DOH56628 BERHP SFY 26-27 Environmental Lead Lab RFP Template v3 3.31.25 NM FINAL.pdf

DOH56628

RFP Solicitation Template Request Rev. 2.2025

REQUEST FOR PROPOSAL (RFP)

The Ohio Department of Health (ODH) is soliciting proposals for professional services.

1. PROJECT INFORMATION:

1.1. Project Title: Laboratory Analysis for Public Health Lead Investigations

1.2. Solicitation Posting Date: Thursday, April 3, 2025

1.3. Inquiry Start Date: Thursday, April 3, 2025

1.4. Inquiry End Date: Thursday, May 8, 2025, by 3 p.m. All questions must be submitted via Ohio

Buys. Questions received after this date will not receive a response.

1.5. Solicitation End Date: Thursday, May 15, 2025, by 3 p.m. All required application components must be received by Thursday, May15, 2025, at 3 p.m. Applications should be submitted via

Ohio Buys. Each application component must be clearly labeled.

1.6. Project Background: The Public Health Lead Investigation (PHLI) Program complies with federal and state protocols when determining where the lead hazards exist in a property suspected of being a possible source of a child's lead poisoning. To identify the source, a collection of environmental samples (dust, paint chips, water, soil or other non-property sources) is required.

In addition, according to the Ohio Administrative Code, all samples must be submitted to an Ohio-approved environmental lead laboratory for analysis. The PHLI Program has worked in partnership with a laboratory to provide the analysis of the samples required to determine the probable source of exposure of a lead-poisoned child. The services also included the analysis of non-property sources such as spices, folk remedies, and other consumer products.

1.7. Project Objective: The main responsibility of the PHLI program is to perform investigations of children identified with lead poisoning. The purpose of the investigation is to identify the probable contributing source or sources of the child's exposure, which may include deteriorated lead-based paint, lead-contaminated dust, lead-contaminated soil, or lead in water. In addition, the PHLIP operates a Lead Hazard Control Grant Program with funding received from the US

Department of Housing and Urban Development and Ohio Department of Medicaid. ODH provides funding to property owners with lead hazards from residential units constructed prior to 1978. This program requires ODH and its partners to conduct environmental testing prior to and following the lead hazard control work. The program must retain a laboratory approved by

ODH and meet federal standards established by the National Lead Laboratory Accreditation

Program.

RFP Solicitation Template Request Rev. 2.2025

1.8. Estimated Budget: Not to exceed $65,000.00

1.9. Project Award: One (1)

1.10. Project Period: 7/1/2025-6/30/2027 with one (1) additional Renewal Term may not exceed after

6/30/2029.

ODH reserves the right to execute multiple agreements with awarded provider to fulfill the entire project period, subject to and contingent on the discretionary decision of the Ohio

General Assembly to appropriate funds (if needed) for the biennium, satisfactory performance of the awarded providers and the needs of the Ohio Department of Health

1.11. Agreement Term: 7/1/2025-6/30/2027

1.12 Renewal Terms: 24-months optional renewal period structured as one (1) 24-month renewal period listed below:

• Renewal Optional: 7/1/2027 -6/30/2029.

At the sole option of ODH, ODH may extend this Contract past the initial agreement Term for a period of ninety (90) days. Renewal terms may be exercised by mutual agreement between the

Contractor and ODH. The cumulative time of all mutual renewals may not exceed two (2) additional years (one two-year renewal) and is subject to is contingent upon the discretionary decision of the Ohio General Assembly to appropriate funds for this project in each new biennium. If any renewal is exercised, a new contract will be issued at the beginning of the new biennium. ODH may evaluate whether a renewal is appropriate considering the satisfactory performance of the Contractor and the future and continuing needs of ODH’s Programs.

2. PROJECT REQUIREMENTS: Offeror(s) must meet the following mandatory requirements to be considered for evaluation.

2.1. Contractor Experience Requirement:

2.1.1. The laboratory shall have the means to analyze dust, paint chips, soil, water, and other non-property samples such as spices, folk remedies, and consumer products for lead content. Analysis shall be conducted in accordance with all state and federal regulations and protocols.

RFP Solicitation Template Request Rev. 2.2025

2.2. Candidate Expertise Requirement:

2.2.1. As a requirement of approval, the laboratory must demonstrate successful quarterly performance in the Environmental Laboratory Proficiency Analytical Testing program and be accredited by a program that participates in the NLLAP.

