DOH25-014 ITB Addendum 1 QAs Final.pdf

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Ron DeSantis Governor

Joseph A. Ladapo, MD, PhD

State Surgeon General

Vision: To be the Healthiest State in the Nation

Florida Department of Health Division of Administration • Bureau of Procurement and Contract Administration 4052 Bald Cypress Way, Bin B-07 • Tallahassee, FL 32399

PHONE: 850-245-4199

FloridaHealth.gov

Accredited Health Department Public Health Accreditation Board

Addendum 1 Questions and Answers

ITB DOH25-014

St. Johns County Health Department Mobile Health Unit

DATE: 10/15/2025

TO: Prospective Vendors

FROM: Summer Lindsley, Procurement Officer

Central Purchasing Office

SUBJECT: Addendum 1

The purpose of this addendum is to modify Attachment A, Specifications, and to answer questions received in accordance with Section 2.6, Questions, of the ITB. This addendum serves as notice of the following change(s):

Deletions are indicated by “strikethrough” or reference. Additions, updates or replacements are indicated by highlighting.

A. Modifications: Attachment A is deleted and replaced in its entirety with the Revised Attachment

A attached below.

REVISED ATTACHMENT A

SPECIFICATIONS

The following information details the specification requirements of the Department’s Mobile Health Unit.

A. Specifications:

REPRESENTATIVE MODEL:

• 2025 Ford E450 14,500 GVWR; or

• An approved equivalent.

1. Chassis:

• New 2025 Ford E450 14,500 GVWR or approved equivalent

• 7.3L V8 Gas Engine

• 6 Speed Automatic Transmission

• Overall length 28’5”

• Chassis Stretch 158" OEM to 206" (Ford E‐Series) Wheelbase 206” minimum

2. Body Details:

• 225/75RX16E Tires

• Exam Room 94” X 121” Minimum

• Intake Room 108 ¾” X 94” Minimum

• 50 State Emissions Compliance

• Cruise Control

• Dual Batteries

• 55 Gallon Fuel Tank

• Daytime Running Lights

• AM/FM/USB Radio with 4 Speakers

• Welded Tubular Steel Cage

• Drive Shaft Guards

• Rear Mud Flaps

• Steel Cage Primed with Rust Inhibitor

• Underbody Foam Sealed and Undercoated

• 3/4" Coosa Composite Subfloor

• White Fiberglass Gel Coat Exterior

• 1" Polystyrene Foam Board Insulation

• Tinted A-Panel Window in Cab

• LED Interior and Exterior Lighting

• Heavy Duty Steel Black Powder‐Coated Rear Bumper

• Electric Exterior Mirrors (Left and Right) on Terra Transit

• Bright White Smooth Fiberglass Interior Composite Ceiling & Sidewalls

• Monitor Brackets

• Full Wheel Alignment ‐ Caster & Camber

• Spa Source Chair-LUKO Swivel Electric 4 motor Treatment Chair Bed (OBGYN &

Gynecology) Grey

• (2) Floor Wall Heater 1000W 120V

• (2) Trash Can

• Sewer Hose

• Wheel Liners Stainless Steel E350/450 w/ Valve Ext.

• (2) Coat Hook

• Door Stopper-Dome

• Eye Wash Station

• (2) Curtain Hold Back Strap

• Curtain Track

• Triangle Reflectors

• Vent Fan Cover-For Header Comp.

• Vent Fan Header Compartment

• Sewer Hose Carrier 26”

• Accucold Medical Grade Refrigerator 5.5 cu ft

• Accucold Medical Grade Freezer 2.5 cu ft (stacked with refrigerator above)

• Smoke/Carbon Detector

• LED Light Strip under upper Cabinets in both rooms

• Vent Fan Header Compartment

• (2) Storage Compartment Lock 1 3/8" Keyed

• (2) Cab Privacy Curtain 47 x 64

• (2) Power Airflow Roof Vent‐Fantastic 4000 Series Fan 14"

• (2) Roof A/C 15,000 BTU with Digital Zone Thermostat

• Entrance Door, Electric ‐ Built In Cab, 29" (Standard)

