DOH24-006 _ Addendum 3 Q&As.pdf

Mission:

To protect, promote and improve the health of all people in Florida through integrated state, county and community efforts.

Ron DeSantis Governor

Joseph A. Ladapo, MD, PhD

State Surgeon General

Vision: To be the Healthiest State in the Nation

Florida Department of Health Division of Administration • Bureau of General Services 4052 Bald Cypress Way, Bin B-07 • Tallahassee, FL 32399

PHONE: 850-245-4199

FloridaHealth.gov

Accredited Health Department Public Health Accreditation Board

Addendum 3 Questions and Answers

ITB DOH24-006

Mobile Medical Unit Broward County

DATE: 12/5/2024

TO: Prospective Vendors

FROM: Sonja German-Jones, Procurement Officer

Florida Department of Health Central Purchasing Office

SUBJECT: Addendum #1

The purpose of this addendum is to modify Attachment A Specifications, and to answer questions received in accordance with Section 2.6, Questions, of the ITB. This addendum serves as notice of the following change(s):

Deletions are indicated by “strikethrough” or reference. Additions, updates or replacements are indicated by highlighting.

A. Modifications: The following modifications are made to Attachment A Specifications, of the ITB:

1. Delete Attachment A, Specifications in its entirety and replace with Revised Attachment A, Specifications.

B. Responses to Questions received pursuant to Section 2.6, Questions: Please see the Department’s response to questions received by the due date outlined in Section 2.4. Timeline, of the ITB, below:

REVISED ATTACHMENT A

SPECIFICATIONS

The following information details the specification requirements of the Department’s Mobile Medical Unit. Respondent must have prior written approval from the Department’s Contract Manager for any modifications or alterations to the specifications of Mobile Medical Unit.

2025 FORD F-450 MODEL, MOBILE MEDICAL UNIT. LENGTH: 25 FEET; WIDTH: 90“

OR

AN APPROVED EQUIVALENT.

A. Specifications:

Interior should include:

a) Vinyl or equivalent Laminated covered walls for easy cleaning.

b) Black Roller Blinds for all windows. One window in the front and one in the back.

c) Commercial grade heavy duty cushioned floor covering throughout vehicle.

d) Two separate rooftop AC units with heat pump, one for the rear exam room and another for the front, with a minimum total BTU amount of 15,000. Minimum 15,000 BTU air conditioner with heat pump to be ducted through the ceiling with individual closing ducts include thermostats. Rear mount preferred.

e) Generator set commercial grade, 10 12kw, 120/240 volt, 1 phase, 3 wires, and 60 hertz within a vented compartment or outfitted with generator exhaust system and Quiet Box.

f) Restroom with toilet, sink, mirror, electric vent and foot operated water controls should be next to exam area. An exhaust fan on side wall that vents to the outside.

g) Recessed LED lights in each area.

h) At least 76” interior height

i) One exam room with exam table, doctor’s stool in the workstation only.

j) Medical grade refrigerator. 110-volt electrical outlets throughout vehicle with a minimum of two outlets on either side of sink between doors and one on each wall in rear in exam room.

Although spacing per intended use will be preferable as we determine final floorplan., also include Auxiliary 12v outlets, Built in battery charging/tender, 12V/120V convertor and 50- Amp Shoreline (25’), waterproof connection and 50-30 Amp adapter. 2-outlet electrical inverter.

k) Stainless steel sinks. One in hallway and one in bathroom in exam room with gooseneck faucet and hot water.

l) Cabinetry for storage. Doors and cabinets will have positive latches for travel. Microwave.

m) One (1) smoke detector, one (1) LPG detector and one (1) carbon monoxide detector centrally located in interior.

n) Minimum 50 40 gal fresh-water tank, 40-gal gray water tank and black water holding tanks combined include connections and hoses.

o) Two waiting benches. One on each side.

p) A front intake area.

q) Wi-Fi needed in vehicle.

Exterior should include:

a) Two access doors. One door in the back and one door in the front.

b) Handicapped access ramp UVL wheelchair lift at the back.

c) Triple slip resistant step entries at both doors.

d) Exterior LED lighting fixtures by entrance/exit doors.

e) Install a powered awning over the front entrance area, approximately 12’ X 8’

f) Two (2) exterior 110V outlets in weather-proof covers located on side GFI Protected.

g) Automated vehicle leveling system.

h) Back-up and surround cameras with at least a 7” flat screen and back-up alarm.

Frame and engine specifications:

a) 5.5 to 7.5L gasoline engine, Ford F-450 or equivalent

b) Automatic transmission

B. Warranty

Provide a minimum of one year warranty (from delivery date), against defective material, workmanship, and failure to perform for all equipment. Replacement of all defective parts found within the warranty period shall be made without cost to the Department.

C. Delivery:

Adherence to the delivery schedule stated in this ITB is critical to the success of this project.

All items requested in this ITB must be delivered, FOB destination to the address listed below no later than 2/28/2025 6/30/2025. Contact the Department 5 business days prior to delivery to arrange the logistics of delivery.

Florida Department of Health 2240 SW 70th Ave Davie, FL 33315

D. Training:

Onsite training and video presentation on vehicle use, components, and installed equipment for the mobile clinic unit shall be conducted at no additional cost to the Department. Training shall be provided to staff no later than 7 days after delivery on a schedule mutually agreed upon by the Department and the Provider.

E. Deliverables:

Respondent must complete or submit the following deliverables in the time and manner specified:

Provide one operational medical clinic unit as specified in Attachment A, section A and C.