2.3. Notice of Award Requirements: N/A

2.4. Mandatory Licenses &/or Certifications Required:

2.4.1. The offeror must be an ODH-approved commercial environmental lead laboratory and meet all qualifications as outlined in the National Lead Laboratory Accreditation Program

(NLLAP).

3. SCOPE OF WORK AND DELIVERABLES:

3.1. Scope of Work:

SCOPE OF WORK

3.1.1

Analyze dust wipe, soil, paint chip, water, and other non-property and/or non-traditional samples (spices, food items, consumer products, etc.) for lead content. Samples will be submitted to the vendor by ODH or one of its local partners. Provide a reporting limit of lead in dust at or below 5µg/ft² (based on a 1 ft² sample area), 10ppm of lead in soil, and 0.005% lead in paint chips.

3.1.2

Provide ODH, at no cost, appropriate containers and collection media for the collection of dust, soil, paint chips and water samples. Sample materials shall be made available at the initiation of the contract and must be provided to ODH and ODH partners, upon request, thereafter.

3.1.3

Provide ODH with pre-paid standard overnight, next business afternoon shipping when ten or more samples are submitted for analysis at any given time. Costs associated with shipments under ten samples or shipments requiring weekend, next business morning, or same day priority services shall be billed to

ODH.

3.1.4 Provide to ODH chain-of-custody forms in electronic format for all sample types and provide all sampling results via electronic real-time secure web access.

3.2. Deliverables and Due Dates:

DELIVERABLES DUE DATE

3.2.1

Provide results of analysis of dust wipe, soil, paint chips, water, non-property samples. The results shall be available via a real time, secure web-based portal upon completion of sample analysis in timeframe as specified by ODH or one of its partners on the chain of custody form (3 hours; 24 hours; or 72 hours) along with Saturday analysis.

Throughout Contract Term

RFP Solicitation Template Request Rev. 2.2025

3.2.2 Submit invoice to contract manager for all laboratory services provided. 1st Day of Each Month

3.2.3

Provide ODH with pre-paid standard overnight, next business afternoon shipping when ten or more samples are submitted for analysis at any given time.

As necessary, report to ODH's contract manager, Dania Gerdes, Ohio Department of Health 246 N. High St., Columbus, Ohio 43215 (Telephone Number 614-387-1289, Fax Number 614-728-6793, or email dania.gerdes@odh.ohio.gov).

Throughout Contract Term

3.2.4 Provide a reporting limit of lead in dust at or below 5µg/ft² (based on a 1 ft² sample area), 10ppm of lead in soil, and 0.005% lead in paint chips. Throughout Contract Term

4. TECHNICAL EVALUATION CRITERION:

CONTRACTOR PROFILE WEIGHT

4.1 Contractor Capacity- Offeror must demonstrate it has the facilities, equipment and staffing necessary to address a project with an approximate sample volume as the one described in this project.

4.2

Minimum Qualifications:

• Offeror must demonstrate proof of performance in the Environmental Lead Proficiency Analytical Testing (ELPAT) Program for the past calendar year.

• Offeror’s laboratory shall be rated as proficient for dust, paint chips, and soil matrices.

• Offeror must demonstrate the laboratory is an Ohio-approved Environmental Lead Laboratory.

• Offeror shall demonstrate a reporting limit for lead in dust, soil, and paint chips.

4.3 Service Experience- Offeror must provide information showing it has previous experience providing these services in the past three years.

4.4 Three Project References- Offeror must provide a minimum of three references from past clients or business partners.

RFP Solicitation Template Request Rev. 2.2025

STAFFING PLAN (PERSONNEL PROFILE) WEIGHT

4.5

Key Project Personnel- Offeror must provide resumes for key personnel, including company executives, laboratory manager, and laboratory staff.

Provide a table of organization demonstrating the staff who will be responsible for conducting analysis for this project.

4.6 Staffing Capacity- Laboratory shall demonstrate the capacity to perform the work by providing an overview of the staffing plan and associated responsibilities.

4.7 Weekend Analysis- Offeror must provide a sample staffing schedule showing the ability to analyze samples on Saturdays with a 3-hour turnaround time.

WORK PLAN WEIGHT

4.8 Offeror must provide a work plan to provide electronic reporting and turnaround time information. Provide all sampling results via electronic real-time secure web access.

4.9 Offeror must provide information regarding plan to analyze and report on various tests to be conducted.

TOTAL 100

5. PROPOSAL SCORING

CRITERIA

MAXIMUM

ALLOWABLE POINTS

Technical Proposal 500

Cost Proposal 200

MBE Set -Aside 50

Total 750