DOH24-015_QAs.pdf

Mission:

To protect, promote and improve the health of all people in Florida through integrated state, county and community efforts.

Ron DeSantis Governor

Joseph A. Ladapo, MD, PhD

State Surgeon General

Vision: To be the Healthiest State in the Nation

Florida Department of Health Division of Administration • Bureau of General Services 4052 Bald Cypress Way, Bin B-07 • Tallahassee, FL 32399

PHONE: 850-245-4199

FloridaHealth.gov

Accredited Health Department Public Health Accreditation Board

Addendum #1 Questions and Answers

ITB DOH24-015

Envelope Printing Services

DATE: January 27, 2025

TO: Prospective Vendors

FROM: Chris Lowery, Procurement Officer

Florida Department of Health Central Purchasing Office

SUBJECT: Addendum # 1

The purpose of this addendum is to modify the ITB and to answer questions received in accordance with Section 2.7, Questions, of the ITB. This addendum serves as notice of the following change(s):

Deletions are indicated by “strikethrough” or reference. Additions, updates or replacements are indicated by highlighting.

A. Modifications: The following modifications are made to the ITB:

1. Section 2.5, Timeline is modified as follows:

EVENT DUE DATE LOCATION

ITB Advertised / Released 1/9/2025 Posted to the Vendor Information Portal https://vendor.myfloridamarketplace.com

Questions Submitted in

Writing

Must be received

PRIOR TO:

1/15/2025 by

5:00 PM

Submit to: Florida Department of Health Central Purchasing Office

Attention: Chris Lowery Suite 310 4052 Bald Cypress Way, Bin B07 Tallahassee, FL 32399-1749 E-mail: christina.lowery@flhealth.gov

Answers to Questions

(Anticipated Date)

1/27/2025 1/22/2025

Posted to Vendor Information Portal at:

https://vendor.myfloridamarketplace.com https://vendor.myfloridamarketplace.com/

Questions and Answers

Sealed Bids Due and Opened

Must be received

PRIOR to:

2/3/2025 at

3:00 pm 1/29/2025 at 3:00 PM

PUBLIC OPENING

Submit to: Florida Department of Health

Central Purchasing Office Attention: Chris Lowery Suite 310 4052 Bald Cypress Way, Bin B07 Tallahassee, FL 32399-1749

Anticipated Posting of Intent to Award

2/5/2025 2/3/2025

Posted to the Vendor Information Portal at:

https://vendor.myfloridamarketplace.com

2. Exhibit B, Requried Inventory Levels Per Location has been deleted and is hereby replaced in its entirety and attached with this addendum.

3. Exhibit E, Current Envelope unit (per case) Pricing is hereby added and attached with this addendum.

B. Responses to Questions received pursuant to Section 2.7, Questions: Please see the

Department’s response to questions received by the due date outlined in Section 2.5. Timeline, of the ITB, below:

Questions and Answers

# Question Answer

Would it be ok if we submitted sample envelopes according to the contractual specifications along with our proposal? Free of charge to the Florida Department of Health of course. Also, if we subcontracted a company outside the state of Florida, can we still bid under Florida preference since our business is located in Florida?

No, the Department did not request samples. Yes, see Section 3.7, Florida Preference, and Section 3.9, Subcontractor List.

Also, is it possible you can provide the exact measurements of the #10 and #9 envelopes like "3.5" X 5""? I know there is a standard measurement for #10 and #9 envelopes, but I want to make sure the envelopes our partners and I offer the Florida Department of Health satisfies every expectation and requirement they could have.

See Exhibit D, Pages 51 and 43, of the ITB.

We are not understanding the quantities needed. Example on Page 20 the #10 says 85 cases annually 212.5m but that item D-001 has an annual average of 782,374 stated on pg. 39 That’s a big difference in quantities and we wanted to confirm what annual usage will be.

DOH-DDD annual usage of each envelope type is illustrated in Exhibit C, Page 39-40 of this solicitation.

Can you provide a bid tab showing what the department is currently paying for envelopes for this contract?

