DOIPFBO250020_Climate_Change_Response_Program_pdf_(SS)_1.pdf

THIS IS A SOURCES SOUGHT NOTICE ONLY. This Sources Sought Notice is a means of obtaining feedback from contractors concerning the requirements stated below, under Description of the Requirement, which is part of the acquisition planning and market research phase for this procurement.

The industry input received from this Sources Sought Notice will aid in determining available sources that can meet the Government’s below stated requirements and may be considered in the preparation of the official solicitation package. This Sources Sought Notice does not constitute a solicitation.

The anticipated NAICS for this requirement is 541611 “Administrative Management and General Management Consulting Services”; PSC R408 “support- professional: program management/support”. If contractors believe a more appropriate NAICS applies to the requirement as detailed below, include the feedback in your response.

SUBJECT: Sources Sought Notice (DOIPFBO250020) for the National Park Service Climate Change Response Program (CCRP)

INTRODUCTION:

The Department of Interior (DOI), National Park Service (NPS), ConOps National, is conducting this Sources Sought to identify contractors on behalf of the National Park Service Climate Change Response Program who possess the capabilities to provide services as specified herein and to determine their availability and capability.

If your firm may be interested in this requirement and has performed similar projects, we request the information shown below. All business sizes under the applicable NAICS should consider submitting a response to this notice.

As permitted by Federal Acquisition Regulation (FAR) Part 10, this is a market research tool being utilized for informational and planning purposes. Your responses will assist the Government in the development of its acquisition strategy for a possible Request for Proposal (RFP), to be issued at a later date, and in determining whether there are contractors capable of completing the requirements in the open market, Category 541611 – “Administrative Management and General Management Consulting Services”.

This notice shall not be construed as an RFP or as any commitment or obligation on the part of the Government to issue a solicitation. The Government does not intend to award a contract based on this request, so quotes will not be considered. No reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow-up information requests.

Response is strictly voluntary – it is not mandatory to submit a response to this notice to participate in any formal RFP process that may take place in the future. However, it should be noted that information gathered through this notice may significantly influence our acquisition strategy. All interested parties will be required to respond separately to any solicitations posted as a result of this Sources Sought Notice.

DESCRIPTION OF THE REQUIREMENT:

The anticipated period of performance for this National Park Service Climate Change Response Program multiple award IDIQ effort is for a five (5) year ordering period.

Background:

The National Park Service Climate Change Response Program (CCRP) helps parks and partners understand and adapt to climate change. Since CCRP’s inception, the program uses scenarios to help parks work with uncertainty and envisage the extent and impacts of future climate change. Parks can then use these scenarios as a platform to help generate adaptation (management) options, which in turn can be used in planning and decision-making processes. CCRP has developed several different ways to use scenarios, based on the specific question/objective the park is trying to answer or accomplish. To learn more about the NPS approach to scenario-based adaptation planning, visit https://www.nps.gov/subjects/climatechange/scenarioplanning.htm.

NPS parks and programs may use scenarios to focus on a wide range of park issues, or they may focus on a very specific management question. Additionally, NPS parks and programs may use scenarios to explore adaptation options broadly for a park, or they may use scenarios to guide one or two specific park decisions. Time commitment can vary widely depending on the identified product and availability of NPS staff and may range from weekly to monthly meetings over 2-15 months, in addition to off-line meeting preparation and product development.

These scenario-based adaptation planning approaches are in high demand from parks Service-wide and exceed the capacity of CCRP staff to meet these needs in-house.

Purpose and Objectives:

The purpose of this IDIQ is to secure a Contractor to work with NPS Project Leads and Case Study Stakeholders to meet the needs of a variety of parks and program offices Service-wide to implement scenario-based adaptation planning.

• Provide customized, high-quality scenario-based climate change adaptation planning services to

NPS staff and partners interested in applying these tools to park planning processes and decision making.

• Integrate scenario thinking into NPS planning culture to help staff identify policies and actions that will be most effective across a range of potential futures and promote desired outcomes.

• Continue to explore and learn from different strategic planning and scenario planning frameworks, decision-making tools, and applications to improve their utility in NPS planning.

Project Roles NPS Project Lead(s): The NPS Project Lead(s) assigned to a new task order under this IDIQ. Most often this includes one or more CCRP staff, but could include other NPS Washington, regional, or park staff.

Case Study Lead(s): The lead stakeholder(s) in a planning effort. This may be a park Superintendent, park division leads, Washington or regional planning staff assigned to the planning project, etc.

Subject Matter Experts(s): NPS staff and partners with knowledge and expertise regarding the resources, assets, management concerns, and other relevant information that is the subject of the planning exercise or management decision.

https://www.nps.gov/subjects/climatechange/scenarioplanning.htm

Core Tasks

Core Tasks are activities in which the contractor will engage throughout the contract period. Many Core Tasks are expected to overlap throughout the project period, while other activities may recur cyclically.

MANAGE AND FACILITATE THE SCENARIO PLANNING PROCESS

• Participate in a series of meetings, review source materials, and interview NPS Project Leads, project team, park and planning staff, and subject matter experts to clearly define the specific goals, scope, and audience for the identified product(s).

• Develop a workplan in collaboration with NPS Project and Case Study Leads that clearly describes the objectives of the task order, tasks to be completed, timeline, responsible parties, deliverables, communication strategy, and evaluation metrics. The specific scope, product(s), timeline, audience, etc. are defined in individual task orders.

• Schedule planning meetings (with assistance from NPS), develop, share, and revise meeting agendas based on team feedback, facilitate discussion, and share a summary of discussion, action items, and next steps following each planning meeting.

• Assist the NPS in organizing meeting logistics (location, meals, audio-visual support, etc.), as needed.

• Transcribe discussion outputs such as flip charts and Post-it notes into meeting notes.

APPLY SCENARIO-BASED ADAPTATION PLANNING APPROACHES

• Apply Contractor knowledge related to scenario-based adaptation planning, climate change, public lands management, and related fields, and work with NPS staff to integrate these materials into meeting design(s) and draft product(s).

• Apply knowledge related to scenario planning, e.g., the 2x2 matrix approach. Facilitate dialogue with participants to develop robust scenarios that integrate climate change projections and associated environmental effects, and economic, political, and social trends into National Park Service planning frameworks and decisions. Design and customize scenario tools and frameworks that are management-relevant, accessible to a general NPS audience, and enable participants to integrate science and other information to build plausible, relevant, challenging, and divergent scenarios.

• Design the project to encompass all important steps in the NPS adaptation planning process, including but not limited to use of scenarios to: (a) assess climate vulnerabilities and risks, alongside other drivers of change; (b) evaluate climate implications for management goals; (c) identify and evaluate potential adaptation strategies. Design and facilitate scenario exercises and outcomes so that they integrate into the NPS adaptation planning process as described in Planning for a Changing Climate (NPS 2021).

• Create and provide the materials needed for the scenario planning exercises, including presentation slides, templates, hand-outs, worksheets, and training materials (where applicable).

• Advise on any pre-reading material to be sent to participants in advance of scenario planning trainings, meetings, and/or exercises.

• Provide full facilitation services (in-person and virtual) throughout the adaptation planning process.

• Summarize the scenarios, implications, and potential actions of the scenario processes.

PRODUCT DEVELOPMENT AND COMMUNICATION

• Create draft products. Products will depend upon the objectives of the task order and may include planning guidance, training curricula, workshop reports, worksheets, adaptation menus, technical reports, or workbook.

• Manage and participate in the review process for draft products. Incorporate comments and provide revised drafts for subsequent review.

https://www.nps.gov/subjects/climatechange/planning.htm https://www.nps.gov/subjects/climatechange/planning.htm

• Make copy/editing revisions to products to improve clarity of language for a broad audience using NPS report templates (where applicable) and meet Section 508 compliance requirements.

• Submit a final product(s) for acceptance.

SUBMISSION INSTRUCTIONS:

All interested contractors certified small business concerns (please specify which type) or other than small business concerns, who believe they can meet the requirements described in this Sources Sought Notice are invited to submit, in writing, complete information describing their ability to provide the deliverables under this effort.

All responses shall be submitted via e-mail on or before 1500hrs Eastern Time (EDT), May 6, 2025, to the Contracting Officer, Mr. Rafael Q. Gumbs (e-mail: rafael_gumbs@nps.gov), and must include the information requested below. Responses should be submitted in either Microsoft Word or Adobe PDF format. Late responses will not be accepted. This is strictly market research, and the Government will not entertain any questions.

Respondents will not be notified of the results of the evaluation. We appreciate your interest and thank you in advance for responding to the Sources Sought Notice.

Qualified firms shall submit a statement of interest on company letterhead demonstrating the firm’s qualifications to perform the defined work. Responses must be complete and sufficiently detailed to address the specific information. The documentation shall address, at a minimum, the following:

A. Company Profile, to include:

1. Company name and address;

2. Affiliate information, parent company, joint venture partners, and potential teaming partners;

3. Year the firm was established and number of employees;

4. Point of contact (name, title, phone number, and e-mail address);

5. UEI, as registered in the System for Award Management (SAM) at https://www.sam.gov/;

6. Business designation/status (must correlate with SAM registration) under the applicable

NAICS:

Small business HUBZone WOSB 8(a) VOSB SDVOSB

Small Disadvantaged Business

Other than Small Business

B. Documentation of firm’s ability/experience:

1. Staff expertise, including their availability, experience, and formal and other training;

2. Current in-house capability and capacity to perform the work;

3. Prior completed projects of similar nature;

4. Corporate experience and management capability; and

5. Examples of prior completed Government contracts, references, and other related information.

https://www.section508.gov/ mailto:rafael_gumbs@nps.gov), https://www.sam.gov/

Additionally, for each project listed of same or similar nature, provide the following:

1. Brief description of the work performed;

2. Project title;

3. Dollar value;

4. Location;

5. Customer’s point of contact name and phone number.

C. Demonstrate an understanding of the National Park Service Climate Change Response Program

(CCRP) (see Project Requirements, above);

D. Responses shall also indicate the likelihood of responding to an actual solicitation, if an actual solicitation is issued, using the following:

75% to 100% 50% to 74% 25% to 49% Less than 25%

E. The anticipated NAICS for this requirement is 541611 “Administrative Management and General

Management Consulting Services”; PSC R408 “support- professional: program management/support”. If contractors believe a more appropriate NAICS applies to the requirement as detailed herein, include the feedback in your response.

F. Additional comments:

SUBMISSION INSTRUCTIONS: