Schenck Q As.pdf

Schenck Cafeteria QUESTIONS & ANSWERS Solicitation # DOL099RP20690

1) Question:

It is our understanding that the soil borings have not been done yet. When could we expect to receive them?

Answer:

The soil borings are expected to be done on July 14, 2009 and will be posted to the web site once the results are in.

2) Question:

We have received general information at the most recent walk through that the roof profiles were going to change to flat roofs and that the exterior finish was going to be brick masonry. Please confirm.

Answer:

The roofs will remain the same as in plans. The exterior will be brick were applicable to match existing building exteriors on center.

3) Question:

It is our understanding that the site location is on a flood zone. If so, what is the elevation at which the maximum floor level would occur?

Answer:

The floor elevation will be determined by the results of the Geo-Tech report prepared by PSI Engineering dated July 13, 2009 and their recommendation for building elevations.

4) Question:

Can the building be built on slab?

Answer:

If the elevation recommended in the soil boring report supports it, then yes.

5) Question:

Can you identify the specific food services equipment that will be expected and is any of that going to be furnished by DOL?

Answer:

See the equipment drawings page 5FS101 and 5FS103 for fixed and movable equipment furnished by contractor and government. This will also show what is contractor installed and what is government installed.

6) Question:

Will any of the old cafeteria equipment be used in the new cafeteria?

Answer:

At this time there will be no old equipment used in the new cafeteria. Disposal of old equipment is the contractor’s responsibility.

7) Question:

During our site visit our representative was advised that Cradel Hall (bldg 4) was to be demolished instead of the old cafeteria and that the new dining hall was to be built at that location. Please confirm what is to be demolished and the location of the new dining hall.

Answer:

The old cafeteria is to be demolished once the new cafeteria has been turned over to the center for substantial completion. The new dining hall will be build on the site where the parking lot is in front of the administration building is (reference site plan).

8) Question:

Can you provide a timeline of the DOL review and approval of the 30%, 60%, and final submittals? We believe this is an important consideration for our project schedule.

Answer:

The time line was attached to the posted scope of work. The date will be adjusted in accordance with the project bids due in being extended. See page 34 for time line on project schedule.

9) Question:

The drawings on the website are Autocad. Would it be possible to issue them in PDF format. It states that the documents would be available in hard copy.

Answer:

The files have been added in PDF format for those who can not view the Autocad files.

The PDF files can be printed out by the contractor in hard form.

10) Question:

We are having a hard time printing out the files. Can you verify that the specifications are on the website (http://www.solicitationattachments.com/schenck).

Answer:

The specifications were not originally on the website. They are now posted to the hyperlink website in PDF format for all to view or print.

11) Question:

Where are the hand wash sinks going to be located in the main kitchen and culinary arts section?

Answer:

To be determined by the design build contractor.

12) Question:

The prelim drawings show the inclusion of storage areas, a cooler, and a freezer, but make no mention of shelving. Is shelving to be provided?

Answer:

See equipment list on pages 5FS101 and 5FS103.

13) Question:

Please clairify that the new parking lot and services are NOT in the contract.

Answer:

The new parking lot and services ARE part of the project and contract.

14) Question:

Please clarify that Autocad drawings are required for the submittal.

Answer:

Autocad drawings are required for submittals, but not for pricing proposal.

15) Question:

Please clarify if the submittal drawings are to be 30% or 15%.

Answer:

15% for the proposal

16) Question:

Please clarify what size of drawings are required for the submittal and any other format required.

Answer:

Drawings for the proposal are to be 24” X 36” full scale.

17) Question:

Can an asbestos report be provided for building 40?

Answer:

There is no report. Please refer to the first paragraph of the SOW regarding Amendment 0003 for further information.

18) Question:

Can a checklist be provided that the reviewer will use to “grade” each proposal?

Answer:

There is no checklist available per DOL.

19) Question:

Please Clarify if the Life Cycle Cost Analysis and three structural designs are required for the submittal.

Answer:

A Life Cycle Cost Analysis is required for the proposal and the structural design is to be per the plans as long as it meets or exceeds North Carolina Building Codes and the JCH- 814 requirements.

20) Question:

In the pre-solicitation we received, it stated that a set of specifications and drawings would be included with the RFP documents. How can we get a copy of the drawings and specifications?

Answer:

The specifications and drawings are posted to the FBO website or the hyperlink at (http://www.solicitationattachments.com/schenck) for your review.

21) Question:

I went to the FBO website to download the solicitation and when I opened the drawings the job title was Little Rock Job Corps Center Cafeteria Building with the location in Little Rock Arkansas. Is this the correct job for which I put in the subject line?

Answer:

Yes. These are the correct plans. The Little Rock Job Corps Cafeteria plans are being used as the starting plans and will be site adapted to the Schenck Civilian Conservation Center new Cafeteria. That is why this is a site adapt design build project.

22) Question:

To what degree must we follow or duplicate the reference drawings? IS the floor plan to be duplicated? Do we have to match the exterior elevations and roof plan? Can we change the construction type, foundation type, materials used….etc.?

Answer:

This is a design build project and the plans and specifications are provided for reference only. The changes are to be determined by the design build contractor.

23) Question:

Could we request a list of interior finishes, particularly the floors?

Answer:

See the specifications for floor finishes and the plans for floor finishes for each room.

24) Question:

In reviewing the solicitation scope of work I noticed some criteria that needs to be met.

Please verify if the following is necessary. Design /Build projects performed in Hawaii Maui. Projects in East Washington State of similar size and scope. Projects performed under a Federal Government contract.

Answer:

The criteria was a misprint. The Design/Build projects performed in North Carolina and the surrounding areas of Pisgah Forest. Projects are to be in North Carolina or surrounding locations and of similar size and scope. Projects performed under a Federal Government contract as well.

25) Question:

We are interpreting the third paragraph under the scope of work Part II. Design requirements/Specific instructions, C. Other Standards, 2. Energy Conservation to refer to the Domestic Hot Water only for solar heating? Please clarify.

Answer:

Yes solar and any other means of conservation that is available and can be designed into or adapted to this project to benefit the energy conservation.

26) Question:

Where will the proposed storm water system outfall to?

Answer:

See site plan on the hyperlink (http://www.solicitationattachments.com/schenck), of the existing storm water system layout.

27) Question:

Are there existing underground utilities adjacent to the project site? If so what are their locations, depths, materials, size….etc.?

Answer:

A site plan showing the underground utility layout has been provided on the hyperlink website. See the layout. The depths and exact location will be determined by the design build contractor. The utility site layout is for general information ONLY.

28) Question:

Are there any existing fire hydrants in the vicinity of the proposed site?

Answer:

No

29) Question:

Is the complete topographic required with the RFP submittal?

Answer:

No

30) Question:

Is there existing environmental assessment reports?

Answer:

No

31) Question:

Demolition of the existing Dining facility is included in the scope of work. Is solely the building structure to be demolished or shall we consider the building foundation as well?

Answer:

Everything is to be demolished and removed.

32) Question:

To what extent should utilities, sidewalks and other site appurtenances be demolished and removed adjacent to building 40?

Answer:

All side walks leading to the building, all utilities back to their place of origin and all concrete, asphalt, fencing and any other materials, structures like the loading dock behind building are to be demolished and removed.

33) Question:

Are there any dumpster requirements for the dining facility? Any recycling dumpsters required?

Answer:

There are dumpster requirements but no recycling dumpster requirements. The dumpsters need to be located in proximity to the cafeteria and be set on a concrete slab and a paved road to the dumpster for frequent haul offs.

34) Question:

Please clarify the gross square footage.

Answer:

The gross square footage is 9,230 GSF.

35) Question:

Where will the beverage canisters be stored? Will the beverage room be used only to store extra canisters and paper products with the actual canisters being in use being enclosed in cabinets below the beverage counters?

Answer:

The storage to be determined by the Design/ Build contractor.

36) Question:

Is it acceptable to provide a review of the existing design documents with respect to current codes and completeness in lieu of life cycle cost analysis as part of the 15% submittal basis of design?

Answer:

Drawings and specifications are considered to be conceptual and are for information only. How each contractor utilizes the drawings and specifications provided will be up the individual firm or contractor.

37) Question:

Please confirm that a Radon venting system is required for this project.

Answer:

The requirement of the Radon venting system will be determined by the design/build contractor when the preliminary site examination is conducted.

38) Question:

What types of vehicles will access the site to the cafeteria?

Answer:

Commercial delivery trucks of all sizes will be making deliveries to the new cafeteria loading dock area and will need space to turn around.