Please refer to Exhibit E, Current Envelope unit (per case) Pricing, which has been added via this addendum.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

EXHIBIT B – REQUIRED INVENTORY LEVELS PER LOCATION

REVISED

Site Code Envelope Return Address Quantity Per Case

Required PAR Level

(cases)

Tampa D-102 #9 Social Security Administration S70 Tampa DDD PO

BOX 8755 London, KY 40742-9827 Tampa, FL 33684-

2,500 15

Tampa D-101 #9 PO BOX 15550 Tampa, FL 33684-5550 2,500 1

Tampa D-100 #10 Florida Department of Health Division of Disability Determination PO Box 15550 Tampa, FL 33684-5550 2,500 20

Tampa D-103 6 x 9.5 Division of Disability Determinations

PO Box 15550 Tampa, FL 33684-5550

1,000 7

Tampa D-104 7.5 x 10.5 Social Security Administration S70 Tampa DDD Tampa, FL 33684-5550 500 2

Tampa D-105 7.5 x 10.5 Division of Disability Determinations Tampa PO Box 15550 Tampa, FL 33684-5550 500 1

Tampa D-106 9 x 11.5 Florida Department of Health Division of Disability Determination PO Box 15550 Tampa, FL 33684-5550 500 2

Site Code Envelope Return Address Quantity Per Case

Required PAR Level

(cases) Orlando D-500 #9 PO BOX 144040

Orlando, FL 32814-9821 2,500 1

Orlando D-501 #9 S71 Orlando DDD PO BOX 8754 London KY 40742-9825 2,500 15

Orlando D-502 #10 PO BOX 144040 Orlando, FL 32814-4040 2,500 20

Orlando D-503 6 x 9.5 PO BOX 144040 Orlando, FL 32814-4040 1,000 10

Orlando D-505 9 x 11.5 PO BOX 144040 Orlando, FL 32814-4040 500 20

Site Code Envelope Return Address Quantity Per Case

Required

PAR

Level

(cases)

Miami D-601 #9 S69 Miami DDD PO BOX 8806 London, KY 40742-9702 2,500 4

Miami D-602 #10 PO BOX 839001 Miami FL 33283 2,500 12

Miami D-603 6 X 9.5 PO BOX 839001 Miami FL 33283 1,000 18

Miami D-604 9 x 11.5 PO BOX 839001 Miami FL 33283 500 12

Miami D-605 #9 PO BOX 839001 Miami FL 33283 2,500 1

Site Code Envelope Return Address Quantity Per Case

Required PAR Level

(cases)

Pensacola D-300 #10 PO BOX 9860 Pensacola, FL 32513-9680 2,500 8

Pensacola D-301 #9 V31 Pensacola DDD PO BOX 8745 London KY 40742-9986 2,500 8

Pensacola D-302 6 X 9.5 Department of Health Division of Disability Determinations PO BOX 9860 Pensacola, Fl 32513-9860 1,000 10

Pensacola D-303 9 x 11.5 Department of Health Division of Disability Determinations PO BOX 9860 Pensacola, Fl 32513-9860 500 10

Pensacola D-304 #9 Department of Health Division of Disability Determinations PO BOX 9860 Pensacola, Fl 32513-9860 2,500 1

Site Code Envelope Return Address Quantity Per Case

Required PAR Level (cases)

Tallahassee D-001 #10 PO BOX 5340 Tallahassee, FL 32314-5340 2,500 12

Tallahassee D-002 9 x 11.5 PO BOX 7417 Tallahassee, FL 32314-7417 500 2

Tallahassee D-003 #9 CA2 V13 Tallahassee DDDPO BOX 8729 London KY 40742-9963 2,500 4

Tallahassee D-006 #9 Medically Needy, PO BOX 7417 Tallahassee FL, 32314-9924 2,500 2

Tallahassee D-007 #9 Department of Health Division of Disability

Determinations PO BOX 5340 Tallahassee FL 32314-9945

2,500 1

Tallahassee D-009 #9 S74 Tallahassee DHU PO BOX 8890 London KY 40742-9907 2,500 1

Tallahassee D-010 #9 CA S12 PO BOX 8808 London KY 40742-9701 2,500 4

Tallahassee D-013 #9 PO Box 6050 Tallahassee FL 32314-9930 2,500 1

Tallahassee D-014 #9 V35 Tallahassee Administration DDD PO BOX 8728 London KY, 40742-9959 2,500 1