• 1520 Series Sedan Door In‐Body Entry Door w/Window & Stepwell

• Interior Door Switch

• 110v Exterior GFI Outlet

• Full Battery Disconnect Switch

• 110v Package Includes 6 Outlets with Faceplates - 12 Plugs

• 2000W Inverter Located in the B-Pillar

• Terra Transit Pullout Battery Tray

• RVS Backup Camera – 7” Mirror Monitor

• (2) Pull 110v 12 Gauge SL Cable Coiled up to Front Bulkhead for Rooftop A/C

• Wire One 110v Outlet to be Hot at All Times

• (2) Replace Standard Dome Lights with 4” x 11” LED Lights (6)

• (2) Interior Switch for Dome Lights

• Inlet on Side of Vehicle for Plug In, Passenger Side Exterior

• 50 Amp Shore Power with Cord, 28' Length

• Breaker Box, Breakers and Transfer Switch

• Cummins Onan 7.0 Generator GL7000 w/Remote Starter Switch

• Generator Prep & Enclosure Kit & Skirt Door 43.25” W x 20”H

• Running Board – Wide Diamond Plate (Driver’s Side)

• All Storage Areas Locked and Keyed the Same

• Custom Laminate upper and lower Locking Cabinets, both rooms

• Custom Laminate Cabinet Locking Drawers in both rooms

• Exterior Skirt Storage (36"w x 16"h x 21"d) box with door

• Storage Compartment ‐ Over Driver (Interior)

• Altro Faux Wood Flooring Upgrade (Iron Bamboo)

• Advantech Sub‐Floor (Interior)

• Yellow Step Treads (Interior)

• White Fiberglass Wall with Door (Interior)

• Interior Corner Boards (Standard)

• Double W/C Lift Door ‐ Deluxe

• Braun NCL1000LB3454 1000# Lift

• Wheelchair Lift Belt

• Custom Laminate Tall Locking Storage Closet w/Shelf

• Back Up Alarm

• LED Brake Light ‐ Center High Mount

• Locking Fuel Door ‐ Deluxe

• Hand Wash Sink in Exam Room with folding faucet, cover, and hot water capability

• Gray Tank and Fresh water tank for sink (10 gallon capacity for each)

• Medical Gloves w/disposable system

• First Aid Kit – 24 Unit

• 5 Lb. Extinguisher 3A 40 BC

• Wall mounted AED Cabinet

• Wall mounted lockable Sharps container cabinet that holds a 5-quart container

• Key Lock Box

• Heat Coil, Added to the A/C system

• Power Inverter with Remote Power Switch

• (5) Pull 110v 14/2 Gage SL Cable/Wire, Coiled Up to Front Bulkhead Area, Install 110v

Outlet

• (1) GFCI Outlet

• Anti-Skid Entry Doorsteps

• (1) Flip Seat – Featherweight, Single Mid-Back 17” with lap belts

• USR Belt, Single – per passenger

• Additional Steel Strapping/Backer in Sidewall, Curbside for Cabinets

• Re-Route Exhaust to Driver’s Side

• Desk Area in Intake Room

• All Surfaces such as walls, counters, cabinets, furniture, doors must be non-porous, smooth, and cleanable surfaces

• Welch/Allyn Diagnostic Board

• 13’ Power Awning with LED Lights and wind sensor

• Cabinet 4”H, 14”W and 8”D (Will house a Cisco port switch and a cradlepoint router)

• Counter with minimum dimensions 14”D, 48”L, 30”H with magnetized drawers underneath

• Cushioned Bench next to side table/counter for work/interview space

• Lockable exterior access door with minimum 32” TV/Monitor on an extendable arm mount

B. Warranty

Provide a minimum of one year warranty (from delivery date), against defective material, workmanship, and failure to perform for all equipment. Replacement of all defective parts found within the warranty period shall be made without cost to the Department.

C. Manuals

The Provider must furnish equipment operation manuals upon delivery at no additional cost to the Department.

D. Training

Onsite training and video presentation on vehicle use, components, and installed equipment for the mobile clinic unit shall be conducted at no additional cost to the Department. Training shall be provided to staff no later than 7 days after delivery on a schedule mutually agreed upon by the Department and the Provider.

E. Delivery

All items requested in this ITB must be delivered, FOB destination to the address listed below no later than May 15, 2026. Contact the Department 5 business days prior to delivery to arrange the logistics of delivery.

