Amendment-0003.doc

RFP DOL089RP20497

I.

The above referenced solicitation is hereby modified to extend the due date for submission of proposals as follows:

CHANGE FROM:

03-26-2008

CHANGE TO:

04-07-2008

II.

The above referenced solicitation is hereby modified to post response to question concerning the solicitation as follows:

Question 1:

An offeror asked if as part of the Business Proposal submission, contractors are required to submit a cost estimate for the Sample Applied Research Study that they are developing for the technical proposal?

Answer to Question 1:

Yes, the budget for the Sample Applied Research Study needs to be attached as part of the business proposal. Please see the amended Section L.6.

III. CORRECTIONS TO SECTIONS I, J, AND L, AS FOLLOWS:

Section I

Section I is hereby amended to include the following Clauses:

52.219-9, “Small Business Subcontracting Plan—Alternate II”

(SEE FULL TEXT IN THE ATTACHMENT)

52.228.70, "Required Insurance"

(SEE FULL TEXT IN THE ATTACHMENT)

52.228-5, " Insurance - work on a government installation" (JAN 1997)

(SEE FULL TEXT IN THE ATTACHMENT)

52.228-8, "Liability and Insurance-Leased Motor Vehicles" (MAY 1999)

(SEE FULL TEXT IN THE ATTACHMENT)

J.5 REIMBURSEMENT OF OTHER COSTS (OTHER DIRECT COSTS)

In addition to the compensation specified elsewhere in Section J.1, the Government will reimburse the Contractor separately for the direct cost of the following non-labor “other direct cost” items, provided that these costs are direct costs to the contractor and have been authorized in fully executed Task Orders. (The Contractor agrees that the fee/profit on these costs shall not be paid by the Government, but allocable indirect cost rates may be applied to them and will be reimbursed up to the Contract ceiling in J.6 (b) below.). The Government agrees to pay other direct costs specified below based upon itemized receipts, travel vouchers, or other documentation which certifies to actual expenses. Other direct costs may include, but are not limited to:

1)

OUT OF TOWN AND/OR OVERNIGHT TRAVEL

a.

The Contractor shall be reimbursed for the direct costs of transportation, lodging, meals and incidental expenses of personnel who are authorized. Such costs shall be reimbursed in accordance with the pertinent Federal Travel Regulations.

b.

Costs incurred for lodging, meals and incidental expenses shall be reimbursed only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations, Joint Travel Regulations, or Standardized Regulations.

c.

No travel costs for Contractor personnel travel from place of residence to and from the normally assigned work-site shall be reimbursed by the Government. All travel shall be in accordance with the Federal Travel Regulations. Contractor travel reimbursement shall not exceed the limits specified in the Federal Travel Regulations.

2)

PROPRIETARY DATA

Data that are not available to EBSA and for which EBSA determines a need may be negotiated with the Contractor on a task-by-task basis, as it relates to a specific applied research study.

J.6.

CEILING PRICE

In accordance with the clause in Section I that is titled Payments Under Time-and-Materials and Labor-Hour Contracts, the ceiling price for each contract year shall not exceed the sum of (a) and (b) below:

(a) The sum of the products resulting from the multiplication of the labor hour rates by their corresponding maximum number of labor hours.

(b) The direct cost of the other-direct-cost items separately reimbursable in accordance with Section J.5. The total direct cost of these items (including any indirect cost rate added to it) shall not exceed $30,000 unless approved by the COTR.

The Contractor shall notify the COTR when it reaches 80% of the ceiling price and provide an update on how close it is to finishing the Task Order(s).

L.6.

INSTRUCTIONS FOR PREPARING BUSINESS PROPOSALS

The contractor must submit, as part of its complete proposal, an original and three (3) copies of an enclosure entitled “Business Proposal.” The Business Proposal must be dated and bound separately from the Technical Proposal. It must be transmitted under a signed and dated cover letter, the date on which is the same date as the cover letter on the contractor’s technical proposal. The following information and data must be included in the Business Proposal:

(a) Administrative Data

(1) The name, address and telephone number of the contractor’s (and subcontractor’s, if applicable) cognizant Government Audit Agency, if the contractor (and subcontractor, if applicable) has a cognizant Government Audit Agency.

