DOH25-028_ITB Addendum_2_QAs_Final.pdf
PDF 231 KB Posted
- Attached to
- LANDSCAPING SERVICES FOR HILLSBOROUGH COUNTY
- Solicitation number
- ITB-16177
- Issued by
- Leon County, Florida
About this file
This is Addendum 2 to an Invitation to Bid (ITB) issued by the Florida Department of Health, Division of Administration, Bureau of Procurement and Contract Administration for landscaping services in Hillsborough County. The addendum modifies the Scope of Work and provides responses to vendor questions submitted during the bidding process. Key modifications clarify that sidewalks, gutters, roadways, and surfaces surrounding facilities shall be maintained on an as-needed basis for all locations except Sulphur Springs, which requires maintenance at every visit. The solicitation is for continuous landscaping services rather than a one-time engagement, with services including leaf removal, mulch installation twice annually, easement maintenance, parking lot management, and retention area upkeep across multiple properties. The contract involves multiple sites throughout Hillsborough County, including locations in Ruskin.
The current contractor, L & A ProLAwn Services LLC, performs services under the existing contract valued at $57,600 annually, broken down by individual location. The new solicitation does not establish a specific budget or estimated annual value. A Dental Auxiliary Certificate (DAC) license is not mandatory for this solicitation. Prospective bidders must maintain General Liability Coverage with limits of $200,000 per person's claim and $300,000 per occurrence for claims after October 1, 2011, and Auto insurance as specified in the ITB requirements. The addendum clarifies that properties currently in unsatisfactory condition may be included in initial cleanup before standard maintenance begins, and bidders are responsible for servicing all easements and retention areas designated in the Scope of Work. Prospective vendors may request public records through established procedures outlined in Section 3.4 of the original solicitation.
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Other files
| File | Type | Posted |
|---|---|---|
| DOH25-028_ Addendum 1 Timeline.pdf |
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Text version
Mission:
To protect, promote and improve the health of all people in Florida through integrated state, county and community efforts.
Ron DeSantis
Governor
Joseph A. Ladapo, MD, PhD
State Surgeon General
Vision: To be the Healthiest State in the Nation
Florida Department of Health
Division of Administration • Bureau of Procurement and Contract
Administration 4052 Bald Cypress Way, Bin B-07 • Tallahassee, FL 32399
PHONE: 850-245-4199
FloridaHealth.gov
Accredited Health Department Public Health Accreditation Board
Addendum 2 Questions and Answers
ITB DOH25-028
LANDSCAPING SERVICES
FOR
HILLSBOROUGH COUNTY
DATE: June 10, 2026
TO: Prospective Vendors
FROM: Keshauna Johnson, Procurement Officer
Florida Department of Health Central Purchasing Office
SUBJECT: Addendum # 2
The purpose of this addendum is to modify ATTACHMENT A, SCOPE OF WORK, Section 5, and to answer questions received in accordance with Section 2.7, Questions, of the ITB. This addendum serves as notice of the following change(s):
Deletions are indicated by “strikethrough” or reference. Additions, updates or replacements are indicated by highlighting.
A. Modifications: The following modification is made to ATTACHMENT A, SCOPE OF WORK
Section 5, Task List, of the ITB:
1. Page 22, Section 5.5.4:
Sidewalks, gutters, roadways and other surfaces surrounding the facilities shall be free of leaves and other debris on an as needed basis for all location except for Sulphur Springs, which is required for every visit.
B. Responses to Questions received pursuant to Section 2.7, Questions: Please see the
Department’s response to questions received by the due date outlined in Section 2.5. Timeline, of the ITB, below:
Questions and Answers
ITB DOH25-028
LANDSCAPING SERVICES
# Question Answer
Please let me know if this is a onetime job or continuously.
Continuous Job. Please refer to Section 2.3 Term.
Please confirm who the current contractor is that is performing the services under the existing contract.
The current contractor is L & A ProLAwn Services LLC.
Are the services outlined in this solicitation identical or similar to the services provided under the previous contract term?
No. Services outlined in proposed contract is updated to capture full details of services on respected sites
What is the current contractor’s awarded cost or pricing structure for the existing contract?
The current cost is $57,600 for the year. The cost is broken down by each location.
Is there an established budget or estimated annual value for this new contract?
No
Can you confirm whether a DAC license is mandatory for this solicitation, or if it is only required under certain service categories?
No. A DAC license is Not mandatory
Could you please clarify mandatory leaf removal every visit at every site?
Yes. Please see Addendum #2.
Does this include full leaf removal even when we are in heavy leaf drop seasons?
Yes
LANDSCAPING SERVICES
Please confirm that mulch to be supplied and installed at each property 2 times per year?
Refer to Section 6.14.4
# Question Answer
Ruskin location 205 14th Ave = There is a swale/ retention ditch/ drainage easement area along the right-hand side of property , is this to be maintained as well?
Yes. Refer back to Section 5.7
Are all parking lots to be blown off each visit? (Not just the clippings from service)
No. Parking lots will not be blown off during each visit, with the exemption when landscaping services/clippings has been presented.
Are all easements around every property to be serviced or does the city take care of easements?
Yes. All easements around every property is to be serviced.
Can you provide the level of General Liability and Auto insurance required?
General Liability CoverageLimits:$200,000 per person’s claim
• $300,000 per occurrence (for claims after October 1, Each property currently is in unsatisfactory condition and in need of clean up to bring to the standard required in the Scope of work. Will we be able to charge for a clean for these before maintenance begins or will they be cleaned up prior to start of the contract?
Yes
Sulphur Springs location: are all of these retention areas included or are some excluded, if so which ones are included?
Refer back to Section 5.7
LANDSCAPING SERVICES
We were at all properties and signed in on each sheet however we were not Given a copy to submit with our bid per 3.7.10 Please advise?
This document is not required.
I am currently reviewing the solicitation for DOH25-
028/LANDSCAPING SERVICES FOR HILLSBOROUGH
COUNTY and would like to request, for informational and public record purposes, a copy of the following documents:
•The full bid/proposal submittal from the current awarded incumbent contractor •The original solicitation (including any addenda) that was issued for the contract currently in place If there are any required public records request procedures or associated fees, Refer back to Section 3.4
Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.
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