DRAFT_SCOPE_OF_WORK_(SOURCES_SOUGHT)_1.pdf

BUREAU OF INDIAN AFFAIRS

Great Plains Region

Division of Tribal Operations Rosebud Sioux Tribe Secretarial Election

SCOPE OF WORK

SCOPE

The contractor shall provide all necessary resources to accomplish the tasks and deliverables described in this scope of work and pursuant to requirements under 25 C.F.R Part 81.

PLACE OF PERFORMANCE.

Contractor may perform some combination of duties and obligations at the contractor’s facility off-site working with the Secretarial Election Board (Election Board), however, the final counting of ballots shall occur on a site to be identified on the Rosebud Sioux Tribe Reservation.

PERIOD OF PERFORMANCE

The period of performance is expected and approximated to be three (3) months, beginning May 15, 2024, and ending September 15, 2024. Dates are subject to change.

TASKS

Pre-Election

� Provide and manage election management system (EMS) brand-name or equal to AutoVote and AutoVote BallotPak

� Define, confirm, and publish election timeline

� Design and produce election notice/registration packet

� Obtain eligible voter data

� Prepare and mail election notice/registration packets

� Receive, scan, and log registration forms

� Produce & provide electronic and hardcopy registered voter list to Election Board

� Design and produce all mail via EMS

� Address image and prep and mail via EMS

� Reissue and expedite replacement via EMS, as directed by Election Board

Election Day Support

� Provide all necessary consumables and supplies

DRAFT

� Provide election tabulation equipment

� Provide election tabulation technical support

� Provide and manage ballot management system

� Provide high speed ballot opener(s) via EMS

� Tabulate ballots

� Produce canvassing reports

� Produce final participation reports

� Produce final results reports

� Secure election materials

DRAFT