DOH25-033_Addendum 4 _QA FINAL_.pdf

Mission:

To protect, promote and improve the health of all people in Florida through integrated state, county and community efforts.

Ron DeSantis

Governor

Joseph A. Ladapo, MD, PhD

State Surgeon General

Vision: To be the Healthiest State in the Nation

Florida Department of Health

Division of Administration • Bureau of Procurement and Contract

Administration 4052 Bald Cypress Way, Bin B-07 • Tallahassee, FL 32399

PHONE: 850-245-4199

FloridaHealth.gov

Accredited Health Department Public Health Accreditation Board

Addendum 4 Questions and Answers

ITB DOH25-033

Pinellas County Exterior Building Painting

DATE: July 23, 2026

TO: Prospective Vendors

FROM: Joi Robinson, Procurement Officer

Florida Department of Health Central Purchasing Office

SUBJECT: Addendum #4

The purpose of this addendum is to modify Section 3.8 Bid Bond, Attachment A Scope of Work, to include drawings of the site buildings, attached as Exhibits A & B, and to answer questions received in accordance with Section 2.6, Questions, of the ITB. This addendum serves as notice of the following change(s):

Deletions are indicated by “strikethrough” or reference. Additions, updates or replacements are indicated by highlighting.

A. Modifications: The following modification is made to Section 3.8 Bid Bond, and Attachment A, Scope of Work, of the ITB has been revised:

1. Page 12, Section 3.8 Bid Bond:

All Bids must be accompanied by a bond in the amount of $200,000.00 $150,000.00. The cost of the bond will be borne by Respondent. Failure of a Respondent to provide the required bond with the Bid will cause their Bid to be considered non-responsive to this solicitation.

The Bid bond will be returned to all Respondents, except for the successful Provider, upon conclusion of the posting of a Notice of Agency Decision. The Bid bond will be returned to the successful Provider after the Contract is executed.

2. Attachment A, Scope of Work, of the ITB, is deleted in its entirety, and replaced with

Revised Attachment A, Scope of Work.

3. Added Exhibits, A & B

B. Responses to Questions received pursuant to Section 2.6, Questions: Please see the Department’s response to questions received by the due date outlined in Section 2.4. Timeline, of the ITB, below:

REVISED ATTACHMENT A

SCOPE OF WORK

ITB DOH25-033

1. PURPOSE:

This scope of work is for painting services for the Florida Department of Health in Pinellas County for two (2) buildings and the conference center building as outlined below, which include but are not limited to, permitting, preparation, cleaning, pressure washing, caulking, and exterior painting.

Contractor will provide these services to the Florida Department of Health (Department).

2. TERM:

This scope of work will begin on 9/1/2026 or the date on with the purchase order is issued, whichever is later. It will end at midnight, Eastern Time on 6/30/2027. The State of Florida’s performance and obligation to pay under this purchase order and any subsequent renewal is contingent upon annual appropriation by the Legislature and satisfactory performance of the

Contractor.

3. LOCATION OF WORK:

The worksite for this scope of work is the following location(s):

LOCATION NAME

STREET ADDRESS

CITY, STATE, ZIP

Mid-County Health Department

8751 Ulmerton Road Largo, FL 33771 and Conference Center Building (Suite 3000)

Largo Health Department 12420 130th Ave N Largo, Fl 33774

4. CRIMINAL BACKGROUND SCREENING:

The Department will conduct a criminal history record check, including fingerprinting, on the consultant assigned by the Contractor prior to the consultant commencing work for the Department.

The Department retains sole discretion as to whether the results of the criminal history record check will result in the Contractor’s employee being disqualified from performing services pursuant to this agreement.

5. CONTRACTOR QUALIFICATIONS AND EXPERIENCE:

Contractor staff assigned to this agreement must possess the following minimum qualifications and experience

5.1. Must have performed work on a minimum of five (5) projects that demonstrate experience in painting exteriors of large or commercial buildings of similar size and nature of those requested in this ITB.

6. CONTRACTOR RESPONSIBILITIES:

6.1. SERVICE TASKS: Contractor will perform the following tasks in the time and manner specified:

Provide preparation, cleaning, caulking, and painting the exterior of the two specified buildings of the Florida Department of Health in Pinellas County as well as the conference center of the Mid-County Health Department building. Work shall be completed on only one (1) building at a time, all buildings must be finished within 180 days of receiving the executed purchase order prior to commencing work on the second building.