(2) If appropriate, a copy of the contractor’s (and subcontractor’s if applicable) most recently negotiated indirect cost rate agreement with the Government, if the contractor (and subcontractor, if applicable) has an indirect cost rate agreement with the Government.

(3) A statement that the contractor has the necessary financial capacity, working capital and other resources to perform the contract without assistance from any outside source (if not, indicate the amount required and the anticipated source).

(4) The contractor’s most recent balance sheet and income statement.

(5) A copy of each fully executed contingent subcontract and/or consulting agreement (with cost or pricing data), if the contractor proposes to use subcontractors and/or consultants. Also furnish copies of letters of commitment (with cost or pricing data) from all individuals not currently employed by the contractor.

(6) A certificate of insurance showing that the contractor has the insurance required by the clause in Section I of The Schedule entitled Insurance and that these policies contain the endorsement required by the clause in Section I entitled Insurance – Work on a Government Installation.

(7) A Small Business Subcontracting Plan, unless the contractor is a small business. See clause 52.219-9 in Section I that is entitled, “Small Business Subcontracting Plan – Alternate II”.

(SEE ATTACHMENT IN THIS AMENDMENT)

(b) Contractor’s Certifications

The contractor shall complete and submit SECTION K, “Representations, Certifications and Other Statements of Offerors,” of this Request for Proposals. (SEE ATTACMENT IN THIS AMENDMENT)

(c) Cost and Pricing Data

The contractor shall complete and submit the Certificate of Cost and Pricing Data. (SEE ATACHMENT: CERTIFICATE OF COST AND PRICING DATA)

(1) Contractors must propose a fully loaded hourly rate (i.e., direct hourly, fringe, all other adders, and rate) for each category of labor shown in Section J.1. for the initial contract period and for each of the four option periods. The contractor shall support said labor rates with detailed breakdowns, to include the direct and indirect costs of labor. The proposed hourly rates must also include all of the profit that the contractor expects to be paid. The proposed hourly rates must include all costs for which the contractor expects to be paid, except for those costs which will be reimbursed separately in accordance with Section J.5. of The Schedule.

The table below shows a sample breakdown of the loaded hourly rate:

“Cost Analysis” – The DOL contracting officer may forward the business proposal to the Division of Cost Determination (DCD) for a review based on FAR 15.404-1(c)(1) to determine reasonableness, allocability, and allowability of costs to be charged to the DOL and the Federal government.

DCD may contact the contractors and subcontractors regarding the documentation submitted and request support for fringe benefits, overhead, and other costs in the proposal.

Regarding support for direct labor, DCD will request a payroll report applicable to the proposed labor categories for verification purposes. If the proposed salaries are for projected new staff, then they will require “letters of intent” or salary surveys to support these salaries.

Regarding support for overhead and fringe rates, DCD will request the contractor to provide a current Federally approved Negotiated Indirect Cost Rate Agreement (NICRA). If the contractor does not have a NICRA, DCD will request the contractor to provide schedules supporting the rate proposed. Sample schedules to support overhead rates are available in DCD’s website (Section III, Exhibits D or E – as applicable), available at: http://www.dol.gov/oasam/programs/boc/costdeterminationguide/main.htm.

(2) The Contractor is requested to calculate the total evaluated price of its proposal in accordance with Section M.3.of the solicitation and to include its calculations in the Business Proposal.

(d) Sample Applied Research Study Budget

The contractor shall provide a detailed cost budget for each sample applied research study that is developed for consideration in the context of the technical proposal. The budget shall reference the specific sample study and shall be organized exactly as the labor-hour budget is organized in the technical proposal. Other costs, if proposed for the specific study, shall be included. The contractor shall provide budgets that accurately represent the resources that would be required should the contractor undertake the sample study.

5. PROJECT NO.

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NO.

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NO.

