DOE NNSA 89233120RNA000082 Sources Sought Notice 05052020.pdf

89233120RNA000082

Sources Sought for

“Administrative, Records Management, and Mailroom Support Services for the NNSA Los Alamos Field Office”

This SOURCES SOUGHT request is for 8(a) Small Businesses only. The purpose of this sources sought is to determine the interest and feasibility of 8(a) small business set-asides. This synopsis is for information and planning purposes and is not to be construed as a commitment by the U.S. Government, nor will the U.S. Government pay for information solicited. The information from this notice will help the Department of

Energy (DOE) plan their acquisition strategy or plan.

PLEASE NOTE THAT THIS IS NOT A REQUEST FOR PROPOSAL, NO SOLICITATION EXISTS AT THIS TIME.

The Department of Energy (DOE), National Nuclear Security Administration (NNSA), is conducting a market survey to determine the availability and technical capability of qualified 8(a) small businesses capable of providing Administrative, Records Management, and Mailroom

Support Services for the Los Alamos Field Office.

All responding 8(a) small business firms are requested to identify their firm's size and type of business to the anticipated North American

Industrial Classification System (NAICS) code. For this acquisition, the NAICS code is 561110 and the Small Business Standard is $8M.

Teaming arrangements and joint ventures will be considered for any subsequent procurement based on the Government's market research, provided the prime contract is awarded to an applicable small business and that small businesses provide fifty percent or more of the support.

Below are the characteristics of the requirements:

1. The NNSA is conducting market research to identify 8(a) small business sources that have the following experienced DOE / NNSA administrative, records management and mailroom support services to the Los Alamos field office.

2. Work scope and schedule requirements require support at approximately 6 Full-Time Equivalents (FTEs) per year.

3. Documented experience and expert knowledge related to professional administrative, records management and mailroom support services that include but are not limited to performing tasks in functional areas (unclassified) such as correspondence/report processing, calendar management, travel coordination, filing, data entry, records management, mailroom services, FOIA support, GSA vehicle fleet management, technical editing, and other related administrative tasks. Based on analysis of the scope/ requirements, the field office has determined that the use of Administrative Assistants 1 and 2, a Records Management Professional, and a Task Manager would satisfy contract requirements identified in the attached DRAFT Performance Work Statement (PWS).

4. Demonstrated experience and knowledge of administrative and records management along with mailroom duties to ensure personnel are trained to a level of proficiency and competence that ensures they are qualified to perform assigned DRAFT PWS requirements and responsibilities.

5. Due to the nature of this support, the following are required:

a. 4 of the 6 contractor personnel must currently hold or have the capability to hold an active DOE "L" access authorizations

(clearances). The only two positions not requiring a clearance are the Task Manager and Records Manager positions.

b. Some contractors may be required to gain access to classified and restricted DOE data, systems and facilities. Contractors requiring access to Federal facilities, all Homeland Security Presidential Directive 12 (HSPD-12) policies and procedures will be followed to establish personal identity verification.

c. Reference Department of Energy Federal Acquisition Regulation Supplement (DEARS) 952.204-73 Facility clearance.

This ongoing requirement is also described in further detail in the attached DRAFT PWS to be accomplished by approximately 6

FTEs.

Please submit the following information briefly:

1. Name and address of company and or companies (if there is a teaming arrangement or joint venture)

2. DUNS number and Cage Code of company and/or companies (if there is a teaming arrangement or joint venture)

3. Capability Statement with Technical expertise relevant to the requirement within the past 5-years highlighting similar work in nature, scope, complexity, and difficulty and a brief description of the scope of work.

4. Management approach to include Corporate experience with retention and recruitment relevant to the requirement

5. Facility Clearance and Access Authorization Information. The Vendor shall state whether or not it has a Facility Clearance and the number of personnel with current DOE “L” access authorizations per paragraph 5 above.

Submission requirements:

1. Page limit – three (3) double-spaced 8 ½ x 11 pages

2. 1 inch margins (top, bottom and sides)

3. Times New Roman font - 12 point

4. Page limitation does not include (1 cover page or 1 letter of introduction page)

5. Do not include promotional materials

Interested firms responding to this market survey must provide a capability statement demonstrating their experience, skills and capability to fulfill the Governments requirements for the above in accordance with Federal Acquisition Regulation (FAR) 19.502-2(b). The capability statement shall be in sufficient enough detail, but not exceed three (3) pages TOTAL, so that the Government can determine the experience and capability of your firm to provide the requirements above. The Government technical team will then assess the experience & capabilities based on: 1) technical expertise relevant to the requirement and Management & Corporate Experience that speaks to retention and recruitment efforts relevant to the requirement. Please specify one primary and one alternate Point of Contact (POC) within your firm, including telephone numbers and email addresses

Only electronic copies of capability statements will be accepted and should be emailed to: Tracy.CDeBaca@nnsa.doe.gov. The e-mail shall contain the following subject line: Response to Sources Sought for Administrative, Records Management, and Mailroom Support Services for the NNSA Los Alamos Field Office. A determination by the Government to proceed with the acquisition as a 8(a) SBA set-aside is within the discretion of the Government.

THIS IS NOT A REQUEST FOR PROPOSALS and in no way obligates the Government to award any contract. Because a solicitation is not being issued at this time, this notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach; therefore, the DOE/NNSA will not be responsible for any costs incurred by responding to this notice.

Any information provided to the Government as a result of this request is strictly voluntary and the information obtained from responses to this notice may be used in the development of an acquisition strategy and future requests for proposal.

Please be advised that all information submitted will be considered procurement sensitive and will not be returned. Information which the vendor considers “Proprietary Information” pursuant to existing laws and regulations must be marked accordingly [see FAR 3.104-1 (3) & (4)].

Please submit all information to the undersigned at Tracy.CDeBaca@nnsa.doe.gov within 10 business days of this posting. Responses due by 5:00pm MDT on May 20th, 2020.

NO TELEPHONE REQUESTS WILL BE ACCEPTED.

mailto:Tracy.CDeBaca@nnsa.doe.gov mailto:Tracy.CDeBaca@nnsa.doe.gov