ITB DOH25-033

6.1.1. Obtain any required permits within 30 calendar days of contract execution.

Contractor is responsible for all aspects of the permitting process.

6.1.2. Prep building for painting by digging a small, approximately six (6)-inch-deep trench as needed where dirt meets the paint around the foundation of the Largo

Health Department and Mid-County Health Department to prepare for painting before pressure washing commences.

6.1.2.1. All painting and preparation steps must extend three (3) inches below the mulch and dirt soil line.

6.1.3. Ensure all paint and applications are suitable for concrete stucco and or Prep building for painting by pressure washing the exterior of each building with a commercial grade power washer prior to painting, as follows:

6.1.3.1. Pressure washing must be completed before start of the project at the respective locations.

6.1.3.2. Remove all letters, signs, and logos from the building prior to pressure washing. Ensure re-installation after painting is completed.

6.1.3.3. All dirt, dust, chalking, grime, loose flaking paint, mold or mildew, and any other contaminants must be removed while pressure washing each building.

6.1.3.4. Treat areas where mildew is found with a mild bleach solution during the pressure washing phase.

6.1.3.5. The facility’s Maintenance Manager must verify work was completed sufficiently before moving to the next step in the process.

6.1.4. Prep building for painting by caulking all damaged surfaces as follows:

6.1.4.1. Caulking of all damaged surfaces must be completed at the respective locations.

6.1.4.2. All surfaces must be inspected for holes, cracks, or other damage.

Surfaces should be patched and floated to approximately match the existing texture.

6.1.4.3. Major cracks in stucco must be caulked with siliconized latex caulk.

6.1.4.4. All metal surfaces must be scraped, as necessary, to remove any paint that may be peeling after the pressure washing.

6.1.4.5. The facility’s Maintenance Manager must verify work was completed sufficiently before moving to the next step in the process.

6.1.5. Coat and paint the building exterior at each location as follows:

6.1.5.1. Seal and prime all new surfaces.

6.1.5.2. Premium, long-lasting exterior acrylic latex Sherwin Williams paint must be used for all locations. Colors and finishes will be chosen and approved by the Department's General Services Manager and will be provided to the awarded Vendor upon commencement of work.

6.1.5.2.1. Patches/repairs will require primer.

6.1.5.3. Paint applications may be made using brush and roller or sprayer.

6.1.5.4. Coverage must be complete. Apply at a minimum two (2) separate coats of paint to each building to eliminate bleeding, "show through" of undercoats, or irregularities of surface.

ITB DOH25-033

6.1.5.5. All materials must be applied in accordance with the manufacturer's instructions and allow for adequate drying time between coats.

6.1.5.6. Surrounding areas to the building, i.e., A/C units, plants, windows, doors, etc. must be carefully protected with plastic or a canvas drop during the painting process.

6.1.5.7. Stucco areas must be primed with a masonry primer prior to being painted in addition to the two coats of paint.

6.1.5.8. All stucco surfaces must be painted with two coats of exterior acrylic latex paint and must be approved by the facility’s Maintenance

Manager prior to application.

6.1.5.9. All wood surfaces must be primed and repainted with two (2) coats of exterior acrylic latex paint and must be approved by the facility’s

Maintenance Manager prior to application.

6.1.5.10. All metal surfaces must be primed and repainted with two (2) coats of exterior acrylic latex paint and must be approved by the facility’s

Maintenance Manager prior to application.

6.1.5.11. Coat and paint building exteriors at the respective locations.

6.1.6. Post Inspection

6.1.6.1. The facility’s Maintenance Manager must verify work was completed sufficiently at the end of all tasks verified in task 6.1.3, 6.1.4, and

6.1.5.

6.1.6.2. The final inspection of work by the facility’s Maintenance Manager will result in a list of items which are required to be addressed prior to completion and payment.

6.1.6.2.1. The awarded Vendor will have 10 business days to

satisfactorily address all flagged items listed on the Scope of Work list prior to reinspection.

6.1.6.3. Contractor must provide a warranty for at least one (1) year after all work is completed. Warranty must cover any defects related to workmanship, including but not limited to; application errors, such as peeling, flaking, blistering, or chipping, poor surface preparation and damage caused to existing structures. Warrant must also address defective products used in the completion of the contracted work.

