DOE27003-BUSES_pbm.pdf
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- Attached to
- School Buses
- Solicitation number
- DOE27003-BUSES
- Issued by
- Delaware
About this file
This file is a voluntary pre-bid meeting agenda and informational document for Invitation to Bid (ITB) 27003 issued by the Delaware Department of Education for the purchase of 2027 model year or newer school buses. The ITB solicits bids for up to 81 bus units distributed across nine Delaware school districts, with Units 53-81 designated for potential emergency purchases subject to funding availability and district need. Additional units may be awarded following the initial award based on funding and availability. The voluntary pre-bid meeting is scheduled for October 8, 2026 at 1:00 p.m., with written questions due by October 15, 2026. Responses to questions will be posted by October 22, 2026, and the proposal deadline is October 29, 2026 at 2:00 p.m. Award notification is estimated for November 2026. All buses must be delivered to specified districts on or before September 24, 2027, and the contract is valid for one year from November 2026 through November 2027 with no optional renewal periods.
Bidders must submit two paper copies (one marked "Master Copy") with original signatures plus one USB containing electronic copies of all required documentation, including a signed and notarized non-collusion agreement, subcontractor information forms as applicable, business references, ITB exception forms, confidential information forms, and detailed bus specification sheets identifying all required components and options per Delaware School Bus Specifications 1106. All pricing must be firm for the contract term, quoted in U.S. dollars with F.O.B. destination and freight prepaid. Awarded vendors must maintain authorized repair facilities within Delaware with mobile repair units capable of responding within six business days and provide comprehensive general liability insurance of $1 million per occurrence and $3 million aggregate. Liquidated damages are assessed at $125.00 per working day for deliveries between September 27 and October 27, 2027, and $3,750.00 monthly ($125.00 per working day) for deliveries on or after October 28, 2027. The State reserves the right to award to multiple vendors, make partial awards, or reject any or all bids.
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Other files
| File | Type | Posted |
|---|---|---|
| DOE27003-BUSES_pba.pdf | ||
| DOE27003-BUSES_ad1.pdf | ||
| DOE27003-BUSES_appB.xlsx | XLSX spreadsheet | |
| DOE27003-BUSES_itb.pdf |
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Text version
ITB 27003
School Buses
Voluntary Pre-Bid Meeting
October 8, 2026
Overview
• Invitation To Bid for the purchase of 2027 model school buses
• Important Dates
• Response Requirements
• Schedule for Performance of Work
• Liquidated Damage Clause
• Important Changes/Reminders
Voluntary Pre-Bid
This is a voluntary pre-bid meeting. Please put the following information in the meeting chat to be noted as in attendance.
• Full Name
• Title
• Company Name
• Email Address
• Phone
Invitation to Bid
• Purchase of 2027 model year or newer buses
• Units 53-81 are listed due to potential emergency purchase requests by districts.
• The purchase of these units and the quantity will be based on emergency need and funding availability.
• Additional units could be awarded after the initial award based on the need and availability of funding.
• The deadline for delivery of these buses will be adjusted accordingly.
Important Dates
October 8th
Optional Pre- Bid Meeting 1:00 p.m.
October 15th
Deadline for Questions
October 22nd Response to Questions
Posted
October 29th at 2:00 p.m.
Deadline for Proposals
November
Estimated Award
Notification
Response Requirements
• Cover Letter
• Two paper copies with one paper copy marked “Master
Copy”
• An electronic copy on a USB must be included with the paper submission.
• Pricing Spreadsheet Appendix B
• Complete, signed and notarized copy of the non-collusion agreement (See Attachment 3). MUST HAVE ORIGINAL
SIGNATURES AND NOTARY MARK
Response Requirements Continued
• Complete and signed copy of the Subcontractor Information Form (See Attachment 4) for each subcontractor – only provide if applicable.
• Completed Business Reference form (See Attachment 5) – please provide references other than State of Delaware contacts. Form must be included.
• Completed ITB Exception form (See Attachment 6) – please check box if no information. Form must be included.
• Completed Confidential Information form (See Attachment 7) – please check box if no information provided will be considered confidential or proprietary. Form must be included.
• Complete OSD application (see link on Attachment H) – only provide if applicable
• List of all current and authorized repair facilities
• Summary list of components and options
• Failure to provide all appropriate information may deem the submitting vendors as “non-responsive” and exclude the vendor from further consideration.
Schedule Performance of Work
• Units to be delivered on or before September 24, 2027
• Buses delivered to specified district.
• Must be inspected & receive temporary registration.
• Awarded vendor must have authorized repair facilities within the State of Delaware, a mobile unit able to make repairs within (6) business days.
• List of authorized service locations must accompany the bus.
• Detailed summary of specific components and options must accompany the bus.
• Warranty statements and warranties shall be included in materials provided on bus delivery.
Liquidated Damages
• If delivered between September 27, 2027, and October 27, 2027, liquidated damages will be in the amount of $125.00 per working day.
• If delivered October 28, 2027 or later, the liquidated damages will be in the amount of the minimal fee charged ($3,750.00 per month as of bid preparation date, one-month minimum, which is $125.00 per working day for each month), this means monthly charges for each unit for each month.
Timing of Delivery
• DOE understands bus production timelines are still volatile since COVID.
• With this understanding timing of delivery will be important to our purchasing as many districts are in need of equipment to maintain their level of transportation.
• Outlining your expected delivery times if requesting waiving liquidated damages is going to be required.
Reminders
• All bids should be based on the included Delaware School Bus Specifications 1106 being proposed for units built on or after January 1, 2027.
• Bus Specification Sheets:
• Must be able to identify all required items per 1106 and additional requested options within the specification sheets.
• Additional attachments can be added to justify meeting the standard if unable to display on the specification sheet.
• If required item is not found on specification sheet the bid will be considered to not meet technical specification.
• Carefully review your bids to ensure all items required are listed: Examples
• BTU of Heaters
• Railroad Crossing Sign
• Type of Entrance Door
• Tinted windows
• Brake Type
• Fuel tank size
• Air conditioning
• Etc.
Questions
| ITB 27003 �School Buses �Voluntary Pre-Bid Meeting |
| Overview |
| Voluntary Pre-Bid |
| Invitation to Bid |
| Important Dates |
| Response Requirements |
| Response Requirements Continued |
| Schedule Performance of Work |
| Liquidated Damages |
| Timing of Delivery |
| Reminders |
| Questions |
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