DOH25-009 RFI FINAL.pdf

Pursuant to 60A-1.042, an agency may request information by issuing a written Request for Information. Agencies may use Requests for Information in circumstances including, but not limited to, determining whether, or not, to competitively procure commodities or contractual services, determining what solicitation process to use for a particular need, or researching general, special, or technical specifications to be included in a solicitation.

State of Florida

Department of Health Request for Information

DOH25-009

Child Protection Team Services for Northeast Florida

I. REQUEST FOR INFORMATION

The Florida Department of Health, Division of Children’s Medical Services (Department) is requesting information from qualified Respondents who are capable and interested in providing Child Protection Team (CPT) services in northeastern Florida in the following counties: Nassau, Baker, Duval, Clay, Putnam, St. Johns, Flagler, and Volusia.

II. GOALS

Input is requested from the following audiences, including but not limited to, non-profit organizations, pediatric hospital health care systems, physician hospital organizations (PHO) providing pediatric health services, child advocacy groups, health-related social services agencies, and other private and public stakeholders.

To support planning for Child Protection Team (CPT) services in the identified areas, the Department is seeking information on:

• Organizations with capacity and interest in providing CPT services in northeast Florida.

• Innovative strategies to recruit and retain medical providers with the appropriate expertise throughout Florida.

III. DESCRIPTION OF PROGRAM SERVICES

Child Protection Teams (CPT) are medically led and promote the safety and well-being of Florida’s children by providing medical and non-medical evaluations, assessments, and services. CPT programs collaborate with the Department of Children and Families (DCF) and local sheriff’s offices to provide services to children and families when a report is accepted by the Abuse Hotline for a child protective investigation. Currently, there are 22 CPT programs providing services throughout the state of Florida. The CPT programs operate and are administered under sections 39.001 and 39.303, Florida Statutes, and Chapter 64C-8, Florida Administrative Code.

CPT programs provide an array of services to assess for child maltreatment including:

• Medical evaluations and consultations

• Child forensic Interviews

• Specialized interviews with caregivers or siblings

• Psychological evaluations

• Court testimony

The minimum requirements for staff employed by an organization providing CPT services are outlined in Chapter 64C-8, Florida Administrative Code. A local CPT program’s staff typically consists of:

• Local Medical Director: Provides overall direction and oversight of CPT medical providers.

• Team Coordinator: Manages the day-to-day functions of the local CPT program.

• Physicians/Nurse Practitioners/Physician Assistants: Conduct medical examinations and consultations to assess for child abuse.

• Case Coordinators: Conduct forensic and specialized interviews of children referred by

DCF, law enforcement, or community-based care agencies.

• Intake Coordinators: Document applicable client information upon intake and may schedule appropriate services.

IV. DESCRIPTION OF PROPOSED SERVICE AREA

Capable and interested respondents would have the ability to provide CPT services in northeastern Florida in the following counties: Nassau, Baker, Duval, Clay, Putnam, St.

Johns, Flagler, and Volusia counties.

Annual averages of CPT services provided in the northeastern region are as follows (based on past three years of data):

• 24,494 Hotline Abuse Report reviews

• 2,773 children served

• 1,438 medical examinations

• 649 medical consultations

• 804 forensic interviews

• 2,387 specialized interviews with caregivers/siblings

V. PROCESS

This is a Request for Information (RFI) as defined in Section 287.012(22), Florida Statutes, for planning purposes. This RFI is issued by the Department, to solicit information regarding available organizations interested and able to provide the services described herein.

The Department will consider information gathered from responses to plan for future CPT service provision in the identified counties and geographical region.

An RFI is not a method of procurement. Responses to an RFI will be reviewed by the Department for informational purposes only and will not result in the award of a contract.

Responses to an RFI are not offers and shall not be accepted by the Department to form a binding contract. By submitting a Response to this RFI, a Respondent is not prohibited from responding to any related subsequent solicitation. This RFI may be used for purposes of researching general, special, and/or technical specifications for a solicitation. The Department reserves the right to utilize the information gathered through the RFI process to develop a scope of services, which may be incorporated into a contract using a statutorily approved method of procurement.

VI. RESPONSE FORMAT

The Department’s intent is to identify potential vendors that can fulfill the functional requirements listed in sections III and IV. Potential vendors should address all of the needs listed above in a statement of work. The Response must meet the following requirements:

a. Each Respondent must submit one electronic copy of its response.

b. The Response must not exceed 20, single-sided pages in length.

c. The software used to produce the electronic files must be at least Microsoft Word 2013 or Excel 2013.

d. The electronic files must be appropriately labeled using the following naming convention:

i. CPTRFI_RESPONDENTNAME_YYYYMMDD.

e. The Department is not responsible for improperly marked Responses.

f. It is the Respondent’s responsibility to ensure its Response is submitted at the proper place and time.

g. Responses must be received by the date and time specified in section VII. Response

Date.

h. The Department’s clocks will provide the official time for Response receipt.

i. Materials submitted by the Respondent will become the property of the State and accordingly, the State reserves the right to use any concepts or ideas contained in the Response.

VII. RESPONSE DATE

Responses should address each RFI request/questions point by point. Please provide the requested information no later than 5:00 p.m., ET, August 21, 2025. Responses can be sent via email to: summer.lindsley@flhealth.gov.

Additional information that cannot be transmitted electronically must also be submitted by 5:00 p.m., ET, August 21, 2025 to the following address:

DEPARTMENT OF HEALTH

CENTRAL PURCHASING OFFICE

ATTN: Summer Lindsley 4052 Bald Cypress Way, Bin B07

Tallahassee, FL 32399 mailto:summer.lindsley@flhealth.gov

VIII. QUESTIONS

Questions related to this RFI must be submitted in writing, via email, to summer.lindsley@flhealth.gov no later than 5:00 p.m. ET, July 23, 2025.

Verbal questions or those submitted after the deadline will not be addressed by the Department.

ALL EMAILS RELATED TO THIS RFI MUST CONTAIN THE RFI TITLE AND RFI DOH

NUMBER IN THE SUBJECT LINE OF THE EMAIL.

Department responses to questions received by the above deadline will be posted to https://vendor.myfloridamarketplace.com as an addendum. The Department will reply to questions by 5:00 p.m. ET, July 30, 2025.

IX. PROPRIETARY INFORMATION

Vendors must indicate which portions, if any of the information being provided are proprietary or confidential by marking each page upon which such information appears.

Failure to do so will result in all information submitted being subject to public disclosure in accordance with Florida Statute Chapter 119, Public Records. The information requested may be used to develop specifications for a solicitation.

X. RESPONDENT COSTS

Respondents are responsible for all costs associated with the preparation, submission, and any potential meeting to discuss this RFI. The State of Florida, Department of Health, or the Division of Children’s Medical Services will not be responsible for any costs associated with responding to this request.

mailto:summer.lindsley@flhealth.gov https://vendor.myfloridamarketplace.com/