Document-1784145493311.pdf

2026-58 ITB Fairfield Police Department Interior

Renovation

Jun 25th 2026, 4:30PM EDT - Jul 23rd 2026, 11:00AM EDT

Table of Contents

Contents Page #

Project Details 3

1. Statement of Work 4

1.1. Project Overview 4

1.2. General Requirements 4

1.3. Project Specifications 4

1.4. Project Drawings 5

2. Bid Submission 6

2.1. Contractor Information 6

2.2. Bid Proposal Form 7

2.3. Bid Recording Sheet 7

2.4. References 7

2.5. Sub-Contractors 8

2.6. Exceptions (if applicable) 8

2.7. Signed Addenda 9

3. Mandatory Compliance Requirements 10

3.1. Insurance Requirements 10

3.2. Prevailing Wage Rates 10

3.3. Conflict of Interest Statements 10

3.4. Non-Collusion Statement 11

3.5. Bid Bond 11

3.6. Payment and Performance Bonds 12

3.7. Terms and Conditions 12

Project Details

Project 2026-58 ITB Fairfield Police Department Interior Renovation

Ref. # 2026-58

Type ITB

Description The Town of Fairfield ("Town") on behalf of the Fairfield Police Department (“FPD”) is soliciting bids from qualified Contractors to provide all necessary labor, materials, equipment, supplies, services, and permits required to complete the interior renovation of the 2nd floor and approximately 50% of the 1st floor of the building located at 100 Reef Road, Fairfield, Connecticut. Work includes demolition of existing spaces with renovation as the plans and specifications.

Open Date Jun 25th 2026, 4:30PM EDT

Questions Due Date Jul 16th 2026, 4:30PM EDT

Close Date Jul 23rd 2026, 11:00AM EDT

Project Owner Lee Flaherty

Events

Event Name Duration Description

Open Date Jun 25th 2026, 4:30PM EDT

Posting date for the Opportunity

Site Visit Jul 7th 2026, 10:00AM

EDT

Questions Due Date Jul 16th 2026, 4:30PM

EDT

Deadline to submit Questions

Bid Opening - Unsealing of Bid Submissions

Jul 23rd 2026, 11:00AM EDT

Close Date Jul 23rd 2026, 11:00AM EDT

Deadline for Submissions

1. Statement of Work

1.1 Project Overview

The Town of Fairfield ("Town") on behalf of the Fairfield Police Department (“FPD”) is soliciting bids from qualified

Contractors to provide all necessary labor, materials, equipment, supplies, services, and permits required to complete the interior renovation of the 2nd floor and approximately 50% of the 1st floor of the building located at 100 Reef

Road, Fairfield, Connecticut. Work includes demolition of existing spaces with renovation as the plans and specifications.

1.2 General Requirements

A. Pricing and Bid Requirements:

Bid proposal shall be submitted as a “lump sum” fee with cost breakout pricing per phase.

Pricing shall include all labor, materials, tools, equipment, plans, mobilization, permits, insurances, etc., required to properly complete the project.

Bidders MUST complete the Bid Recording Sheet. Failure to include the Bid Recording Sheet may result in the bid being deemed non-responsive.

If total project cost exceeds $100,000, prevailing wage rates shall apply.

Separate pricing shall be provided for Phase I and Phase II as indicated on the Bid Proposal Form. Such pricing is requested for informational purposes only and shall not be interpreted as separate contract awards.

The Town intends to award one contract for the complete project.

B. Project Management and Coordination:

Contractor shall designate a single point of contact to serve as the Project Manager and/or Superintendent for the duration of this project.

Weekly construction meetings shall be held with the Town’s Project Managers and/or designated representative.

Contractor shall coordinate all required inspections and testing with the Town's Building Department.

Contractors shall refer to the attached Background Check and Fingerprinting Memo for detailed requirements, procedures, and compliance obligations applicable to personnel performing work under this contract.

C. Schedule and Liquidated Damages:

The Contract Time shall commence upon completion of the pre-construction meeting. Calendar days for contract completion shall begin on the first calendar day following the pre-construction meeting.

Contractor shall complete all work within the time period specified in their bid submission. Liquidated damages in the amount of $2,500.00 per calendar day may be assessed for each day the project remains incomplete beyond the approved contract completion date.

D. Permits, Certifications, and Closeout Requirements:

The awarded Contractor shall be responsible for obtaining and filing the required Building Permit with the Town of Fairfield Building Department. All permit fees shall be waived, except for the State Education Fee.

Contractor shall provide all certifications, testing documentation, and warranties as per the manufacturer’s recommendations for all furnished and installed materials and equipment.