St. Johns County Health Department 200 San Sebastian View St. Augustine, FL 32084

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Ron DeSantis Governor

Joseph A. Ladapo, MD, PhD

State Surgeon General

Vision: To be the Healthiest State in the Nation

Division of Administration • Bureau of Procurement and Contracts 4052 Bald Cypress Way, Bin B-07 • Tallahassee, FL 32399

PHONE: 850-245-4199

FloridaHealth.gov

Accredited Health Department Public Health Accreditation Board

B. Responses to Questions received pursuant to section 2.6, Questions: Please see the

Department’s response to questions received by the due date outlined in section 2.4. Timeline, of the ITB, below:

Questions and Answers

# Question Answer

1. Would the procurement office be open to accepting a bid that includes a Ford Transit alternative, or is the E450 chassis considered mandatory?

Yes.

2. We are interested in preparing a quote, but would like to know if your date is a solid one. Vehicle chassis production for these vehicles is very limited. Is there any chance this in hands date of March 31, 2026 is going to be extended?

It can be extended to May 15, 2026. Please see Revised Attachment A attached to this Addendum.

3. Section 2.4 - Public Opening: Will the public opening of sealed bids on October 29, 2025, at 3:00 PM ET be livestreamed for the benefit of respondents unable to attend in person?

No.

4. Section 2.7 - Basis of Award: Will the delivery date be considered as a factor in determining the award? If so, could you please specify the extent to which the delivery date will influence the basis of award?

No.

5. Section 3.6 - Prior Experience Form: Would the Department accept prior experience entities from the manufacturer in lieu of those directly associated with the respondent, if such experience is relevant to the solicited services?

Yes.

6. Is a 2026 chassis model year acceptable for compliance with the specifications?

Yes. See Section 3.8, Proposed Equivalent of the ITB.

7. The specifications reference both a 3/4” Coosa Composite subfloor and an Advantech subfloor. Would the Department consider a 3/8" PerformMax 500 subfloor (resin-infused to repel water) as an approved equivalent to the specified subfloor material?

Yes. See Section 3.8, Proposed Equivalent of the ITB.

8. The specifications mention both a “bright white smooth fiberglass interior composite ceiling & sidewalls” and a “gray vinyl padded wall with door.” Please confirm which interior finish is required.

Disregard gray vinyl padded wall with door.

Bright white smooth fiberglass interior composite ceiling and sidewalls is required for interior. Please see Revised Attachment A attached to this Addendum.

9. What are the required capacities for the gray water and fresh water tanks?

10 gallons. Please see Revised Attachment A attached to this Addendum.

10. Is the inclusion of medical gloves with the disposal system requested? If so, please specify the required sizes and quantities.

No.

Questions and Answers

# Question Answer

11. Regarding the wall-mounted AED cabinet, is the AED device itself required to be supplied as part of the bid, or is only the cabinet and associated wiring expected?

Only the cabinet and associated wiring are required, Provider does not need to supply an AED device.

12. Our standard practice is to powder coat the steel structure instead of applying a rust inhibitor. Is this acceptable?

Yes.

13. Regarding the overall length and wheelbase length specified, must these dimensions be exactly as requested, or would a configuration that is 6 inches longer be acceptable?

Yes. See Section 3.8, Proposed Equivalent of the ITB.

14. There are multiple references to "Terra Transit," which appear specific to the Turtle Top bus manufacturer. As we manufacture our own buses and specialty vehicles, would the Department allow the use of equivalent items for these specifications?

See Section 3.8, Proposed Equivalent of the ITB.

15. The specified Kubota entry door switch is designed for glass bi-fold transit bus doors, which does not align with the requested 1520 series sedan door. Would the Department grant a general exemption for this item to all respondents?

Please see Revised Attachment A attached to this Addendum.

16. Can the delivery date be extended by 60-90 days from March 31 posted date?

See Answer to Question 2.

17. Is a single opening wheelchair lift door acceptable compared to the double opening?

Yes.

18. What and where is the grey padded door located in the build? See Answer to Question 8.

19. Is there a location for the 2 single fold down flip seats? Only need 1 fold down flip seat if sedan style with passenger seat.

Please see Revised Attachment A attached to this Addendum.

20. Are we to supply a AED or just the cabinet? See Answer to Question 11.

21. Cab to have driver and passenger seat? Yes.

22. Pass thru from the cab to the rear or solid wall? Solid wall.

23. Cabinet 4”H, 14”W and 8”D (Will house a Cisco port switch and a cradlepoint router) ? User is mounting there cisco port and cradelpoint or vendor is to supply?

Cabinet only.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.