2027-21 Storm Damage Road Repair

Nov 3rd 2026, 10:30AM EST - Nov 17th 2026, 11:00AM EST

Table of Contents

Contents Page #

Project Details 3

1. Statement of Work 4

1.1. Project Overview 4

1.2. General Requirements 4

1.3. Responsibilities 5

2. Bid Submission 6

2.1. Contractor Information 6

2.2. Bid Pricing Form 7

2.3. References 7

2.4. Sub-Contractors 7

2.5. Exceptions (if applicable) 8

3. Mandatory Compliance Requirements 9

3.1. Insurance Requirements 9

3.2. Conflict of Interest Statements 9

3.3. Non-Collusion Statement 10

3.4. Terms and Conditions 10

Project Details

Project 2027-21 Storm Damage Road Repair

Ref. # 2027-21

Type ITB

Description The Town of Fairfield on behalf of the Department of Public Works (DPW) is looking for a bid to complete storm damage in the following two (2) locations; Lu Manor Drive and Whites Hill Lane. The damage is asphalt, base layer, and possible sub-base layer. Please see the bid document for more specifications.

Open Date Nov 3rd 2026, 10:30AM EST

Questions Due Date Nov 10th 2026, 4:00PM EST

Close Date Nov 17th 2026, 11:00AM EST

Events

Event Name Duration Description

Open Date Nov 3rd 2026, 10:30AM EST Posting date for the Opportunity

Questions Due Date Nov 10th 2026, 4:00PM EST Deadline to submit Questions

Close Date Nov 17th 2026, 11:00AM

EST

Deadline for Submissions

1. Statement of Work

1.1 Project Overview

The Town of Fairfield on Behalf of the Department of Public Works (DPW) is looking for a bid to complete storm damage in the following two (2) locations:

A. Lu Manor Drive

B. Whites Hill Lane.

The damage is asphalt, base layer, and possible sub-base layer. The bid will entail the following items.

Removal from project cut line, which will be determined by the Town of Fairfield, DPW, or a Town Representative Inspection of base layer, and if removal is warranted inspection of sub-base layer If damage is found in any drainage structure, the DPW will provide ONLY the materials to the contractor in regard to the repair or replacement of said drainage damage Repaving of roadway

All Materials would be removed and disposed of by the contractor All new material used would be provided by the contractor, unless otherwise dictated by the town All paving would be completed to CT DOT Specifications. Matching existing depth of asphalt or a minimum of 4”, which would be discussed with DPW All Traffic Control to be provided by the Town Topsoil, seed, and hay will be completed by DPW

PRE-BID MEETING: There will not be an arranged pre-bid meeting, but prospective bidders are strongly encouraged to visit the site prior to submitting a bid. Contact the DPW office: 203-256-3177

RFI

All Requests for Information need to be submitted through the e-Procurement portal by 4:00 pm, Thursday, November

5, 2026, and will be answered through the portal as public communications.

1.2 General Requirements

Requirements

Any sizes or estimate of quantities as shown are approximate and are not guaranteed in any respect.

Prospective bidders are to visit the site to verify scope of the work, measurements, quantities, etc., prior to bidding. The Town reserves the right at all times to increase or decrease the amount of work if deemed in its best interest.

Price is to include all labor, materials, tools, equipment, plant, mobilization, permits, insurances, etc., required to properly complete the project.

The Town of Fairfield reserves the right to award the bid as two (2) separate projects:

to more than one bidder, based on meeting the item(s) specification, cost, availability, or any combination of these criteria;

to a single bidder who meets the specifications for all items, and offers the best combination of lowest cost, best availability, and broadest product range;

and may add, subtract or delete any item and/or quantity as deemed in the best interest of the Town.

The Bidder must not discriminate, nor permit discrimination, against any person on the grounds of race, color, national origin, religion, sex, handicap, or veteran status, in their employment practices, in any of their contractual arrangements, in all service and accommodations they offer to the public, and in any of their other business operations.

The successful bidder MUST secure all required permits (local, state, federal) prior to commencing work on the site.

The awarded Contractor will have access to the site immediately upon award of contract and all work must be completed in a timely manner. Time is of the essence. All work time must be coordinated with the Project Engineer.

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Award of the project, either partial or in its entirety, is contingent upon funding approval by the applicable boards of the Town of Fairfield, including state and federal agencies.

If the total project at one site exceeds $100,000 prevailing wage rates shall apply.

Upon Award, all bidding documents shall constitute a legal contract including but not limited to the following;

Bid Invitation, Addendum, CT DOL Prevailing Wage Documents, Award Resolution, Town Purchase Order, and AIA Contract or equivalent when applicable.

In the instance the Contactor discovers unanticipated hazardous material, whether it be in nature or capacity, the Town reserves the right to terminate the Contract and regain possession of the project site.

1.3 Responsibilities

Traffic Control shall be the responsibility of the Contractor when deemed necessary by a DPW representative Contractor shall be responsible for compliance with all safety, environmental, health and labor regulations, and with any and all local, state, and federal regulations pertaining to proposed construction Contractor shall be responsible for the offsite hauling and disposal of all spoils. This shall include all stone, bedding, millings, etc.

