract. The invoice/financing request must also specify the contract number, invoice period of performance and the company’s name and address;

e.

The expenditure categories to be reported on the invoice are;

f.

Direct Labor (List individuals by name, title/position, level of effort and amount claimed);

g.

Consultants if applicable (Identify individuals and amounts);

h.

Subcontracts if applicable (Identify subcontractor by name and attach subcontractor invoices);

i.

Materials and Supplies if applicable;

j.

Accountable Personal Property/Equipment if applicable;

k.

Major Deliverables;

l.

Other Direct Costs as applicable; and m.

Total Direct Costs.

The vendor shall include the following certification on every invoice for costs incurred with Fiscal Year funds subject to the salary rate limitation provisions as specified in this contract. For billing purposes, certified invoices are required for the billing period which the applicable Fiscal Year funds were initially charged through the final billing period utilizing the applicable Fiscal Year funds:

“I hereby certify that the services above have been performed in accordance with the contract and that personnel, hours and/or other costs are true, correct and have not been previously billed.”

Contractor’s Signature

INTEREST ON OVERDUE PAYMENTS

The Prompt Payment Act, Public Law 97-177 (96 Stat.85, 31 USC 1801) is applicable to payments under this contract and requires the payment to contractors of interest on overdue payments and improperly taken discounts.

Determination of interest due will be made in accordance with the provisions of the Prompt Payment Act and Office of Management and Budget Circular A-125.

G.3

INCORPORATION OF CONTRACTOR’S PROPOSAL

It is understood and agreed that the Contractor shall, in meeting the requirements of this contract, perform the work in accordance with their proposal to the U.S. Department of Labor, submitted in response to this RFP, dated ________________, as amended ____________; provided however, that to the extent that any provisions of the Articles set forth herein are in conflict or inconsistent with any provisions of said proposal, the provisions of the Articles of this contract shall be controlling and shall supersede the provisions of said proposal.

G.4

ACCURACY OF RESUMES

The Contractor hereby certifies to the accuracy of all resumes of persons currently proposed or assigned to this contract for future assignments of personnel to this contract.

G.5

POINT OF CONTACT

The Contractor shall assign an individual to serve as a point of contact for the Government. This individual shall be responsible for handling problems identified by the Government.

Name:

Telephone Number: ________________________

Email address: ____________________________

G.6

STANDARDS OF WORK

It is understood and agreed that the performance of work and services under this contract shall conform to the highest professional standards.

G.7

IDENTIFICATION OF CONTRACTOR EMPLOYEES

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor personnel must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or, that any Contractor participation is appropriately disclosed. Contractor personnel will be required to wear badges in performance of their duties.

G-4