Tallahassee D-015 #10 PO Box 7417 Tallahassee FL 32314-7417 2,500 2

Tallahassee D-019 9 x 11.5 PO BOX 6050 Tallahassee, FL 32314-6050 500 10

Tallahassee D-020 #10 PO Box 7118 Tallahassee, FL 32314-7118 2,500 1

Site Code Envelope Return Address Quantity Per Case

Required Stock Level

Jacksonville D-201 #10 PO. BOX 10375 Jacksonville FL, 32247-0375

2,500 10

Jacksonville D-202 6 X 9.5 PO. BOX 10375

1,000 22

Jacksonville D-203 9 x 11.5 PO. BOX 10375

500 18

Jacksonville D-204 3.5 X 5 (Label) S68 Jacksonville DDD

PO Box 8753 London KY 40742-9824

2,500 1

Jacksonville D-205 #9 PO. BOX 10375

2,500 1

Jacksonville D-206 #9 S68 Jacksonville DDD PO BOX 8753 London KY 40742-9823

2,500 6

Envelope SKU Envelope PO BOX Envelope Type Quantities Per Case Unit Rate Cost

D-001 PO BOX 5340 #10 2,500 $48.97

D-002 PO BOX 7417 9 x 11.5 500 $309.28

D-003 PO BOX 8729 #9 2,500 $53.25

D-005 PO BOX 5340 6 X 9.5 1,000 $97.93

D-006 PO BOX 7417 #9 2,500 $53.25

D-007 PO BOX 5340 #9 2,500 $53.25

D-008 #N/A #9 2,500 $53.25

D-009 PO BOX 8890 #9 2,500 $53.25

D-010 PO BOX 8808 #9 2,500 $53.25

D-013 PO Box 6050 #9 2,500 $53.25

D-014 PO BOX 8728 #9 2,500 $53.25

D-015 PO Box 7417 #10 2,500 $56.17

D-016 PO BOX 6050 #10 2,500 $56.17

D-019 PO BOX 6050 9 x 11.5 500 $263.27 D-020 PO Box 7118 #10 2,500 $56.17

D-100 PO BOX 15550 #10 2,500 $47.91

D-101 PO BOX 15550 #9 2,500 $53.25

D-102 PO BOX 8755 #9 2,500 $53.25

D-103 PO BOX 15550 6 X 9.5 1,000 $96.73

D-104 PO BOX 8755 7.5 X 10.5 500 $311.21

D-106 PO BOX 15550 9 x 11.5 500 $309.28

D-107 PO BOX 8754 6 X 9.5 1,000 $96.73

D-201 PO BOX 10375 #10 2,500 $47.91

D-202 PO BOX 10375 6 X 9.5 1,000 $96.73

D-203 PO BOX 10375 9 x 11.5 500 $262.70 D-204 PO Box 8753 3.5 X 5 2,500 $330.00

D-205 PO BOX 10375 #9 2,500 $53.25

D-206 PO Box 8753 #9 2,500 $53.25

D-300 PO BOX 9860 #10 2,500 $47.91

D-301 PO BOX 8745 #9 2,500 $53.25

D-302 PO BOX 9860 6 X 9.5 1,000 $96.73

D-303 PO BOX 9860 9 x 11.5 500 $309.28

D-304 PO BOX 9860 #9 2,500 $53.25

D-500 PO BOX 144040 #9 2,500 $53.25

D-501 PO BOX 8754 #9 2,500 $53.25

D-502 PO BOX 144040 #10 2,500 $47.08

D-503 PO BOX 144040 6 X 9.5 1,000 $96.73

D-505 PO BOX 144040 9 x 11.5 500 $262.20

D-506 PO BOX 144040 6 X 9.5 1,000 $96.73

D-601 PO BOX 8806 #9 2,500 $53.25

D-602 PO BOX 839001 #10 2,500 $56.17

D-603 PO BOX 839001 6 X 9.5 1,000 $96.73

D-604 PO BOX 839001 9 x 11.5 500 $309.28

D-605 PO BOX 839001 #9 2,500 $53.25

Exhibit E Current Envelope unit (per case) Pricing