Contractor must submit their warranty documents with their Bid.

6.2. DELIVERABLES:

Contractor will complete and submit the following deliverables to the Department in the time and manner specified:

6.2.1. Upon completion: Provision of painting services of the two (2) Department locations, including Conference Room Center Building in the time and manner specified in Tasks 6.1.1. through 6.1.6.

ITB DOH25-033

7. METHOD OF PAYMENT:

7.1. A purchase order will be issued to the Contractor.

7.2. The method of payment for this purchase order is fixed price.

7.3. The Contractor will not receive payment in advance for goods or services described in this scope of work.

7.4. The Contractor must submit an invoice upon completion of all deliverables that provides a detailed accounting of the deliverables performed during the invoice period for which payment is being requested.

7.5. The Contractor is responsible for the performance of all tasks and deliverables contained in this scope of work.

8. PERFORMANCE MEASURES AND FINANCIAL CONSEQUENCES:

All deliverables and related tasks must be completed 100% as specified. Failure to satisfactorily complete or submit a deliverable in the time and manner specified will result in a financial consequence as indicated below:

8.1. Failure to complete and submit Deliverable 6.2 in the time and manner specified will result in a payment reduction equal to 10 percent of the total invoiced amount for each day the

Contractor is late in completing or submitting the deliverable in the time and manner specified.

9. CONTRACTOR TRAVEL REIMBURSEMENT:

The Contractor will not be reimbursed for any travel expenses under this agreement.

10. DEPARTMENT CONTRACT MANAGER:

The Department Contract Manager for this scope of work is:

TBD

Florida Department of Health in Pinellas County

205 Dr. MLK Jr St N

St. Petersburg, FL 33701

Contract Manager Training Database

11. CONTROLLING TERMS AND CONDITIONS:

11.1. Department Scope of Work

11.2. Attachments:

11.2.1. Department Purchase Order Terms and Conditions

11.3. Agency Invitation to Bid (DOH25-033), and

11.4. Contractor’s Response to the Department’s Agency’s Invitation to Bid https://floridahealth.sharepoint.com/:x:/r/sites/Contracts/_layouts/15/WopiFrame.aspx?sourcedoc=%7B5D23C27B-FDEC-42D6-B2C8-B00B7E1EA1D2%7D&file=Training%20Database.xlsx&action=default

Questions and Answers

# Question Answer

Can we still submit a quote based on the SF?

No, see Section 2.7 Mandatory Site Visit.

We understand there will be a mandatory pre-bid meeting but, will you provide proper drawings to better measure the dimensions of the building?

Yes, please see Addendum 4, Exhibit A and Exhibit B.

Is there an estimated budget for this project?

Yes, the estimated budget for this project is $150,000.00.

Can the Department provide the previous bid tabulation, prior purchase order, or historical pricing for similar exterior painting services at these locations?

No. This is a new service.

Can the Department provide approximate exterior square footage, wall area, elevations, or any drawings/photos/specifications that may help vendors price the two buildings accurately?

See Answer #2.

Are lift rentals, permitting, paint/materials, surface preparation, caulking, signage removal/reinstallation, and all required protection of surrounding areas expected to be fully included in the fixed total price?

Yes.

Section 4.8 states that subcontractors will not be authorized. Can the Department confirm whether any specialty trade assistance, labor support, or licensed painting support may be used by the awarded vendor, or must all work be performed strictly by the prime contractor’s own employees?

No, see Section 4.8.

Questions and Answers

Question

Answer

Can the Department clarify the expected completion timeline after issuance of the purchase order?

See Revised Attachment A, Scope of Work, Section 6.1.

Are there any specific paint brands, coating systems, product standards, or warranty forms that the Department prefers or requires beyond the one-year warranty stated in the scope?

See Revised Attachment A, Scope of Work, Section 6.1.

However, our surety company is questioning the size of the bid bond in comparison to our proposed estimate. Can you explain the reason for the high $200,000 bid bond? Is this accurate?

See Addendum # 4, A. Modifications.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

Exhibit A Largo Health Department 12420 130th Ave N Largo, Fl 33774

Exhibit B Mid-County Health Department 8751 Ulmerton Road Largo, FL 33771 and Conference Center Building (Suite 3000)