RFI.pdf

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Request for Information (RFI) Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from

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DESCRIPTION See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Presolicitation Notice

Rev. March 2010

B

National Environmental Protection Act (NEPA) Support Services

20531

DJO-NIJ-16-F-0131

07-14-2016

N

541620

Acquisition Management Division

DOJ, Office of Justice Programs

810 7th Street, N.W.

Washington DC 20531

Fitzgerald Escalona

DOJ Office of Justice Programs

810 7th Street, N.W.

Washington, DC 20531

20531

USA

Fitzgerald.Escalona@ojp.usdoj.gov mailto:Fitzgerald.Escalona@ojp.usdoj.gov

REQUEST FOR INFORMATION NOTICE

U.S. DEPARTMENT OF JUSTICE

OFFICE OF JUSTICE PROGRAMS

NATIONAL ENVIRONMENTAL POLICY ACT (NEPA) SUPPORT SERVICES

Background: The Department of Justice’s (DOJ) Office of Justice Programs (OJP) is issuing this REQUEST FOR INFORMATION (RFI) to determine the availability of small businesses (e.g., 8(a), Service-Disabled Veteran-Owned small business, Historically Underutilized Business Zone (HUBZone) Small Business, Small Disadvantaged Business, Veteran- Owned Small Business, Women-Owned Small Business, and Economically Disadvantaged Women-Owned Small Business) for the anticipated requirement titled “Department of Justice - Office of Justice Programs – National Environmental Policy Act (NEPA) Support Services.”

This Request for Information (RFI) is being released pursuant to the Federal Acquisition Regulations (FAR) Part 10 Market Research. The information collected through the process is considered to be market research as described by FAR 2.101 and in accordance with FAR 10.002. This is NOT a Request for Quotes (RFQ), and nothing shall be construed herein or through the RFI process to commit or obligate the Government to further action. In addition, vendors responding to this RFI shall bear all risks and expenses of any resources used to provide the requested information. The submission of capability information in response to this market survey is purely voluntary.

The applicable North American Industry Classification System (NAICS) code assigned to these proposed services is 541620.

OJP seeks information on the extent to which small business sources possess all of the necessary qualifications (listed in the Capability Statement Instructions below) to complete this work. In response to this RFI (subject to change) OJP seeks capability statements from small businesses only. The qualifications of large businesses will not be evaluated as part of this RFI.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

If OJP releases a solicitation for this requirement, the solicitation and award would likely occur in fall 2016.

Description of Required Services

The National Institute of Justice (NIJ) is the research, development, and evaluation agency of the U.S. DOJ. NIJ’s mission is to advance scientific research, development, and evaluation to enhance the administration of justice and public safety. There are specific grant programs of NIJ that involve the use of chemicals or fire testing and/or may involve renovations and/or construction, which trigger the implementation of the NEPA and cause the need for contractor support to NIJ and its grantees.

As a result, NIJ must compile environmental information and review various types of environmental analyses and activities in association with providing funds to applicants, reviewing draft Environmental Assessments (EAs), and sometimes a stand-alone evaluation required by Executive Order or environmental statute.1 Past analyses and activities have included identifying historic and cultural resources, assessing impacts, consulting with State or local grantee agencies, resolving adverse impacts and the issuance of a Finding of No Significant Impact (FONSI) when appropriate or the preparation of an Environmental Impact Statement (EIS) when appropriate.

NIJ currently has an approved Programmatic Environmental Assessment (PEA) and a blanket FONSI for specific grants.

The PEA includes a comprehensive checklist that must be completed by funded recipients of grants identified by NIJ who have projects involved with chemicals, fire testing, renovation and/or construction.

The purpose of this contract is to procure support services primarily focused on 3 (three) broad areas: 1) provide general technical assistance for the NEPA process as needed and assume full responsibility for coordination and management of the requirements of the PEA Checklist process; 2) prepare individual EAs as requested by NIJ for awards not eligible for the PEA waiver; and 3) provide other technical assistance to NIJ staff related to NEPA activity including annual and interim training for grantees and NIJ staff regarding but not limited to the completion of the PEA Checklist, and overall NEPA policies and protocols.

1 An example of a stand-alone evaluation is the semi-annual report to the Council on Environmental Quality (CEQ) on cooperating agency status.

