DOH23-006 Addendum 3 Final.pdf

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Ron DeSantis Governor

Joseph A. Ladapo, MD, PhD

State Surgeon General

Vision: To be the Healthiest State in the Nation

Florida Department of Health Division of Administration • Bureau of General Services 4052 Bald Cypress Way, Bin B-07 • Tallahassee, FL 32399

PHONE: 850/245/4199

FloridaHealth.gov

Addendum #3 Questions and Answers

ITB DOH23-006

Capital Circle Office Complex Relocation Project

DATE: August 08, 2023

TO: Prospective Vendors

FROM: Voncelia Meeks, Procurement Officer

Florida Department of Health Central Purchasing Office

SUBJECT: Addendum #3

The purpose of this addendum is to answer questions received in accordance with Section 2.6, Questions, of the Invitation to Bid (ITB). Please see the Department’s response to questions below.

A. Responses to Questions received pursuant to Section 2.6, Questions: Please see the

Department’s response to questions received by the due date outlined in Section 2.4. Timeline, of the ITB, below:

# Question Answer

What is the official, final number of moving boxes requested by DOH for the ITB?

The final number of moving boxes is unknown at this time. See Section 6.1.1.6.1.1, Attachment A, Scope of Work and Exhibit 1, Proposed Relocation Plan, which includes initial estimates of items being relocated.

Will the chosen vendor be responsible for moving computer towers and monitors?

Yes. See Sections 6.1.1.4.3 and 6.1.1.6.1.2 of Attachment A, Scope of Work, of the ITB.

Will the department find it acceptable if the chosen vendor is able to complete some stages in a shorter time frame than noted in the tentative relocation schedule?

Yes. A stage may be completed in a shorter time frame, but the next stage cannot begin early unless approved by the Department in writing prior to the Contractor implementing the requested changes. See Section 6.1.1.4.4, Attachment A, Scope of Work.

Will the department require new background checks be completed on all employees who will be performing moving services? If the employees in questions have been BG checked within the last 5 years will that be acceptable?

No, new background checks are not required. Yes, a Level 2 background screening must not be older than 5 years. See Attachment H, Background and Drug Screening Attestation.

Will the department require specific drug testing for the selected vendor to complete with employees that will be performing moving services?

Yes. See Section 4.11 Terms and Conditions, included in the ITB.

What is the official, final number of moving boxes requested by DOH for the ITB?

See the answer to question #1.

I would like to bid but I need to know if moving the freight for the Department of Health would be a year long job or just for a few days?

See Section 2.3, Term, of the ITB and Section 2, Attachment A, Scope of Work.

Our team experienced an unforeseen issue with our estimator and his ability to make it to the site visit. We are reaching out to submit a request for permission to send a representative to perform the site visit and bid on DOH23- 006 on Monday as to be on track by the current bid deadline.

We would like to send a replacement to perform the estimate on Monday and proceed if possible.

The mandatory site visit was held at the time and location indicated in Section 2.4, Timeline, of the ITB. There will be no other site visits at this time.

I wanted to reach out to please ask if there was still an opportunity to do a site visit. Our estimator did have a personal issue and was not able to physically make it this morning?

See the answer to question #8.

Ms. Voncelia I was enquiring for more details about this bid opportunity I received in my email, this would be my first time trying out for a bid contract, I read brief details of what you guys are looking for and I do have the trucks and man power available but I am not sure of what is the next step I should take to win the contract, I would love if could assist me on this opportunity for my first try.

Respondents are encouraged to read the ITB in its entirety to ensure understanding of all requirements and instructions for submittal.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.