Contractor shall supply all fill, topsoil, aggregate, stone, seed and hay.

Contractor is responsible for supplying all concrete, asphalt, rebar (if necessary)

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2. Bid Submission

2.1 Contractor Information

2.1.1 Company Name: [Required] [Text]

(Vendor text input)

2.1.2 Company Address: [Required] [Text]

(Vendor text input)

2.1.3 Contact Name: [Required] [Text]

(Vendor text input)

2.1.4 Contact Email Address: [Required] [Text]

(Vendor text input)

2.1.5 Contact Phone Number: [Required] [Text]

(Vendor text input)

2.1.6 Name of the designated single point of contact for contract administration:

[Required] [Text]

(Vendor text input)

2.1.7 Number of Years in Business [Required] [Number]

(Vendor number input)

2.2 Bid Pricing Form

Attachments (Documentation):

2027-21_Storm_Damage_Road_Repair_Pricing_Sheet.xlsx

2.2.1 Completed Pricing Sheet [Required] [Excel]

(Vendor file upload)

2.3 References

Provide reference details of most recent similar scope projects performed.

Attachments (Documentation): References_Form.pdf

2.3.1 The Contractor certifies that the references provided are accurate, complete, and pertain to services of similar scope and complexity. The Contractor understands that failure to provide accurate references may result in rejection of the proposal.” [Required] [Single Choice]

(Yes) / (No)

2.3.2 Upload completed References Form [Required] [PDF]

(Vendor file upload)

2.4 Sub-Contractors

Provide subcontractor details if any are to be employed as part of this contract, including labor rates. All sub-

Contractors are subject to approval by the Town of Fairfield and are required to provide Fed ID #.

Attachments (Documentation): Sub-Contractor_Form.pdf

2.4.1 Upload completed Sub-Contractors Form (if applicable) [Optional] [PDF]

(Vendor file upload)

2.5 Exceptions (if applicable)

The Contractor shall review all bid documents, including the draft contract, scope of services, insurance requirements, and all terms and conditions. If the Contractor takes exception to any requirement, term, condition, or provision of the solicitation or contract documents, the Contractor shall clearly identify each such exception in the space provided below. The Contractor shall also disclose any known defects, errors, inconsistencies, or omissions in the documents of which they are aware, whether identified directly by the Contractor or brought to their attention by any subcontractor or material supplier. Failure to identify such exceptions or issues may be deemed a waiver of the Contractor’s right to later assert them.

2.5.1 Enter exceptions here: [Required] [Single Choice]

(Yes) / (No)

3. Mandatory Compliance Requirements

This section sets forth the mandatory requirements applicable to this solicitation. Respondents must review and comply with all requirements contained herein. Submission of a proposal shall constitute the

Respondent’s acknowledgment and agreement to satisfy each mandatory requirement, including all certifications, insurance, bonding, licensing, and other contractual obligations, as applicable. Failure to meet any mandatory requirement may result in the proposal being deemed non-responsive and removed from further consideration.

3.1 Insurance Requirements

Submission of a bid in response to this solicitation shall constitute the Respondent’s acknowledgment and agreement to provide all insurance coverage as specified in the sample Certificate of Insurance. The awarded Respondent shall, prior to contract execution, furnish a Certificate of Insurance demonstrating full compliance with all stated insurance requirements.

Attachments (Documentation): 2027-21_Sample_COI.pdf

3.1.1 We acknowledge and agree to provide all insurance coverage as specified in the sample Certificate of Insurance provided. Upon award of the contract, our company will furnish a Certificate of Insurance that fully complies with the stated requirements prior to contract execution. [Required] [Single Choice]

(Yes) / (No)

3.2 Conflict of Interest Statements

The Respondent certifies and represents whether any principal, owner, or employee of the Respondent is a Town of

Fairfield employee or public official, or an immediate family member of such an individual. For this representation, “immediate family” includes: an individual’s spouse, fiancé/fiancée; the parent, sibling, or child (including adult children) of the individual or their spouse; and the spouse of any such child. ‘Yes’ = no conflict. ‘No’ = relationship exists; explanation required.

3.2.1 ‘Yes’ = no conflict. ‘No’ = relationship exists; explanation required.

[Required] [Single Choice]

(Yes) / (No)

3.2.2 Explanation of Conflict if Applicable [Optional] [Text]

(Vendor text input)

3.3 Non-Collusion Statement

3.3.1 1. The submission has been developed independently by the Respondent and submitted without any form of collusion, agreement, understanding, or coordinated action with any other vendor of the materials, supplies, equipment, or services outlined in the Scope of Services, and without the intent of restricting independent submission.

[Required] [Single Choice]

(Yes) / (No)

3.3.2 2. Neither the Respondent nor its employees or agents have communicated the contents of this RFPQ to any individual who is not an employee or agent of the Respondent or its surety on any bond furnished with the submission. Furthermore, such communications will not occur before the official opening of the submission.

[Required] [Single Choice]

(Yes) / (No)

3.4 Terms and Conditions

Attachments (Documentation): 2027-21_Terms_and_Conditions.pdf

3.4.1 I have read and agree to the Town of Fairfield's Terms and Conditions.

[Required] [Single Choice]

(Yes) / (No)