F. Proposed Equivalent and Supporting Documentation

Respondent may submit an equivalent specification that meets or exceeds the vehicle specifications referenced in Attachment A. All Bids proposing an “equivalent” must be clearly marked and include detailed specifications so the Department can make an accurate comparison. The Department or its designee, at their sole discretion, will determine if the submitted specifications meet or exceed the requirements specified in this solicitation.

E. Financial Consequences:

Failure of Respondent to complete or submit a deliverable in the time and manner specified will result in a five percent reduction in the invoice amount, with invoice payable upon complete delivery the of unit(s).

Question and Answers

# Question Answer

Specification reads: 2025 FORD F-450 MODEL, MOBILE MEDICAL UNIT. LENGTH: 25 FEET; WIDTH: 90“

OR AN APPROVED EQUIVALENT

Would the department accept either an Ford E-450 Chassis Model Vehicle OR a Blue Bird Vision Chassis – Both of these units would have a Ford 7.3L Gasoline Engine and Ford Automatic Transmission.

No. See Addendum 3.

Specification Reads:

b) Handicapped access ramp.

Would the Department Accept: a ADA Braun Wheelchair Lift (example photo shown below

Yes. See

Specification Reads: Delivery Date is Specified as 3/14/2025 For a Custom Built Mobile Medical Unit we will require additional time.

Will the Department Accept a later date of not later than 10/31/2025

Can the vehicle be an E450 with 7.5 L gas engine and GVWR of 14,500 measures (25 feet length, 93 inches wide, 76 inches height) We can also have the F450 that has a GVWR of 16,000, the difference is in load capacity and cost

No.

Generator Cummins QD Gasoline generators have a maximum capacity of 7Kw.

Would you consider lowering the capacity?

No

Powertech and Durawatt have a 12Kw gasoline generator, much bigger but we can fit it in the chassis with some modification, will you prefer this option? Other option is installing a 10 Kw diesel generator with a separate diesel tank to run that generator.

Either is acceptable

Exterior Specification request 2 exterior entrance doors, can the second door be located in the exam room and have the handicapped access ramp?

No. See Addendum 3.

Can the access ramp be replaced with an UVL wheelchair lift?

response to Question 2.

HVAC Specification requires 1 single AC unit 15.000 Btu, ducted with individual vents around the build out We wanted to suggest two separate rooftop AC units with heat pump, one for the rear exam room and another for the front, is this option possible?

It does not specify if there is a requirement to have an air conditioning with heat pump, can this option be considered?

Interior Specifications don’t require a waiting bench or intake desk, would you need this?

Yes.See

Specification require blinds in all windows, can they be roller blinds? Or do you have a preference

Covered walls can be in commercial grade Laminate for easy cleaning?

Would you prefer the F450 or E450 ? The F450 is higher off the ground than the E450. The F450 won't have a wheel well .

The E450 has a wheel well.

See response to Question 1

On the access doors, did you want one in the back and one on the right side near the front of the vehicle ?

Yes.See response to Question 7.

Is there any particular type of handicapped access ramp that you prefer ?

response to Question 2.

Did you want one ramp for the back door ?

Did you want one ramp for the side door

Is a Ford E450 commercial cut away chassis acceptable instead of the Ford F-450 cab chassis noted?

No. See response to Question 1.

B How many windows are needed ?

Q Interior : D are you asking for 1 or 2 a/c units

See Addendum 3

Interior :E Is there a reason for such a large generator? 10 KW is a lot for the size of this vehicle. Most are a 7 KW with 2 a/c units

Yes, we may have other electrical requirements

Interior J Sinks needed ?One in hall way and one in bathroom is that correct? Hot water needed to sink’ s?

Yes, See

Interior: N You are asking for 50 gallons of freshwater and 40 gallons total of black and grey wastewater. That is a problem of flooding the unit with waste

See Addendum 3.

B: Exterior Handicap ramp: A ramp will not meet ADA Specifications if required over a ADA approved wheelchair lift. Are you needing a ADA lift?

responde to Question 2.

Is there a front intake area?

Wifi needed in vehicle?

Yes. See Addendum 3.

Interior seating needed?

Yes. See Addendum 3.

29 Seated work area needed? Yes. See Addendum 3.

Medical bed in exam room needed?

Medical equipment in exam room needed?

Will this be awarded by 12/14 to meet your March delivery date?

Yes.

Q.Are progress payments allowed on this project?

QTraining: Is a training video acceptable in place of onsite training? We find with startups and staff changing this is a valuable tool to have on a thumb instead of a one-time presentation

Will FL DOH accept bids for a new/untitled spec built mobile clinic with like/similar but not exact specification matches to the ITB?

This question is unclear.

Should the vendor include a graphics wrap in the bid response?

Instead of an F450 truck chassis, will FL DOH accept an E450 van chassis to Question 1.

What items should be included in the exam room? Exam table, welch allyn diagnostic tool set, dr's stool, workstation and storage?

See Addendum 3.

What items should be included in the lab area? medical refrigeration, stainless steel sink, storage, and specimen pass-through?

No, lab area is not required.

What items should be included in the reception area? bench seat, workstation, stool, storage?

None, reception area is not required.

Should the vendor include wi-fi hardware?

responde to Question 40.

Would Client approve an E450 or F550 chassis for this project?

to Question 1.

Can the vehicle be longer than the 25’ Specified on the bid?

No.

Is a Wheelchair Lift acceptable?

The bid recommends a wheelchair accessible ramp. Can you please elaborate on this and will a lift be acceptable

Yes. See repsnde to Question 2.

Is the delivery date 3/14/2025 Firm?

Custom medical units usually take more that 4 months to complete

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.