Bamberg Q As.pdf

Bamberg Job Corps Center Solicitation #: DOL110RP20910 04-21-2010

U.S. Department of Labor

EDUCATION, RECREATION, AND ADMINISTRATION

BUILDING RENOVATION

Bamberg Job Corps Center

Bamberg, South Carolina

SOLICITATION #: DOL110RP20910

Solicitation #: DOL110RP20910

Table of Contents

Section 1 Response to Questions

Section 2 Modifications to Solicitation Package

Section 3 Pre-Proposal Meeting Attendee List

SECTION 1 –RESPONSE TO QUESTIONS

1. Question: Are existing drawings available for the Bamberg Job Corps Center project?

Response:

There are NO existing drawings available for the Bamberg Job Corps Center that will be posted or that are available for this proposal other than the posted concept floor plans.

2. Question: Will solicitation Section C Description/Specifications/Statement of Work III B.1 Architectural will the description be update to match the 2 Layout provided at the 4/14/10?

Part Section C .III.B.1 reads:

“The work includes services for the design and construction of approximately 15,400 SF of extensive renovation in three existing buildings at the Bamberg Job Corps Center.”

Response:

Revised Part Section C .III.B.1 to read:

“The paragraph should read– “The work includes services for the design and construction of approximately 15,400 SF of extensive renovation in FIVE existing buildings at the Bamberg Job Corps Center.”

The preferable program requirements are stated in this paragraph. The conceptual floor layouts provided in the solicitation show general desired functional relationships. These layouts were also provided in 4/14/10 pre-bid meeting for discussions. It is anticipated that thedesign builder’s proposal layouts shall be based on providing required program areas, complying all code requirements and dimensionally feasible within the existing building envelope. See Section II of this Amendment for more details.

3. Question: Will the Prototype Design Guideline - Administration and Education be provided? (in section C II B 2)

Response:

DOL and the Job Corps do not currently have any Design Guidelines for Administration and Education Buildings. All information concerning these areas should be obtained from the JCH-814. Therefore there will NOT be a Design Guidelines specific to Administration and Education Buildings.

4. Question: Is any part of the Prototype Design Guidelines - Recreation Center, provided as a part of these documents, a part of this Project?

Response:

The design criteria for a Prototype Design Guidelines–Recreation Center included in the solicitation are not applicable since the existing gym area in building 1 is going to be renovated into office spaces.

5. Question: Will an Asbestos and Lead Abatement report within the past 3 year (Report provided is dated 8/8/90) be provided to meet the State of S C Statute.

Response:

The Design/Build contractor should include in their proposal the cost to provide an updated Asbestos and Lead Abatement survey, testing and report for the buildings that are to be renovated. The report is to be conducted by a third party independent company. The findings and the reports are to be submitted to DOL for their review and if any action is necessary, the DOL will provide directions as to what action the Design/Build Contractor should take. See Section II of this Amendment for more details.

6. Question: Will the FF&E requirement be provided?

Response:

The FF&E (Furniture, Fixtures & Equipments) requirements for this project will NOT be provided.

7. Question: Will the Design Guidelines of the Data, TV and Communication system (new and were they tie into existing system)

Response:

The Design/Build Contractor is to provide new data, TV and a communication system conduit and outlet box with a pull string in all newly renovated locations where the items would be necessary for the space to be fully functional as an office, classroom or any other function as indicated in the layouts. See Section II of this Amendment for more details.

8. Question: Will the Design Guidelines for Mass Communication System, Security (interior and exterior) and Intrusion.

Response:

The Design/Build Contractor is to include in their design connecting into and extending the current Mass Communication System and Security System in place to the newly renovated buildings if the existing buildings to be renovated have these systems. If existing buildings do not have these systems then no work for mass communication or security will be required.

9. Question: We are a HUBZone design/build contractor from Tennessee interested in the Bamberg, SC Job Corp project. The past performance criterion is specific to the Offeror having Bamberg and/or South Carolina experience. Seeing a number of “Interested Vendors” from other states on the project list, do you think that the criterion might be opened to include other area contractors? Otherwise, our relevant experience is a good fit for a project of this type.

Response:

The criterion does not prevent a contractor from outside of the state from bidding the project.

SECTION 2 –MODIFICATIONS TO SOLICITATION PACKAGE

A. Following are Solicitation modifications for the points raised in the pre-bid meeting

1. Site visit Contact Person Primary at the center–Mr. Calvin Wilson at (803) 245- 6370/ (803) 245- 6400.

Secondary Contact- Suresh A. Supekar at (703)516 2212.

2. Proposal shall be based on the below noted requirements in addition to solicitation requirements. In case of conflict between these requirements and the requirements stated elsewhere in the solicitation most stringent requirement shall apply.

a. Painting scope of work -This is limited entire renovated areas including all walls, gypsum board ceilings, pipes, wall mounted fixtures, trims, etc. complete. In rooms where no work of any kind is performed no painting will be required. See also comments regarding lead based painting below.

b. Repairs to the existing exterior damaged masonry wall areas–These repairs are not in this project’s scope. However, repairs of the walls damaged due to the installation of renovation work are to be included in the scope of work. Proposer to provide one each digital and 8” by 10” photo copy of all the existing damaged wall areas for the record to DOL prior to start of the renovation work.

c. The number of toilet fixtures in building no. 1 and 2 to include following:

Each Men Toilet–1, WC, 1 urinal & 2 lavatories.