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR AC-

KNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 10-83)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

NSN 7540-01-152-8070

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(No., street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(If applicable)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

(X)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

03-20-2008

OASAM Office of Procurement Services

U. S. Department of Labor

RM S4307

200 Constitution Ave., NW

Washington DC 20210

OASAM Office of Procurement Services

U. S. Department of Labor

RM S4307

200 Constitution Ave., NW

Washington DC 20210

To all Offerors/Bidders

DOL089RP20511 (DOL089RI20479)

X 03/20/2008

THIS IS AMENDMENT 0003 TO SOLICITATION DOL089RP20511. THIS AMENDMENT IS ISSUED TO:

I. EXTEND THE DUE DATE FOR SUBMISSION OF PROPOSALS FROM MARCH 26, 2008 TO APRIL 7, 2008;

II. POST RESPONSE TO QUESTION CONCERNING THE SOLICITATION.

III. CORRECT SECTIONS I, J.1, J.5, J.6, L.6, and add Attachments pertaining to Sections I and J.

_1267521897.xls Summary JA..JD

ATTACHMENT J.1.

Date:

Submitted by:

Center Name:

Project Name:

A/E FEE PROPOSAL ESTIMATE - SUMMARY

A. PROGRAMMATTIC PHASE A/E PROPOSAL

1.0 Site investigations including pre-design conference

Field Visits and Investigations $0.00

Travel (office and work site) $0.00

Topographical Survey $0.00

Soil Borings $0.00

2.0 Measured Drawings $0.00

3.0 Programmatic Submission and Review $0.00

4.0 Special Study $0.00

5.0 Other $0.00

SUBTOTAL $0.00

B. DIRECT DESIGN PHASE A/E PROPOSAL

SUBTOTAL $0.00

C. CONTRACT ADMINSTRATION A/E PROPOSAL

1.0 Bidding Period (inc. Pre-Bid Walk-Thru, Opening & Analysis) $0.00

2.0 Submittal Reviews (Shop Drawings, etc.) $0.00

3.0 Construction Site Visits (AVG 1 per week) $0.00

4.0 Closeout (substantial competion thru final payment) $0.00

5.0 Other $0.00

SUBTOTAL $0.00

Note: The Total amount negotiated for site visit shall be included in the Lump Sum Negotiated Fee. However should the required number of site visits not be performed and/or not be documented by property submitted site visit report, the Final Payment sha