Contractor shall warranty all work for a period of one (1) year from the date of project acceptance.

Contractor shall provide one (1) complete set of as-built drawings accurately reflecting final installed conditions upon project completion.

Attachments (Documentation):

2026-58_Background_Check_and_Fingerprinting_Memo.pdf

1.3 Project Specifications

Attachments (Documentation): 2026-58_Project_Specifications.pdf

1.4 Project Drawings

Attachments (Documentation): 2026-58_Drawings.pdf

2. Bid Submission

2.1 Contractor Information

2.1.1 Company Name: [Required] [Text]

(Vendor text input)

2.1.2 Company Address: [Required] [Text]

(Vendor text input)

2.1.3 Contact Name: [Required] [Text]

(Vendor text input)

2.1.4 Contact Email Address: [Required] [Text]

(Vendor text input)

2.1.5 Contact Phone Number: [Required] [Text]

(Vendor text input)

2.1.6 Name of the designated single point of contact for contract administration:

[Required] [Text]

(Vendor text input)

2.2 Bid Proposal Form

Bidders shall download and complete attached Bid Proposal Form. Separate pricing shall be provided for Phase I and Phase II as indicated on the form. Such pricing is requested for informational purposes only and shall not be interpreted as separate contract awards. The Town intends to award one contract for the complete project.

The Town has established fixed Allowance Amounts for certain items of work as identified in the Bid Proposal Form. Bidders shall include the full amount of each allowance in their bid calculations exactly as stated.

Allowance amounts shall not be modified, adjusted, or omitted by the Bidder.

The Allowance Amounts are to be included in the Total Bid Price submitted by the Bidder. The Town reserves the right to increase, decrease, or eliminate any allowance item during the course of the project in accordance with the contract documents.

Attachments (Documentation): 2026-58_Bid_Proposal_Form.xls

2.3 Bid Recording Sheet

Download and complete the Bid Recording Sheet provided.

Attachments (Documentation): 2026-58_Bid_Recording_Sheet.xlsx

2.4 References

Provide reference details of most recent similar scope projects performed.

Attachments (Documentation): 2026-58_References_Form.pdf

2.1.7 Number of Years in Business [Required] [Number]

(Vendor number input)

1.

2.

2.2.1 Upload completed Bid Proposal Form [Required] [PDF]

(Vendor file upload)

2.3.1 Upload completed Bid Recording Sheet Submission [Required] [PDF]

(Vendor file upload)

2.5 Sub-Contractors

Provide subcontractor details if any are to be employed as part of this contract, including labor rates. All sub-

Contractors are subject to approval by the Town of Fairfield and are required to provide Fed ID #.

Attachments (Documentation): 2026-58_Sub-Contractor_Form.pdf

2.6 Exceptions (if applicable)

The Contractor shall review all bid documents, including the draft contract, scope of services, insurance requirements, and all terms and conditions. If the Contractor takes exception to any requirement, term, condition, or provision of the solicitation or contract documents, the Contractor shall clearly identify each such exception in the space provided below. The Contractor shall also disclose any known defects, errors, inconsistencies, or omissions in the documents of which they are aware, whether identified directly by the Contractor or brought to their attention by any subcontractor or material supplier. Failure to identify such exceptions or issues may be deemed a waiver of the

Contractor’s right to later assert them.

Attachments (Documentation): ITB_Exceptions_Form.pdf

2.4.1 The Contractor certifies that the references provided are accurate, complete, and pertain to services of similar scope and complexity. The Contractor understands that failure to provide accurate references may result in rejection of the proposal.” [Required] [Single Choice]

(Yes) / (No)

2.4.2 Upload completed References Form [Required] [PDF]

(Vendor file upload)

2.5.1 Upload completed Sub-Contractors Form (if applicable) [Optional] [PDF]

(Vendor file upload)

2.6.1 Contractor shall note any exceptions as described above here: [Optional] [Text]

(Vendor text input)

2.7 Signed Addenda

2.7.1 Contractors shall upload acknowledged Addenda documents here. [Required] [Any]

(Vendor file upload)

3. Mandatory Compliance Requirements

This section sets forth the mandatory requirements applicable to this solicitation. Respondents must review and comply with all requirements contained herein. Submission of a proposal shall constitute the

Respondent’s acknowledgment and agreement to satisfy each mandatory requirement, including all certifications, insurance, bonding, licensing, and other contractual obligations, as applicable. Failure to meet any mandatory requirement may result in the proposal being deemed non-responsive and removed from further consideration.

3.1 Insurance Requirements

Submission of a bid in response to this solicitation shall constitute the Respondent’s acknowledgment and agreement to provide all insurance coverage as specified in the sample Certificate of Insurance. The awarded Respondent shall, prior to contract execution, furnish a Certificate of Insurance demonstrating full compliance with all stated insurance requirements.