Each Women Toilet -2WC & 2 lavatories

Water Fountains.

In the proposal’s code analysis, confirmation is required if above provided fixture count will meet or exceed IBC plumbing code requirements.

d. Asbestos mitigation–In addition to the requirements stated in the Solicitation Section C-item II.C-4 following shall be included in the scope of work:

i) New asbestos survey, testing and report work by an independent Asbestos Abatement licensed firm per current Federal, State and local requirements. This firm is to identify current status of the asbestos containing materials in all renovated areas and separating items already indentified in the previously provided survey in the solicitation and newly found items and the abatement requirements.

This work of survey, testing and report shall be prepared immediately after the notice to proceed (NTP) is issued to avoid any additional time requirements in the project schedule. One copy each of the survey report shall be provided to DOL, ESC, Center and one for the site use.

ii) The proposal should include full cost of costs for new survey, testing, report and printing for all buildings by a separate line item.

iii) Any additional cost and time for the abatement work for any items identified in the proposer’s new report will be addressed separately.

e. Lead base paint–In addition to the requirements stated in the solicitation item Section C.II. A, the proposal shall include following:

i) New survey, testing and report prepared by an independent licensed industrial hygienist by identifying all actual locations of lead based paint areas and the necessary protection measures during the renovations for all buildings. This task of survey, testing and report shall be prepared immediately after the notice to proceed (NTP) is issued to avoid any additional time requirements in the project schedule. One copy each of the survey report shall be provided to DOL, ESC, Center and one for the site use.

ii) Any additional cost and time for installation of the renovation work in the lead based paint areas will be addressed separately. However, full costs for the survey, testing, report and printing for all buildings shall be included in the proposal by a separate line item.

iii) During the construction, lead safe work practices as per EPA’s steps to lead safe renovation, repair and painting will be required.

f. Construction drawings and Specifications–The level of construction drawings and specifications shall be at least minimum normally required to submit to the local building permit and to clearly indicate all building materials and be sufficiently clear to construct the building renovation work.

g. Phasing - Proposal to include necessary phasing/ sequence of work with time durations in the schedule.

h. Conflict between Code Requirements and JCH-814–In case of this conflict, comply with the most stringent requirements and always meeting the code requirements and their intents.

i. Telephone & Data wiring– This wiring shall be provided by DOL’s independent contractor. However, proposal shall include empty conduits in the wall with the pull strings. For proposal purpose, the locations of electrical points shall be assumed per electrical code requirements and per industry standards. Actual locations will be confirmed during design phase by DOL.

j. Solicitation Plans–The revised plans are provided to replace previously issued plans. These plans indicate schematic layouts showing combinations of existing and the proposed wall locations and functions. Walls are indicated either as a single or a double line. Door locations are approximate and actual locations shall be adjusted per code requirements and user requirements. All enclosed spaces will need ADA compliant door or door hardware per occupancy load. Proposal to include schematic layout showing proposed design concept that can meet building and ADA code requirements.

k. New Ceilings–Proposal to assume all renovated offices and class room to have acoustical lay-in tile unless gypsum board ceiling is required due to code requirements.

l. New lighting–All new renovated areas to have new light fixtures. Old light fixtures ballasts shall be properly disposed per applicable regulations.

m. Building No. 1–The wood floor in this building shall be covered with minimum ¼” or thicker plywood as required per floor finish manufacturer’s requirement to achieve a leveled defect free floor finish installation. During design phase Design- Build contractor and his structural engineer are to investigate existing floor’s structural conditions and identify in writing if any repair work will be required for the floor structure. If any additional work is required due to this investigation then it shall be installed by change order. However, investigation work is part of the proposal scope together with any corrective work for any minor unevenness in the flooring.

Stage–Removal of existing stage framing and leveling of this floor to main gymnasium floor level is required. Minimum 3 feet by 3 feet secured maintenance access, minimum two lights and necessary routing of all existing utilities to area below lowered stage floor area will be required. The existing hot water tank below stage is not be reused in the renovation work. All new hot water tanks provided for this project shall be waranteed for 5 years from the date of substantial completion.

n. LEED submissions–No LEED submissions are required. However, it is anticipated renovation work is to comply with the intent of LEED principles for the indoor air quality, water/energy savings, and efficiency for mechanical/plumbing equipment and the JCH-814 requirements.

o. Building No. 20–This building is fully sprinklered. All renovated areas to include necessary sprinkler modifications to comply with the current building codes.

p. Testing and Balancing–Testing and Balancing by independent firm is required prior to substantial completion for all renovation work.

q. New Mechanical equipment–Building No. 1 to have new mechanical equipment and duct system.

r. Existing Mechanical equipment–In Building Nos. 2, 3, 4 & 20 if existing HVAC equipment is retained it shall be waranteed for a period of one year (minimum) from the date of substantial completion of that renovated area.

s. Electrical requirements–Proposal scope to include necessary electrical panel upgrades as needed per load demand and per current code requirements for all buildings. Demand load calculations submission will be required in 60% submission.

t. Utilities–During design phase, coordinate all site utilities work (if any) with all appropriate utilities companies.

SECTION 3 PRE-PROPOSAL MEETING ATTENDEE LIST