D. CONTRACT DOCUMENT REPRODUCTION A/E PROPOSAL

SUBTOTAL $0.00

TOTAL FEE PROPOSAL (A+B+C+D) $0.00

J1A Prog

A/E FEE PROPOSAL ESTIMATE - BACK-UP

A. PROGRAMMATTIC PHASE A/E PROPOSAL

1.0 Site investigations including pre-design conference

Assigned to: Number of Hours "Loaded" Rate per Hour Total a b c = a*b

Principal Architect $0.00

Principal Engineer $0.00

Project Architect $0.00

Mechanical Engineer $0.00

Electrical Engineer $0.00

Structural Engineer $0.00

Civil Engineer $0.00

Total $0.00

Assigned to: Number of Miles Cost Per Mile Total

Travel Costs (POV only) 0.485 $0.00

Total

Topographic Survey $0.00

Assigned to: Number of Soil Borings Amount per Unit Total

Soil Borings $0.00

2.0 Measure Drawings

Assigned to: Number of Hours "Loaded" Rate per Hour Total a b c = a*b

Principal Architect $0.00

Principal Engineer $0.00

Project Architect $0.00

Mechanical Engineer $0.00

Electrical Engineer $0.00

Structural Engineer $0.00

Civil Engineer $0.00

Drafters $0.00

Total $0.00

3.0 Programmatic Submission and Review

Principal Architect $0.00

Principal Engineer $0.00

Project Architect $0.00

Mechanical Engineer $0.00

Electrical Engineer $0.00

Structural Engineer $0.00

Civil Engineer $0.00

Drafters $0.00

Cost Estimator $0.00

Total $0.00

Assigned to: Number of Sheets Unit Cost Total a b c = a*b

Reproduction $0.00

Total $0.00

4.0 Special Study

5.0 Other

TOTAL PROGRAMMATIC PHASE $0.00

J1B Desi

A/E FEE PROPOSAL ESTIMATE - BACK-UP

B. DIRECT DESIGN PHASE A/E PROPOSAL

Assigned to: Number of Hours "Loaded" Rate per Hour Total a b c = a*b

Principal Architect $0.00

Principal Engineer $0.00

Project Architect $0.00

Mechanical Engineer $0.00

Electrical Engineer $0.00

Structural Engineer $0.00

Civil Engineer $0.00

Drafters $0.00

Specs. Writer $0.00

Reproductions Sets =

Assigned to: Number of Sheets Cost Per Sheet Total a b c = a*b

Drawings $0.00

Specs $0.00

TOTAL DIRECT DESIGN PHASE Total $0.00

FAR 15.404-4 (c)(4)(i)(B) - States the following:

For architect-engineer services for public works or utilities, the contract price or the estimated cost and fee for production and delivery of designs, plans, drawings, and specifications shall not exceed 6 percent of the estimated cost of construction of

Based on the above, please provide the estimated construction budget $0.00

Times the 6 percent cap 6%

Maximum Allowable Costs for Direct Desing Phase $0.00

FAR 15.404-4 (c)(4)(i)(B)

J1C Cont Adm

A/E FEE PROPOSAL ESTIMATE - BACK-UP

C. CONTRACT ADMINSTRATION A/E PROPOSAL

1.0 Bidding Period (including Pre-Bid Walk-Thru, Bid Opening and Bid Analysis)

Assigned to: Number of Hours "Loaded" Rate per Hour Total a b c = a*b

Pre-Bid Walk-Thru

Principal Architect $0.00

Principal Engineer $0.00

Project Architect $0.00

Mechanical Engineer $0.00

Admin During Bid Period - Addenda

Principal Architect $0.00

Bid Opening

Principal Architect $0.00

Bid Analysis

Principal Architect $0.00

Assigned to: Number of Miles Cost Per Mile Total

Travel Costs (POV only) 0.485 $0.00

Total $0.00

2.0 Submittal Reviews (Shop Drawings, etc.)

Principal Architect $0.00

Mechanical Engineer $0.00

Electrical Engineer $0.00

Structural Engineer $0.00

Civil Engineer $0.00

Total $0.00

3.0 Construction Site Visits (AVG 1 per week) Number of Weeks

Construction Project Mngr. $0.00

Mechanical Engineer $0.00

Electrical Engineer $0.00

Structural Engineer $0.00

Civil Engineer $0.00

Assigned to: Number of Miles Cost Per Mile Total

Travel Costs (POV only) 0.485 $0.00

Total $0.00

4.0 Closeout (substantial competion thru final payment)

Construction Project Mngr. $0.00

Mechanical Engineer $0.00

Electrical Engineer $0.00

Structural Engineer $0.00

Civil Engineer $0.00

Assigned to: Number of Miles Cost Per Mile Total

Travel Costs (POV only) 0.485 $0.00

Total $0.00

5.0 Other

TOTAL CONTRACT ADMIN PHASE Total $0.00

J1D Doc Rep

A/E FEE PROPOSAL ESTIMATE - BACK-UP

D. CONTRACT DOCUMENT REPRODUCTION A/E PROPOSAL

Reproductions Sets =

Assigned to: Number of Sheets Cost Per Sheet Total a b c = a*b

Drawings $0.00

Specs $0.00

TOTAL CONTRACT DOCUMENT REPRODUCTION PHASE Total $0.00

J2

ATTACHMENT J.2.

