Attachment_1_Specifications_for_Propane_Supply_Delivery_nc__1.pdf

Specifications for Delivery Propane Supply

Mount Rainier National Park

Background

The National Park Service requires propane supply at Mount Rainier National Park Service

Complex (MORA) in Longmire, Washington which includes locations in Lewis, Peirce, and

Yakima counties in south-western Washington. Offices, visitor contact areas, maintenance shops, storage facilities, employee housing, and greenhouses include 92 separate buildings and facilities that require propane for 59 propane tanks ranging in size from 100 gallons to 1,000 gallons, many of which use propane for heating and/or cooking. Currently 33 tanks, over half of

MORA’s propane tank inventory, are leased tanks.

See Attachment A Maps.

See Attachment B Tank Inventory for tank and capacity details.

We have an ongoing need for propane deliveries, particularly during the winter months. A target price and estimated quantity is attached in the price schedule however, the amount is only an estimate and the amount may fluctuate during the ordering period. The total quantity to be delivered is estimated at 62,000 gallons per year.

Delivery Locations for MORA

Deliveries in MORA will be delivered 5 miles to 85 miles from the park headquarters in Ashford, WA.

There are 4 main entries into Mount Rainier. See page 3 of Attachment A Maps. See pages 1 – 4 of

Attachment A Maps for exact locations of each area of delivery. The areas referenced in the inventory and their locations are:

a) Headquarters is located at 55210 238th Ave, E. Ashford, WA 98304-9751

b) Tahoma Woods is located at 55210 238th Ave, E. Ashford, WA 98304

c) Nisqually Entrance is located on State Route 706 in the Southwestern portion of MORA

d) Longmire is located in the southwest corner of the park and is 6.5 miles (10.5 km) east of the

Nisqually Entrance.

e) Ohanapecosh is located on the southeast side of the park, a few miles beyond the park boundary on SR123.

f) The Stevens Canyon entrance to Mount Rainier National Park is located on the east side of the park, off Highway 1231

g) White River Road is on the east side of the park off of SR 410. It is open to vehicles during the summer only, typically from late May to late October.

Scope

This contract consists of delivering liquid propane gas (LPG) to specified tanks in MORA in accordance with federal, state, and county regulations and the requirements listed in this document. The contractor shall furnish all labor, tools, materials, supplies, and equipment to deliver liquid propane gas (LPG) to the specified tanks. The contractor shall furnish replacement tanks for the 33 tanks listed as contractor owned in Attachment B. Note, the replacement may be purchased or leased as noted in the price schedule to be determined at award or during performance of the contract. Replacement tanks will be equal in size and configuration to the specifications listed in the inventory. The Government may periodically require adjustments to the specific tanks included in the contract to either add additional tanks or remove tanks no longer requiring propane supply.

Emergency Calls outside of standard operating hours (Monday through Friday, 08:00 am to

05:00 pm PT/PDT) shall be filled within 24 hours notification from an authorized park employee. The park will designate in writing specific employees trained in the identification of propane emergencies who are authorized to make emergency calls.

Delivery Requirements Provide propane supply to Mount Rainier National Park that meets the following standards:

1. All contractor-provided tanks, transmission lines, regulators, meters and associated equipment necessary to provide propane service are installed and maintained to meet all applicable codes and regulations.

2. All government-owned tanks and associated equipment are inspected to meet applicable codes and regulations, and the Contracting Officer (CO)/Administrative Contracting

Officer (ACO) is notified if any corrective action is required by NPS to bring equipment back up to applicable codes and regulations.

3. The contractor shall remove all contractor-owned equipment when no longer in use and at the conclusion of the contract unless it is authorized in writing by the CO/ACO to remain in the park.

4. The contractor will advise the CO/ACO if there is a need for maintenance or corrective action to bring tanks and/or equipment into compliance with code(s) for safe storage and conveyance of propane.

5. Contractor shall furnish, install, connect, test, and maintain Contractor-owned tanks noted in the Tank Inventory, including replacing or repairing defective parts and performing regular safety inspections. Contractor shall report all defective regulators, potential hazards, and visible or suspect cracks in pipes or other related connectors or components. The annual fee to lease the tanks may be itemized separately or included in the propane price.

6. Delivery and service may be made on an auto-fill or on-call basis. Deliveries shall occur

Monday through Friday from 8:00 am to 5:00 pm. The contractor shall make contact with the

COR by either phone or email when making a delivery for work log purposes.

a. Contract shall deliver propane and fill tanks so that the supply does not fall below 15% tank capacity. Tank levels shall be monitored by the contractor and filled on an automatic basis as necessary to maintain no less than 15% capacity. The park may also make on-call requests to fill tanks for operational needs or in response to elevated use.

The contractor will respond to requests from authorized personnel within 48 hours and take action necessary to maintain functional propane tanks at no less than 15% capacity.

b. Access to tanks will be maintained by the park.

c. If urgent delivery is required, delivery may occur at any time by coordination with the person requesting the delivery.

7. Delivery and maintenance shall be done by contractor personnel that are qualified and hold all required certifications to meet applicable federal, state, and local laws and in compliance with

DOT, EPA, and OSHA standards.

8. Contractor must comply with all DOI, NPS and Mount Rainier National Park regulations.

9. Park entrance fees do not apply to contractor personnel delivering or servicing equipment under this contract.

10. Contractor vehicles and personnel must be easily identifiable with company name.

11. All Hazardous Material Spills and emergencies must be reported to the Mount Rainier National

Park Dispatch Center at (360) 569-6600. Cleanup of, and proper disposal of, spills of

Hazardous Materials by the contractor, are the responsibility of the contractor.

12. NPS agreement to accept a delivery equates to placing an order under FAR clause 52.216-18.

Upon completion of deliveries the driver must return and provide copies of delivery tickets for each tank. NPS will designate a local receiver for the delivery tickets.

NPS Personnel Authorized to Request Delivery

TBD – Authorized Personnel and their authority will be designated in writing at award.

Government Furnished Property

The government owns 26 tanks which supply various buildings throughout the park. See Inventory attachment.

Contractor Furnished Property

The contractor shall supply by lease/rental the number of tanks required by MORA as identified in the inventory attachment.

The Government may unilaterally opt to purchase any leased tank, or a replacement for any leased tank, for the duration of the contract. The ownership of the lease/rented tanks remain with the lessor during the terms of the lease/rental and shall not be transferred to the Government.

Applicable Regulations:

Shipping and transfer of flammable gases are regulated by the Washington State Department of

Transportation and the Federal Motor Carrier Safety Administration. Specific licensing and permit requirements are codified in CFR, Title 49, Parts 100-177, and Parts 383-399 as well as elsewhere. The regulations pertain to the loading and unloading of flammable gas, accidents, inspections, certification of operators, drug testing, and other safety aspects of the transfer operation; it is the contractor's sole responsibility to research and comply with all pertinent regulations. If requested the contractor must be able to furnish the Contracting Officer acceptable evidence showing that required licenses and certifications have been obtained, including drivers' state-issued commercial driver's licenses with hazardous materials endorsement. If, during the contract performance period, there is a change in

Contractor's personnel, the Contractor must be able furnish evidence that new employees meet these requirements as well.