NIJ anticipates awarding a time and materials contract for NEPA support services. The contractor will be required to have an expert understanding of the PEA, Checklist and other NIJ documents related to the NEPA process to ensure the delivery of the highest quality technical support NIJ and its grantees (PEA and Checklist attached). The contractor shall be well versed with all-applicable statutes, regulations, guidelines, and significant judicial decisions and must comply with them under this contract.

In general, the required work is listed below but not limited to:

Technical Assistance - Under the existing PEA, which serves as a waiver for nearly all NIJ grants involved with chemicals, there is a comprehensive checklist which must be completed each year by grantees identified by NIJ through the COR.

Individual EAs (on an as needed basis).

Specific NEPA Process Work Requirements - NIJ may identify additional grants involved with chemicals that are not eligible for waiver under the existing PEA. For these projects, the contractor will be expected to conduct an individual environmental assessment. Listed below are some tasks that are required but not limited to:

o Task 1 - Ensure All EAs Contain Appropriate Documentation.

o Task 2 - Ensure All EAs Include Adequate Discussion of Required Sections, EAs Shall Be Completed In

Accordance with NEPA and CEQ Regulations.

o Task 3 - Ensure All EAs Include Adequate Empirical Data.

o Task 4 - Ensure All EAs Include Adequate Discussion of Environmental Impacts.

o Task 5 - Adequate Scoping.

o Task 6 - Adequate Administrative Records (ARs) o Task 7 - Preparation and/or Review of Other Documents As Necessary o Task 8 Mailings to Third Parties

Submit deliverables in accordance with the deliverable schedule outlined in the contract.

Develop a contractor work plan that contains quality assurance methods to meet deadlines and establish benchmarks.

Other Operational Tasks

On an as needed basis, provide customized reports related to NEPA activity to assist NIJ with reporting out to other entities, improving internal NIJ communications, or other circumstances identified by the government staff.

Staffing

The Contractor shall provide all necessary personnel, facilities, equipment, material, and services required to accomplish the tasks. The contractor shall provide, at a minimum, environmental subject matter experts, program management and support staff. The Contractor shall provide competent, knowledgeable, professional, non-governmental personnel to provide NEPA support services. The Contractor shall provide all recruiting, screening, hiring and monitoring of staff for this project. Staffing shall include a full-time Senior Environmental Professional and an Environmental Specialist(s).

Respondents to this RFI shall provide the following information:

Vendor background summary including, contractor name, address, DUNS, point of contact information, email, phone, website address, small business designation, and any GSA schedule number.

Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

Past Performance- Provide a list of previous contracts where similar services were provided. Provide customer/Government Agency contact information where these services were provided including: contact name and organization, telephone number, and email address.

The Government will evaluate market information to ascertain potential market capacity to provide services consistent in scope described in this notice and otherwise anticipated.

Identify whether their socio-economic status is registered or self-certified if they are an 8(a), Service Disabled Veteran-Owned, or HUB-Zone business.

Identify if the vendor is on a procurement vehicle similar to the services mentioned in this RFI Notice and provide the contract number and/or the name of the agency that created that procurement vehicle.

Identify their preferred contract type for this potential procurement and why.

Identify any inconsistencies or ambiguities in the description of tasks that could be revised.

Identify the most appropriate contract vehicle for this potential procurement (e.g. GSA Schedule, ID/IQ, Blanket Purchase Agreement, etc.) and why.

Identify the most appropriate NAICS code and why.

Describe, based upon your experience with providing NEPA support services, if the RFI, as written, presents any barriers to participation.

Capability statements, questions and comments must be provided in writing. Written responses to this notice are due no later than 12:00 pm ET on July 14, 2016. Responses shall be submitted electronically to Fitzgerald.Escalona@ojp.usdoj.gov. Questions submitted to the Contract Specialist listed within this RFI must be in writing and provided by July 11, 2016 by 12:00 PM ET. These questions may be answered before the closure of this RFI.

Contracting Office Address:

810 7th Street, NW, 3rd Floor Washington, DC 20202

Primary Point of Contact:

Fitzgerald Escalona Contract Specialist Fitzgerald.Escalona@ojp.usdoj.gov