Sample: Statement of Total Costs* including Indirect Cost Rate Calculation and Allocable Indirect Costs to Direct Cost Centers

FYE/Calendar****:____________Actual or Budget:_______________

Personnel Costs Total Costs Exclusions and Unallowables Release Time/ Fringe Benefits** Indirect Costs/ Overhead Total Allowable Direct Costs** DOL Other Federal Commercial a b c d e f g h

Engineer 1 $85,200 $17,200 $50,000 $18,000 $1,000 $7,000 $10,000

Engineer 2 (if applicable) 70,000 20,000 50,000 50,000

Engineer 3 (if applicable) 70,000 20,000 50,000 30,000 20,000

Architect 1 81,900 22,400 7,000 52,500 7,500 - 45,000

Architect 2 (if applicable) 70,000 20,000 50,000 50,000

Architect 3 (if applicable) 77,000 22,000 55,000 40,000 5,000 10,000

Drafter 1 35,000 10,000 25,000 - 25,000

Drafter 2 (if applicable) 63,000 18,000 45,000 10,000 5,000 30,000

Bookeeper 36,000 6,000 30,000 - -

Receptionist 24,008 4,001 20,007 - -

Clerical 24,010 4,002 20,008 - -

Fringe Benefits (Excluding Release Time) 69,973 69,973 -

Total Personnel Costs $706,091 $0 $233,576 $127,015 $345,500 $88,500 $17,000 $240,000

Other Costs

Consultants 13,000

Local Travel 3,000

Occupancy 30,000

Telephone 12,000

Insurance 35,000

Depreciation 14,000

Interest 5,000

Bad Debts 15,000

Advertising 12,000

Office Supplies 11,000

Total Non-Personnel Costs - 32,000 - 118,000 - - - -

Total Costs* $706,091 $32,000 $233,576 $245,015 $345,500 $88,500 $17,000 $240,000

Indirect Cost Rate Calculation***

Overhead $245,015

Release Time and Fringe Benefits $233,576

Total indirect Costs $478,591

Allocation Base

Total Direct Salaries (excluding release time) $345,500

Indirect Cost Rate 138.52%

* For Presentation Purposes Only. If these are actual total costs, they must reconcile to Financial Statements.

** For illustrations purposes, the fringe benefits in this schedule are treated as indirect costs.

Depending on actual accounting practices, fringe benefits may be treated as direct costs if done in a consistent manner.

Line items of costs, such as travel, could also be charged as direct costs if they meet the FAR definition the allocation of costs is treated in a consistent manner directly and indirectly.

*** Overhead costs divided by the allocation base (total direct salaries (excluding release time) in this example.

**** Fill in the blank for either FYE, calendar year, or modified year to reflect the total impact of the 1st year of the DOL contract.

Other Notes

1. Release time is paid time off: holiday, sick, and annual leave. These costs should be based on actual or budgeted costs, as applicable, in this schedule.

2. “Other” fringe benefits include payroll taxes, health insurance, pension, etc.

3. Salary charges, including the distribution between direct and indirect costs, should be based on actual employee timesheets. Employees may work in multiple projects and may also charge to overhead; if so, the distribution of actual time between projects and overhead should also be reflected on the timesheets.

Visit the DOL Division of Cost Determination’s website for more details, access to applicable regulations, or contact information:

http://www.dol.gov/oasam/programs/boc/costdeterminationguide/main.htm http://www.dol.gov/oasam/programs/boc/costdeterminationguide/main.htm

J3

SALARY RATES, OVERHEAD, AND PROFIT

Specified Contract Period for Base Year, 1st Option Year…etc.

Discipline Assigned To* Hourly Salary Fringe Benefits Overhead Profit Loaded Hourly Rate

25.00% 30.50% 5.00% a b c d e f g c*Rate (c+d)*Rate (c+d+e)*Rate (c+d+e+f)

Labor Category 1 Contractor ABC $23.00 $5.75 $8.77 $1.88 $39.39

Labor Category 2 Subcontract DEF $20.00 $5.00 $7.63 $1.63 $34.26

Labor Category 3 $0.00 $0.00

Labor Category 4 $0.00 $0.00

Labor Category 5 $0.00 $0.00

* Name of Prime Contractor, or subcontractor.

** Note to breakdown the overhead rate into other rates, if applicable (i.e. G&A).

*** The foregoing rates are inclusive of direct salaries, fringe benefits, overhead, and profit.