Attachments (Documentation): 2026-58_COI_Template.pdf

3.2 Prevailing Wage Rates

Bidders shall include all applicable prevailing wage rates in their bid pricing in accordance with all federal and state labor laws and regulations.

Attachments (Documentation): 2026-58_Prevailing_Wage_Rates.pdf

3.3 Conflict of Interest Statements

The Respondent certifies and represents whether any principal, owner, or employee of the Respondent is a Town of

Fairfield employee or public official, or an immediate family member of such an individual. For this representation, “immediate family” includes: an individual’s spouse, fiancé/fiancée; the parent, sibling, or child (including adult children) of the individual or their spouse; and the spouse of any such child. ‘Yes’ = no conflict. ‘No’ = relationship exists; explanation required.

3.1.1 We acknowledge and agree to provide all insurance coverage as specified in the sample Certificate of Insurance provided. Upon award of the contract, our company will furnish a Certificate of Insurance that fully complies with the stated requirements prior to contract execution. [Required] [Single Choice]

(Yes) / (No)

3.3.1 ‘Yes’ = no conflict. ‘No’ = relationship exists; explanation required. [Required] [Single Choice]

(Yes) / (No)

3.4 Non-Collusion Statement

3.5 Bid Bond

The BID BOND furnished, as bid security, must be duly executed by the bidder as principal. It must be in the amount equal to five percent (5%) of the total estimated bid, as guarantee that, in case the contract is awarded to the bidder, the bidder will, within ten days thereafter, execute such contract and furnish a Performance Bond and Payment Bond.

Small businesses may elect to obtain an irrevocable letter of credit or cashier’s check in lieu of the Bid Bond. Such surety must also be in an amount equal to at least five percent (5%) of the total estimated bid.

All bid bonds shall be written by a surety company or companies licensed in the State of Connecticut, and shall have at least an A-VII policy holders rating, as reported by A.M. Best Rating Services, or otherwise deemed acceptable by the Town. The Town always reserves the right to reject surety companies, if an approved surety bond cannot be provided, the bidder shall be deemed non-responsive.

A complete list of certified surety companies can be accessed on the U.S. Government Department of Treasury website: https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

NOTE: Failure to provide a Bid Bond or equivalent security is not cause for a waiver defect. Any bid not accompanied by such security will be excluded from consideration.

3.3.2 Explanation of Conflict if Applicable [Optional] [Text]

(Vendor text input)

3.4.1 1. The submission has been developed independently by the Respondent and submitted without any form of collusion, agreement, understanding, or coordinated action with any other vendor of the materials, supplies, equipment, or services outlined in the Scope of Services, and without the intent of restricting independent submission.

[Required] [Single Choice]

(Yes) / (No)

3.4.2 2. Neither the Respondent nor its employees or agents have communicated the contents of this RFPQ to any individual who is not an employee or agent of the Respondent or its surety on any bond furnished with the submission. Furthermore, such communications will not occur before the official opening of the submission. [Required] [Si ngle Choice]

(Yes) / (No) https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

3.6 Payment and Performance Bonds

The successful bidder, within seven (7) business days after notification of award, will be required to furnish

Performance and Labor and Material Bond provided by a company authorized to issue such bonds in the State of

Connecticut, or Certified Check or properly executed Irrevocable Letter of Credit equal to a hundred per cent (100%) of the award.

In the event that the Contractor where required to provide evidence of insurance and a performance bond does not do so before beginning work, the Town of Fairfield reserves the right to withhold payment from such supplier until the evidence of insurance and performance bond has been received by the Town.

All payment and performance bonds shall be written by a surety company or companies licensed to issue bonds in the State of Connecticut, and shall have at least an A-VIII policy holders rating, as reported by A.M. Best Rating

Services, or otherwise deemed acceptable by the Town. The Town always reserves the right to reject surety companies, if approved surety bonds cannot be provided the contract shall be terminated.

A complete list of certified surety companies can be accessed on the U.S. Government Department of Treasury website: https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

3.7 Terms and Conditions

Attachments (Documentation): ITB_Terms_&_Conditions_12.2025.pdf

3.5.1 Bid Bond [Required] [PDF]

(Vendor file uploads)

3.6.1 We acknowledge and agree to provide Payment and Performance Bonds for the full contract amount within seven (7) days of award of contract. [Required] [Single Choice]

(Yes) / (No)

3.7.1 I have read and agree to the Town of Fairfield's Terms and Conditions. [Required] [Single Choice]

(Yes) / (No) https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm